Unit 5: Planning Process Sample: Sample IAP (Page …dem.nv.gov/uploadedFiles/demnvgov/content/raining/ICS300_Complete… · 166.500 Communications ... Sample IAP (Page 8 of 9) Safety

Unit 5: Planning Process

ICS-300 – Intermediate ICS for Expanding Incidents September 2011 Instructor Guide Page 5.37

Sample: Sample IAP (Page 6 of 9)

INC IDE NT R ADIO C OMMUNIC ATIONS P L AN (IC S 205)

1. Incident Name: Cruise Ship HazMat Spill

2. Date/Time Prepared: Date: Time:

3. Operational Period: Date From: Date To: Time From: Time To:

4. Basic Radio Channel Use:

Zone Grp.

Ch # Function

Channel Name/Trunked Radio System

Talkgroup Assignment RX Freq N or W

RX Tone/NA

C TX Freq N or W

TX Tone/NAC

Mode (A, D, or M)

Remarks

1 Command NIFC

Command and General Staff and Group Supervisors

166.200

2 Local on YC GLBA Local on YC 168.825

Internal communications on YC

3 Logistics GLBA Logistics 166.300

5 Tactical (through

Repeater) NIFC Group Supervisors on YC

166.500

Communications between YC and ICP

6 Tactical w/ USCG GLBA Command

and USCG 157.100

Group Supervisors scan this frequency

7 Tactical GLBA Investigation 166.600

8 Air-Ground GLBA

Aircraft Observation Dispatch

168.575

Flight Following

11 Tactical (through

Repeater) NIFC NR Assessment Group

167.200

5. Special Instructions:

6. Prepared by (Communications Unit Leader): Name: Sherrie Hillman Signature:

ICS 205 IAP Page __6___ Date/Time: 08-19-XX, 0200


ICS-300 – Interm

ediate ICS for Expanding Incidents

Page 5.38 Student M

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Sample: Sam

ple IAP (Page 7 of 9)

ME

DIC

AL

PL

AN

(ICS

206) 1. Incident N

ame: C

ruise Ship HazM

at Spill

2. Operational Period:

Date From

: D

ate To:

Time From

: Tim

e To:

3. Medical A

id Stations:

Nam

e Location

Contact

Num

ber(s)/Frequency P

aramedics

on Site?

NP

S E

MT’s

Cruise ship

xxx-xxx-xxxx Yes

No

NP

S – G

LBA

HQ

B

artlett Cove

xxx-xxx-xxxx Yes

No

Gustavus Em

ergency R

esponse G

ustavus xxx-xxx-xxxx

Yes N

o

Yes

No

Yes

No

Yes

No

4. Transportation (indicate air or ground):

Am

bulance Service

Location C

ontact N

umber(s)/Frequency

Level of Service G

ustavus Emergency

Response

Gustavus

xxx-xxx-xxxx A

LS

BLS

A

LS

BLS

A

LS

BLS

5. Hospitals:

Hospital N

ame

Address,

Latitude & Longitude

if Helipad

Contact

Num

ber(s)/ Frequency

Travel Time

Trauma

Center

Burn

Center

Helipad

Air

Ground

Bartlett M

emorial

3260 Hospital D

rive, Juneau

xxx-xxx-xxxx 1 hr

n/a Yes

Level:_____ Yes N

o Yes N

o

Yes

Level:_____ Yes N

o Yes N

o

Yes

Level:_____ Yes N

o Yes N

o

Yes

Level:_____ Yes N

o Yes N

o

Yes

Level:_____ Yes N

o Yes N

o

6. Special Medical Em

ergency Procedures: If necessary, a float plane w

ill be dispatched from G

lacier Bay A

irways (697-2249 or 789-9009) and the victim

will be flow

n to Juneau. C

onduct GLB

A D

ispatch in the event of AN

Y injury. C

heck box if aviation assets are utilized for rescue. If assets are used, coordinate with A

ir Operations.

7. Prepared by (Medical U

nit Leader): Nam

e: Sherrie H

illman

Signature:

8. Approved by (S

afety Officer): N

ame: P

am A

lice S

ignature:

ICS 206

IAP Page __7___

Date/Tim

e: 08-19-XX/0200


ICS-300 – Interm


March 2011

Student Manual

Page 5.39

Sample: Sam


Safety Message/Plan (IC

S 208) 1. Incident N

ame: C

ruise Ship HazM

at Spill 2. O

perational Period: D

ate From: 08/19/XX

Date To: 08/19/XX

Time From

: 0600 Tim

e To: 1800

3. Safety Message/Expanded Safety M

essage, Safety Plan, Site Safety Plan: A

ll personnel working on the incident m

ust be aware of the follow

ing hazards and take appropriate mitigation m

easures: Individuals w

orking aboard the cruise ship must be aw

are of: 1.

Significant am

ounts of diesel fuel and other petroleum products are m

ixed with w

ater below decks. There is both a health

hazard and a fire hazard associate with these m

aterials. H

EALTH

: Inhalation: Inhalation of high concentrations of diesel fuel vapors causes dizziness, headaches, and stupor. Ingestion: Ingestion of diesel fuel causes irritation of stom

ach and intestines with nausea and vom

iting. Skin Exposure: The liquid is irritating to the skin, especially w

here long term contact is involved. M

ay burn skin or eyes. FIR

ST AID

: 1.

Rem

ove victim to fresh air. Apply appropriate actions if breathing is labored or stops.

2. If ingested, do N

OT induce vom

iting. Give w

ater to dilute. 3.

For skin exposure, remove contam

inated clothing and gently flush affected areas with fresh w

ater for 15 minutes.

4. In all cases, get m

edical advice and medical attention as soon as possible.

FIRE: If sm

all, use dry chemical, C

O2 , foam

or water spray. If large, evacuate im

mediately.

2.

Decks and passagew

ays are likely to be very slippery. Where possible, use sand or absorbent m

aterials to improve footing

and traction. 3.

Rubber gloves and protective clothing m

ust be worn at all tim

e by those entering the damaged areas of the vessel.

Respiratory equipm

ent is also required.

For ground personnel in the backcountry and along shore in the vicinity of the YC, m

aintain vigilance for bears and take evasive or avoidance actions. A

ll personnel on boats must w

ear PFD

’s at all time, and be aw

are that water tem

peratures are sufficiently low to cause hypotherm

ia w

ith short exposure times.

TH

INK

, AN

D A

CT, SA

FELY

4. Site Safety Plan Required? Yes

No

A

pproved Site Safety Plan(s) Located At:

5. Prepared by: Nam

e: Pam

Alice

Position/Title: S

afety Officer S

ignature:

ICS 208

IAP Page __8___

Date/Tim

e: 08/19/XX/0200


ICS-300 – Interm


Page 5.40 Student M

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Sample: Sam



ICS-300 – Interm


March 2011

Student Manual

Page 5.41

Visuals

Your Notes

View the sam

ple on the next page.

Your Notes


ICS-300 – Interm


Page 5.42 Student M

anual Septem

ber 2011

Sample: Sam

ple Operations B

riefing Agenda A sam

ple operations briefing agenda is included below. U

se this sample agenda as a guide for

the operations briefing (also known as the shift briefing).

1. Situation Update

The Planning Section C

hief provides an update of the incident, including the:

Status of current tactical assignments.

R

esponse issues.

New

tactical assignments.

Projections that m

ay impact the next operational period.

2. Plan Review

The plan review m

ay include last-minute “pencil” changes to the IAP and w

ill include a discussion of each D

ivision/Group Assignm

ent Sheet and potential contingency plans. Each D

ivision or Group Supervisor w

ill have an opportunity to ask questions to clarify his or her assignm

ent.

3. Discussion of Logistical Support D

etails

This item

should include a review of Transportation, C

omm

unications, and Medical Plans,

as well as plans for feeding and resting personnel.

4. Review

of Safety Message

This item

should cover the safety message and rem

ind the Supervisors of the safety precautions that m

ust be taken at the site.


ICS-300 – Interm


March 2011

Student Manual

Page 5.43

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ICS-300 – Interm


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U

NIT 6: IN

CID

ENT R

ESOU

RC

E MA

NA

GEM

ENT

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ICS-300 – Interm


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Job Aid: Credentialing

The following figure sum

marizes the N

IMS credentialing process.

Source: N

IMS docum

ent

Unit 6: Incident R

esource Managem

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ICS-300 – Interm


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esource Managem

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esource Managem

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Unit 6: Incident Resource Management

ICS-300 – Intermediate ICS for Expanding Incidents Page 6.8 Student Manual September 2011

Sample: ICS Form 211

Incident Check-In List, ICS Form 211 1. Incident Name: 2. Incident

Number: 3. Check-In Location (complete all that apply): 4. Start Date/Time:

Date: Time:

Base

Staging Area

ICP

Helibase

Other

Check-In Information (use reverse of form for remarks or comments) 5. List single resource personnel (overhead) by agency and name, OR list resources by the following format:

6. O

rder

Req

uest

#

7. D

ate/

Tim

e

Che

ck-In

8. L

eade

r’s N

ame

9. T

otal

Num

ber o

f Pe

rson

nel

10. I

ncid

ent C

onta

ct

Info

rmat

ion

11. H

ome

Uni

t or

Age

ncy

12. D

epar

ture

Poi

nt,

Dat

e a

nd T

ime

13. M

etho

d of

Tra

vel

14. I

ncid

ent

Ass

ignm

ent

15. O

ther

Q

ualif

icat

ions

16. D

ata

Prov

ided

to

Res

ourc

es U

nit

Sta

te

Age

ncy

Cat

egor

y

Kin

d

Type

Res

ourc

e N

ame

or

Iden

tifie

r

ST

or T

F

ICS 211 17. Prepared by: Name: Position/Title: Signature: Date/Time:

Unit 6: Incident R

esource Managem

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ICS-300 – Interm


September 2011

Student Manual

Page 6.9

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ICS-300 – Interm


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esource Managem

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September 2011

Student Manual

Page 6.11

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esource Managem

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ICS-300 – Interm


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esource Managem

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ICS-300 – Interm


September 2011

Student Manual

Page 6.13

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Com

plete the activity before proceeding.

Unit 6: Incident R

esource Managem

ent

ICS-300 – Interm


Page 6.14 Student M

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Activity: Improving Perform

ance Effectiveness O

n a recent incident, the following perform

ance issues have arisen.

Performance Issue #1: A local volunteer organization has personnel assigned to the

Logistics Section to assist in providing meals to responders. O

ne volunteer arrived for w

ork visibly impaired, and inform

ed his coworkers that he had “just a couple of drinks to

relax” before coming to w

ork. Strategy: Perform

ance Issue #2: Resource tracking is poor. C

heck-In Recorders are providing

incomplete or inaccurate inform

ation from responding resources. Som

e resources have evidently responded, w

orked, and gone home w

ithout ever having checked in. Additionally, resources obtained through a m

utual aid agreement that are no longer

needed remain at the incident site.

Strategy: Perform

ance Issue #3: Evacuation Division B is using non-uniform

ed personnel to deliver evacuation instructions door-to-door w

ithin the comm

unity. Com

pliance with the

evacuation order is very poor, and 911 has been deluged with calls from

the affected public asking if the evacuation order is official. Strategy:

Unit 6: Incident R

esource Managem

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ICS-300 – Interm


September 2011

Student Manual

Page 6.15

Activity: Improving Perform

ance Effectiveness (Continued)

Perform

ance Issue #4: A police officer at a traffic control point was struck by a m

otorist and received m

inor injuries. She was taken to the hospital by a w

itness to the accident, treated, and released. The first that incident m

anagement staff hear of the problem

is w

hen asked by the media at a press conference.

Strategy: Perform

ance Issue #5: Self-dispatched resources are arriving at the Staging Area. In the confusion, several of these resources w

ho were assigned to Task Forces now

appear to lack the skills needed to operate equipm

ent or execute orders. Strategy: Perform

ance Issue #6: The 5 o’clock news features a prom

inent interview w

ith an incident responder at the Staging Area. The responder is not a m

ember of the Public

Information staff and has not been given an active assignm

ent (or even seen the actual scene of the train w

reck), but is waxing eloquently about how

poorly the incident is being m

anaged. Strategy:

Unit 6: Incident R

esource Managem

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ICS-300 – Interm


Page 6.16 Student M

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esource Managem

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September 2011

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ICS-300 – Interm


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U

NIT 7: D

EMO

BILIZA

TION, T

RA

NSFER

OF C

OM

MA

ND, A

ND

CLO

SEOU

T


Unit 7: D

emobilization, Transfer of C

omm

and, and Closeout

ICS-300 – Interm


September 2011

Student Manual

Page 7.1

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Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


Page 7.2 Student M

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Job Aid: Dem

obilization After the incident is controlled and tactical resources are beginning to be released, the incident m

anagement organization should begin to m

onitor the number of support and m

anagement staff

that are assigned. Below are som

e typical workload considerations to consider w

hen planning for dem

obilization. Position

Dem

obilization Considerations

Public Inform

ation O

fficer

Press interest may taper off tow

ard the end of the incident, especially w

hen tactics turn from life safety to cleanup. As the incident dem

obilizes, the need for interagency coordination of inform

ation may also decline.

While it is im

portant that the press continue to have a contact at the incident, it m

ay be possible for the Public Information O

fficer to scale back operations.

Safety Officer

As the number of tactical operations at an incident decreases, the dem

and on the Safety O

fficer will also decline. H

owever, som

e incidents require post-incident debriefings that w

ill require the input of the Safety Officer.

While the w

orkload may level out, it m

ay remain until the end of the

incident. Liaison O

fficer As cooperating and assisting agency resources are dem

obilized, the Liaison O

fficer’s job will becom

e less complex. The Liaison O

fficer is also likely to be involved in interagency post-incident review

activities that may

require continued presence at the incident and involvement after final

demobilization.

Operations

Section The O

perations Section Chief should be able to reduce support staff such

as Deputies and Staging Area M

anagers as the Operations Section is

demobilized.

Planning Section In the Planning Section, the later w

orkload falls on the Dem

obilization and D

ocumentation U

nits. The Dem

obilization Unit w

ill develop the D

emobilization Plan and m

onitor its implem

entation. The Docum

entation U

nit will package all incident docum

entation for archiving with the

responsible agency or jurisdiction. Both of these processes are finished late in the incident.

Logistics Section The Supply U

nit and the Facilities Unit play m

ajor roles as the incident w

inds down. The Facilities U

nit will need to dem

obilize the incident facilities, such as the C

omm

and Post and incident Base. The Supply Unit

must collect, inventory, and arrange to refurbish, rehabilitate, or replace

resources depleted, lost, or damaged at the incident.

Finance and Adm

inistration Section

Many of the activities of the Finance and Adm

inistration Section continue w

ell after the rest of the organization has been demobilized. M

uch of the paperw

ork needed to document an incident is com

pleted during or after dem

obilization.

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


September 2011

Student Manual

Page 7.3

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Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


Page 7.4 Student M

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Visuals

Your Notes

View the sam

ple plan on the next page.

Your Notes

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


September 2011

Student Manual

Page 7.5

Sample D

emobilization Plan (Page 1 of 5)

N

OR

TH SM

ITHM

AN IN

CID

ENT

Prepared by

Planning Section Chief

D

ate

Approved by

Logistics Section Chief

D

ate

Approved by

Operations Section C

hief

Date

Approved by

Finance Section Chief

D

ate A

pproved by

Supervisor-Expanded D

ispatch

Date

Approved by

Incident Com

mander

D

ate

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


Page 7.6 Student M

anual Septem

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Sample D


The Dem

obilization Plan contains five (5) sections: 1.

General Inform

ation 2.

Responsibilities

3. R

elease Priorities 4.

Release Procedures

5. Travel Inform

ation 1.

GEN

ERAL IN

FOR

MATIO

N

The dem

obilization process at the North Sm

ithman Incident w

ill require coordination with the

Unified C

omm

and Team and the Expanded D

ispatch function. All resources with their ow

n transportation m

ust meet rest/w

ork guidelines prior to driving. All releases from

the Smithm

an Incident will be initiated in the D

emob U

nit after Incident C

omm

ander approval. The size and location of the Incident Base lends itself to the holding of surplus equipm

ent and personnel during the time it takes to process all of the releases in

a safe and efficient manner. N

o resources are to leave the Incident until authorized to do so. At this tim

e, no off-Incident Dem

ob Center w

ill be activated. The Logistics Section will

provide for all necessary transportation of released personnel and equipment. The D

emob

Unit w

ill arrange for any needed flight arrangements through Expanded D

ispatch. The follow

ing are general guidelines to be followed for resources that are leaving the

Incident.

A. N

o person will be released w

ithout having a minim

um of eight (8) hours rest, unless

specifically approved by the IC.

B. All Federal resources m

ust be able to arrive at their home base prior to 2200 (10 PM

). O

ther agencies and cooperators must m

eet individual agency regulations pertaining to rest and travel.

C. All Party C

hiefs, Crew

Supervisors, and Strike Team Leaders w

ill be thoroughly briefed prior to leaving the Incident. Briefing to include: 1. m

ethod of travel, 2. passengers (if any), 3. destination, 4. ETD

Cam

p/ETA home base, and 5. transportation arrangem

ents. All personnel returning hom

e on comm

ercial aircraft will be show

ered and wear clean

clothing. To prevent delays and w

ork overloads, Logistics and Finance will be notified as soon as

possible when surplus resources are to be D

emobed. (D

emob w

ill try to advise the two

Units 24 hours in advance.) N

otification of Incident personnel will be by posting of

"Tentative Releases" 12 hours in advance. C

rew Supervisors m

ay also be paged when the

Dem

ob process is to begin. If applicable, all oversize vehicles (e.g., transports) M

UST have appropriate perm

its to com

ply with State vehicle codes.

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


September 2011

Student Manual

Page 7.7

Sample D


Perform

ance Ratings are required for:

Trainees

O

utstanding performance

D

eficient performance

By personal request

All firefighting apparatus, rental equipment, and crew

transport will have a vehicle inspection

(Safety Check) at G

round Support prior to returning to their home unit or new

assignment

location. Pickups, sedans, and vans will also have a safety check by the G

round Support U

nit before departing the Incident Base. 2.

RESPO

NSIB

ILITIES

Functional heads (i.e., Section Chiefs and U

nit Leaders) are responsible for determining

resources surplus to their needs and submitting lists to the D

emob U

nit Leader. The D

emob U

nit Leader is responsible for:

Com

piling “Tentative” and “Final” Release sheets. (Any Incident-form

ed Strike Teams

and Task Forces must be disbanded before Incident C

omm

ander approval and release from

the Incident.)

Making all notifications to Incident and off-Incident personnel regarding tentative and

final releases (includes Tanker and Helibases).

M

aking sure that all signatures are obtained on the Dem

ob Checkout form

.

Monitoring the D

emob process and m

aking any adjustments in the process.

The Incident C

omm

ander is responsible for:

Establishing the release priorities through consultation w

ith Unified C

omm

and.

Review

ing and approving all tentative release lists.

The Logistics Section Chief is responsible for ensuring through:

Facilities—that all sleeping and w

ork areas are cleaned up before personnel are released.

Supply—

that all non-expendable property items are returned or accounted for prior to

release.

Ground Support —

that there will be adequate ground transportation during the release

process and that vehicles are inspected.

Com

munications—

that all radios have been returned or are accounted for.

Food Unit —

that there will be adequate m

eals for those being released and for those rem

aining in camp.

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


Page 7.8 Student M

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Sample D


The Finance Section C

hief is responsible for:

C

ompletion of all tim

e and equipment reports for released personnel.

N

otification(s) for any ADO

payoff(s).

The Planning Section Chief is responsible for m

anaging duration of assignment policy for

the Incident Com

mander.

Expanded D

ispatch is responsible for:

R

eviewing tentative releases and notifying the D

emob U

nit Leader with release

approvals, reassignments, and air travel inform

ation.

Coordinating w

ith the Rocky M

ountain Coordination C

enter. 3.

RELEASE PR

IOR

ITIES

The following release priorities have been established by the U

nified Com

mand Team

:

1. Initial attack or local cooperators

2. Type 1 C

rews

3. N

on-local engines, crews, and overhead

4. O

ther local resources

Crew

s from other R

egions will be grouped for dem

ob when possible. Em

ergency situations w

ill arise and will be handled expeditiously. C

learance for emergency dem

ob is to be approved by the appropriate Section C

hief, IC, or Agency R

epresentative. 4.

RELEASE PR

OC

EDU

RES

C

ritical resources will be identified on the D

aily Incident Com

mander conference calls.

These resources will be listed in the U

nified Com

mand Action Plan and these resources

cannot be released from the Incident w

ithout Unified C

omm

and approval. All resources requiring airline travel m

ust be submitted to Expanded D

ispatch 36 hours in advance of planned travel. All other resource surpluses should be forw

arded to Expanded D

ispatch 24 hours in advance of planned release. Dem

ob will also give G

round Support lead tim

e to arrange for ground transportation for crews and individuals needing

transportation. Functional heads w

ill identify surpluses within their units and subm

it a list (or lists) to the D

emob U

nit Leader in the Planning Section. The Dem

ob Unit w

ill combine lists and form

a “Tentative R

elease” list to be submitted to the Incident C

omm

ander for review and approval.

Dem

ob will w

ork with the R

esources Unit so that the resource status board can be kept up

to date.

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


September 2011

Student Manual

Page 7.9

Sample D


After Incident C

omm

ander approval, Dem

ob will notify Expanded D

ispatch of the tentative releases for their concurrence. W

hen concurrence is obtained from Expanded D

ispatch, the D

emob U

nit Leader will:

Prepare transportation manifests.

N

otify personnel to be released.

Give crew

leaders or individuals the final release form and briefing.

C

rew leaders or individuals w

ill take the ICS Form

221, Dem

obilization Check-O

ut form, to:

Com

munications U

nit Leader (if radio equipment has been issued)

Facilities U

nit Leader (to be sure sleeping area is clean)

Supply Cache (to return all non-expendable property)

G

round Support (for vehicle inspections)

Finance (for time)

D

emob (last stop for final departure tim

es and documentation)

The D

emob U

nit will:

Notify the R

esources Unit so that "T" card inform

ation is complete.

N

otify Expanded Dispatch of ETD

, ETA, destination, and travel arrangements.

C

ollect and send all Dem

ob paperwork to the D

ocumentation U

nit. 5.

TRAVEL IN

FOR

MATIO

N

All resources w

ill meet w

ork/rest requirements prior to being released from

the incident. C

rews traveling on com

mercial aircraft w

ill be given time to show

er and dress in clean clothes. Any heavy or oversize equipm

ent MU

ST have appropriate perm

its and follow any

limitations on the m

ovement of their equipm

ent on public highways. All resources w

ill meet

any agency-specific requirements on hours of travel per day or other restrictions concerned

with travel. Incident D

emob w

ill notify Expanded Dispatch w

hen a resource is released, so the hom

e Forest/Agency can be advised with an ETA. It w

ill then be up to the sending Forest/Agency to keep track of released resources and report back if there are any problem

s or if more inform

ation is needed.

Incident Phone Num

bers

North Sm

ithman D

emob: XXX

-XXX-XXXX

Expanded Dispatch: XXX

-XXX-XXXX

Individual resources are to notify either the N

orth Smithm

an Incident or Expanded Dispatch

at the above numbers and their hom

e unit dispatcher if significant delays occur en route to their next destination.

Unit 7: D


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ICS-300 – Interm


Page 7.10 Student M

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Visuals

Com

plete the activity before proceeding.

Your Notes

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


September 2011

Student Manual

Page 7.11

Activity: Review

ing the Dem

obilization Plan

Sample D

emobilization Plan

Cruise Ship H

azMat Incident (Page 1 of 2)

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


Page 7.12 Student M

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Activity: Review

ing the Dem

obilization Plan

Sample D

emobilization Plan

Cruise Ship H

azMat Incident (Page 2 of 2)

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


September 2011

Student Manual

Page 7.13

Visuals

Your Notes

Your Notes

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


Page 7.14 Student M

anual Septem

ber 2011

Visuals

Your Notes

Your Notes

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


September 2011

Student Manual

Page 7.15

Visuals

Your Notes

View the job aid on the next page.

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


Page 7.16 Student M

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Job Aid: Conducting an After-Action R

eview

After-Action Review

(AAR) Tips

Overall Tips

Schedule an After-Action R

eview (AAR

) as soon after the incident as possible.

Keep it short and focused.

Focus on WH

AT, not WH

O.

Establish clear ground rules: encourage candor and openness (this is dialog—

not lecture or debate); focus on item

s that can be fixed; keep all discussions confidential.

Use a skilled facilitator to conduct the A

AR.

AA

R Process Steps

Use the follow

ing questions to facilitate the AAR

process: 1.

What did w

e set out to do?

Establish the facts.

Determ

ine purpose of the mission and definition of success:

Identify key tasks involved.

Specify conditions under w

hich each task may need to be perform

ed (weather, topography,

time restrictions, etc.).

D

efine acceptable standards for success (explain what “R

ight” looks like). 2.

What actually happened?

C

ontinue to establish the facts.

Participants should come to agreem

ent on what actually happened.

Pool m

ultiple perspectives to build a shared picture of what happened.

3. W

hy did it happen?

Analyze cause and effect.

Focus on WH

AT, not WH

O.

Provide progressive refinem

ent for drawing out explanations of w

hat occurred. This will lead

into developing possible solutions. 4.

What are w

e going to do differently next time?

Solutions w

ill arise naturally once problems are identified and understood.

Focus on item

s you can fix, rather than external forces outside of your control.

Identify areas where groups are perform

ing well and that should be sustained. This w

ill help repeat success and create a balanced approach to the AA

R.

Areas To Sustain/M

aintain Strengths: Areas To Im

prove: 5.

Are there lessons learned that should be shared im

mediately?

Identify the process for sharing lessons learned.

Option 1: D

ocument the Issue, D

iscussion, Recom

mendation

O

ption 2: Docum

ent the Concept of the O

peration, Results, Trends, R

ecomm

endation

Determ

ine and describe the most notable successes from

the incident.

Determ

ine and describe the most difficult challenges faced and how

they were overcom

e.

Unit 7: D


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ICS-300 – Interm


September 2011

Student Manual

Page 7.17

Job Aid: Conducting an After-Action R

eview (C

ontinued) 6.

What follow

up is needed?

Be specific about actions, timelines, and responsibilities.

W

hat changes, additions, or deletions are recomm

ended to SOPs, plans, or training?

W

hat issues were not resolved to your satisfaction and need further review

?

Unit 7: D


omm

and, and Closeout

ICS-300 – Interm


Page 7.18 Student M

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Your Notes

Your Notes

U

NIT 8: C

OU

RSE S

UM

MA

RY


Unit 8: C

ourse Summ

ary

ICS-300 – Interm


September 2011

Student Manual

Page 8.1

Visuals

Your Notes

Your Notes

Unit 8: C

ourse Summ

ary

ICS-300 – Interm


Page 8.2 Student M

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Your Notes

Documents

Unit 5: Planning Process Sample: Sample IAP (Page …dem.nv.gov/uploadedFiles/demnvgov/content/raining/ICS300_Complete… · 166.500 Communications ... Sample IAP (Page 8 of 9) Safety