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UNIT 3: DOCUMENT FORMATTING 3.2 - PROOFREADING. INTRODUCTION In this lesson you will learn: ◦ What proofreading is ◦ Who does proofreading ◦ Why proofreading

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Text of UNIT 3: DOCUMENT FORMATTING 3.2 - PROOFREADING. INTRODUCTION In this lesson you will learn: ◦ What...

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  • UNIT 3: DOCUMENT FORMATTING 3.2 - PROOFREADING
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  • INTRODUCTION In this lesson you will learn: What proofreading is Who does proofreading Why proofreading is done How proofreading is done Commonly used proofreading marks
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  • INTRODUCTION CONT. After this lesson you will be able to Proofread a document and apply appropriate proofreading marks Correctly key a document that has proofreading marks applied to it Accurately identify common proofreading marks
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  • Review Proper Posture Fingers are deeply curved and upright (not slanting) Eyes are on copy Wrists are low, but not resting on the keyboard frame Bodies are erect (not slumping) Unit 3: Lesson 13
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  • Review proper procedures Review proper procedures Keystrokes are quick and sharp (not sluggish). Spacing thumb taps down and in and then moves quickly back to its at rest position. Hard returns are made with the little finger without hand movement. Unit 3: Lesson 13
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  • Proofreading Proofreading is the skill of detecting errors in written documents for: Accuracy Spelling, grammar, punctuation, etc. Impression Tense, tone, intent Professionalism Overall appearance, clarity, conciseness
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  • Who uses Proofreaders Marks and Why they use them Authors (You and I) Ensure accuracy Prevent giving a bad impression Help put best foot forward Business professionals Ensure the message is clear, concise, and accurate Give the reader a good impression of the company Ensure proper response and avoid legal issues
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  • Steps to Good Proofreading Prepare for the task Clear your work area & Remove distractions Read for understanding Ask yourself what is my intent Does the wording make sense & does it flow smoothly Are there grammar, spelling, usage, or punctuation errors Read before changing content
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  • 9 Steps to Good Proofreading Use the software Spell-Check feature. Proofread a document on screen, scrolling through it line by line. Be sure you did not introduce new errors while making corrections and use the Spell-Check feature again. Use a guide to proofread printed copy one line at a time. Correct any errors on the rough draft using proofreaders marks/symbols. Try to allow time between writing and proofreading documents. Use guides to proofread keyed documents line by line against original rough drafts to be sure that you corrected all errors. Proofread numbers aloud or with someone else.
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  • Proofreaders Marks/Symbols Unit 3: Document Formatting (3.2) Proofreading Proofreaders Marks/Symbols are used to indicate errors that need to be corrected when re-keying a copy/document.
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  • Common Proofreaders Marks/Symbols Align copy; also, make these items parallel Begin a new paragraph Capitalize Close up Delete Delete space Do not begin a new paragraph Insert
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  • Common Proofreaders Marks/Symbols Insert comma Insert period Insert quotation marks Insert space Insert apostrophe Let it stand; ignore correction Lowercase
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  • Common Proofreaders Marks/Symbols Move down; lower Move left Move right Move up; raise Spell out Transpose Underline or italic
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  • Rough-Draft Copy Rough-Draft Copy Unit 3: Lesson 14