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Interview Skills UNIT 15: for students and faculty of Gujarat Technological University by University Services Swami Vivekananda Contributor Personality Program An Adani Group Initiative

UNIT 15: Interview Skills - GTU...2014/01/18  · Interview Skills UNIT 15: for students and faculty of Gujarat Technological University by University Services Swami Vivekananda Contributor

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Page 1: UNIT 15: Interview Skills - GTU...2014/01/18  · Interview Skills UNIT 15: for students and faculty of Gujarat Technological University by University Services Swami Vivekananda Contributor

Interview SkillsUNIT 15:

for students and faculty of

Gujarat Technological University

by

University Services

Swami Vivekananda

Contributor Personality Program

An Adani Group Initiative

Page 2: UNIT 15: Interview Skills - GTU...2014/01/18  · Interview Skills UNIT 15: for students and faculty of Gujarat Technological University by University Services Swami Vivekananda Contributor

This Study Material is designed, developed and published by Illumine Knowledge Resources Pvt. Ltd.

and licensed to Career Knowledge Resources Pvt. Ltd, the promoters of I-Become. All rights are

reserved. No part of this Study Material may be reproduced, stored in a retrieval system or transmitted

in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise by any

person or organization (including program participants) without the prior permission of Illumine

Knowledge Resources Pvt. Ltd.

COPYRIGHT DECLARATION

Booklet printed from

Page 3: UNIT 15: Interview Skills - GTU...2014/01/18  · Interview Skills UNIT 15: for students and faculty of Gujarat Technological University by University Services Swami Vivekananda Contributor

Explore how to give a “Contributor” Interview.

Here you will also learn about common interview questions and how

to develop answers, typical challenges faced in interviews beyond

the questions (such as body language, grooming, presentation), and

most importantly, learn the importance of trust building and creating

confidence in the interview.

Interview Skills

UNIT 15:

Part 1

Before the

Interview

(page 1)

(page 9)

(page 25)

Part 2

During the

Interview

Part 3

After the

Interview

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Page 5: UNIT 15: Interview Skills - GTU...2014/01/18  · Interview Skills UNIT 15: for students and faculty of Gujarat Technological University by University Services Swami Vivekananda Contributor

Before the Interview

PART 1:

Learn what to prepare for before

entering an interview

Part 1

Before the

Interview

Part 2

During the

Interview

Part 3

After the

Interview

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2 OF 30 © NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET

UNIT 15: INTERVIEW SKILLS

What is their area of work? What are their current initiatives? What products and services do they

offer?

Who are the key people in the organization? What is their background?

Who are their business associates (such as collaborators, partners, clients, etc.)?

What are their business locations (where is the head quarters, where do they have offices / factories /

etc.)?

What are their stated values and mission? What are the ideas they propagate?

Are there any public achievements or controversies associated with the company?

How old is the organization? How have they grown in that period? Is there any information on its

history?

Do they have a strong training system?

15.1 The Contributor is well-informed about the employer

Do some background research to get to know your potential employer, before going in for any interview with them.

CHECKLIST: What to learn about the company

check out any blogs and social network pages (eg: Linked-In, Facebook) of key people in the company

do a web-search to find any review articles on the company, press

releases, public writings or statements, photographs,

etc.

try and connect with some people who are working / have worked with the company

check company brochures

check the company website

Become well-informed about the employer

Part 1

Before the

Interview

(page ??)

(page ??)

Part 2

During the

Interview

Part 3

After the

Interview

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© NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET 3 OF 30

SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

– Being well informed demonstrates your interest in the organization and your keenness

for the job. It also shows that you prepare well for a new engagement/assignment and

don’t just treat it lightly.

– Moreover, this will also help you to ask intelligent questions about the company during

the course of the interview.

– Learning more about the company will help you to assess and make a more informed

final job decision. Remember, they are assessing you as much as you should be

assessing them. The first few years of your career are critical foundation years where

lots of learning will take place. Choose your employer well.

PROJECT 1:

STEP 1: Identify a Company you are interested in applying for / have applied to.

STEP 2: Do a background research on that Company, using the checklist given on

page 2, as a guideline.

STEP3: Present to the class.

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4 OF 30 © NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET

UNIT 15: INTERVIEW SKILLS

15.2 The Contributor understands how he / she can contribute in a job role

If the job profile is well-known / common, then before the interview, proactively find out what is the kind of work involved in the job role.

Search

newspapers/websites

having supplements

focused on “careers”,

profiling common job

roles (eg: Hindustan

Times, Times of

India, etc.)

Know how you can

contribute in a job roleDo a web

search on the job

role. Many career and

job support websites

provide basic information

on what is the kind of work

involved in

various job roles.

Ask & explore

questions posted on

discussion boards in

online professional

forums on the web (eg:

software

developers forum)

Connect with

people with similar

job profiles over social

networks (such as

Linked-In /

Facebook)

Talk to family /

friends / relatives

who have work

experience in

the area

Talk to seniors from

college who may have

taken up jobs in that

area

Part 1

Before the

Interview

(page ??)

(page ??)

Part 2

During the

Interview

Part 3

After the

Interview

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© NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET 5 OF 30

SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

What is a typical day at work like?

What are some of the important projects that you

have done? What aspects were you responsible

for?

What kind of special skills and capabilities are

needed for success in this job role?

What kind of outputs are expected?

What is the typical working style (eg: desk job /

on the phone / on the field / in teams / etc.)?

What are the challenging parts of the assignment

where one can differentiate oneself?

Is there a lot of problem-solving needed?

Are there opportunities to learn and grow? If yes,

what kind?

Is there any recognition given for special

contributions? If yes, what kind?

Is there a lot of travel?

CHECKLIST: Questions that will help you find out about the job role

PROJECT 2:

STEP 1: Choose a typical job role that people in your campus usually get into (maybe

through campus placements).

STEP 2: – Do research using sources given on page 4.

– What people are expected to do in this job role. (Use the checklist given

abov as a guideline).

STEP 3: Based on this, prepare a job profile on how one can contribute in the role.

Present to the class.

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6 OF 30 © NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET

UNIT 15: INTERVIEW SKILLS

Formal Indian wear (sober colored salwar/

churidhar kameez with dupatta OR Sari. No

flashy prints or embroidery) OR Solid color,

conservative western suit with coordinated

blouse

Moderate shoes

Limited jewellery

Neat, professional hairstyle

No / light make-up & perfume

Manicured nails

Portfolio or briefcase for documents

Solid color, conservative trousers

White / light colored long sleeve shirt

Sober looking tie

Dark socks, formal shoes

Avoid fashion accessories / jewellery

Neatly shaven, neat hairstyle

Avoid strong smelling aftershave

Neatly trimmed nails

Portfolio or briefcase for documents

CHEKLIST: Safe dress-code for an interview

WOMEN’S ATTIRE MEN’S ATTIRE

Professional dressing on your part shows respect for your

interviewer

15.3 The Contributor ensures that the first impression is good

Every profession has its own standards of dressing. Before the interview, understand

what is the expected attire, so that you can go appropriately dressed.

PRACTICE EXERCISE 1: Mark out below which of the following ways of dressing are

appropriate for a person going for an interview of a -

– Software Developer’s job

– Bank Executive’s job

– Fashion Model’s job Colorful clothes, dark glasses, cap

Huge earrings and fashion accessories

Fashionable clothes that reveal a lot

Smart sober colored Indian wear (for women)

Business formals

Tattoos

Flashy clothes

Part 1

Before the

Interview

(page ??)

(page ??)

Part 2

During the

Interview

Part 3

After the

Interview

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© NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET 7 OF 30

SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

15.4 The Contributor’s portfolio

Prepare a professional looking portfolio or folder to carry into the interview. Ensure you have in it all that you may need to show the interviewer.

extra copies of your resume

references, recommendation letters

essential supporting documentation – original and photocopies (such as

certificates, mark-sheets, etc.)

essential stationery (pen, blank paper)

Samples of your work that are relevant to the job applied for (eg: project reports done during internship, content samples for a content writer,

design portfolio for a designer, etc.)

What doesn’t work What works

– Carrying all kinds of documents that are

unnecessary and irrelevant (eg: a certificate

of first prize won in junior school), making it

hard and messy for you to find and take out

documents asked for by an interviewer.

– Carrying a few really powerful certificates

and documents that make you stand out. In

case you have missed carrying something the

interviewer asks for, you can say that you will

give it the next day.

– Certificates which you have received from

dubious or unknown sources. (eg: a hand-

written letter from a local NGO saying you did

volunteer work there).

– False certificates or letters (eg: letter saying you

have worked in a place where you never did).

– In cases where you have dubious looking

certificates, come prepared to back up your

claims with references of people / contact

details / background information – because

the employer is likely to ask for it, to investigate

the genuineness of the case. Don’t fabricate.

– Companies these days engage professional

agencies for doing background verification

checks.

– Serious gaps in your mark-sheets (eg: 10th Std

mark-sheet is missing, first and second year

college mark-sheets are missing).

– Complete proof of your academic record.

What to carry with you when going for an interview

PRACTICE EXERCISE 2: Discuss in groups to add to the list of items given below, on

“what works” and “what doesn’t work”. Present to the class.

Part 1

Before the

Interview

(page ??)

(page ??)

Part 2

During the

Interview

Part 3

After the

Interview

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At the Interview

PART 2:

Learn how to conduct yourself in an

interview. Prepare yourself for the

typical questions asked in each of the

7 zones of an interview.

Part 1

Before the

Interview

Part 2

During the

Interview

Part 3

After the

Interview

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10 OF 30 © NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET

UNIT 15: INTERVIEW SKILLS

15.5 The 7 zones of an interview

Be prepared for all 7 Zones of an Interview

PRACTICE EXERCISE 3: For each zone, discuss in small groups and write down–

– “Why is this zone of the interview process important? What will the interviewer assess of me, based on this?”

– Present to the class.

Zone 1 : Getting to the interview

Zone 2 : The first 3 minutes – Introductions

Zone 3 : Testing your credibility / Basic level

Zone 4 : Technical Zone

Zone 5 : Personal Zone

Zone 6 : Career Plans / Aspirations Zone

Zone 7 : Closure / Go Forwards`

1 32 5

6

4

7

Getting to the interview

ZONE ZONE ZONE

ZONE

ZONE ZONE

ZONE

The first 3 minutes – Introductions

Testing your credibility / basic level

Technical Zone

Personal Zone

Career Plans / Aspirations Zone

Closure / Go Forwards

Part 1

Before the

Interview

(page ??)

(page ??)

Part 2

During the

Interview

Part 3

After the

Interview

Page 15: UNIT 15: Interview Skills - GTU...2014/01/18  · Interview Skills UNIT 15: for students and faculty of Gujarat Technological University by University Services Swami Vivekananda Contributor

© NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET 11 OF 30

SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

Zone 1 : Getting to the interview

Being on time

– Find out about the location

in advance so that precious

time is not lost in searching

for the venue.

– Keep enough time for

registration at the company

security desk (this could

take time due to elaborate

company procedures or

crowd).

In case of delays /

rescheduling

– In case you need to

reschedule the interview

due to unavoidable

reasons, inform the

company and / or

placement agency as

early as possible.

– In case you are getting

delayed on the way to the

interview, call and inform

the company.

Keep the company informed

– In case you have taken up another job appointment, and have

decided not to pursue this job – call up and inform the company.

– It is unprofessional to “not turn up” and keep the interviewers waiting.

This can negatively affect your reputation in the job market.

The Contributor’s Communication Goal:

Professional Conduct

1 32 5

6

4

7

Getting to the interview

ZONE ZONE ZONE

ZONE

ZONE ZONE

ZONE

The first 3 minutes – Introductions

Testing your credibility / basic level

Technical Zone

Personal Zone

Career Plans / Aspirations Zone

Closure / Go Forwards

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12 OF 30 © NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET

UNIT 15: INTERVIEW SKILLS

PRACTICE EXERCISE 4: Discuss each of the following questions in small groups. Share

examples of similar experiences in context of any previous meeting or appointment.

Write these down.

Q1. What are the consequences if you reach in a rush, just on time, and you get called in

for the interview immediately – where you have not had time to cool off and gather

your thoughts?

Q2. What if you are not there when they announce your turn? What if you turn up late?

Q3. What if you don’t show up and the interviewers are kept waiting?

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© NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET 13 OF 30

SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

Walk in confidently. Show your

proactive attitude by introducing

yourself to the secretary or person

available to receive you. Explain

your reason for coming.

Be cheerful and maintain

eye contact throughout /

during your interview.

Sit forward and upright in your

chair (don’t slouch) and rest

your hands on your lap or on the

table. Your body language should

communicate your alertness.

Greet and shake hands with the

interviewer(s) when you meet

them and introduce yourself.

Thank them for the opportunity

to meet.

The Contributor’s Communication Goal:

Quiet Confidence

Zone 2 : The first 3 minutes – Introductions1 32 5

6

4

7

Getting to the interview

ZONE ZONE ZONE

ZONE

ZONE ZONE

ZONE

The first 3 minutes – Introductions

Testing your credibility / basic level

Technical Zone

Personal Zone

Career Plans / Aspirations Zone

Closure / Go Forwards

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14 OF 30 © NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET

UNIT 15: INTERVIEW SKILLS

PRACTICE EXERCISE 5: Imagine that you are the interviewer. What would you think of

the person you are interviewing if –

Q1. The person you are interviewing “shows attitude or acts over smart” in the way he/

she interacts with you?

Q2. He/she is restless with nervous gestures (such as playing with his/her hair or buttons,

or tapping the table top, or shaking legs under the table)?

Q3. He/she is “casual” in his/her manner (such as sitting with legs crossed or stretched

out casually, sitting with one arm resting on the back of the chair, slouching low in

the chair, chewing gum, etc.)?

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© NOVEMBER 2011; ALL COPYRIGHTS ARE OWNED BY ILLUMINE KNOWLEDGE RESOURCES PVT. LTD. | STUDY BOOKLET 15 OF 30

SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

Zone 3 : Testing your Credibility / Basic level1 32 5

6

4

7

Getting to the interview

ZONE ZONE ZONE

ZONE

ZONE ZONE

ZONE

The first 3 minutes – Introductions

Testing your credibility / basic level

Technical Zone

Personal Zone

Career Plans / Aspirations Zone

Closure / Go Forwards

The Contributor’s Communication Goal:

Personal Credibility

Typical Questions askedBe prepared for the typical questions that may be asked

Questions on your

educational background

and academic

achievements

Explanations for gaps in

education (if any).

Eg: Why did you take a break

for a year after your 12th,

before entering college? (You

may have done this to prepare

for competitive entrance

examinations.)Questions about your projects or

work experience (if any). Eg:

– What was the project / work team?

– What was your role as a team member? What

were you responsible for?

– What were the goals of the project?

– What were the outputs delivered?

– Was it considered as a success by others?

– Any acknowledgements received?

– What personal successes did you see in it?

– What were your key learnings?

Questions about other activities

you have been involved in. Any

other achievements.

PRACTICE EXERCISE 6 : Think about how you can answer the above questions. Put down

a few points for yourself.

Carry proofs of your academic performance (mark-lists, certificates, etc.)

Even in case of gaps, be transparent and honest. Most employers respect transparency. (Don’t fabricate

records. Being found out (even later) could not only cost you the current job, but will also black-list you in

the job market. Employers are likely to investigate your credentials with past employers and institutions

you have been in.)

Keep ready samples of project / work outputs (if any), to show in case asked.

Take permission and inform beforehand, the people you are giving as references. Keep their details ready

in case asked (contact details of people you have worked with – boss / seniors / team leaders / mentors

/ team members).

Be ready with explanation / proofs of special acknowledgements or awards you mention.

Identify a few activities and achievements from your past, that are powerful demonstrations of your

capability to contribute in this job. Focus on talking about these only.

CHECKLIST: How to be prepared

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UNIT 15: INTERVIEW SKILLS

Zone 4 : Technical Zone1 32 5

6

4

7

Getting to the interview

ZONE ZONE ZONE

ZONE

ZONE ZONE

ZONE

The first 3 minutes – Introductions

Testing your credibility / basic level

Technical Zone

Personal Zone

Career Plans / Aspirations Zone

Closure / Go Forwards

Questions on your knowledge

of the subject, as relevant to the

domain you are expected to work

in.

Questions on your familiarity

with various tools necessary

for the job (eg: software tools,

technical instruments for

engineers, etc.).

Questions on your thinking

abilities necessary for the job

(eg: problem solving, critical

thinking, etc.)

Questions on your level of

competence in essential skills

for the job (eg: writing skills).

The Contributor’s Communication Goal:

Technical Competence

What is the subject knowledge you will be expected to have for doing this job well? Have you studied

this well?

What special skills will you need for the job? Have you practiced enough?

What tools will you need for the job you are applying for (eg: specific software packages)? Are you

familiar with these tools?

What is the kind of work you would be expected to do in this job? What thinking abilities will you need for

this? Have you consciously developed these abilities ?

Practice solving practical cases or problems. This is how employers usually test thinking abilities. In

such questions, finding the final ‘right’ answer is less important than demonstrating the way you go

about thinking through the various issues involved.

[A] CHECKLIST: How to be prepared

Typical Questions askedBe prepared for the typical questions that may be asked

PRACTICE EXERCISE 7 : Think about how you can answer the above questions. Put down

a few points for yourself.

Don’t be in a hurry in answering questions immediately. Ask for time to think, think through carefully, and

answer clearly, explaining your thinking behind it.

Don’t try to bluff your way through this. If you do not know an answer, it is best to say so, and point out

where you might find the information, or how you would go about finding a solution if you had to solve a

similar problem.

Don’t lie or exaggerate the truth. You may be asked to prove it right then and there. Eg: a person applying

for a copywriter’s job in an advertising agency may be asked to do a ‘copy test’.

[B] CHECKLIST: Keep in mind when answering

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SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

In answer to “tell me about yourself”, talk only of relevant facts in your current life situation and specific

experiences that demonstrate that you are a strong candidate for the job at hand. Don’t give long drawn

life stories!

This is where the interviewer will find out more about your family and social background, constraints that

you might have (eg: inability to stay late at work due to family pressure). If asked, it is best to mention

any such constraints upfront without hiding facts.

Project qualities and strengths that are valued in the workplace - such as enthusiasm in any work, self-

motivation, flexibility, eagerness to learn, willingness to work, and a positive attitude. However, for the

employer to believe you, it is also important to prove these by giving specific examples or experiences

from your college and personal life that demonstrate these qualities in you.

When talking about a weakness, mention what you are doing to overcome that weakness.

Your qualities and strengths should come across in the way you conduct yourself at the interview.

CHECKLIST: Keep in mind when answering

Zone 5 : Personal Zone1 32 5

6

4

7

Getting to the interview

ZONE ZONE ZONE

ZONE

ZONE ZONE

ZONE

The first 3 minutes – Introductions

Testing your credibility / basic level

Technical Zone

Personal Zone

Career Plans / Aspirations Zone

Closure / Go Forwards

Typical Questions askedBe prepared for the typical questions that may be asked

Tell me about a time when you

were confronted with a crisis

What would you do if

you wanted to stand for

college elections and found

that your close friend is

competing against you?

Tell me about a time when you

had to make a decision you knew

would make you unpopular

Describe a time when you

were under pressure and

missed a deadline

Share an experience from your life where

you were greatly disappointed. How did you

handle/cope with the disappointment?

Describe an experience when

you had to do several things

at the same time, and thus

find a balance

Tell me about a time when you

had a conflict with a teammate

or a fellow-student. What did you

do? What else could you have

done?

The Contributor’s Communication Goal:

I am capable of

learning and growing

with experience

Give an example of one

of your weaknesses and

where it hindered you in

making a decision

What are your key

strengths and

weaknesses?

Tell me about yourself

PRACTICE EXERCISE 8: Think about how you can answer the above questions. Put down a

few points for yourself.

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UNIT 15: INTERVIEW SKILLS

Zone 6 : Career Plans / Aspirations Zone1 32 5

6

4

7

Getting to the interview

ZONE ZONE ZONE

ZONE

ZONE ZONE

ZONE

The first 3 minutes – Introductions

Testing your credibility / basic level

Technical Zone

Personal Zone

Career Plans / Aspirations Zone

Closure / Go Forwards

Typical Questions askedBe prepared for the typical questions that may be asked

Questions about your interest in

the organization in specific and

the industry in general. What is

your interest in this area?

What are your short-term

and long-term goals? Do

you have plans for further

education?

Why do you want to work

for this company? Why

should I hire you?

What do you want to achieve in

life, by the end of your career?

How is this job going to help you

achieve this?

How has your college

experience prepared you for

your career in this field?

The Contributor’s Communication Goal:

I seek to grow and

contribute

PRACTICE EXERCISE 9: Think about how you can answer the above questions. Put down a

few points for yourself.

Reflect and think about what your long-term career aspirations are, and how this job is aligned to your

long-term goals. Discuss this with someone you trust (seniors / teachers / parents) to get some clarity

before you go for an interview.

Understand the area / field of work in this job. Think about how you might be able to learn and develop

yourself professionally through this job.

Be honest when answering questions in this area – most interviewers will be able to make out if you

have not thought deeply about something and are talking superficially. If you are not clear about your

career goals etc. it is best to say so; however, mention your thinking in this area. It is more important to

communicate that you have thought about these matters, than to show that you know all the answers

already.

CHECKLIST: Keep in mind when answering

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SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

Zone 7 : Closure / Go Forwards1 32 5

6

4

7

Getting to the interview

ZONE ZONE ZONE

ZONE

ZONE ZONE

ZONE

The first 3 minutes – Introductions

Testing your credibility / basic level

Technical Zone

Personal Zone

Career Plans / Aspirations Zone

Closure / Go Forwards

Prepare to answer “Do you have any

questions to ask of us? “

This seems like a harmless, polite gesture

but there is a lot the interviewer will gather

about you depending on what you ask –

this is the last impression the interviewer

gets about you.

If they offer to contact you,

politely ask when you should

expect their call

As a follow-up of to your interview, you could email

a ‘thank you’ note to your interviewer, noting your

interest in the position.

Reiterate your interest

in the position and

company

Clarify if any other documents or

information are needed from you.

Ensure you send these to them

immediately (within the next few

days).

The Contributor’s Communication Goal:

I am interested in the job offer

Thank the

interviewer for

his/her time

Leave with a firm

handshake

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UNIT 15: INTERVIEW SKILLS

PRACTICE EXERCISE 10: Imagine that you are the interviewer. What would you think of

the person you are interviewing, if on asking “do you have any questions to ask of us” –

Q1. He / she is afraid to ask anything?

Q2. Even before you have said whether the person has passed and got the job, he/she

asks about what salary and benefits you will be offering?

Questions that clarify your role and the company’s expectations from you

How this role impacts the overall business and the inter-linkages with other functions/ departments in

the organization

How advancements in technology could impact this industry

What are the career advancement / growth paths available in the company

What kind of on-job training you would be going through

And so on ...

CHECKLIST: Prepare 3-4 questions you can ask of the employer at the close of the interview. Some ideas –

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SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

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UNIT 15: INTERVIEW SKILLS

15.6 The Contributor’s conduct in an interview

How to conduct oneself in an interview

What I speak

Communicate facts

– It should not look like you

are ‘fabricating’ or making

up things.

The way I present facts

Show confidence in the facts you

present

– Speak confidently and be sure of

yourself.

– Being non-committal, vague, giving

inconsistent answers – can give the

impression that you are unsure of

facts / lying.

My mannerisms

Ensure your conduct is pleasing, respectful, and comfortable

– Irritating or displeasing mannerisms, carelessness, insensitive behavior, untidy

dressing, etc. will put off the interviewer.

– Don’t act in a manner that will make the interviewer uncomfortable.

The way I present my suitability for the job

Let concrete actions / experiences speak for you

– Verbal assurances (words without action to back it) are not enough to convince the interviewer

you are ‘right’ for the job.

– Demonstrate / concretely prove your suitability for the job. Even if you don’t have certificates

or past work experience to prove something, think of concrete examples from your college or

personal life, that show how you are in action (don’t make up examples, because the employer

may sometimes want to verify these).

The way I communicate

Speak clearly, relevantly and to the point

– Don’t ‘ramble’ and give long drawn

answers that will bore the interviewer.

– Don’t go round in circles instead of

answering directly.

The way I behave

Focus attention on the interviewer

– Be alert and listen carefully to all that the interviewer

has to say.

– Make sure you understand a question properly

before you answer.

– Focus on what the interviewer is looking for, and not

on yourself and what you want to say.

– Not paying attention is a sign of disrespect.

Part 1

Before the

Interview

(page ??)

(page ??)

Part 2

During the

Interview

Part 3

After the

Interview

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SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

STEP 3: Share feedback in a positive manner to help presenting group member improve

(LOOK OUT: Don’t get into personal criticism).

[Repeat steps 1 to 3 until all group members get their chance for presentation]

STEP 4: Individually, reflect and write down some key personal learnings – “tips for

myself” to help improve.

Did you communicate ‘facts’, not making up things?

Did you speak clearly, relevantly, to the point – without rambling unnecessarily?

Were you alert and attentive, listening carefully to any questions asked?

Were you confident of the ‘facts’ you presented? Were the different activities /

examples you talked of consistent with each other?

Was your manner pleasing, respectful, and comfortable?

Did you substantiate all your claims convincingly?

CHECKLIST: Self-Test for Contributor’s Conduct

IN CLASS PROJECT: Do a mock interview

STEP 1: Form small groups of 3-4. Each individual: choose any one question to answer

from any of the ‘typical questions’ given in zones 5 or 6 (on page 17 or 18).

STEP 2: In groups of 3-4 in the class, each group member gets a chance to present his/

her answer, to others. Others listen, ask any further questions on the topic, and

evaluate the person using the checklist “Self-test for Contributor’s Conduct”.

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After the Interview

PART 3:

What are the impressions you have left

behind in the mind of interviewer(s)?

Whether you get selected for the job or

not depends on these impressions. Thus it

is important to leave behind ‘Contributor

Impressions’.

Part 1

Before the

Interview

Part 2

During the

Interview

Part 3

After the

Interview

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UNIT 15: INTERVIEW SKILLS

‘Non-Contributor’ Impressions

[A]

[B]

‘Non-Contributor’ Impressions ‘Contributor’ Impressions

‘Contributor’ Impressions

Too theoretical

Low confidence. No trust in his own capabilities

What actions of yours could lead to such an impression? Discuss and answer.

Will “make things happen” and create value for us

Trust himself and others

What actions of yours could lead to such an impression? Discuss and answer.

What actions of yours could lead to such an impression? Discuss and answer.

What actions of yours could lead to such an impression? Discuss and answer.

This is a possible way how it could

get done…

15.7 Last and lasting impressionsPart 1

Before the

Interview

(page ??)

(page ??)

Part 2

During the

Interview

Part 3

After the

Interview

PRACTICE EXERCISE 11: Discuss in groups to answer the questions given in each of the

interview scenarios below:

What impressions will you leave behind in the mind of the interviewer(s)?

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SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

‘Non-Contributor’ Impressions

‘Non-Contributor’ Impressions

[C]

[D]

‘Contributor’ Impressions

‘Contributor’ Impressions

No ‘substance’ / does not engage deeply

Talks a lot without relevant value to the interview

What actions of yours could lead to such an impression? Discuss and answer.

What actions of yours could lead to such an impression? Discuss and answer.

Thinks and engages deeply with the subject / challenge

Has something valuable and meaningful to say

What actions of yours could lead to such an impression? Discuss and answer.

What actions of yours could lead to such an impression? Discuss and answer.

Blah! Blah!

Hmmm…This could be a

possible way of looking at the issue…

I did this… I did that… Blah! Blah!

Through this project we

learnt that......this would help in the future in

this way...

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UNIT 15: INTERVIEW SKILLS

‘Non-Contributor’ Impressions

‘Non-Contributor’ Impressions

[E]

[F]

‘Contributor’ Impressions

‘Contributor’ Impressions

Too worried about salaries and benefits

Too comfort oriented

What actions of yours could lead to such an impression? Discuss and answer.

What actions of yours could lead to such an impression? Discuss and answer.

Knows that salaries etc. are usual details, and will be worked out at

the right time

Contribution oriented

What actions of yours could lead to such an impression? Discuss and answer.

What actions of yours could lead to such an impression? Discuss and answer.

I hope there is not too

much travel…

late often?

What will my responsibilities

include?

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SWAMI VIVEKANANDA CONTRIBUTOR PERSONALITY PROGRAM

‘Non-Contributor’ Impressions

‘Non-Contributor’ Impressions

[G]

[H]

‘Contributor’ Impressions

‘Contributor’ Impressions

Too rigid

Unreliable / Blames others

What actions of yours could lead to such an impression? Discuss and answer.

What actions of yours could lead to such an impression? Discuss and answer.

Flexible / Open to new things

Inspires confidence / Takes responsibility

What actions of yours could lead to such an impression? Discuss and answer.

What actions of yours could lead to such an impression? Discuss and answer.

I need to know exactly what

I am supposed to do. I cannot

take up new work easily.

If these are

goals, I look forward to

do whatever is needed to

achieve them.

I did all the good work but

no one else in the team

cooperated and did any work… My previous boss was not

good….

The team was great… we

accomplished a lot

together

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UNIT 15: INTERVIEW SKILLS

‘Non-Contributor’ Impressions[I] ‘Contributor’ Impressions

Unwilling to start at the bottom / Expects too much too soon

Willing to start at the bottom, learn, and work his way up

What actions of yours could lead to such an impression? Discuss and answer.

What actions of yours could lead to such an impression? Discuss and answer.

What is the position I will be in? I hope I have a team working under

me…

Starting ground up will

be a great learning

experience for me… It will

strengthen my capability in

action

PRACTICE EXERCISE 12: Put down some key personal learnings – “tips for myself” on what

I can develop in myself, so as to leave behind ‘contributor’ impressions.

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The material in this booklet is meant to be studied

along with the material available at gtu.ibecome.in

You will find videos, concept presentations, quizzes

to improve your understanding of the topic.

Booklet printed from I-Become ActivGuide