UNIFIED EARLY CHILDHOOD DATA SYSTEM - Illinois.gov › sites › P20 › Documents... · 2017-12-07 · Head Start data in State data collection processes and systems. Develop comprehensive

UNIFIED EARLY CHILDHOOD

DATA SYSTEM

Kim Collins, Project Manger

Governor’s Office of Early Childhood

Development

EARLY LEARNING LANDSCAPE

Illinois State Board of Education

Preschool For All

Prevention Initiative

Illinois Department of Human Services

CCAP- Child Care Subsidy

Home Visiting

Quality Counts System- Child Care Quality Initiatives

Gateways to Opportunity Registry

Head Start Collaboration Office

Illinois Department of Children and Family Services

Child Care Licensing

UNIFIED EARLY CHILDHOOD DATA

SYSTEM

The 2007 reauthorization of Head Start

requires the Illinois Early Learning Council to

"develop recommendations regarding the

establishment of a unified data collection

system for public early childhood education

and development programs and services

throughout the state."

The Council has been working for several years

on the development of such a system.

Race to the Top-Early Learning Challenge

KE

Y P

OL

ICY

QU

ES

TIO

NS

1. Are children, birth to five in Illinois, receiving early care and education? What impact are those programs having?

2. Which children have access to early care and education programs?

3. Is the quality of programs improving?

4. What are the characteristics of programs?

5. How prepared is the early care and education workforce to provide effective education and care for all children?

6. What policies and investments lead to a skilled and stable early care and education workforce?

7. What child health and development services are being provided to children?

8. What are the family circumstances of children in early learning programs?

9. What longitudinal information do we want to know about children enrolled in early learning programs over time?

10. How is data being used to align, prioritize, and mobilize resources?

SAC GRANT: UNIFIED EARLY CHILDHOOD

DATA SYSTEM DESIGN

1 Year Contract to Design the Unified Early

Childhood Data System

Inventory and Process Flow

Gap Analysis

Inclusion of Head Start

Design

• Outline of Potential Risks and Barriers

• Interagency Agreements

• Creation of Build RFP

WORK TO DATE

Identification of Leadership Team Co-Chairs of Data, Research, and Evaluation Committee

State Agency Managers: State Board of Education & Dept. of Human Services

Governor’s Office

Kick-Off

Kick-Off For State Data Team

Key Informant Interviews

Stakeholder Focus Groups Provider

Advocacy

Research

Process flow diagram and narrative functional analysis on all government and partially government funded data systems

Review relevant systems used by other states: Arkansas, Colorado, Maryland, Pennsylvania, and Vermont


DATA SYSTEM DESIGN-DELIVERABLES

Develop and conduct interviews with key state and local agencies around their current systems and vision

Create process flow diagram and narrative functional analysis on all government and partially government funded data systems and provide a report to OECD and DWG.

Review relevant systems used by other states, in particular Pennsylvania’s Enterprise to Link Information for Children Across Networks (PELICAN) and report best practices to the OECD and DWG.

Provide analysis and recommendations for common early childhood data standards

Provide analysis and recommendations for the extension of the Recipient Identification Number (RIN) to all DHS Early Childhood Systems and other DHS system integrations and enhancements.

Create gap analysis report on early childhood data that is collected in the ILDS and Framework system.

Provide gap analysis to OECD, DWG, ISBE and DHS.


DATA SYSTEM DESIGN-DELIVERABLES

Create and present general system design on how to fill the gaps between ILDS and Framework and link the two data systems to create a coordinated data system to the OECD and DWG.

Provide analysis and recommendations for inclusion of Head Start/Early Head Start data in State data collection processes and systems.

Develop comprehensive technical architecture of systems and data. The structure must include all of the essential data elements and oversight requirements listed in the Early learning Challenge application. It should also describe access levels for users.

Identify position risks and issues that may arise during system development (example legal, administrative, technical, political).

Provide recommendations for necessary interagency agreement, policy, business and staffing changes necessary to implement data sharing.

In consultation with the Office and DWG, create an RFI for data system design that will inform the creation of an RFP for services. (Optional deliverable)

In consultation with the Office and DWG, and based on the RFI, create the RFP to solicit IT solutions for development of the unified early childhood data system. (Optional deliverable)

SYSTEMS REVIEWED: EXISTING SYSTEMS

Child Care Tracking System

(CCTS)

COPA (Head Start)

Cornerstone

eGrants Management System

(eGMS)

Funding and Child Tracking

System

(FACTS)

Illinois Early Childhood Asset

Map (IECAM)

DCFS Licensing

NACCRAWare

Statewide Automated Child

Welfare

Information System (SACWIS)

Student Information System

(SIS)

Statewide Provider Database

(SPD)

Teacher Certification Information

System

(TCIS)

Teacher Service Record (TSR)

Branagh ERS Data System

Quality Rating System/Data

Tracking

Probram (QRS/DTP)

SYSTEMS REVIEWED: PLANNED SYSTEMS

Child Care Management System (CCMS)

Illinois Health Information Exchange (ILHIE)

The Framework

Illinois Longitudinal Data System (ILDS)

Illinois Shared Learning Environment (ISLE)

Efforts to Outcomes (MIECHV)

GATEWAYS TO OPPORTUNITY REGISTRY

Workforce Data

Managed and Housed at the Illinois Resource

and Referral Agency

Mandatory for all child care providers beginning

September 1, 2012

INCCRRA Data Tracking Program

ILLINOIS EDUCATION DATA

INITIATIVES

IECAM- Illinois Early

Childhood Asset Map

http://iecam.crc.illinois.edu/

http://iecam.crc.illinois.edu/

Illinois Shared Learning

Environment

Brandon Williams Illinois State Board of Education

Jason Tyszko Department of Commerce & Economic Opportunity

6 SEP 2012

Data is moving back to the users

ISBE Districts Compliance

Post-secondary

Institutions

Workforce Agencies

Early childhood

supporting agencies

IL Longitudinal

Data System

Inform POLICY

and PRACTICE

Compliance

Compliance

Compliance

Illinois Shared Learning Environment

The SLC is working to make personalized learning a reality

for every U.S. student by improving the usefulness, variety

and affordability of education technology.

Consortium of Nine States Organized by CCSSO

Shared Learning Collaborative, LLC (SLC) • Temporary governing entity during development of the SLC technology

• Funded by Bill & Melinda Gates Foundation and Carnegie Corporation

What is the Shared Learning Collaborative (SLC)?


A set of technology services that will allow districts to

safely and securely provide teachers with the instructional

data and tools they need to help make personalized

learning a reality for all students.

The SLC is the foundation for the Illinois Shared Learning

Environment (ISLE).

What technology does the SLC provide?

“What‟s broken? The idea that „one size fits all.‟ We

aren‟t meeting the learning needs of each student.”

Key Challenges Facing Educators With increasing external pressures and declining resources available, educators find

themselves facing a number of challenges in the workplace

Lack of Time “Just give us time to do some of the things we don‟t

have time to do”

Limited Opportunity for

Collaboration

“Any time we want to collaborate it’s after school on our

own time.”

Changing Expectations “For new initiatives, you need to get teacher buy-in and

involve them in the front line.”

Decreasing Resources “$80 measly bucks for me to meet with other

professionals and they won’t cover it?”

Increasing Data

Demands “It‟s frustrating trying to figure out how to take data

and do something with it to help students advance.”

Limited capacity for

personalized learning

Students Need Differentiated Curriculum Teachers fear the implementation of a standard curriculum will not serve all students;

teachers want to provide personalized learning to each student

“The standards say every kid needs to be

here, regardless of where they're starting from.”

“Why label a kid as a failure when it’s unreasonable

to have that expectation to begin with?”

“We’re not focusing on

where the kids currently are at and where they

need to be.”

“We can’t address any students that are performing

above grade level because the total

focus is on remedial.”

“Changes in curriculum will

leave a big (4 to 5 year) gap for

some kids...how will they catch

up now?”

“Not every kid is a

round peg.”

Students Need Differentiated Curriculum

Technology itself can’t personalize instruction

but it can help teachers do so by addressing

use cases like the following:

“Not every kid is a

round peg.”

1. Interventions, flagging action, and measurement

2. Student view of individual learning maps

3. Training and professional development

4. See the whole student

5. Communication, collaboration, and sharing

6. Teacher view of individual and class learning maps

7. Teachers planning lessons and assessments

8. Teachers grading student work

9. Teacher-directed student learning

10. Course, college, and career planning

Common Core Standards

Create specific needs…

Greater differentiation in instruction to ensure all students demonstrate

proficiency regardless of where they start from

Common Core Standards

… and present new opportunities

Common standards provide a foundation

for a common platform for delivering

content, resources & tools

• States & districts benefit from

economies of scale & scope

• Content & application providers can

shift from BREADTH to DEPTH

• Teachers & students have simplified

access to a world of resources based

on their specific needs

Shared Learning Collaborative

Learning Map: The Key to Personalization

1 Student 35 Students 5 Teachers 1 Teacher 140 Teachers 1 Teacher

John

175 Students 700 Teachers

Ms. Harrison

Ms. Harrison

Student Data

Vendor Data

Source Systems

Dashboard

John

Viewing all classes

English Social Studies Math

Ms. Harrison chooses the best option

Learning Map

Dashboard

John

Viewing all classes

English Social Studies Math

John’s experience becomes one more useful data point to inform learning for students like him.

Students John

Reading Comprehension

Ms. Harrison uses John’s prior record to determine:

Reading Comp

Assessment

John does the assignment Vendor app sends data to the SLC technology

SLC technology

SLC technology

Ms. Harrison rates assignment

SLC technology

Recommendation Engine Filtered by age, effectiveness rating, etc.

Learning Map

SLC technology

From multiple sources, such as the LRMI and Data Store

SLC technology

API

SLC technology

API

SLC technology

API

The SLC technology collects and enables data from millions of Ms. Harrisons and Johns across…

…districts… …states… …an most importantly, multi-state.

What the

technology will

enable

Application Programming Interface (API)

Secure multi-tenant

data store

LRMI

metadata

schema

Source

systems data (classroom, schools,

districts, state)

Vendor

Data

3rd Party

Grading App

What the

technology will

include Learning Map

3rd Party App

3rd Party Data

Management

App

Illinois-

specific

Priority App

3rd Party App

SLC

Sponsored

App TBD

3rd Party

Curriculum

App

SLC

Sponsored

App TBD

26

Dashboard

What the

technology will

enable

Application Programming Interface (API)

Secure multi-tenant

data store

LRMI

metadata

schema

Source

systems data (classroom, schools,

districts, state)

Vendor

Data

3rd Party App

3rd Party

Grading App

What the

technology will

include Learning Map Dashboards

3rd Party Data

Management

App

Illinois-

specific

Priority App

3rd Party App

SLC

Sponsored

App TBD

3rd Party

Curriculum

App

SLC

Sponsored

App TBD

27

Third Party Apps and Content

• Vendor community being engaged to develop “SLC-compatible” offerings

• Universe of content and resources being connected to SLC using based on needs of students or groups as identified through learning maps through common Metadata language

• Application Programming Interface (API) controls access by 3rd party applications to student data

Illinois-specific Priority Apps

ISLE will include Illinois-specific apps that go deeper for K12 and broader for P20, apps that may include: • Collaboration tools • IIRC/myIIRC • Career planning & development • STEM applications • Principal and teacher evaluation web-

based supports • Learning content repository • Assessment item bank

SLC Technology’s Value for Key Stakeholders

Students

•Better understand own academic needs

•Easily find content that meets their needs

•More personalized support from teachers

Teachers

•Clearer understanding of each student

•Easy access to content that is relevant,

aligned to standards

•Presentation of information in ways that are

useful and actionable

Education leadership

•Better visibility of programs & content that

work

•More efficient use of resources

•Collaboration across LEAs and SEAs

Ed tech and content providers

•Common needs to help go deep, not wide

•Decreased integration costs

•More robust marketplace that lowers

barriers for application developers and

publishers of all sizes



K12

(Other)

• Illinois Priority

Apps

• Vendor-provided

Apps

• District-created

Apps

Early

Learning Post

Secondary

Work

Force

P-20 Alignment

Using Longitudinal Data

K12

(Driven by SLC)

• Dashboards, Portals

• Learning Map Tools

• Standards-based

content

discoverability

• 3rd Party App

Ecosystem

K12

(Driven by SLC)

• Dashboards, Portals

• Learning Map Tools

• Standards-based

content

discoverability

• 3rd Party App

Ecosystem

K12

(Other)

• Illinois Priority

Apps

• Vendor-provided

Apps

• District-created

Apps

Early

Learning Post

Secondary

Work

Force

P-20 Alignment

Using Longitudinal Data


Initial Focus on

College & Career Readiness

• State Agencies: ISBE, DCEO, ICCB, IBHE

• IlliniCloud

• National Center for Supercomputing Applications (NCSA); Illinois Interactive Report Card (IIRC); Illinois workNet

• Representatives of small rural school districts, mid-size districts, and Chicago Public Schools

• Regional offices of education/LTCs

• P-20 Council

• Early Learning Council

• Representatives of workforce development interests


Who is ISLE?

• Pilot in Bloomington (D87) and McLean County (U5)

of basic SLC functionality

– SLC Technology Alpha Release – Now

– SLC Technology Version 1 Release – Dec 2012

• ISLE Focus Groups and Requirements

Development – Fall 2012

• Expansion to RttT Districts – Starting in 2013

• Build ISLE P20 Components – Starting in 2013

• Statewide Implementation – 2014-15 and beyond


What comes next?

Q&A