Instructions for Exporting QuickBooks data

Where did my worksheet go?When you export data to a new workbook, your new worksheet containing exported data goes to Sheet 1. When you export to an existing workbook,the new worksheet is placed in front of the last active sheet where it will be named "SheetX" using the next available number in the series.

How do I make sure this tips sheet isn't exported with the QuickBooks report in the final workbook?Before exporting, on the Export Report Basic tab, deselect the option to include the instruction worksheet.

How can I customize and update my worksheet?You can set up Excel links between 2 or more worksheets. (See Microsoft Excel Help for details about linking in Excel.) You can use thisfeature to setup links between a QuickBooks summary report and your customized sheet.

>> Choose one sheet as your source worksheet into which you'll export QuickBooks data. Then create another worksheet where you cancustomize your data and link the data between that sheet and the source worksheet.>> Export your source data to an existing worksheet and overwrite the current data so that the new data is used by any Excel links and formulas.>> Create Excel links between a QuickBooks data worksheet and another worksheet in the workbook.

Troubleshooting: Why don't my links work correctly after exporting data?Be aware that any difference in the structure of the current report from the report that you used when setting up links, can cause mismatchin the links between worksheets. If you are seeing wrong data in your customized worksheet, then you may have:

>> Moved or deleted elements, or changed the structure of the report in some way? For example:You might have moved or deleted items from item list which gets used in a report like Inventory Valuation report.You might have moved or deleted accounts from accounts list which gets used in a report like Profit and Loss standard report.

>> You are using a report related to accounts and have account(s) with no activity associated and did not choose to display "All rows".TIP: Choose display All rows (available for most of the reports), Select Modify report->Display->Advanced->Display Rows->All rows

>> Deleted exported data sheet which serves as data source.

When you export data to a new workbook, your new worksheet containing exported data goes to Sheet 1. When you export to an existing workbook,the new worksheet is placed in front of the last active sheet where it will be named "SheetX" using the next available number in the series.

Before exporting, on the Export Report Basic tab, deselect the option to include the instruction worksheet.

You can set up Excel links between 2 or more worksheets. (See Microsoft Excel Help for details about linking in Excel.) You can use this

>> Choose one sheet as your source worksheet into which you'll export QuickBooks data. Then create another worksheet where you can

>> Export your source data to an existing worksheet and overwrite the current data so that the new data is used by any Excel links and formulas.>> Create Excel links between a QuickBooks data worksheet and another worksheet in the workbook.

Be aware that any difference in the structure of the current report from the report that you used when setting up links, can cause mismatchin the links between worksheets. If you are seeing wrong data in your customized worksheet, then you may have:

>> Moved or deleted elements, or changed the structure of the report in some way? For example:You might have moved or deleted items from item list which gets used in a report like Inventory Valuation report.You might have moved or deleted accounts from accounts list which gets used in a report like Profit and Loss standard report.

>> You are using a report related to accounts and have account(s) with no activity associated and did not choose to display "All rows".TIP: Choose display All rows (available for most of the reports), Select Modify report->Display->Advanced->Display Rows->All rows

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Sample Nonprofit -MAC

Sample Chart of Accounts with Functional Expense Categories

Account Accnt. # Type

10000 · Wells Fargo - Checking 10000 Bank

10005 · Goldman Sachs - Mutual Funds 10005 Bank

11000 · Accounts Receivable 11000 Accounts Receivable

12000 · Undeposited Funds 12000 Other Current Asset

15000 · Furniture and Equipment 15000 Fixed Asset

18000 · Marketable Securities 18000 Other Asset

18600 · Other Assets 18600 Other Asset

18700 · Security Deposits Asset 18700 Other Asset

20000 · Accounts Payable 20000 Accounts Payable

27200 · Other Liabilities 27200 Other Current Liability

27220 · Payroll Tax Liabilities 27220 Other Current Liability

27270 · Health Bene Payable 27270 Other Current Liability

30000 · Opening Balance Equity 30000 Equity

31300 · Perm. Restricted Net Assets 31300 Equity

31500 · Temp. Restricted Net Assets 31500 Equity

32000 · Unrestricted Net Assets 32000 Equity

43300 · Direct Public Grants 43300 Income

43310 · Corporate and Business Grants 43310 Income

43320 · Discounts - Long-term Grants 43320 Income

43330 · Foundation and Trust Grants 43330 Income

43340 · Nonprofit Organization Grants 43340 Income

43400 · Direct Public Support 43400 Income

43410 · Corporate Contributions 43410 Income

43430 · Donated Prof Fees, Facilities 43430 Income

43440 · Gifts in Kind - Goods 43440 Income

43450 · Individ, Business Contributions 43450 Income

43460 · Legacies and Bequests 43460 Income

44400 · Government Contracts 44400 Income

44410 · Agency (Government) Contracts 44410 Income

44420 · Federal Contracts 44420 Income

44430 · Local Government Contracts 44430 Income

44440 · Medicare and Medicaid Payments 44440 Income

44450 · State Contracts 44450 Income

44500 · Government Grants 44500 Income

44510 · Agency (Government) Grants 44510 Income

44520 · Federal Grants 44520 Income

44530 · Local Government Grants 44530 Income

44540 · State Grants 44540 Income

44800 · Indirect Public Support 44800 Income

44810 · Affiliated Org. Contributions 44810 Income

44820 · United Way, CFC Contributions 44820 Income

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Account Accnt. # Type

45000 · Investments 45000 Income

45030 · Interest-Savings, Short-term CD 45030 Income

45050 · Other Investment Revenue 45050 Income

46400 · Other Types of Income 46400 Income

46430 · Miscellaneous Revenue 46430 Income

47200 · Program Income 47200 Income

47230 · Membership Dues 47230 Income

47240 · Program Service Fees 47240 Income

49000 · Special Events Income 49000 Income

49010 · Special Events Contributions 49010 Income

49020 · Special Events Sales (Nongift) 49020 Income

6 · Program Expenses 6 Expense

60005 · Salaries-Pgm 60005 Expense

60010 · Payroll Taxes-Pgm 60010 Expense

60015 · Health Benefits-Pgm 60015 Expense

60020 · Workers Compensation-Pgm 60020 Expense

60300 · Awards and Grants - PGM 60300 Expense

60900 · Business Expenses - PGM 60900 Expense

60920 · Business Registration Fees - PG 60920 Expense

62100 · Contract Services - PGM 62100 Expense

62110 · Accounting Fees - PGM 62110 Expense

62130 · Fundraising Fees - PGM 62130 Expense

62140 · Legal Fees - PGM 62140 Expense

62150 · Outside Contract Services - PGM 62150 Expense

62600 · Facilities and Equipment - PGM 62600 Expense

62610 · Depr and Amort - Allowable - PG 62610 Expense

62630 · Donated Facilities - PGM 62630 Expense

62640 · Equip Rental and Maintenance - 62640 Expense

62650 · Janitorial Services - PGM 62650 Expense

62660 · Mortgage Interest - PGM 62660 Expense

62660* · Property Insurance - PGM 62660* Expense

62665 · Real Estate, Personal Prop Tax 62665 Expense

62690 · Rent, Parking, Utilities - PGM 62690 Expense

65000 · Operations - PGM 65000 Expense

65010 · Books, Subscriptions, Reference 65010 Expense

65020 · Postage, Mailing Service - PGM 65020 Expense

65030 · Printing and Copying - PGM 65030 Expense

65040 · Supplies - PGM 65040 Expense

65050 · Telephone, Telecommunications - 65050 Expense

65100 · Other Types of Expenses - PGM 65100 Expense

65110 · Advertising Expenses - PGM 65110 Expense

65120 · Insurance - Liability, D and O 65120 Expense

65130 · Interest Expense - General - PG 65130 Expense

65160 · Other Costs - PGM 65160 Expense

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Account Accnt. # Type

65165 · Staff Development - PGM 65165 Expense

66300 · Travel and Meetings - PGM 66300 Expense

66310 · Conference, Convention, Meeting 66310 Expense

66320 · Travel - PGM 66320 Expense

7 · Management & Admin 7 Expense

70005 · Salaries-M&A 70005 Expense

70010 · Payroll Taxes-M&A 70010 Expense

70015 · Health Benefits-M&A 70015 Expense

70020 · Workers Compensation-M&A 70020 Expense

70300 · Awards and Grants 70300 Expense

70300* · Awards and Grants-M&A 70300* Expense

70900 · Business Expenses 70900 Expense

70920 · Business Registration Fees 70920 Expense

70900* · Business Expenses-M&A 70900* Expense

70920* · Business Registration Fees-M&A 70920* Expense

72100 · Contract Services 72100 Expense

72110 · Accounting Fees 72110 Expense

72130 · Fundraising Fees 72130 Expense

72140 · Legal Fees 72140 Expense

72150 · Outside Contract Services 72150 Expense

72100* · Contract Services-M&A 72100* Expense

72110* · Accounting Fees-M&A 72110* Expense

72130* · Fundraising Fees-M&A 72130* Expense

72140* · Legal Fees-M&A 72140* Expense

72150* · Outside Contract Services-M&A 72150* Expense

72800 · Facilities and Equipment 72800 Expense

72810 · Depr and Amort - Allowable 72810 Expense

72830 · Donated Facilities 72830 Expense

72840 · Equip Rental and Maintenance 72840 Expense

72850 · Janitorial Services 72850 Expense

72870 · Mortgage Interest 72870 Expense

72870* · Property Insurance 72870* Expense

72880 · Real Estate, Personal Prop Tax 72880 Expense

72890 · Rent, Parking, Utilities 72890 Expense

72800* · Facilities and Equipment-M&A 72800* Expense

72810* · Depr and Amort - Allowable-M&A 72810* Expense

72830* · Donated Facilities-M&A 72830* Expense

72840* · Equip Rental and Maintenance-M& 72840* Expense

72850* · Janitorial Services-M&A 72850* Expense

75000 · Operations 75000 Expense

75010 · Books, Subscriptions, Reference 75010 Expense

75020 · Postage, Mailing Service 75020 Expense

75030 · Printing and Copying 75030 Expense

75040 · Supplies 75040 Expense

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Account Accnt. # Type

75050 · Telephone, Telecommunications 75050 Expense

75100 · Other Types of Expenses 75100 Expense

75110 · Advertising Expenses 75110 Expense

75120 · Insurance - Liability, D and O 75120 Expense

75130 · Interest Expense - General 75130 Expense

75170 · Other Costs 75170 Expense

75170* · Staff Development 75170* Expense

78300 · Travel and Meetings 78300 Expense

78310 · Conference, Convention, Meeting 78310 Expense

78320 · Travel 78320 Expense

8 · Fundraising 8 Expense

80005 · Salaries - FR 80005 Expense

80010 · Payroll Taxes - FR 80010 Expense

80015 · Health Benefits - FR 80015 Expense

80020 · Workers Compensation - FR 80020 Expense

80300 · Awards and Grants - FR 80300 Expense

80900 · Business Expenses - FR 80900 Expense

80920 · Business Registration Fees - FR 80920 Expense

82100 · Contract Services - FR 82100 Expense

82110 · Accounting Fees - FR 82110 Expense

82130 · Fundraising Fees - FR 82130 Expense

82140 · Legal Fees - FR 82140 Expense

82150 · Outside Contract Services - FR 82150 Expense

82800 · Facilities and Equipment - FR 82800 Expense

82810 · Depr and Amort - Allowable - FR 82810 Expense

82830 · Donated Facilities - FR 82830 Expense

82850 · Janitorial Services - FR 82850 Expense

82880 · Mortgage Interest - FR 82880 Expense

82890 · Rent, Parking, Utilities - FR 82890 Expense

85000 · Operations - FR 85000 Expense

85020 · Postage, Mailing Service - FR 85020 Expense

85030 · Printing and Copying - FR 85030 Expense

85040 · Supplies - FR 85040 Expense

85100 · Other Types of Expenses - FR 85100 Expense

85110 · Advertising Expenses - FR 85110 Expense

85130 · Interest Expense - General - FR 85130 Expense

85180 · Other Costs - FR 85180 Expense

85185 · Staff Development - FR 85185 Expense

88300 · Travel and Meetings - FR 88300 Expense

88320 · Travel - FR 88320 Expense