UNI e-Business Suite Formerly Referred to as MEMFIS

E-Business Suite Upgrade to R12

What does changing the name of MEMFIS to UNI e-business Suite

involve?

• MEMFIS web site and all the documentation –this is complete – see at http://www.vpaf.uni.edu/ebusiness/index.shtml

• Portal in My UNIverse will be changed – coming soon

• MEMFIS Forms will be found in e-Business forms – will change on 9/28/11

• Memfis-help @ uni.edu will be ebusiness-help@uni.edu – coming soon

How will the R12 upgrade affect you?

• Some down-time in the migration

• A bit of a different look in the application

• A few functional changes

Friday, October 28, 5 p.m. through Monday, October 30, 7 a.m.

Timeline – 1st Migration

NO ACCESS TO: (during time listed above)•UNI e-Business Suite•No timecards•No Budget Adjustments•No PAF’s•Nothing in e-Business Suite

Friday, November 4, 5 p.m. through sometime Tuesday, November 8

expected outage will be announced in October

Timeline – Final Migration

NO ACCESS TO: (during time listed above)•UNI e-Business Suite•No timecards•No Budget Adjustments•Nothing in e-Business Suite•Reports – webfocus and Discoverer will be down for at least a week.

Month End Closing for October 2011

• Due to no access to the system during the final migration, October will close on November 3rd instead of November 4th

• Webfocus reports will be available Nov. 4 for departments to use; reports will not be available until Nov. 14 following the upgrade

New Look in the R12 Upgrade

Current Homepage

R12 Homepage

Responsibilities in R12

Forms Currently

Forms in R12

Supplier Inquiry Currently

Supplier Inquiry in R12

Supplier Sites Current

Supplier Sites in R12

Receipts Current

Receipts in R12

Invoice Overview Current

Invoice Overview in R12

Other Known Changes• Everyone completing Procard, JE and

Depositing Cash Receipts spreadsheets will have to download NEW spreadsheets and they will not be available until after the migration is completed (11/8/11)

• New spreadsheets will be found in Forms Repository

• Watch UNIonline for announcements

Other Known Changes• Fringe Benefits Statements will

look different

• Printing Requisitions is slightly different

• Timecard Notification is slightly different

• Supplier Inquiry is totally different

More Information Coming

• Read UNIonline

• Look at UNI e-Business Suite web site for Announcements