UNeDocs Lunch & Learn

March 15th 2005 UNeDocs Launch - UN/CEFACT Forum - Kuala Lumpur Slide 1

Welcome to the CEFACT Forum March 2005, Kuala Lumpur, Renaissance Hotel

Welcome to the RENAISSANCE – of Forms!– of Forms!

Welcome to UNeDocs


• Project Introduction• What is the UN Layout Key?• Why do we need to update to eUNLK?• The basic approach of UNeDocs• UNeDocs forms aspects• Next steps – How to join• UN/ECE June Forum on paperless trade

UNeDocs Lunch & Learn


UNeDocs Project

Objectives:

• To facilitate international trade and electronic transfer of data for cross border trade by developing, publishing and maintaining a coordinated set of international standards including the UN/CEFACT Trade Reference Model, a comprehensive cross-domain data model, UN/EDIFACT and XML document structures, document presentation methodologies and box completion guidelines.

• To enable the development of simple low-cost solutions to support the generation and exchange of standardised paper and/or electronic international trade documents by implementing existing standards and recommendations.


UNeDocs Milestones

In 2002: UN/ECE Secretariat and SITPRO signed an MoU to combine the UN/ECE UNeDocs ‘proof of concept’ projectwith the SITPRO ElecTra project and to collaborate on the future development of UNeDocs

In 2005: UN/ECE Secretariat and SITPRO approved the transfer of their joint UNeDocs work into the UN/CEFACT Forum as a TBG project for the next stage of development.


UNeDocs Process Scope

Buy Pay Ship

Prepare for export

Import Prepare

for import Transport Export

Commercial Procedures•Establish sales contract•Order goods•Advise on delivery•Request payment

Transport Procedures•Establish transport contract•Collect, transport and deliver goods•Provide waybills, •Goods receipts, etc.

Regulatory Procedures•Obtain im/export licenses etc.•Provide Customs Declarations•Provide cargo Declarations•Apply security measures•Clear goods

Financial Procedures•Provide credit rating•Insurance•Execute payment•Issue statements

International Trade Reference Model


Project Deliverables

• A Business Process Model illustrating where the UNeDocs documents fit into the operation of the International Supply Chain based on the UNCEFACT International Supply Chain Reference Model.

• A ISO 15000 Part 5 compliant Common Data Model based on candidate or published UNCEFACT Core Components that are linked to the UNTDED/ISO 7372.

• Methodology for the presentation of data contained in electronic data exchanges onto electronic or paper forms and the update of UNLK to become eUNLK.

• For each document the project will develop:o A class diagram and document structureo The paper and electronic, re-usable layout description of the document based on the UN Layout Key o Box Completion Guidelineo XML profiles o UN/EDIFACT message implementation guide


UNLK – UN/ECE Rec. 1The unsung Global Hero

• First published 1973

• Flexible aligned data presentation which has become the de facto standard for the majority of international trade documents

• Foundation for International transport conventions e.g. Maritime B/L (ICS), Airwaybill (IATA), Road CMR (IRU), Rail CIM (UIC) etc.

• Foundation of Customs and other Regulatory Procedures e.g SAD, Phyto-Sanitary Certificates, Cert of Origins etc.

• Hundreds of document formats based on UNLK across trade, transport, finance, customs, insurance, inspection etc.

• TDED (ISO 7372), box completion guidelines…


UN Layout Key

Cross-Sector Transaction Data

Sector Specific Detail e.g. order line items, goods items ...

Document Function Specific


UNLK Form Families

Trade Documents – Quotation, Order, Invoice etc.

Materials Management Documents – Despatch Advice, Pick List, Packing List etc.

Transport Documents – Bill of Lading, Shipping Instructions etc.

Customs Documents – Export, Import, Transit Declarations, Cargo Reports etc.

Other Regulatory Documents – Cert of Origin, DGN etc.


Key International Paper Forms

• Negotiable Bill of Lading• Insurance Certificate• Consular Invoice• Import/Export Licences• Letter of Credit• Cargo Declarations• Certificates of Origin, Phytosanitary etc.• etc.


Some document types have different forms for different purposes such as….

• Commercial InvoiceDocument/message claiming payment for goods or services supplied under conditions agreed between seller and buyer.

• Self-Billed InvoiceAn invoice the invoicee is producing instead of the seller.

• Consular InvoiceDocument/message to be prepared by an exporter in his country and presented to a diplomatic representation of the importing country for endorsement and subsequently to be presented by the importer in connection with the import of the goods described therein.

• Customs InvoiceDocument/message required by the Customs in an importing country in which an exporter states the invoice or other price (e.g. selling price, price of identical goods), and specifies costs for freight, insurance and packing, etc., terms of delivery and payment, for the purpose of determining the Customs value in the importing country of goods consigned to that country.


The world is changing......

• Evolving trading relationships and new business practices such as outsourcing, self-billing and changed divisions of labour etc.

• Growth and globalisation of trade

• New restrictions (environment, hazardous goods control etc.)

• Supply chain efficiency

• New technologies and opportunities (IT, internet, RFID, Digital Signatures etc.)

• New criteria (Security concerns, risk analysis, fraud and corruption prevention etc.)

• Increased competition and cost reduction requirements


• After >30 years of ‘e‘ most of the documents in international trade are still paper based

• Traders..., Authorities..., Carriers..., Manufacturers... - all need more information and control

• Many activities to use digital paper, US Gov Xforms, W3C, UBL, Adobe, Microsoft,...

• Development of proprietary solutions – both for content and layout of e-documents

• Increased momentum, but in isolated pockets of progress

And NOW there is a Tipping Point


UNeDocs can contribute to Core Components becoming a global

standard

Core Components can contribute to UNeDocs becoming a global

standard


Combined Approach

Paper Documentaligned to UN Layout Key

Electronic Document ExchangeXML or UN/EDIFACT

Electronic Edit Form

<?xml version="1.0" encoding="UTF-8"?><n:Invoice xmlns:n="urn:oasis:names:tc:ubl:Invoice:1.0:0.70" xsi:schemaLocation="urn:oasis:names:tc:ubl:Invoice:1.0:0.70UBL_Library_0p70_Invoice.xsd">

<cat:ID>token</cat:ID><cat:IssueDate>2003-02-14</cat:IssueDate><n:TaxPointDate>2003-02-14</n:TaxPointDate><cat:BuyerParty>

<cat:PartyName><cat:Name>Bills

Microdevices</cat:Name></cat:PartyName>

</cat:BuyerParty><cat:SellerParty>

<cat:ID/><cat:PartyName>

<cat:Name>Joes Office Supply</cat:Name>

</cat:SellerParty><cat:InvoiceLine>

<cat:ID>1</cat:ID><cat:InvoicedQuantity

unitCode="token">5</cat:InvoicedQuantity><cat:Item>

<cat:Description>Pencils, box #2 red</cat:Description>

</cat:Item></cat:InvoiceLine>

</n:Invoice>


UNeDocs and eUNLK

• Support for presentation of eForms• Maintains print format capabilities• Links to electronic data exchanges• Updated to reflect current global trade

practices• Core Component aware• Support for multilingual aspects


CCTS (ISO 15000-5), UMM eUNLK TS

CC Library, UNTDED (ISO 7372)

Contextualised Data Models eUNLK Meta eForms

NDR: XSD, EDIFACT instance production rules

‘NDR‘: eUNLK instance production rules

XSD, EDIFACT Migs FO, Stylesheets, Others

The Standards Map

CEFACT Registry


Some form aspects: A Form has...

mediumlayout data semantic content

background master data fill-in data


A puzzle

Fathers Name

William Chan

How much business information is included in this box?


The ‘old fashioned‘ paper form

• knows different sizes and formats (letter, A4)• knows continuing pages, a backside and splitting of

data• layout elements may have a semantic meaning (colours)

• has background master data (titles, standing clauses, box completion guidelines, watermarks, holograms), even multilingual

• likes clear names • is flat and hides the deeper structuring of data• is flexible, simple and allows different data in a box• may allow annotations and non-requested data


Next Steps

We will hold an inaugural meeting Friday at 09:00 am, room Arcade 1

Understand the project goals Quantify the potential and the benefits for you Consider forming national UNeDocs projects Join the project team TBG (2 - UNeDocs) Interested? Contact us before this Friday Secretary: [email protected] Project leads: Michael [email protected] and

[email protected] www.unedocs.org plus future UN/CEFACT site tbc