Understanding Budgetary Control Data in Projects (Doc ID 1317340.1)

8/9/2019 Understanding Budgetary Control Data in Projects (Doc ID 1317340.1)

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Understanding Budgetary Control Data in Projects (Doc ID 1317340.1) To BottomIn this Docu ent

Goal

E-Business Suite: Oracle Project Costing Information Center > BudgetaryControl And unds C!ec" #$%: A Case Study &sing a 'on-Integrated Budget> 'ote $($)(*+,$

Solution

$, Ta le:PA.B&/GETA#0.CO'T#O1.OPTIO'S

/escri2tion:3ey Column/etails

%, Ta lePA.B&/GETA#0.CO'T#O1S

/escri2tion:

3ey Column/etails

(, Ta lePA.B&/GET.E'T#0.4ET5O/S

/escri2tion:

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*, Ta le

PA.BC.PAC3ETS /escri2tion:

3ey Column/etails

6, Ta lePA.BC.BA1A'CES

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3ey Column/etails#eferences

!PP"I#$ %&'

Oracle Project oundation - 7ersion $%,+,+ and laterOracle Project Costing - 7ersion $%,+,+ and laterOracle Project 4anagement - 7ersion $%,+,$ and laterInformation in t!is document a22lies to any 2latform,
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2/11


3/11

Budget? t!en ottom u2 integration is in use,

#2%#, !"+BUD #%+C&D#/ "+BUD #%+ #,$I& +ID

"&& UP+C&D# #! ICC Contract Commitment unding BudgetG1 General 1edger unding Budget

If t!ere is no integration? ot! 9alues ;ill e null, BD %+C %,"+ "!

T!e 9alue of t!is column ;ill e 0 or ' de2ending on ;!et!er udgetarycontrol is ena led, If using ottom-u2 integration? t!is 9alue s!ould e ' ,

! &U %+%-P# T!is 9alue descri es t!e starting oundary for your udgetary control timeinter9als, T!e 9alid 9alues are de ned y t!e PA loo"u2 ty2e

&'/S.CO'T#O1.A4O&'T.T0PE

"&& UP+C&D# #! I

PT/ Period to /ate 0T/ 0ear To /atePFT/ Project To /ate

B&U D!,-+C&D# T!is 9alue descri es t!e ending oundary for your udgetary control timeinter9als, T!e 9alid 9alues are de ned y t!e PA loo"u2 ty2e BO&'/A#0.CO/E

"&& UP+C&D# #! IP Period

0 0ear

F Project U D+C& %,&"+"# #"+P,& #C%/ U D+C& %,&"+"# #"+%!$

U D+C& %,&"+"# #"+,#$+ ,P U D+C& %,&"+"# #"+,#$ T!ese four columns contain t!e control le9els for t!e 2roject? tas"s? resourcegrou2s and resources res2ecti9ely ;!en udgetary controls are ena led, T!e9alid o2tions are de ned y t!e PA loo"u2 ty2e &'/S.CO'T#O1.1E7E1.CO/E

"&& UP+C&D# #! IA Ad9isory


4/11

B A solute/ /efault from #esource 1ist' 'one

5. %a*le P!+BUD #%!,-+C& %,&"$

+escri,tion:

T!is ta le stores t!e controls t!at are to e enforced for a 2articular 2roject, It isinitially 2o2ulated ;!en you aseline your control udget for t!e rst time, T!e

aseline 2rocess uses your udgetary control and integration o2tion settings ont!e 2roject @and o2tionally t!e udget resource list to generate t!e defaultcontrols for t!e 2roject,

Once t!e udget !as een aselined? you can u2date t!ese 9alues in t!e Budgetsform? 9ia t!e DTools > Budgetary ControlsD menu o2tion,

T!e records created ;ill de2end on your udget entry met!od? and at ;!at le9elsyou are udgeting? as controls ;ill not e a22lica le at le9els ;!ere you are not

udgeting,

ey Column +etails

U D$+C& %,&"+"# #"+C&D# T!is column indicates t!e funds control le9el to e enforced for t!e 2articularcom ination of udget elements, 1i"e t!e control settings inPA.B&/GETA#0.CO'T#O1.OPTIO'S? t!e 9alid o2tions are de ned y t!e PAloo"u2 ty2e &'/S.CO'T#O1.1E7E1.CO/E? !o;e9er since t!ese are t!e actualcontrols and not t!e con guration settings? t!e 9alue / @/efault from #esource1ist ;ill not a22ear !ere:

"&& UP+C&D# #! IA Ad9isoryB A solute' 'one

BUD #%+%-P#+C&D# T!is column indicates t!e udget ty2e for t!e controlled udget on t!e 2roject,

P,& #C%+ID/ %&P+%!$ +ID/ %!$ +ID/ P!,# %+ # B#,+ID/,#$&U,C#+"I$%+ # B#,+ID

T!ese columns indicate t!e 2articular com ination of udget elements for;!ic! t!e control a22lies, Project le9el controls ;ill !a9e null 9alues for all oft!ese columns e=ce2t t!e 2roject.id, Ot!er le9el 9alues ;ill de2end on your

udget entry met!od,

o If your udget is not categori ed y resources? t!en t!e2arent.mem er.id and resource list.mem er.id ;ill e null on all records,

o If it is categori ed y resource ut your resource list does not grou2resources? t!en t!e 2arent.mem er.id ;ill e -$? and t!eresource.list.mem er.id ;ill contain t!e id of t!e indi9idual resource, Bot!


5/11

9alues ;ill e null on t!e 2roject le9el record and on tas" le9el records,

o If it is categori ed y resources and t!e resource list is grou2ed? t!ent!e 2arent.mem er.id ;ill !old t!e resource.list.mem er.id of t!e resourcegrou2? and t!e resource.list.mem er.id ;ill !old t!e id of t!e indi9idualresource, Since t!e resource grou2s are also mem ers of t!e list t!ere ;ill

e entries for t!em as indi9idual resources as ;ell, or t!ese t!e 9alue of2arent.mem er.id ;ill e +, Again ot! ;ill e null on t!e 2roject and tas"le9el control records,

o If you are not udgeting y tas"s? t!e tas".id and to2.tas".id columns;ill e + on all ut t!e 2roject le9el record? on ;!ic! t!ey ;ill e al;ays enull,

o If you are udgeting eit!er y to2 tas" only? or y lo;est tas"s only?t!ere ;ill e tas" and resource le9el records for eac! tas" of t!e s2eci edle9el ;it! t!e tas".id 2o2ulated, To2.tas".id ;ill e +? regardless of ;!et!ert!ey are to2 or lo;est le9el tas"s,

o If you are udgeting at to2 and lo;est tas" le9els? t!ere ;ill e tas"and resource le9el records for eac! to2 and lo;est le9el tas" regardless of;!ic! le9el t!e udget !as actually een entered, In t!is case? regardless of ;!et!er t!e tas" is a lo;est tas" or a to2 tas"? ot! tas".id and to2.tas".idare 2o2ulated ;it! t!e same 9alue? ;!ic! is just t!e tas".id of t!e tas", So

you can see from this case, and the last that the TOP_TASK_ID column doesnot generally actually store the top_task_id.

3. %a*le P!+BUD #%+# %,-+ #%6&D$

+escri,tion:

T!is ta le stores t!e udget entry met!ods t!at determine !o; you enter audget, T!e udget entry met!od you select for your udget controls:

At ;!at le9el in t!e ;or" rea"do;n structure you enter udget amounts@2roject? to2 andHor lo;est tas"s

ey Column +etails

# %,-+"# #"+C&D# T!is column s2eci es t!e le9el of t!e ;or" rea"do;n structure at ;!ic! youcan enter udget amounts, T!e 9alid 9alues are de ned y t!e PA loo"u2 ty2eB&/GET E'T#0 1E7E1:

"&& UP+C&D# #! I1 1o;est Tas"4 To2 and 1o;est Tas"P Project


6/11

T To2 Tas" C!%# &,I !%I& +C&D#

T!is column indicates ;!et!er t!e udget amounts are categori ed yresources or not, T!e 9alid 9alues are:

o # - Budget is categori ed y resources

o ' - Budget is not categori ed y resources

C&$%+8U! %I%-+ "! / ,!9+C&$%+ "! / BU,D# #D+C&$%+ "! /,# +8U! %I%-+ "! / ,# # U#+ "!

T!ese columns indicate ;!at ty2es of amounts ;ill e entera le on yourudget, T!e 9alues are sim2ly 0 or ' to indicate for eac! amount ty2e if it

can e entered on t!e udget,

%I #+P6!$#D+%-P#+C&D# T!e time.2!ased.code indicates ;!et!er amounts ;ill e entered y time2eriods? and if so? ;!at "ind, 7alid 9alues are de ned y t!e PA loo"u2 ty2eB&/GET TI4E P5ASE/ T0PE:

"&& UP+C&D# #! IG G1 PeriodP PA Period# /ate #ange' 'one

4. %a*le P!+BC+P!C #%$

+escri,tion:

T!e PA.BC.PAC3ETS ta le tem2orarily stores data related to funds c!ec"ing2rocesses, It records transaction attri utes? and t!e detailed results of t!e fundsc!ec"ing 2rocess,

T!e data is not stored !ere 2ermanently? !o;e9er, T!e 2ro le o2tion D P!' Days toaintain BC :ac;ets D indicates t!e num er of days t!at t!is data ;ill normallye stored, or manual funds c!ec" results and funds c!ec" failures? any records

older t!an t!is num er of days ;ill e deleted eac! time t!e funds c!ec" 2rocess isrun, or successful funds c!ec" results resulting from t!e a22ro9al of commitmentdocuments? t!ese records are used to u2date t!e funding alances inPA.BC.BA1A'CES, T!ey ;ill e deleted only after t!ey !a9e een 2osted to t!e

alances ta le @ y running t!e P#C: 4aintain Budgetary Control Balances 2rocessand !a9e e=ceeded t!e storage time limit de ned y t!e 2ro le o2tion,

ey Column +etails

o P!C #%+ID/ BC+P!C #%+ID/ P!,# %+BC+P!C #%+ID Toget!er t!e 2ac"et.id and c.2ac"et.id form t!e 2rimary "ey of t!is ta le, T!e2ac"et.id generally grou2s records at t!e 2ac"et le9el e it in9oice le9el?2urc!ase order le9el? line le9el etc,? and t!e c.2ac"et.id identi es eac! record;it!in t!e 2ac"et uni uely, T!e 2arent. c.2ac"et.id ;ill contain t!e


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c.2ac"et.id of t!e ra; cost transaction record ;!en t!e record is a urdencost record,

o $%!%U$+C&D# T!is column indicates t!e result of t!e funds c!ec" 2rocess and ;!at "ind offunds c!ec" ;as 2erformed, T!e 9alid 9alues are de ned y t!e PA loo"u2 ty2e

C.STAT&S.CO/E

"&& UP+C&D# #! IA A22ro9ed

ailed funds c!ec"I Incom2leteP Pending# #ejectedS Passed funds c!ec"

T atal ErrorTransferred

o T!e statuses S and are used to indicate success and failure ;!ena manual funds c!ec" @;!ic! does not a ect t!e control alances is2erformed, T!e A and # statuses reJect t!e result of t!e funds c!ec" duringdocument a22ro9al or 9alidation,

alances? t!e status is u2dated to ,

T!e status T indicates t!at an une=2ected error !as occurred during t!e fundsc!ec" 2rocess,

D&CU # %+%-P# / D&CU # %+6#!D#,+ID/ D&CU # %+"I #+ID/D&CU # %+DI$%,IBU%I& +ID

T!e document ty2e indicates ;!at "ind of transaction t!e 2ac"et corres2ondsto, T!is column along ;it! t!e document.!eader.id? document.line.id? anddocument.distri ution.id allo; you to lin" t!e 2ac"et ac" to t!e sourcesystem, T!e 9alid 9alues for document.ty2e are de ned y t!e PA loo"u2 ty2e

C./OC.T0PE:

"&& UP+C&D# #! IAP Su22lier In9oicePO Purc!ase Orders#EK #e uisitionsBGT BudgetE P E=2enditures#E7 #e9enueCC.C.CO Contract Con rmed Commitment


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CC.C.PA0 Contract Con rmed PaymentCC.P.CO Contract Pro9isional CommitmentCC.P.PA0 Contract Pro9isional Payment

o T!e follo;ings!o;s !o; t!ese columns lin" to t!e source system forsu22lier in9oices? 2urc!ase orders and re uisitions:

D&CU # %+%-P# I#"D "I $ %&

AP /OC&4E'T.5EA/E#. I/ AP.I'7OICES.A11,I'7OICE.I/

AP /OC&4E'T.1I'E.I/ AP.I'7OICE.1I'ES.A11,1I'E.'&4BE#

AP /OC&4E'T./IST#IB& TIO'.I/AP.I'7OICE./IST#IB&TIO'S.A11,I'7OICE. /IST#IB&TIO'.I/

PO /OC&4E'T.5EA/E#. I/ PO.5EA/E#S.A11,PO.5EA/E#.I/

PO /OC&4E'T.1I'E.I/ PO.1I'ES.A11,PO.1I'E.I/

PO /OC&4E'T./IST#IB& TIO'.I/PO./IST#IB&TIO'S.A11,PO./IST#IB&TIO'. I/

#EK /OC&4E'T.5EA/E#. I/PO.#EK&ISITIO'.5EA/E#S.A11,#EK&ISITIO'.5EA/E#.I/

#EK /OC&4E'T.1I'E.I/ PO.#EK&ISITIO'.1I'ES.A11,PO.#EK&ISITIO'.1I'E.I/

#EK /OC&4E'T./IST#IB& TIO'.I/PO.#EK./IST#IB&TIO'S.A11,/IST#IB&TIO'

.I/o ,# #,# C#1/ ,# #,# C#5/ ,# #,# C#3

T!ese columns also contain reference data to tie t!e transaction ac" to its

source, or su22lier in9oices? 2urc!ase orders? and re uisitions t!ese columnsare 2o2ulated ;it! t!e same 9alues as t!e document.ty2e?document.!eader.id? and document.distri ution.id @in t!at order ,

o U D$+P,&C#$$+ &D# T!is column indicates ;!et!er t!e funds c!ec" is eing 2erformed for atransaction @7alueL T or as 2art of t!e udget aselining 2rocess @7alueL B ,

o BUD #%+ #,$I& +ID T!is column !olds t!e udget 9ersion id for t!e udget 9ersion against ;!ic!funds are eing c!ec"ed,

o BU,D# +C&$%+ "!

T!is column indicates ;!et!er t!e transaction corres2onds to t!e ra; or urdencosts com2onents of a transaction or a cost re9ersal, T!e 9alid 9alues arede ned y t!e PA loo"u2 ty2e BC.P3T.B/E'.COST. 1AG:

"&& UP+C&D# #! I

' Identi es t!e ra; cost com2onent of t!e distri utionline

O Identi es t!e urden cost com2onent of t!edistri ution line


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# Identi es t!e record for ra; and urden costre9ersalso B!"! C#+P&$%#D+ "!

T!is column is ' unless t!e record alances !a9e een 2osted toPA.BC.BA1A'CES? in ;!ic! case t!is Jag is u2dated to 0 ,

o ,#$&U,C#+"I$%+ # B#,+ID/ P!,# %+,#$&U,C#+IDIdenti ers of t!e resource list mem er? and ;!ere a22ro2riate t!e resourcegrou2 to ;!ic! t!e resource elongs,

o # #C%+& + U D$+C&D# T!is column indicates ;!et!er t!e transaction is decreasing a9aila le funds@7alueL / or increasing a9aila le funds @7alueL I , T!ese 9alues are de nedin t!e G1 loo"u2 ty2e E ECT.O'. &'/S.CO/E,

o ,#$+,#$U"%+C&D#/ ,#$+ ,P+,#$U"%+C&D#/%!$ +,#$U"%+C&D#/ %&P+%!$ +,#$U"%+C&D#/ P,& #C%+,#$U"%+C&D#/,#$U"%+C&D#

T!ese columns indicate t!e results of t!e funds c!ec" for t!e transaction ateac! of t!e a22lica le le9els: resource? resource grou2? tas"? to2 tas"? 2roject?and t!e o9erall result of t!e funds c!ec", T!e rst letter of t!e code @P or ;ill indicate ;!et!er t!e result ;as a 2ass or a failure, T!e full meaning of t!ecode is de ned y t!e PA loo"u2 ty2e C.#ES&1T.CO/E, 0ou can see t!emeaning for all of t!ese codes in 'ote **6$$M,$ or alternati9ely y running t!efollo;ing SK1 uery:

SE1ECT loo"u2.code? meaning #O4 2a.loo"u2s to2 tas" > 2roject , Ift!ere is a failure at any le9el t!e result code for t!at le9el is set to indicate t!efailure? and t!is result is rolled u2;ard to t!e remaining le9els and t!e nalresult,

BUD+,#$&U,C#+"I$%+ # B#,+ID BUD+%!$ +ID T!ese columns ;ill indicate at ;!ic! le9el udget amounts !a9e eenallocated, or resources t!is could !old t!e id of t!e resource or of t!e resourcegrou2, or tas"s it could !old t!e tas" id or t!e to2 tas" id de2ending on ;!erefunds ;ere actually udgeted

,+ U D$+C& %,&"+"# #"+C&D#/, + U D$+C& %,&"+"# #"+C&D#/ %+ U D$+C& %,&"+"# #"+C&D#/%%+ U D$+C& %,&"+"# #"+C&D#/ P+ U D$+C& %,&"+"# #"+C&D#

T!ese columns indicate t!e le9el of funds control to e enforced at eac! of t!efollo;ing le9els res2ecti9ely: #esource? resource grou2? tas"? to2 tas"? and2roject, T!e 9alues are de ned y t!e PA loo"u2 ty2e

&'/S.CO'T#O1.1E7E1.CO/E, T!e 9alid 9alues are

"&& UP+C&D# #! IA Ad9isory
https://support.oracle.com/epmos/faces/DocumentDisplay?parent=DOCUMENT&sourceId=1317340.1&id=445119.1https://support.oracle.com/epmos/faces/DocumentDisplay?parent=DOCUMENT&sourceId=1317340.1&id=445119.1


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B A solute' 'one

C& PI"#D+ U"%IP"I#,or records re2resenting t!e urden amount of a transaction? t!is column !olds

t!e com2iled urden multi2lier t!at is calculated ased on t!e urden sc!eduleand structure used on t!e 2roject,

C+$%!,%+D!%#/ C+# D+D!%# T!ese columns indicate t!e start and end date of t!e funds c!ec" 2eriod,

BU,D# + #%6&D+C&D# T!e urden met!od code indicates ;!at "ind of urdening is in e ect, T!e9alues are de ned y t!e PA loo"u2 ty2e B/E'.ACCO&'TI'G:

"&& UP+C&D# #! I

/ Burden amount s!o;n as a summari ed t=n onsame ProjectHTas",S Burden Amount on t!e same transaction' T!ere is no urden cost for t!e transaction

$&U,C#+# # %+ID T!is column !olds t!e e9ent.id of t!e encum rance e9ent generated y t!efunds c!ec" 2rocess in 1A.E7E'TS,


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T!ese columns indicate t!e udget elements to ;!ic! a 2articular udget?encum rance? or actual amount are ma22ed,

BUD #%+ #,$I& +ID T!is column identi es t!e udget 9ersion to ;!ic! t!e alance elongs, Balance

amounts are maintained for eac! aselined 9ersion of t!e udget,

B!"! C#+%-P#Balance ty2es corres2ond to t!e document ty2e in PA.BC.PAC3ETS, T!ey arede ned y t!e same loo"u2 ty2e, Budget amounts !a9e a alance ty2e of BGT

$%!,%+D!%#/ # D+D!%# T!ese columns re2resent t!e start and end dates of t!e funds c!ec" 2eriod for

;!ic! a alance is eing maintained, T!ese dates corres2ond to C.STA#T./ATEand C.E'/./ATE in PA.BC.PAC3ETS and are ased on t!e amount ty2e andoundary code settings in your udgetary control o2tions,

!C%U!"+P#,I&D+%&+D!%#/ BUD #%+P#,I&D+%&+D!%#/# CU B+P#,I&D+%&+D!%#

T!ese columns reJect t!e current alance for t!e actual? udget? andencum rance amounts for t!e 2eriod? udget 9ersion? alance ty2e? and udgetelements,

Documents

Understanding Budgetary Control Data in Projects (Doc ID 1317340.1)