Understanding and Using TGRRCON › ...AR_to_Finance_in_Banner_(TGRRCON).pdfIntroduction • Walk-through the TGRRCON Report —What parameters to use —Wh t h lWhat each column means

Understanding and Using TGRRCONPresented by: Andy Kearney,

SunGard Higher EducationGeorgia Summit, 2011

October 5, 2011

Understanding and Using TGGRCON

• Andy Kearney, SunGard Higher Education—13 years with SunGard

17 f Hi h Ed ti i—17 years of Higher Education experience— Implemented Banner at Georgia State University, my Alma

Mater

RoseMost Form

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Introduction

• Walk-through the TGRRCON Report—What parameters to use

Wh t h l—What each column means• Use TGRRCON and other Banner reports to

reconcile AR to the General Ledger—Other Reports and their parameters—Relationships between TGRRCON, TGRAGES,

and the General Ledgerg• Benefits:

—Learn the value of TGRRCON Ho to read and se TGRRCON—How to read and use TGRRCON

—How to read and use TGRAGES—What to compare from the reports to the General Ledger

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Agenda

• How do I balance AR to the General Ledger• What is TGRRCON

Why and When should I run TGRRCON— Why and When should I run TGRRCON— How do I run TGRRCON— What do all the columns mean

Wh t i TGRAGES• What is TGRAGES— Why and when should I run TGRAGES— Other uses for TGRAGES

• What if things don’t balance• Miscellaneous information / Tips and Tricks

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Reconciling Banner AR to the General Ledgerthe General Ledger

Reconciling Banner AR to the General Ledger

• TGRAPPL – Run application of payment• TGRCLOS – Finalize sessions• TGRFEED – Feed sessions to Finance (General Ledger)• Update Finance from the GURFEED/GURAPAY table• Suspend AR Updates while the following reports runSuspend AR Updates while the following reports run

—TGRRCON – Detail, Miscellaneous, Deposits—TGRAGES – Negative and Positive reports

• Reconcile Banner AR to Finance

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TGRRCON – What is it?TGRRCON – What is it?Why & When

TGRRCON – What is it?

• A/R Reconciliation Report• Open Charges - Receivables

—Account A of Charge Detail Codes• Unapplied Payments

—Account B of Payment Detail Codesy

GL – For Non Banner Finance



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TGRRCON – What is it?

• Miscellaneous Receipts—TSAMISC

D it• Deposits—Not released

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TGRRCON – Why and when?

• Why?—To verify that the entries into the GL are accurate

T if th t th ti b hi d th d t il d—To verify that the accounting behind the detail codes are correct

• When (How often)?—Daily—WeeklyWeekly—At least Monthly

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TGRRCON – How Do I Run IT?

TGRRCON – How do I run it?

• Process: (Ideally, before new AR entries are made for the day)—Close/Finalize all open Cashier Sessions—Run TGRAPPL (or TGRUNAP / TGRAPPL)—Run TGRFEEDRun TGRFEED—Run TGRRCON

• Run Positive TGRAGES—parameter 05 = .01 (min acct. balance)—parameter 06 = 99999999.99 (max acct. balance)

• Run Negative TGRAGESg—Parameter 05 = -9999999.99—parameter 06 = -.01

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• Recommended Parameters

Parameter Value Notes01. Account Detail Reconciliation Y (for detail)02. Starting Feed Date for Detail (blank) Leave blank03. Ending Feed Date for Detail (blank) Leave blankg ( )04. Miscellaneous Reconciliation Y Y (if using TSAMISC)

N (if not using TSAMISC)

05. Starting Feed Date for Misc (blank) Day after last reconciliation run06 Ending Feed Date for Misc (blank) system date06. Ending Feed Date for Misc (blank) system date07 Deposit Reconciliation Y Y (if using deposits)

N (if not using deposits)

08. Original or Current Accounting C C for current accountingO for original accountingO for original accounting

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TGRRCON – What do all the columns mean

TGRRCON – What do all the columns mean?

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GL A t GL Account Number

Detail % of transaction amount to be

General Ledger Acct. No.

Detail Codes

amount to be recorded in the specific account

GL For Non Banner Finance

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0606000000012105

Term-basedAccounting

0606000000013206

Different Account Same Detail Code

and 100% Di t ib tiNumbers 100% Distribution

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GL F N B Fi

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• Total Fed: —The amount from the balance field in TBRACCD - FED to The amount from the balance field in TBRACCD FED to

the GL through TGRFEED• Applied Not Fed:

—Application of Payment transaction not fed to the GL, yet pp cat o o ay e t t a sact o ot ed to t e G , yethas reduced the amount in the balance field in TBRACCD

• Adj Fed Total: —Total Fed plus Applied Not Fedota ed p us pp ed ot ed

• Total Not Fed: —AR Transactions that have not fed to the GL through

TGRFEEDG• A/R Balance:

—All AR transactions with an open balance (fed or not fed) to the GL

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G

TGRRCON – What do all the columns mean??

1+2

F d i TGRFEED

AR Transactions with Open Balances

Fed via TGRFEED

Not Fed Applications of Payments

Not Fed via TGRFEED

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TGRRCON – What do all the columns mean?• AR Adjusted Fed Total:

—The total from the “Adj Fed Total” for the specific account number

• Pending GURFEED: —The total amount in the GURFEED table that has not fed to the

G/L• In Transit:

—Total pending posting to the G/L• Adjusted Net Fed: j

—“AR Adjust Fed Total” minus “Pending GURFEED” minus ”In Transit”

• G/L Balance: —Balance for the account from the G/L

• Difference: —The difference between the calculated “Adjusted Net Fed” and

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jthe “G/L Balance”


6 7 8 Total GL Acct

Adj. Fed Total (Column 3) for the specific GL

GURFEED Total Not fed to GL

Pending Posting

6 +7 - 8

Difference between 9 & 10

Total GL Acct Balance

the specific GL

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Now What Do I Do With TGRRCON

• What do I do with the data?

• Adj Fed Total = GL (for each account) (for each account)

• From TGRRCON:

AR Balance for Total Open Charges (Receivables) + AR Balance for Total Unapplied Payments

= Sum of the two Aging Reports (TGRAGES – Positive and Negative)

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What is TGRAGES

TGRAGES – Aging Analysis Report

• An aging report of accounts based on specific parameters entered by the userentered by the user

• Could pull all accounts – even ‘0’ balance accounts

• Aging by Effective date, Bill Date, or Due Date

• User defines aging “buckets”

• Run with TGRRCON• Run with TGRRCON

• Run to find problem accounts from reconciliation

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TGRAGES – Positive Report Parameters

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TGRAGES – Negative Report Parameters

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TGRAGES – What If?

• If, AR transactions have been posted for the day before running TGRAGES?running TGRAGES?—Parameter 02 - Date Range = 0—Parameter 03 - Date Range = 1

Parameter 04 Date Range = 2—Parameter 04 - Date Range = 2

• Subtract the totals from day 0 - those will be items just added to the database not included in the TGGRCON runadded to the database not included in the TGGRCON run from earlier.

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TGRAGES – Other Uses

• To help reconcileP iti t—Positive report

—Negative report

• Review accounts with problems—Accounts that should clear that still have

b lbalances—Accounts that have opposite balances

• Review past due accounts to refer to collections—Use “D” for Due date in parameter 01

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You can run a positive Aging report (TGRAGES) by detail code to see who owes (TGRAGES) by detail code to see who owes for the amounts listed.

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You can run a negative Aging report (TGRAGES) by detail code to see who owes for the amounts listed

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for the amounts listed.


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What if things don’t balance?

What if Things Don’t Balance?

• Identify accounts that don’t balance• Review the GL for manual postings• Identify detail codes that may be involved• Identify detail codes that may be involved• If TGRRCON and TGRAGES don’t balance –

could have orphaned PIDM—Person with multiple PIDMs that have been

merged—AR data not merged or feed before g

deletion• T-Account transactions

R n aging reports on detail codes• Run aging reports on detail codes

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Miscellaneous

Miscellaneous Information

• Unapplied payment accounts represent money not reducing a charge - a liability(i e Title IV Funds not refunded or returned)(i.e. Title IV Funds not refunded or returned)

• Review clearing accounts that should always h b l b t d thave a zero balance but do not

• Check the TGRAPPL Pending Roster daily g y—Review accounts and clean-up transactions—Some transactions should not apply

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Miscellaneous Information

• If all went well: Total Fed (Column 1) equals A/R Balance(Column 5)—Note: There should be no balance in Applied Not Fed orNote: There should be no balance in Applied Not Fed or

Total Not Fed columns• Adjusted Fed Total for each detail code should balance to the

GL for each fund and accountGL for each fund and account

• (Open Charge Total) + (Unapplied Payment Total) = Aging Report TotalReport Total

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Summary

• TGRRCON – reconcile Banner AR against the General Ledger

• Reconcile at least once a month

• Use TGRAGES to assist in the reconciliation process

• Delay posting to AR during reconciliationDelay posting to AR during reconciliation report processing

• Use the Pending Roster from TGRAPPL

TGRRCON

TGRAGESGL

• Use the Pending Roster from TGRAPPL to clean-up accounts

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• Monitor accounts that should always clear

Summary

• Set up detail code accounting correctly. Charge-type detail code = Account A is an A/R account in TGRRCON. Payment-type detail code = Account B is an unapplied credit accountyp pp

• Change the accounting on detail codes wisely and correctly. Make the appropriate journal entries in your finance system to move money to the new, correct account number so y y ,that TGRRCON calculates for that account number = what is in the G/L.

• Make sure that all transactions using the old accounting are g gapplied and fed before making this change.

• And remember…TGRRCON always pulls the current accounting information from a detail code. It never looks at gthe original or previous accounting distributions regardless of what you use in parameter 8 – that parameter was disabled years ago

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Questions & Answers

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on-line evaluation

A d k @ dh42

[email protected]

Thank You!Andy Kearney

[email protected]

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or its subsidiaries in the U.S. and other countries. Third-party names and marks referenced herein are trademarks or registered trademarks of their respective owners.

© 2011 SunGard Higher Education. All rights reserved.

Documents

Understanding and Using TGRRCON › ...AR_to_Finance_in_Banner_(TGRRCON).pdfIntroduction • Walk-through the TGRRCON Report —What parameters to use —Wh t h lWhat each column means