UN SOP for reporting

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Unit 4.1 UN SOP for reporting

UN Peacekeeping PDT Standards, Specialized Training Material for Military Experts on Mission 1st Edition 2009

UN SOP for reporting

Unit 4.1

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The aim of this Unit is to provide Military Experts on Missions with the necessary information to understand the UN operational reporting system, its requirements and procedures in a

complex United Nations peace operation.

Aim

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Learning Outcome

On completion of this section, participants will be able to:

• Identify the reporting requirements at strategic, operational and tactical level in a United Nations peace operation environment• Understand and apply the general procedures for report writing and submission in a United Nations peace operation environment

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Structure of Presentation

• The reporting requirement of the UN Operational Reporting System• General procedures for SITREP writing and submission• The work of information centers

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STRATEGIC

OPERATIONAL

TACTICAL

Reporting line

The Reporting Requirement of the UN Operational Reporting System

Military units Police units

Regional Offices

Security Council

Component Heads

Head of Mission

DPKO

Secretary General

Mission Headquarters& Leadership Team

UN Secretariat

Civilian units

J O C

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Strategic Reporting Requirement

The Secretary- General will normally report to the Security Council on each

mission when appropriate or as directed by the Council

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Operational Reporting Requirement

• Military Daily and Weekly Situation Report (SITREP)• Special Incident Report (SINCREP)• Military Monthly and Annual Reporting• Reporting following the Use of Force• Operational Readiness Reporting

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•Battalion (or Force Troops Unit)

•Sector

•Force

•Military Component

Tactical Reporting Requirement

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TACTICAL

JOC

FHQ

MO

SHQ

SMO

BTL

STRATEGIC

DPKO

SG

SC

OPERATIONAL

PKO

HQ

HOMC

DAILY/WEEKLY SITUATION REPORT

SPECIAL INCIDENT REPORTS

Procedures for report writing and submission

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NEW YORK TIME

0600 AM

Monday

NEW YORK TIME

0600 AM

WEEK DAYS WEEKENDS

DEADLINES

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Who

What

Where

When

Why

INSUFFICIENT

“NSTR”

COORDINATES

OPERATIONAL

DETAILS

To be followed up in next SITREP

Place name and distance from the

closest major town

Weekly SITREPs not to reiterate the operational

details

How to draft Daily/Weekly Situation Reports

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SMART SYSTEM

Code cable security

SITREP Transmittal and Information Security

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• Meant to answer the basic questions of “who, what, where, when, why”,

• Do not follow any prescribed format • Keep the Secretary-General, the Security

Council and troop/police-contributing countries informed during a crisis.

Special Incident Reports

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What is JOC?

The JOC is a jointly staffed information hub established at mission

Headquarters to ensure mission-wide situational awareness through

integrating reporting on current operations as well as day to day

situation reporting.

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The JOC responsibilities are:• Monitor implementation of mission operational activities• Request and collect situation updates• Collate and disseminate information• Provide consolidated daily operational reports• Provide a 24-hour communication link between the HOM, and the various entities located at mission AOR, UN Headquarters and others, as required

What are the JOC responsibilities?

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What does JOC do in case of emergency?

• Operate as the crisis management centre for the HOM and other members of the

mission Crisis Management Team (CMT)• Support CMT decision-making through effective and uninterrupted crisis communications and information management, as a centralized location for crisis decision-making

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C/JOC responsibilities are:

• Day to day management of the JOC• Relations with sector/regional offices and with UN HQ• The processing and timely dissemination of operational reports• Organization of the first response to emergencies;• Direct operational information exchange with DPKO Situation Centre in NY

What are the C/JOC responsibilities?

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The JMAC is a centre that provides the HOM and SMT with capacity to collect and

synthesize all-source information to produce medium and long term integrated

analysis

What is JMAC?

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The JMAC is responsible to:

• Merge and manage mission information from the HOM and SMT.

• Acquire and integrate information from all mission components and other sources in order to develop analytical products.• Analyze and synthesize information, including intelligence-

related material, to prepare integrated analyses and medium and long term evaluations

• Prepare and disseminate operational and mission-level assessments to support planning, decision making and implementation of mission mandates

What are the JMAC responsibilities?

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QUESTIONS?

Documents

UN SOP for reporting