UN Capital Development Fund

NCDDS - Local Governments and Climate Change

Performance Based Grant Allocations for 2014

August 2013

Background

8 Districts / Municipalities to receive PBCR Grants in 2014

Funding Available is $US 320,000 = $US 40,000 per D/M

Rules for allocation are in MOU:1. 75% of the grant is allocated in proportion to

D/M and C/S Fund allocations (D/MF + Total C/SF / 2)

2. 25% of the grant is allocated according to Performance Scores

Allocations must be announced at the same time as (or immediately after) D/M F and C/S F allocation announcements (November 2013?)

Amount for Performance Allocation

All Districts / Municipalities must fulfill Minimum Conditions (MC) to receive ANY PBCR Grant.

Amount for Performance Allocation (APA) = $US 320,000 * 25% = $US 80,000

Districts / Municipalities scoring less than 50% on Performance Assessment do not receive any Performance Allocation

Performance Allocation

Districts / Municipalities with Performance Score (PX) >50% are entitled to a share of the APA

The share for each District / Municipality is in proportion to its Performance Score (SX)

Performance Based Allocation PX = APA x SX / ∑S

∑S = the total Performance Score for all Districts / Municipalities scoring 50% or more

Performance Measures

There are 2 kinds of Performance Measure:

1. Public Resources Management Performance indicators

2. Climate Change Adaptation Performance Indicators

5 Districts in Battambang are only starting LGCC implementation. For these Districts we can only score the Public Resources Management (type 1) indicators

Area Performance Measure Scoring Points availabl

e

Evidence

Planning and Budgeting

The District/Municipality Development Plan has been approved by the D/M Council

Minimum condition 0 Minutes of Council Meeting

  Records show at least 25% of households represented in participatory planning meetings (Step 1 of CIP) in 2012

CIP Step 1 records available for at least 90% of villages in the District: 1 pointTotal participation represents at least 25% of hh in District / Municipality: 1 point

2 Records of CIP process

  Update of D/M Investment Programme has been completed up to Step 1

Step 1 complete: 1 point

1 Records of DIP process

Area Performance Measure

Scoring Points available

Evidence

Accounting and Audit

D/M Finance Unit records of expenditures are reconciled with Treasury records

Reconciliation carried out at least once: 1 pointReconciliation carried out within past 6 weeks and discrepancies corrected if needed: + 1 point

2 D/M Finance Unit records

Financial statements are prepared as per the established format and schedule

(Need to check what is required format and schedule)Fully compliant: 2 pointsPartially compliant: 1 point

2 D/M Finance Unit records

Area Performance Measure

Scoring Points available

Evidence

Accountability and Transp-arency

D/M Development Plan has been effectively disclosed to the public

D/M Plan is available for inspection by members of the public: 1 pointSpecific additional measures taken to disseminate D/M Plan (e.g. D/M Forum): +1 point

2 (1) Copy is available; (2) records of activities

Council Meetings held regularly

4 – 6 meetings in 2012: 1 pointAt least 7 meetings in2012: 2 points

2 Council Minutes

Council meetings are open and local citizens can express their views

Citizens’ attendance recorded in minutes (at least 2 separate meetings): 1 point

1 Council Minutes

Area Performance Measure Scoring Points available

Evidence

Climate Change Resilience

VRA has been conducted in at least 3 Communes/Sangkats

Minimum Condition

0 Records of VRA

A D/M Climate Change Adaptation Strategy has been prepared with C/S representatives present and has been approved by the D/M Council

Minimum Condition

0 Council Minutes

% of co-financing from C/S Fund of the infrastructure projects supported by PBCR grants in the District/Municipality in 2012

25%-50%: 1 point> 50% :2 points

2 PID data

Area Performance Measure Scoring

Points available

PID data on PBCR-grant infrastructure projects shows compliance with safeguards and procurement rules

Data on all PBCRG projects entered in PID: 1 pointData demonstrates compliance with safeguards: +1 pointData demonstrates compliance with procurement rules: +1 point

3 PID data

Quality of project implementation (based on field visits and discussions with beneficiaries)

Very good: 2 pointsSatisfactory: 1 pointNot satisfactory: 0 points

2 Participatory Evaluations Scores

Local citizens (in addition to CC and village authorities) were involved in preparation and implementation of PBCR grant funded activities

Local citizens recall joining in project preparation activities: 1 pointLocal citizens recall joining in implementation activities: 1 pointLocal citizens are aware that the project contributes to climate change resilience: 1 point

3 Discussions with local citizens

Area Performance Measure

Scoring Points available

Evidence

  C/S Council monitors project implementation

During project implementation M&E committee monitors according to plan

1 C/S Council records (for sample projects)

Battambang and TakeoThere are 12 points available for Public Resources Management (Both Provinces)There are 11 points available for Climate Change Adaptation (Takeo Only)There are 2 extra points for self-assessment (Both Provinces)Therefore D/M in Takeo will score from maximum 25 points and Districts in Battambang will score from maximum 14 points.• We will take the AVERAGE score for

CCA for the 3 D/M in Takeo and add this number of points to the score for each District in Battambang

Next Steps

Orientation to participating D/M about the Performance Assessment Process

Form Performance Assessment team

Prepare work plan

Send out Self-Assessment forms

Performance Assessment mission (1 day per D/M)?

UN Capital Development FundTHANK YOU

Julian Abrams

LGCC Project Coordination Adviser

julianabrams@gmail.com