AgendaCentral Committee Meeting #2 – Friday 18th August 2017

Time : 16 30Venue : Private Meeting Room (Next to Grand Buffet Hall)

1. Procedural Matters

1.1. Acknowledgement of Indigenous Owners

1.2. Official Welcome

1.3. Attendance

1.4. Apologies

1.5. Adoption of Agenda

2. Confirmation of Previous Minutes

3. Matters Arising from Previous Minutes

4. Proposals

4.1. Work rights Awareness Survey Semester 2 2017 Proposal

4.2. Visa/PR Workshop Semester 2 2017 Proposal

4.3. International Student Survey Semester 2 2017 Proposal

4.4. UMSU International Office Bearers’ Camp 2017 Proposal

4.5. Professional Mingle Semester 2 2017 Proposal

4.6. Professional Skills Workshop Semester 2 2017 Proposal

5. Reports

5.1. ISA Induction and Big Day Out Semester 2 2017 Final Report

6. Other Business

6.1. Grant Applications

6.1.1. Habitat for Humanity

7. Next Meeting

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Unconfirmed Minutes Central Committee Meeting #1 – Friday 4th August 2017

Date : 4th August 2016

Time : 16 30

Venue : PAR-Old Physics-G16 (Jim Potter Room)

1. Procedural Matters

1.1. Acknowledgement of Indigenous Owner

1.2. Official Welcome

1.3. Attendance and apologies

Absent with Apologies

Exco : -Directors : -Officers : Mia WANG

Leaving Early with Apologies

Exco : -Directors : -Officers : Nicholas Shi Hao TAN

Motion 1

Move that Standing Orders be adopted for CCM #1 at 16 50.

Mover : Suviantoro Ilham YUDANARDI

Seconder : Wei Jen LAU

CARRIED without contention.

1.4. Adoption of Agenda

Motion 2

Move that the Agenda for CCM #1 be adopted.

Mover : Harn Jy (June) LIU

Seconder : Royston Chi King CHUA

CARRIED without contention.

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2. Matters Arising from Previous Minutes

3. Confirmation of Previous Minutes

Motion 3

Move that the minutes of CCM #12 be accepted and confirmed as a true and accurate record.

Mover : Livianie TAN

Seconder : Xin Yong (Michelle) TAN

CARRIED without contention.

4. Proposals

4.1 Big Day Out Semester 2 2016 Proposal

Motion 4

Move that the Big Day Out and Induction Semester 2 2017 Proposal be accepted.

Mover : Kevin KALIP

Seconder : Yee Hean (Ian) CHUAH

CARRIED recommendation for event flow amendment.

5. Final Reports

5.1 Mid-Year Orientation Winterfest Semester 2 2017 Final Report

Motion 5

Move that the Mid-Year Orientation Winterfest Semester 2 2017 Final report be accepted.

Mover : Rebecca VINCENT

Seconder : Jiayue (Ivy) ZHAO

CARRIED with recommendation for amendment on the number of targeted participant for Aussie Adventure and date for Snow Adventure.

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Motion 6

Move that standing orders be suspended at 17 47

Mover : Royston Chi King CHUAH

Seconder : Steven ZHANG

Motion 7

Move that standing orders be resumed at 17 56

Mover : Wei Lee ONG

Seconder : Wanqiuzi (Ivy) ZHAO

5.2 Customized Goods 2017 Final Report

Motion 8

Move that the Customized Goods 2017 Final Report be accepted.

Mover : Zi Shan (Angel) WEE

Seconder : Jonas LARSEN

1 Abstention, CARRIED.

5.3 Central Australia Trip 2017 Final Report

Motion 9

Move that the UMSU Central Australia Trip 2017 Final Report be accepted.

Mover : Harn Jy (June) LIU

Seconder : Kevin KALIP

1 Abstention, CARRIED with a suggestion on making a short video for future promotion.

5.3 Heads of Clubs Semester 2 2017 Final Report

Motion 10

Move that the Heads of Clubs Semester 2 2017 Final Report be accepted.

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Mover : Xin Yong (Michelle) TAN

Seconder : Evelyne Febriani TANTONO

CARRIED without contention.

6. Other matters

Motion 11

Move that CCM #1 be adjourned at 18 59.

Mover : Lisa Li Yuan HUANG

Seconder : Sara TAN

Motion CARRIED.

Prepared by,

Zi Shan (Angel) WEESecretary 2017/2018UMSU International

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4. Proposals

Work Rights Awareness Survey Semester 2 2017 Proposal Central Committee Meeting #2 – Friday 18th August 2017

1. Introduction

This is the proposal for the working rights awareness survey in semester 2, conducted as a joint campaign with UMSU Welfare.

2. Objectives

To understand students’ perceptions and awareness on the matter of working rights. To generate awareness among university students about working rights. To act as a platform for students to voice out their opinions toward this issue. To collect data on students’ insights regarding working rights, publish the results for students’

understandings and use it to determine the next course of action to take place in the upcoming semester.

3. Overview

The Working Rights Survey will be held via an online survey and customized bookmarks on the issue, conducted from week 2 to week 6 in semester 2, 2017. It aims to collect data from university students on working rights to determine the next course of action which will be determined in the following semester. The results will be analyzed by UMSU Welfare or an independent external party due to many technicalities involved.

4. Target

Aim to garner a total of 1000 responses from both domestic and international students.

5. Task Allocation

Publicity supervision: Jack Phang ensures the iPads are sufficiently charged and that HR has informed all OBs and ISAs who are doing publicity the necessary details of the survey.

Publicity: ISAs for that hourly slot are also given an aggregated target of 40 people to fill up the survey forms there and then (excluding people who fill up the survey at their own convenience).Monitoring: Joshua Tseng checks for sufficient quantity of bookmarks for the given week and informs the director of the number of responses for that day at around 8 PM.

Liaising & Planning: Wei Lee and Royston Chua liaised with Teresa from UMSU Welfare on the planning and strategy to ensure the data obtained is statistically significant as well as the continuous follow up on the survey.

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6. Timeline

Semester 2, 2017

Week 1 Questionnaire finalized (by UMSU Welfare Department)

Week 2 Commencement of online survey and giving of customized bookmarks

Week 6 Final week of online survey giving of customized bookmarks

7. Budget

UMSU covers the cost for the publicity materials and prizes.

8. Prizes

A lucky draw prize will be given out to three randomly selected respondent. The prizes are three Fujifilm polaroid cameras.

9. Conclusion

This concludes our proposal for Working Rights Survey semester 2, 2017. Do reach out to as many students as possible to fill up this survey in order for their voices to be heard. Please feel welcomed to approach us with any questions, concerns or suggestions.

Prepared by,

Ren Jie (Jack) PHANGEducation & Welfare Officer 2017-2018UMSU INTL Education & Welfare Officer

Visa/PR Workshop Semester 2 2017 Proposal Central Committee Meeting #2 – Friday 18th August 2017

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1. Introduction

The following are the details for the workshop:

Date : Friday 8th of September

Venue : Parkville Old Arts -124 Theatre C Time : 12:00 - 2:00 PM

Target Participants: 80

2. Objectives

To allow international students to gain insights into the process  and the pathways of obtaining Permanent Residency and Temporary Residency visas follow their graduation.

To inform students regarding the recently implemented Visa and Permanent Residency policy in July 2017.

To address the queries that graduating students have on visa or immigration. To improve awareness of the work rights issue faced by international students.

3. Overview

The workshop consists of two sessions, visa/PR information session presented by RACC Australia (Migration and Education Services), to cover the changes since 1st of July 2017 and the upcoming changes in October and March and help students understand the information put on the immigration website. The second session will cover the job market in Australia.

We are targeting 80 student participants. Student will be asked to sign up in a Google Form before coming to the workshop. We will contact the students who signed up to confirm their attendance. The Google Form will be also used to gauge the topics/issues of interest and collect the questions that frequently asked.

Food and drinks will be provided after the workshop.  

4. Summary of Event

Time Activity

11:30am - 11:50am Set-up

11:50am - 12:15pm Registration

12:15pm - 1:55pm Visa/PR session (with 10min Q&A)

1:55pm - 2:20pm Refreshment

2:20pm - 2:30pm Pack-up

5. Timeline

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Week 4: Preparation of Publicity Material

Week 5: Speakers Confirmation

Week 6: Publicity starts; Online registration opens

Week 7: Publicity; Event

6. Budget

We will have $400 for the Visa/PR Workshop. The following is the breakdown of the budget:

Food and Drinks $320

Appreciation Gift for speakers $80

7. Conclusion

This concludes our proposal. Please feel free to approach us if you have any questions or suggestions.

Prepared by,

Joshua TSENGEducation & Welfare Officer 2017/2018UMSU International

International Student Survey Semester 2 2017 Proposal Central Committee Meeting #2 – Friday 18th August 2017

1. Introduction

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This is a proposal for the International Student Survey (ISS) which will be conducted throughout semester 2. The overall objective of the ISS is to help UMSU International attain a stronger understanding of international students’ overall learning and living experiences.

2. Objectives

To investigate international students’ awareness and perception of UMSU International.

To investigate the academic difficulties felt by international students.

To investigate the social issues of greatest concern to international students.

To review the health and safety status of international students.

To examine international students’ perception and experiences with current and future employment.

To generate greater awareness of the services provided by or available within the university.

To determine the services required by international students that are unavailable at present.

To attend to the changes or additions international students might suggest to improve upon our present models.

3. Overview

The International Student Survey (ISS) will be held from week 5 to week 10 of semester 2, 2017. It involves the completion of an online survey on many aspects of a student’s life in university. Also, flyers on the ISS will be distributed to students at university.

4. Task Allocations

Promotional Designs: E&W department will liaise with Communications department.

Survey Writers & Editors: Jonas Larsen and Lisa Huang edits on the contents based on past ISSs to ensure accuracy and flow of the survey.

Prize Suggestions & obtainer: Livianie Tan comes up with the prize suggestions as well as obtaining the prizes with Ivy Zhao.

Publicity: ISAs will distribute flyers and are given targets to achieve (to be disclosed).

5. Target

This survey aims to garner 1000 participants.

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6. Sections of the Survey

Demographic Information Awareness and Perception of UMSU International University Experience and Academia Health and Safety Race and Culture Working and Employment Financial Situation Exchange and Abroad General information pertaining to the survey itself, including any suggestions the participant might have

7. Prizes

Following last year’s suggestions, the lucky draws this year will include big and attractive prizes. The survey is anonymous and therefore students will only be in the running to win these prizes if they voluntarily provide us with their student emails. The winners will be randomly selected. The prizes are as follows:

1st Prize : Beats Earphone (2 winners)

2nd Prize: JBL Flip Portable Bluetooth Speaker (2 winners)

3rd Prize: Coles & Myer Gift Card (4 winners)

Consolation Prizes: 2 HOYTS ticket vouchers (10 winners)

8. Timeline

Week 5 Commencement of SurveyWeek 10 End of SurveyWeek 11 Preliminary Analysis

Next Semester Week 1 Publication of ISS Final Report

9. Budget

$1000 for the prizes

10. Conclusion

This concludes our proposal. Please feel welcomed to approach us with any questions, concerns or suggestions.

Prepared by,

Lisa Li Yuan HUANG

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Co-Opted Education & Welfare Officer 2017-2018UMSU International

UMSU International Office Bearers’ Camp 2017 Proposal Central Committee Meeting #2 – Friday 18th August 2017

1. Event Details

Dates : Sunday, 24th September - Tuesday, 26 September 2017

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Participants : UMSU International Office BearersNo. of participants: 33

● A pre-camp briefing will be held on week 7 or week 8

2. Aims

The main objective of the camp is to foster stronger bonds between the office bearers of UMSU INTL. Furthermore, it is to allow a better working relationship, develop team work spirit and to emphasise the importance of communication. Attendance is compulsory for all committee members including the co-opted officers.

3. Budget

Item Amount ($)IncomeOB’s contribution ($25 x 33) $825.00

ExpensesAccommodation* ($160 x 33) $5,280.00Transportation (Coach) $1,200Team building activities ($35 x 33) $1,155Camp inspections $150.00Miscellaneous $240.00

Total $7,200.00

*Accommodation includes 5 meals = First day: dinner, Second day: breakfast, lunch dinner and Third day: breakfast. OBs might have to buy their own meal for first day lunch.

4. ConclusionThis concludes my proposal. The exact date of pre-camp briefing is TBC. Please feel free to approach me if you have any questions.

Prepared by,

Melia Permata Sari WIJAYA Treasurer 2017/18UMSU International

Professional Mingle Semester 2 2017 Proposal Central Committee Meeting #2 – Friday 18th August 2017

1. Introduction

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‘Professional Mingle’ is UMSU International’s annual career development and networking event organised by the Education and Welfare department.

Career and employment is always a concern for both international and local students. By inviting professionals and alumni from various industries, we aim to provide students with some insights into relevant industries and the opportunity to improve their networking skills. Alumni and professionals are able to draw from personal experiences in providing hints and advices to students towards their future careers.

Apart from networking opportunities, the panel and forum discussion aims to inspire students and encourage them to make the most of their university experience in transitioning from study to work.

It is the first time E&W is collaborating with Graduate Student Association, Academic Services and Alumni Relations for Professional Mingle. Moreover, we are collaborating with MINT to extend our reach to more professionals.

Event details:

Date : 12th September 2017

Time : 6:00 PM to 8.30 PM

Venue : Yasuko Hiraoka Myer Room, Level 1 Sidney Myer Asia Centre.

Number of Attendees: 75 students and 15 professionals (approximately)

2. Aim

To provide a platform for students to meet professionals from relevant industries

To help students improve their networking skills

To provide students more information on the working experience in relevant industries

To inspire students to make the most of their university experience

3. Event Flow

Time Activities Description

06:00 – 06:20 PM Registration Registration starts at 6 PM Students will be able to have their formal photos taken for

future usages (e.g. LinkedIn profile) Then, students will be divided into groups according to their

faculties/majors The event will commence at 6:30 PM sharp

06:30 – 06:45 PM Introduction Introduction of the event and the panelists via PowerPoint slides

06:45 –  07:30 PM Panel and Forum Discussion

A panellist of 4 with a 5-minute introduction each, followed by a facilitated Q&A session

07:30 – 08:20 PM Networking Session Introduction of the invited guests via PowerPoint slides

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Finger food will be served Students can interact with their pre-assigned professionals as

well as panellists

08:30 – 08:45 PM Closing Ceremony Appreciation gifts to be presented to professionals Feedback forms to be distributed

4. Timeline

Date Activities

21th August Clubs collaboration list confirmed Online RSVP sent to invited guests Publicity materials to be finalised

28th August Publicity starts Start contacting catering

31th August Emcee candidate list to be confirmed

4th September All professional guests to confirm and confirmation letter to be sent ISAs to be notified about their allocated tasks Emcee to be finalised and start script writing

8th September Send reminder to students who have signed up Meeting with emcees for rehearsal and brief event flow Appreciation gifts prepared

11th September ISAs to be briefed Registration sheet to be printed Professional name card to be printed

12th September Event day

5. Budget

Professional Mingle will have a total budget of $1200.

Amount Allocation

$365 Venue hiring (tbc)

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$535 Food catering and drinks

$300 Appreciation gift for professionals

6. Conclusion

This concludes our proposal for Professional Mingle. Please feel free to approach the Education and Welfare

department should you have any questions or suggestions.

Prepared by,

Wei Lee OngVice President (Education and Welfare) 2017/2018UMSU International

Career Skills Workshop Semester 2 2017 Proposal Central Committee Meeting #2 – Friday 18th August 2017

1. Introduction

In conjunction with Professional Mingle and ‘Map Your Future’ run by Student Success in weeks 8 to 9, E&W is holding a Career Skills Workshop. This is for the very first time in collaboration with Experiential Learning (now

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part of Career Services). Depending on their availability, Experiential Learning will be conducting a workshop on LinkedIn profile building, mock interview or resume writing.

Event details:

Date : 14th September 2017

Time : 6:00 PM to 8:00 PM

Venue : Multifunction Room (GSA building)

Number of Attendees: 80 students and 1 professional (approximately)

2. Aim

To share and equip students with a professional skill that would be useful in their career development.

3. Event Flow

Time Activities Description

06:00 – 06:20 PM Registration Registration starts at 6 PM The event will commence at 6:30 PM sharp

06:30 – 06:35 PM Introduction Introduction of the event and speaker background

6:35 - 8:00 PM Workshop The professional will be speaking and coaching on the particular skill to students

This may involve students asking questions and conducting discussion amongst themselves

8:00 PM Closing Appreciation gifts to be presented to professionals Feedback forms to be distributed

4. Timeline

Date Activities

21th August Publicity materials to be finalised

1st September Confirmation of speaker

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5. Budget

Career Skills Workshop will have a total budget of $400

Amount Allocation

$350 Food catering and drinks

$50 Appreciation gift for professional

.

6. Conclusion

This concludes our proposal for Career Skills Workshop. Please feel free to approach the Education and Welfare department should you have any questions or suggestions.

Prepared by,

Royston ChuaDirector (Education and Welfare) 2017/2018UMSU International

5. Final Reports

ISA Induction and Big Day Out Semester 2 2017 Final Report Central Committee Meeting # – Friday 18th August 2017

1. Introduction

This event served as an initial meeting between new International Student Ambassadors and Office Bearers who would be working together for the next year. The Big Day Out aspect served as a bonding opportunity for

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Office Bearers and new ISAs. The Induction aspect served as a platform for introductions to the roles and responsibilities the volunteers should look forward to in their coming term. The event was held on Parkville Campus on the 12th of August. There was a total of 80 participants (50 ISAs, 30 OBs) excluding the event organizers and helpers that were present. Food and various games were provided.

2. Event Layout

TIME ACTIVITY

10:00 am - 10:30 am Meet at South Lawn and ISA Registration

10:30 am - 11:45 am Photo-taking and Ice-Breaking Games

11:45 am - 12:30 pm Induction

12:30 pm - 1:30 pm Lunch

1:30 pm - 3:30 pm Games

3:30 pm - 4:00 pm Wrap upHand out ISA shirtsHand out group photos and prizes

3. Budget and Expenditure

The budget allocated for the event was $1350.

Expenses

Item Amount ($)

Food and Drinks (Domino’s Pizza) $319.17

Game Items and Equipment $84.68

Prizes (Subsidized Dinner Vouchers) $370.00

Group Photos $8.20

Total Expenses $782.05

4. Problems

We could not get into the lounge before registration to get the ISA contracts as security only opened Union House after 11.30am.

Due to rain, we had to move the ice-breaking games from South Lawn to North Court.

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5. Recommendations

It is recommended to double check all the rooms to make sure they are booked as Union House opens late on weekends.

All activities should be planned under shaded area as the event is during winter.

6. Conclusion

Overall, the event was very successful despite a few small issues; both ISAs and OBs had a great time. On behalf of the Human Resources Department, I would like to thank the OBs who attended the event and the ISAs who contributed to plan for this event. Please do not hesitate to approach us with any suggestions to the contents of this report.

Prepared by,

Sabrina LOHHuman Resources Director 2017/2018UMSU International

6. All Other Business6.1. Grant Applications

6.1.1 Habitat for Humanity

7. Next Meeting

Date : 1st September 2017, Friday, 4.30pm Venue : PAR-Old Physics-G16 (Jim Potter Room)

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Club: Melbourne University Habitat for Humanity

Event: Choc Till You Drop

Date: 23rd May 2017

Location: Concrete Lawn

No. & proportion of international students attending: 5 students, 41%

Total attendance:

Description of event:

This is a free food event which allows our members, including both local and international students, mingle with

each other. We provided hot chocolate to our members for free and promote our future build trips and next

semester.

Intended benefits to international student:

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Firstly, the event provided free drink to students and a chance to mingle with each other, including both local and

international students. Secondly, international students can know more about our build trips, which includes the

current situation of poverty in Australia and how to alleviate it. International students can know more about the

poverty behind the prosperity in Australia and can actually be part of the Aussie community by joining the trip.

Other relevant info pertaining the event:

-

Amount requested from UMSU INTL:

Condensed milk $14.40

Cocoa Powder $12.00

Soy milk $2.00

Biscuits $9.46

Snacks $2.30

Marshmallow $4.80

Sugar $1.10

Bottled water (1.5L) $0.70

TOTAL $46.76

Current sources of funding:

UMSU Grant and Sponsorship

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