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Umalusi’s presentation to the Education and Training Portfolio Committees on the 2009/10
Strategic plans and Budgets
23 June 2009Cape Town
2
Overview
• Umalusi mandate – 2001• Umalusi amended mandate – 2009• Vision, mission, goals• Key Result Areas• 2009/10 Plan and Budget• Three Year Budget Forecast• Conclusion
3
Umalusi Mandate 2001
• To ensure that continuous enhancement of quality is achieved in the delivery and outcomes of the general and further education and training sectors of the national education and training system;
• To develop a quality assurance framework for the general and further education bands of the NQF;
(Monitor qualifications and standards; quality assure assessment at exit points; certificate learner achievements; accredit private providers; monitor and report on PDEs)
• To regulate the relationship between the National DOE, SAQA and other ETQA bodies, providers and the Council
4
Umalusi Amended Mandate 2009
• As a new Quality Council to develop and manage a sub-framework of qualifications for general and further education and training framework;
• To develop and quality assure qualifications and curriculum;
• To quality assure assessments at exit points; • To certificate learner achievements;• To quality assure provision and accredit private
providers of education and training, and assessment;• To conduct research related to the sub-framework; and • To advise the Minister
5
Vision & Mission
Umalusi Council and staff are committed to continuous improvement of quality and standards in general and further education and training and as leaders with expert knowledge in the sector, to develop and secure standards by
• quality assuring qualifications and curricula• confirming that assessment is fair, valid and
reliable,• quality assuring the provision of education,
training and assessment providers,
in order to issue learners with certificates that arecredible.
6
Goals
To:• Promote quality and appropriate standards • Maintain and improve educational standards through quality
assurance of qualifications and curriculum, assessment, and provision of education, training and assessment,
• Continuously develop in-depth knowledge and expertise in mandated areas through rigorous research,
• Report on the quality of education, training and assessment• Issue appropriate and credible certificates learner achievement in
terms of specific qualifications and subjects,• Provide reliable and credible leadership and guidance in quality
management and in the assurance of standards,• Ensure financial efficiency and sustainability of the organisation,
and• Determine expectations and appropriately respond to these within
the parameters of Umalusi’s mandate.
7
7 Key Result Areas
• Improving and maintaining the system for quality assuring assessment for certification
• Establishing and implementing a system for evaluation and accreditation of providers
• Establishing and maintaining a system to certify and quality assuring qualifications and curriculum
• Research, diagnose and report on quality in general and further education and training supported by statistical analysis.
• Developing and maintaining management support structures and governance
• Ensuring that Information Technology systems are established, maintained and improved
• Ensuring that finance, human resources and administrative support systems are maintained and improved
8
Quality Assurance of Assessments 2009/10
Outcomes Performance Indicators
Quality assurance of assessment maintained and improved
Question papers moderated- Question papers externally moderated for multiple examinations across assessment bodies : NSC , SC, NCV (including ISATS), GETC (adults), N3; Marking standardized-Marking moderated and reported on across qualifications – as aboveModeration of CASS-NSC - Sample of subjects across provinces to cover all national subjects - ABET – Sample of learning areas across provinces -all learning areasSample across independent assessment bodiesNCV – Sample of at least 50% across levels 2, 3 and 4 - ICASS – Assessment body systems evaluated.
9
Quality Assurance of Assessments 2009/10
Outcomes Performance Indicators
Quality assurance of assessment maintained and improved cont.
Monitoring of exams-Exams monitored and reports produced for multiple examinations across assessment bodies Moderation of Common Tasks for Assessment ( CTA’s)-GET schools- 18 learning areas; IEB-GET-10 learning areasQuality assurance of GEC pilot
Standards for assessment articulated and maintained
Resulting policy implemented for 2009Results standardized and resulting systems verified for all exams.Resulting systems fully operational for new qualifications (NSC and NCV)Post-examination analysis conducted and reportsdisseminated to stakeholders
10
Evaluation and Accreditation 2009/10
Outcomes Performance Indicators
Accreditation and monitoring system for providers of education and training maintained and extended
Provisional accreditation and monitoring - Maintain provisional accreditation and monitoring of private institutions and their qualifications across schooling, FET colleges and AET Centres Provider site visits- Site visits based on evaluation and monitoring cycle; Individual site visit reports concluded Monitoring reports- Monitoring as per monitoring cycle;
reports concluded Policy development – Review policy and instruments Stakeholder relationships - Provider workshops conducted across sectors; Provider Forum meetings conducted; Provider conference hosted; Continued communication between DoE and PDEs and Umalusi to align registration & accreditation; quarterly meetings with provider organisations maintained
11
Evaluation and Accreditation 2009/10
Outcomes Performance Indicators
Accreditation and monitoring systemCont.
Prepare and present sector specific reports Implement full accreditation pilot: independent schools
Accreditation and monitoring system for assessment bodies maintained and extended
Monitoring of new and existing assessment bodies-
Monitoring of public assessment system (NCV) – DoE improvement plansMonitoring undertaken (state of readiness to administer exams for NSC) Public system, IEB and OAERExtension of provisional accreditation to other private assessment bodies
12
Qualifications, Curriculum & Certification 2009/10
Outcomes Performance Indicators
Umalusi develops and maintains the qualifications sub-framework
•Umalusi qualifications framework policy is developed and submitted for regulation•Umalusi qualifications-development and standard-setting policy is shared with internal and external stakeholders •Strategy to manage transitional arrangements for existing qualifications at GFET level on the NQF is established.
Qualifications and curricula developed, evaluated and approved
•Develop standards for alternative NSC for adults•Evaluation of Level 4 qualifications (NCV, NSC, SETA qualification and Provider qualification) •Develop model for more flexible NCVCross-unit projects:•GETC: Foundation Phase curriculum evaluated •Continue evaluation of NSC subjects and extended to NCV curricula
13
Qualifications, Curriculum & Certification 2009/10
Outcomes Performance Indicators
Umalusi certifies learner achievement
•Ensure learner certification processes are maintained and improved for SC, NSC, GETC, NCV, N3 etc•New certification systems for NC(V)4 are tested and usable for the 2009 results
Umalusi maintains and improves verification processes.
•Verification processes are maintained and improved
14
Statistical Information and Research
2009/10Outcomes Performance Indicators
Report on quality in GFET
Quality Indicator reporting piloted Databases developed and maintained
Research planned, conducted, managed, and findings shared in the organization
Maintaining standards research extended for NSC and include NCVGETC curriculum evaluation (Curricula comparisons: Kenya, Singapore and Canada) - foundationResearch on equivalence setting – Jointly with HESABest practice in assessment of practical work
15
Statistical Information and Research
2009/10Outcomes Performance Indicators
Stakeholders are engaged with through conferences and published documents
3 Research Forums meetings conceptualized, planned, and conducted2008 Maintaining Standards Report launched across provincesSeminar series conducted – with CEPD
Support provided across organisation
Statistical analysis support provided across units i.e. standardisationResource Centre maintained and improved Staff capacity built through quality promotion meetingStrategic support provided through research into educational policy
16
Management Support Structures 2009/10
Outcomes IndicatorsOrganisational planning and implementation and review of plans
•Co-ordinated plans, reports and policies vetted and approved by Council ( 4 Council, 4 Exco, 3 Audit committee meetings planned)•Networking with stakeholders
Stakeholder relations established and managed
•Meetings with political structures, educational institutions, other statutory bodies•Engagement and collaborative work with other bodies
Public relations programme implemented
• Internal and external communications managed•Enhanced participation in public debate•Umalusi media profile improved•Corporate identity strengthened
Organizational governance is maintained
•Governance meetings conducted •Council programmes adhered to•Key matters presented to Council / Committees and information sharing
17
Corporate Services: Information Technology 2009/10
Outcomes Indicators
IT systems established, maintained and improved
•Gap analysis done for the M.I.S •Website maintained•Developed system to accredit new assessment bodies for non-DoE qualifications.
Certification IT programme effectively supported (programme link to QCC unit)
•Maintained system per policy•Participated in IT steering committee for the new FETC system•Development according to project plan for NCV levels 2-4•Developed system for National senior certificate candidates•Developed system for certification of new assessment bodies for DoE qualifications.
Adequate computer hardware and software in place to support operations
•Equipment procured and installed as required ( Disaster recovery plan)•Software procured and properly licensed•SLA managed with designated providers•Effective utilization of IT resources ensured in a secure environment•Effective network support in place
18
Corporate services: Finance & Administration
2009/10Outcomes IndicatorsFinance and accounting systems maintained and improved
•Internal controls, risk management, internal and external auditing, reports to committees, Council and PFMA requirements met to ensure no audit qualification
Accounting for, and collection of revenue
•90% debt collected
Payments made for goods and services
•Creditors paid timeously per agreement•Organisation adequately resourced
Surplus funds invested •Surplus funds invested with CPD per Investment Policy
Fixed assets registered, labeled and monitored
Register, label and monitor assets•Count and verify assets on an annual basis
Building and security systems maintained and improved
•Alterations effected to accommodate organisational requirements (Capex R 2 m)•Security / access control systems improved
19
Corporate Services: Human Resource Management
and Development 2009/10
Outcomes IndicatorsHuman resources managed
•Human resource policies and procedures implemented and improved•Appointment of staff in line with HR policies• HR Administration monitored and audited
Staff development
processes in place • Staff performance managed• Staff development strategies and plan implemented•Identified skills and competency short-comings•Training programmes implemented•Submit workplace skills plan / report to ETDP Seta•Conduct monthly internal training sessions for the admin cadre
General services provided
•Reception, telephone and cleaning services maintained and improved
20
Income Budget 2009/10
Accreditation Fees 2 000 000
Certification Fees 18 900 000
Department of Education Grant 16 494 000
Interest 2 000 000
Reserve Funds 10 449 713
Verification Fees 4 000 000
R 53 843 713
As approved by the Minister of Education on 12 March 2009
21
Expenditure Budget 2009/10
Quality Assurance of Assessment 9 000 000
Evaluation and Accreditation 3 425 000
Qualifications, Curriculum and Certification 3 750 710
Statistical Information and Research 1 675 000
Management Support Structures 1 552 419
Corporate Services: Information Technology 4 386 804
Corporate Services: Finance 5 327 322
Corporate Services: HRM & Development 24 726 458
R 53 843 713
22
3 Year Budget Forecast
2009/10 2010/11 2011/12
R 53 843 713 R 69 861 474 R 79 013 549
Y/Y Percentage Increase
22% 29% 13%
23
Total Income 2000/1 (actual) to
2011/12 (budget)YEAR INCOME BUDGET DoE GRANT GRANT %
2000/01 R 6 150 786 0 0
2001/02 R 7 027 948 0 0
2002/03 R 13 757 861 R 1 513 000 11
2003/04 R 18 076 902 R 3 050 000 17
2004/05 R 23 547 626 R 12 869 000 55
2005/06 R 28 603 979 R 7 690 000 27
2006/07 R 32 972 345 R 10 286 000 31
2007/08 R 36 013 566
R 12 652 000 35
2008/09 R 46 434 369
R 16 044 000 35
2009/10 R 53 843 713 R 16 494 000 31
2010/11 R 69 861 474 R 17 350 000 25
2011/12 R 79 013 549 R 18 391 000 23
24
2009-2012
YEAR BUDGET DoE GRANT
GRANT %
USE OF UMALUSI RESERVE
FUNDS ( R 24 m)
2009/10 R 53 843 713 R 16 494 000 31 R 10 449 713(19 %)
2010/11 R 69 861 474 R 17 350 000
Shortfall - R 15 779
818
25
Request total(47%)
R 7 042 156( 10%)
2011/12 R 79 013 549 R 18 391 000
Shortfall -R 24 860
001
23
Request total
( 55%)
R 3 560 548( 5%)
25
External Audit Comments
AUDIT MATTER REMARKMatters that could affect the audit opinion
None
Debtors with credit balances Will not be offset against debtors book. To be investigated and correctly allocated
Provision for impairment of debtors Outstanding debt is collectable as most clients are government departments and FET institutions. Therefore minimal provision of R 97K
Difference between GL and VIP system Annual difference R 3,5K. Electronic interface to be investigated
Review of useful lives of assets required
Will be reviewed annually
26
Conclusion
Challenges include:• The financial sustainability of the organisation through
increased funding from DoE / NT: – Possible funding model, – Move from certificate fee structure to a QA levy, and– Increase baseline allocation.
• Taking on the increased mandate • The finalization of the standards setting function from
SAQA to Umalusi and the required resources, and• The ongoing mapping and integration of all organisational
processes to culminate in an effective Risk Management Strategy including Knowledge Management, MIS, Records System and Retention Strategy.