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ULM GRADUATE ASSISTANT AND WORK STUDY ORIENTATION. ULM Graduate School January 18, 2012. WELCOME (AND WELCOME BACK) TO THE UNIVERSITY OF LOUISIANA AT MONROE. Dr. William McCown Interim Director of the Graduate School Jeff Hendrix - PowerPoint PPT Presentation
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ULM GRADUATE ASSISTANT AND WORK STUDY ORIENTATION
ULM Graduate SchoolJanuary 18, 2012
WELCOME (AND WELCOME BACK) TO THE UNIVERSITY OF LOUISIANA AT MONROE
Dr. William McCownInterim Director of the Graduate School
Jeff HendrixCoordinator of Graduate Assistantships, Recruitment
and MarketingULM Graduate School
ORIENTATION OUTLINE
Graduate Assistantships and Graduate Work Study Information
Graduate School Resources Guidelines for Degree Completion Life at ULM
THE GRADUATE SCHOOL Toshia Davis 318.342.1038 [email protected]
Graduation, comprehensive examinations Change of degree plan Student appeals for readmission
Melissa Thorpe 318.342.3036 [email protected] Thesis and Dissertation
Misty Wiggins 318.342.3032 [email protected] Admissions International Student Information
Jeff Hendrix 318.342.1037 [email protected] GA/GWS Inquiries
GA/GWS REQUIREMENTS
You MUST earn at least nine semester hours credit toward your degree (12 hours for Pharmacy) during a regular semester and not less than three hours of credit per summer session.
May not have more than one GA or GWS at the same time
Must commit to a full-time appointment. There are no partial assistantships
Must attend GA/GWS Orientation presented by the Graduate School once per academic year
Must perform duties in a satisfactory fashion
Must complete programs in a timely fashion You can be supported by ULM funds for two years for a master’s degree
and four years for a doctoral degree (may be longer with Research funds)
REAPPOINTMENTS
Reappointment is contingent, in part, upon continued eligibility for graduate enrollment, satisfactory progress toward meeting degree requirements, availability of funding, and satisfactory performance of duties
TUITION AND FEES
S T U D E N T S M U S T PAY F E E S
In-state tuition and out-of-state fees will be waived for the semester in which the student serves as a graduate assistant
In-state tuition will be waived for a summer session ONLY IF a student has a graduate assistantship during that summer session
Fee waiver applied after signed acceptance letter has been submitted to Graduate School
GUIDELINES FOR DEGREE COMPLETION
Degree Plans Major Professor Graduate Advisory Committee Remaining in Graduate School Requirements for Degrees Time Limits Requirements for Time Extensions Comprehensive Examinations Thesis and Dissertation
DEGREE PLANS Must be filed with Graduate School before the end of
12 semester hours
Formal degree plan; review with major professor and approved by the Dean of Graduate School
FILE DEGREE PLAN EARLIER RATHER THAN LATER
Degree Plans are the contracts between the student and degree programs
MAJOR PROFESSOR
Department Head recommends to the Dean of the Graduate School your major professor who will assist in planning your program
Your “guide” through your program
Ultimately, YOU need to know degree requirements and policy to graduate
GRADUATE ADVISORY COMMITTEE
Major professor recommends to Dean your graduate advisory committee
Composition: student’s major professor and one, two, or three faculty members representing the principal fields of study to be included in the degree plan
Thesis Graduate Advisory Committee must be composed of at least three members
ULM GRADUATE COORDINATORS
The Graduate Coordinator evaluates the application for Graduate School with the Department Head and serves as the College point personArts & Sciences: Dr. Kim Marie TolsonBusiness Administration: Dr. Donna LuseEducation & Human Development: Dr. Thilla SivakumaranHealth Sciences: Dr. Johanna BoultPharmacy: Dr. Paul Sylvester
… what happens if something with my major professor or committee goes “wrong”??
Under certain circumstances, it may be necessary or desirable to reconstruct a graduate advisory committee
Reconstructed = the academic unit administrator (Department Chair or Dean) recommends change in the major professor
The major professor recommends changes of members on the committee
REMAINING IN GRADUATE SCHOOL
The Dean will deny further continuance in Graduate School if one or more of the following conditions occur: any grade lower than C a graduate GPA that falls below 3.0 for two
consecutive semesters
(NOTE: I grades are calculated as F for your GPA; must be removed by the beginning of the next semester)
TIME LIMITS
Master’s degree = earned within six years
Regulations governing time limits for doctoral programs are detailed within program descriptions for individual doctoral programs of study (typically 4-9 years)
REQUIREMENTS FOR TIME EXTENSIONS
Student may request a time extension These requests should be submitted before
or during the semester in which the time limit expires
Contact your Major Professor or the Coordinator of Graduate Studies for your particular major and college involved
COMPREHENSIVE EXAMINATIONS Required of all candidates for master’s degrees
No comps for MBA, M.A.T., and M.Ed. in Curriculum & Instruction and Educational Leadership
Covers the major area and the minor or related areas
The candidate must pass both areas
Student must file an application to take the comprehensive examination with the Graduate School (review deadlines)
You must have completed all courses shown on the approved degree plan or be enrolled in them to take comps
All grades of I, excluding graduate recital, graduate research, thesis, field study, and dissertation, must be completed at the time you take comps
COMPREHENSIVE EXAMINATIONS The written comprehensive examination
Constructed and administered by department Major professor reports to Dean of the Graduate School
your performance Grading = satisfactory or unsatisfactory Your major professor notifies the student, as soon as
possible, of the results of the comprehensive examination.
You must pass both the major area portion and the minor or related areas portion of the written comprehensive examination If you pass one portion and fail the other, only that portion
which was failed must be repeated No one will be permitted to take any portion of the
comprehensive examination more than three times without revisions to the Student Plan of Study
COMPREHENSIVE EXAMINATIONS
Oral examination = determined by each department or school; taken after you pass comps
If the oral examination is unsatisfactory, you must wait until the next comp period to reapply to take any part or all of the comprehensive examination.
Talk with your graduate advisory committee and Graduate Coordinator regarding procedures and structure of the comprehensive examination
THESIS AND DISSERTATION Topic selected by the student in consultation with the major
professor
Topic MUST be approved by your advisory committee prior to starting research or registration in 5099 or 6099
If you have finished all of your coursework except for thesis or dissertation, you must register for at least 1-3 hours of 5099 or 6099 each semester until graduation
You must enroll in school each semester you are working on your thesis or dissertation until you graduate
Your thesis or dissertation topic must be connected with field of study
Max credit on your degree plan for thesis/dissertation may not exceed six semester hours.
THESIS AND DISSERTATION When your thesis/dissertation is successfully defended and
complete:
Submit 1 pre-approval copy to the Graduate School by deadline
A pre-approval copy = completed work of the student, which has been formally reviewed and approved by the student’s graduate advisory committee.
The pre-approval copy must: include signatures of ALL graduate advisory committee members Be on 81/2’’ x 11” photocopy paper and of appropriate print quality Will be reviewed by the Graduate School by a proof reader Corrected copy will be returned to the student
Deadline given to make changes and submitting the complete corrected original document and original faculty signature title pages to the Graduate School
Refer to ULM Guidelines for the Preparation of Field Studies, Theses & Dissertations for specific guidelines (online)
DRESS CODE
You are a representative of ULM Based on departmental policy but minimal
expectations include: No cutoffs, mini-skirts, tank tops, flip flops, etc Wear appropriate ‘foundational’ clothing Attend to personal hygiene (bathing, physical
appearance) Piercings acceptable as long as they don’t
detract from your GA/GWS responsibilities
STUDENT RIGHTS
When you have a question, ask for clarification Specific times in which GAs are required to
work. When can’t you be asked to work? What types of activities are off limits? 20 hours means 20 hours.
Any time there is a problem, let Jeff Hendrix know.
STUDENT RESPONSIBILITIES
Remain a positive representation of the unit, university, and program
Commit to 20 hours per week Remain eligible Do the basic things (show up on time, work
hard, etc…) Take care of your paperwork
WHAT IF I HAVE PROBLEMS WITH MY SUPERVISOR Most problems are misunderstandings in
nature
Graduate School Director is the student’s academic dean
Steps if problems can’t be resolved
LIFE AT ULM Library Athletics Recreational Services Auxiliary Services International Student Services Office of Sponsored Programs and Research
LIBRARY
Dr. Dinah WilliamsAssistant Dean, Library
CAREER CONNECTIONS
Offer several events over the course of the year
Want feedback on what types of activities would be helpful for graduate students
ULM ACTIVITY CENTER AND THE DEPARTMENT OF RECREATIONAL SERVICES
Ms. Treina LandrumDirector of Recreation Services and Facilities
www.ulm.edu/recserv/
TIME SHEETS: DEADLINES, PAY SCHEDULE, PAYROLL
Ms. Holly Whittington Controller’s Office [email protected] or 342.5146
First time sheet is due January 25 First paycheck cut on January 31
ATHLETICS
Ms. Robin Taylor, Director of MarketingWarhawk Athletics
AUXILIARY SERVICES
Mr. Michael Trevathan Coordinator, Auxiliary Enterprise
AUXILIARY SERVICES
IDs, CWIDs HID prox access, building access control &
security RFID Clicker program Meal plans Warhawk Express The bookstores, AT&T Wireless
Communications, the Fieldhouse, vending, concessions, et al.
Housing/Residential Life
INTERNATIONAL STUDENT INFORMATION
Dr. Mara Loeb Director
International Student Affairs
STUDENT INSURANCE
Camile Currier Assistant Vice President for Student Affair
ADDITIONAL ON CAMPUS SERVICES
Student Success Center Student Union Computer labs and tutoring centers