Sport Club Program New Club Proposal and Overview

Purpose of Sport Club Proposal The purpose of this document is provide a “roadmap” for a current recognized student organization (RSO) to plan for a possible transition to become a recognized Sport Club under the administrative oversight of the Department of Campus Recreation and Wellness. Sport Clubs are foundationally a Registered Student Organization and are required to complete all processes, paperwork, and attend all required meetings or training scheduled by the Office of Student Involvement and Leadership. This document should serve student organizations in preparing documentation, clarifying officer positions and leadership transitions, creating short-term and long-term goals, establishing a realistic expectation related to budget needs and annual costs, development of marketing strategies to promote the club, and develop a foundation of risk management practices.

While completing this document, please understand that the decision to add a new club to the UHCL Sport Club Program is not guaranteed. Regardless of the activity or sport, many factors will be taken into account. The first is related to the overall mission and purpose of the Department of Campus Recreation and Wellness. Any new club must drive our department’s mission and vision forward for providing a healthier and happier campus. Decisions for adding new clubs will involve multiple officer meetings with Student Involvement and Leadership, Campus Recreation and Wellness administration, formal presentations to Campus Recreation and Wellness Administration and the Campus Recreation Advisory Board (CRAB), and input from our current sport club officers. This process could take multiple weeks or months.

Basic Requirements to become a Recognized Sport Club: • The club MUST be student-initiated and student-driven.• An organization must be a recognized student organization for a minimum of one year and

complete the Student Organization recognition process for a second year before it may apply tojoin the UHCL Sport Club Program.

• The Student Organization must have at least 10 active members• The organization must be in good standing with the Student Involvement and Leadership office.• All documentation has been submitted for review to Campus Recreation and Wellness

administration.

Factors that will also be considered: • Required facilities and equipment.• The impact the proposed activity will have on existing open recreation, intramural sports, and

other sport clubs.• The availability of the financial resources to start and adequately fund the proposed activity.• The opportunities to compete on a local, regional, national level.• The ability to attract new members on a yearly basis.• Sufficient student interest and level of leadership to create a self-sustaining organization.

Department of Campus Recreation and Wellness Mission Statement The Department of Campus Recreation and Wellness creates educationally purposeful experiences through outstanding facilities, programs and services that inspire University of Houston-Clear Lake students and community towards lifelong healthy habits to improve their overall well-being. Department of Campus Recreation and Wellness Vision Statement Engaged Hawks soaring in health and happiness Department of Campus Recreation and Wellness Service Statement We create an inclusive and safe community through engagement, education and empowerment. Department of Campus Recreation and Wellness Departmental Values

• Promote safety through good stewardship and sound risk management practices • Embrace diversity through inclusion and respect • Foster leadership development through experiential opportunities and transformative learning • Encourage excellence through high standards and personal accountability • Instill integrity through teamwork and building trust • Build community through meaningful relationships and positivity • Encourage holistic wellness through education and engagement

Proposed Sport Club Overview Sport Club Name:

Semester and year club became a Recognized Student Organization:

Semester and year club petition to become a recognized Sport Club:

Mission, Vision, and Values of your Sport Club What is the overall purpose of your Sport Club?

Please provide your Sport Club’s Mission Statement:

Describe the “nature” of the club (will the club be instructional, recreational, competitive, social, etc).

Please list at least THREE core values of your Sport Club (what values are critical to your club’s purpose).

1.

2.

3.

How will your club positively impact the UHCL experience?

Please list at least THREE short-term goals (to be accomplished in years 1-2)

Goal 1:

Goal 2:

Goal 3:

Goal 4:

Goal 5:

Please list at least THREE long-term goals (to be accomplished by year 5+)

Goal 1:

Goal 2:

Goal 3:

Goal 4:

Goal 5:

Projected Club Budget Current number of active members:

Expected number of members:

Proposed budget to “start” your club (attach completed budget projection which will be provided)

• Overall projected budget need (total amount projected for club to operate):

• Proposed club member dues: Charged by:

• Estimated cost of equipment:

o Please provide a list of required or needed equipment to conduct your sport/activity, including

quantity.

• Estimated cost of capital equipment:

o Any projected capital equipment needs (anything WE MUST HAVE exceeding $1,000 for a single

piece of equipment like field goal posts or soccer goals).

• Proposed fundraising goal:

o Describe ideas for possible fundraising activities.

• Proposed Community and Campus Service events or ways to give back

o Please provide at least three possibilities:

Projected space needed for the club to conduct practices or meetings (this is not a facility request)

• Space need #1:

• Space need #2:

• Space need #3:

Proposed practice/meeting days and times (please list Day of the week and time start/time finish)

• Preference #1:

• Preference #2:

• Preference #3:

Please describe how practices or meetings would be organized if you had a two hour time block.

Have you done any of the following related to research or benchmarking for you potential sport club?

• Are there other similar sport clubs in the Houston area?

o If yes, please provide a list of colleges or universities that have this type of club.

• Are there other sport clubs in the State of Texas?

o If yes, please provide a list of colleges or universities that have this type of club.

• Is there a league or association in the area that you want to join?

o If yes, please provide name and website:

• Is there a national governing body for your potential sport club?

o If yes, please provide name and website:

• Is insurance needed and/or required for your club by a National Governing Body, League, or Association,

or by the nature of the sport club (high risk clubs)?

o If yes, please provide any information available or links to find the information:

Marketing Efforts to Promote the Sport Club Have you done any of the following to promote your potential Sport Club:

• Conducted an interest sign-up form?

• Conducted any interest meetings?

• Do you have a Facebook/Twitter/Instagram account?

o If yes, what are the group names:

Facebook:

Twitter:

Instragram:

• Do you have any web-presence on the UHCL website?

• Do you have a GetInvolved page through Student Involvement and Leadership?

o If yes, is it updated with basic information for officers, meetings,

constitution, expected fees for a student, etc.

• Have you participated in any student organization expo events or other large-

scale engagement events?

o If yes, please provide a list of previous or currently scheduled events.

• Have you participated in an Orientation or Open House resource fair?

Please create a basic marketing strategy to promote your potential sport club at UHCL to students, faculty/staff, and the UHCL community. This needs to include ways you would recruit participants, promote involvement, engage with the UHCL campus, and provide any value to the UHCL community. Include social media, print materials, possible recruitment events, SGA involvement, etc.

Officer or Founding Member Information Officer Position:

Name: Phone:

Email: UHCL ID #:

Expected semester and year of graduation: Major:

Officer Position:

Name: Phone:

Email: UHCL ID #:

Expected semester and year of graduation: Major:

Officer Position:

Name: Phone:

Email: UHCL ID #:

Expected semester and year of graduation: Major:

Officer Position:

Name: Phone:

Email: UHCL ID #:

Expected semester and year of graduation: Major:

Officer Position:

Name: Phone:

Email: UHCL ID #:

Expected semester and year of graduation: Major:

Officer Position:

Name: Phone:

Email: UHCL ID #:

Expected semester and year of graduation: Major:

Advisor #1

Name: Department:

Email: Phone:

Advisor #2

Name: Department:

Email: Phone:

Officer Elections

Please describe how officer elections will take place along with timeframes for when elections would occur.

Officer Transition

Please describe how officer transitions would take place? How would new officers be brought up to speed so there was no drop in administrative or leadership responsibilities?

Risk Management Section Would your club be considered “high risk”?

• If yes, please explain why.

Safety Officers

The number of Safety Officers required per club is a minimum two, regardless of the club. Campus Recreation and Wellness will provide training for two officers per semester at a cost of $20.00/officer. If additional Safety Officers are needed, the cost per officer is $40/officer paid for by the club or by the members. Your club may not hold a practice or game without at least ONE Safety Officer present.

• Please list the name, email, and phone number for the two required Safety Officers.

o Safety Officer #1

Name:

Phone:

Email:

o Safety Officer #2

Name:

Phone:

Email:

• Will your club require additional Safety Officers? If so, please provide their information.

o Additional Safety Officer #1

Name:

Phone:

Email:

o Additional Safety Officer #2

Name:

Phone:

Email:

Risk Management Planning Please use the Risk Management Worksheet to prepare risk management planning for your club.

American Red Cross Certification

American Red Cross Certification

American Red Cross Certification

American Red Cross Certification