UEFA HatTrick VI Regulations - Edition 2016

UEFA HatTrick IV Regulations

Edition 2016

Content 3

Content

Preamble 6

I - General Provisions 7

Article 1 Purpose of the UEFA HatTrick programme 7 Article 2 Scope of application 7 Article 3 Beneficiaries of the HatTrick IV programme 7 Article 4 Advance payments, offsetting, taxes, costs and expenses 8 Article 5 Information 9 Article 6 Inspections, audits and fraud prevention 9 Article 7 Project management 9

II - Development projects 11

Article 8 Development project areas and criteria 11 Article 9 Procedure for submission of development projects 11 Article 10 Financing development projects 11 Article 11 Allocation and payment provisions 12

III - Incentive payments 13

Article 12 Annual incentive payments 13 Article 13 Participation in UEFA youth, women’s and futsal competitions 13 Article 14 Implementation and application of the UEFA club licensing

system 14 Article 15 Implementation and application of the UEFA Grassroots

Charter 15 Article 16 Implementation and application of the UEFA Coaching

Convention 15 Article 17 Implementation and application of the UEFA Referee

Convention 15 Article 18 Implementation of the UEFA women’s football development

programme 16 Article 19 Implementation of the UEFA elite youth player development

programme 16 Article 20 Implementation of the UEFA football and social responsibility

programme 16 Article 21 Integrity activities 17

IV - Final provisions 18

Article 22 Implementation of these regulations 18 Article 23 Breach of these regulations 18

4 Content

Article 24 Disputes 18 Article 25 Unforeseen cases 18 Article 26 Annexes 18 Article 27 Authoritative version 19 Article 28 Adoption, period of validity and abrogation 19

Annex A - Football and social responsibility projects 20

A.1 Introduction 20 A.2 Criteria and process 20 A.3 Areas 21

Annex B - Guidelines on maxi- and mini-pitch projects 23

Annex C - Procedural rules for development projects 24

C.1 Application procedure 24 C.2 Approval procedure 25 C.3 Implementation and monitoring procedure 25 C.4 Communication 26

Annex D - Good governance menu card for UEFA member associations 27

Annex E - Guidelines on the 2016–20 UEFA women’s football development programme 32

E.1 Objectives 32 E.2 Scope of application 32 E.3 Ensuring successful delivery 33

Content 5

6

Preamble

Based on Articles 23(1) and 2(2) of the UEFA Statutes and in view of the UEFA objective

laid down in Article 2(1)(g) thereof to “redistribute revenue generated by football in

accordance with the principle of solidarity and to support reinvestment in favour of all

levels and areas of football, especially the grassroots of the game”, the following

regulations have been adopted by the UEFA Executive Committee.


I - General Provisions

Article 1 Purpose of the UEFA HatTrick programme

1 The UEFA HatTrick programme was established to provide financial support to the

UEFA member associations in their tasks to develop and foster football at all levels

within their territories.

2 The UEFA Executive Committee, at its meeting in Vienna on 24 March 2015,

approved the extension of the HatTrick programme for the period from the 2016/17

UEFA season until the 2019/20 UEFA season inclusive (hereinafter: HatTrick IV

programme).

Article 2 Scope of application

1 These regulations define the financial contributions allocated under the HatTrick IV

programme (hereinafter HatTrick funding), the type of projects that fall under this

programme and the administrative tasks of the parties involved.

2 These regulations cover the financial period from the 2016/17 UEFA season until

the 2019/20 UEFA season inclusive.

3 The HatTrick IV funding consists of the following maximum amounts for the whole

aforementioned financial period:

a. €3.5m per UEFA member association for development projects, aimed at

developing and improving football in general (see Chapter II: Development

projects);

b. an annual contribution of a maximum of €1.9m per UEFA member association

composed of the following maximum amounts:

i. €750,000 as an annual solidarity payment to cover the current running costs

of the UEFA member association and good governance projects in any of

the various areas defined in the menu card in Annex D;

ii. €1,150,000 in annual incentive payments for participating in UEFA youth,

women’s and futsal competitions, for implementing and applying the UEFA

club licensing system, for implementing and applying the various UEFA

conventions and charters, for implementing the UEFA women’s football

development programme, the UEFA elite youth player development

programme and the UEFA football social responsibility programme, and for

integrity activities (see Chapter III: Incentive payments).

Article 3 Beneficiaries of the HatTrick IV programme

1 The beneficiaries of the HatTrick IV programme are associations which have been

admitted as members of UEFA by the UEFA Congress in accordance with the

relevant provisions of the UEFA Statutes (i.e. excluding those which have been

8 I - General Provisions

admitted as members on a provisional basis) and which fulfil the requirements for

receiving the HatTrick funding as specified in these regulations.

2 HatTrick funding is paid to the beneficiaries, i.e. the UEFA member associations.

Unless decided otherwise by UEFA, HatTrick funding is never paid directly to a third

party, such as a member of a UEFA member association, a professional league or a

club.

3 In the case of suspension of a UEFA member association in accordance with the

relevant provisions of the UEFA Statutes, any payments due in connection with the

HatTrick IV programme are immediately frozen until further notice. The UEFA

Executive Committee may take further measures, such as making deductions from

future payments or requesting partial or full reimbursement of payments already

made during the financial period covered by these regulations. On the lifting of the

suspension, the UEFA Executive Committee decides what action to take in respect

of frozen payments.

4 In the case of termination of UEFA membership in accordance with the relevant

provisions of the UEFA Statutes (e.g. exclusion), UEFA reserves the right to request

full or partial reimbursement of any payments made during the financial period

covered by these regulations.

Article 4 Advance payments, offsetting, taxes, costs and expenses

1 Unless UEFA and the UEFA member association applying for HatTrick funding have

agreed otherwise, no advance payments will be made.

2 Each UEFA member association’s total annual HatTrick funding (solidarity payment

and incentive payments) is paid in three instalments over the course of the UEFA

financial year.

3 The UEFA administration may offset any amounts allocated to a UEFA member

association under the terms of these regulations against any other amounts due to

UEFA by that UEFA member association.

4 UEFA member associations are responsible for paying any taxes, other duties and

fees due as a result of receiving HatTrick funding.

5 UEFA member associations bear all costs and expenses, including legal,

professional, banking and exchange charges incurred in connection with the

preparation, execution, implementation and completion of projects undertaken as

part of the HatTrick IV programme, and the cost of any documents, amendments,

supplements or waivers associated with such projects.


Article 5 Information

1 Unless stipulated otherwise in these regulations, for each project undertaken under

the HatTrick IV programme, the relevant UEFA member association must supply

UEFA with:

a. regular six-monthly reports on the progress made and the precise use of the

HatTrick funding;

b. any relevant information related to the development of the project, such as

any event that causes or might cause a delay or default in the development of

the project and any steps being taken to remedy it;

c. any other relevant information related to the development of the project as

requested by UEFA;

d. a final detailed report at the end of the project with relevant information,

including pictures (if any).

Article 6 Inspections, audits and fraud prevention

1 UEFA member associations may not use HatTrick funding for any purpose other

than those defined in the corresponding countersigned project agreement.

2 UEFA reserves the right to inspect any UEFA member association accounts and

documents and supplier and contractor records relating to the management of

projects and the allocated HatTrick funding at any time.

3 UEFA reserves the right to send its own duly authorised representatives (i.e. UEFA

governance and compliance auditors and/or UEFA corporate governance officer)

to carry out any technical and financial checks and audits that it considers necessary

in relation to the management of projects and the allocated HatTrick funding.

4 UEFA member associations must provide any relevant information and documents

that are requested for the purpose of such inspections, checks and audits in relation

to the management of projects and the allocated HatTrick funding, and take all

appropriate steps to facilitate the work of UEFA’s duly authorised representatives,

including giving them access to sites and premises where the relevant information

and documents are kept.

5 UEFA member associations must ensure that any suspected or actual cases of fraud,

corruption or other illegal activity in relation to the management of projects and

the allocated HatTrick funding are duly investigated and dealt with.

Article 7 Project management

1 UEFA member associations must manage their projects in accordance with:

a. the provisions of these regulations and the terms of the corresponding

countersigned project agreement;

10 I - General Provisions

b. UEFA’s no-tolerance approach to any attempt or act of corruption of any shape

or form and in any jurisdiction, even if such activities are allowed, tolerated or

not prosecutable in the country in question;

c. all applicable laws, including those governing data privacy;

d. international labour standards on the use of child labour and forced labour.

2 UEFA member associations must also:

a. establish appropriate procedures, such as bidding processes, to evaluate and

select suppliers and subcontractors based on their commitments to social and

environmental accountability;

b. assess and reduce the environmental impact of their projects and use

resources responsibly, in order to achieve sustainable growth that respects the

environment;

c. cooperate at any time with UEFA on its inspection and supervision of the use

of HatTrick funding.

II - Development projects 11

II - Development projects

Article 8 Development project areas and criteria

1 Development projects must help develop football within the territory of UEFA, be

of strict common interest for the football community and have a clear functional,

educational and sporting purpose.

2 Development projects must be tailor-made to suit the individual needs of the

respective UEFA member associations in the following areas:

a. administration (the organisational structure of the UEFA member association

and/or of the affiliated regional associations, including staff training and office

equipment);

b. training and education (administration, coaching, refereeing, sports medicine,

safety and security, and other specialist topics);

c. youth football (training youth team coaches, regional and national youth

training centres and football academies, and talent promotion);

d. football and social responsibility (social and environmental (sustainability)

topics as defined in Annex A);

e. grassroots (installation of maxi- and mini-pitches at community level as

defined in Annex B, promotion of training for amateur team coaches and

development of football programmes on a community basis);

f. infrastructure (renovation and construction of football pitches, football

stadiums, training and education centres, IT facilities and office buildings);

g. women’s football (player recruitment and retention initiatives for girls, club and

league development, elite youth development, increasing the number of

qualified female coaches and referees, etc.);

h. other (projects in other areas falling within the scope of the HatTrick IV

programme).

Article 9 Procedure for submission of development projects

1 Any development project submitted by a UEFA member association is subject to

the procedural rules laid down in Annex C.

2 Projects may address one or a combination of the areas listed in Article 8.

Article 10 Financing development projects

1 HatTrick funding is intended to be the driving force behind development projects.

2 UEFA member associations should seek further financial support from FIFA and/or

other third parties, whether private or public entities, in order to realise HatTrick

12 II - Development projects

projects with mixed funding from external partners (government, local authorities,

sponsors, etc.).

3 UEFA actively supports mixed funding, provided that the external partners enlisted

by the UEFA member association have been approved by UEFA and the conditions

of their financial and operational involvement are clearly defined and agreed in

writing.

4 UEFA member associations are encouraged to support other members of their

domestic football families through development projects.

Article 11 Allocation and payment provisions

1 UEFA will only disburse HatTrick funding if the necessary conditions and

requirements are met and respected.

2 If a UEFA member association does not use all the HatTrick funding available to it

in the financial period covered by these regulations, the remaining amount is not

carried over for use in the framework of a subsequent UEFA HatTrick cycle unless

so approved by the UEFA Executive Committee.

3 For each project that is awarded HatTrick funding, UEFA has full discretion to make

either a one-off payment or to split contributions into different instalments,

depending on the nature of the project and the agreed implementation schedule.

4 HatTrick funding is disbursed only on receipt of a countersigned project agreement

and subject to the condition that the UEFA member association does not violate

the provisions of these regulations or the terms of the countersigned project

agreement.

5 Allocated HatTrick funding may be used solely for the purposes defined in the

corresponding countersigned project agreement. Failure to respect this provision

may result in UEFA stopping or withdrawing payments and referring the matter to

the UEFA disciplinary bodies.

6 HatTrick funding is credited to the UEFA member association’s ordinary UEFA bank

account, unless UEFA requests that the UEFA member association open a specific

bank account for its HatTrick projects. UEFA reserves the right to request

comprehensive financial statements and/or power of attorney over such bank

accounts.

7 When setting up a project, the UEFA member association must take into account

the budget, running costs and maintenance and/or depreciation costs.

8 UEFA member associations are responsible for all project-related invoicing and

accounting. No direct invoicing to UEFA is permitted.

9 UEFA bears no responsibility for how HatTrick funding is used by UEFA member

associations.

10 The UEFA administration reserves the right to check or monitor any documents

related to a given project at any time.


III - Incentive payments

Article 12 Annual incentive payments

1 During the financial period covered in these regulations, each UEFA member

association may receive different annual incentive payments up to a total of

€1,150,000.

2 The following maximum incentive payments apply:

a. €250,000 for participating in UEFA youth, women’s and futsal competitions;

b. €250,000 for implementing and applying the UEFA club licensing system;

c. €150,000 for implementing and applying the UEFA Grassroots Charter;

d. €100,000 for implementing and applying the UEFA Coaching Convention;

e. €100,000 for implementing and applying the UEFA Referee Convention;

f. €100,000 for implementing the UEFA women’s football development

programme;

g. €100,000 for implementing the UEFA elite youth player development

programme;

h. €50,000 for implementing the UEFA football and social responsibility

programme;

i. €50,000 for integrity activities.

Article 13 Participation in UEFA youth, women’s and futsal competitions

1 Incentive payments for participating in UEFA youth, women’s and futsal

competitions during the financial period covered by these regulations are allocated

according to the following table (amounts indicated in euros):

Competition Amount per season

(in €)

UEFA European Under-17 Championship 35,000


UEFA European Women’s Under-17 Championship 35,000

UEFA European Women’s Under-19 Championship 35,000

UEFA Women’s Champions League 25,000

UEFA Futsal Cup 20,000


14 III - Incentive payments

UEFA European Women’s Championship 25,000

UEFA European Futsal Championship 20,000

Maximum amount available 250,000

2 Depending on the running of the UEFA youth, women’s and futsal competitions

and unless decided otherwise by the UEFA Executive Committee, incentives for

participating in UEFA youth, women’s and futsal competitions will be allocated

according to the above table for seasons 2016/17, 2017/18, 2018/19 and 2019/20.

Article 14 Implementation and application of the UEFA club licensing system

1 An annual incentive payment of a maximum of €250,000 is allocated to each UEFA

member association for implementing and applying the UEFA Club Licensing and

Financial Fair Play Regulations. This incentive must be used to cover the associated

administrative expenses and running costs within the UEFA member association.

2 The above-mentioned amount is allocated as follows:

a. a fixed amount of €130,000 to cover operating costs related to the running of

the UEFA club licensing system and monitoring process at UEFA member

association level;

b. a maximum additional €120,000, which is composed of the following maximum

amounts:

i. €40,000 for obtaining certification from an independent body approved by

UEFA against the Club Licensing Quality Standard as defined in the UEFA

Club Licensing and Financial Fair Play Regulations;

ii. €40,000 for applying a club licensing system to govern participation in its

domestic competitions;

iii. €40,000 for actively participating in benchmarking surveys requested by the

UEFA administration and for completing them to UEFA’s satisfaction.

3 In the case of a UEFA-approved delegation of the function of licensor to the

affiliated professional league, the UEFA member association must provide the UEFA

administration with a copy of a duly signed written agreement between the UEFA

member association itself and the professional league, in one of the official UEFA

languages, governing the distribution of the annual club licensing incentive of up

to €250,000.


Article 15 Implementation and application of the UEFA Grassroots Charter

1 An annual incentive of up to €150,000 is allocated to each UEFA member

association for signing the UEFA Grassroots Charter and for implementing and

applying it throughout the whole financial period covered by these regulations.

2 In the two first seasons, eligible UEFA member associations will receive €150,000

regardless of their level within the charter. In the third and fourth seasons, the

amounts will be as follows:

a. €150,000 at gold level;

b. €125,000 at silver level;

c. €100,000 at bronze level.

Article 16 Implementation and application of the UEFA Coaching Convention

1 An annual incentive of up to €100,000 is allocated to each UEFA member

association for signing the UEFA Coaching Convention at least at B level and for

implementing and applying it throughout the whole financial period covered by

these regulations.

2 This incentive is to be invested in the association’s coach education programme,

and a record must be kept of how exactly it is used, for submission to UEFA on

request.

Article 17 Implementation and application of the UEFA Referee Convention

1 An annual incentive of €100,000 is allocated to each UEFA member association that

is a signatory to the UEFA Referee Convention for implementing and applying it

throughout the whole financial period covered by these regulations and for

meeting the requirements for convention membership.

2 UEFA member associations that are in the process of becoming signatories can

submit financial support requests based on projects or equipment needed to allow

them to meet the requirements for convention membership. These financial

requests can be submitted for a maximum of €100,000 per season and must be

approved by the UEFA administration.

3 If a UEFA member association receives financial support to allow it to meet the

requirements for convention membership and is accepted as a signatory during the

same UEFA financial year, the amount allocated will be deducted by the UEFA

administration from the annual financial incentive allocated that season to the UEFA

member association as a signatory.

16 III - Incentive payments

Article 18 Implementation of the UEFA women’s football development programme

An annual incentive of up to €100,000 is allocated to each UEFA member

association for implementing the UEFA women’s football development programme

(see Annex E).

Article 19 Implementation of the UEFA elite youth player development programme

An annual incentive of up to €100,000 for each of the financial years covered by

these regulations is allocated to each UEFA member association for implementing

activities with U14 and U15 footballers within existing elite academy structures in

accordance with the UEFA Elite Youth Player Development Guidelines. In the first

two years, eligible UEFA member associations will each receive €100,000 regardless

of their level of activity, while in the third and fourth years, the amounts allocated

will depend on the levels of activity in the areas of staffing, nutrition, medicine,

transport, schooling, sport and training, as indicated in the UEFA Elite Youth Player

Development Guidelines.

Article 20 Implementation of the UEFA football and social responsibility programme

1 An annual incentive of up to €50,000 is allocated to each UEFA member association

for one or maximum two projects that address topics listed in the football and social

responsibility menu card in Annex A.

2 Projects submitted under the football and social responsibility programme must

respect the criteria and process mentioned in Annex A.

3 The incentive is paid each season provided the project proposal(s) has/have been

approved by the UEFA administration and reporting obligations have been met.

4 UEFA member associations are required to submit annual progress reports to UEFA

throughout the course of their project(s). These reports must include:

a. progress according to pre-defined objectives;

b. evidence of measurement against key performance indicators;

c. an impact evaluation at the end of the project.


Article 21 Integrity activities

1 An annual incentive of up to €50,000 is allocated to each UEFA member association

for integrity activities, which include:

a. appointing an integrity officer with the following main tasks:

i. to regularly provide information to the UEFA administration with regard to

investigations and prosecution of corruption, match-fixing and other

criminal activities within football;

ii. to deal with information received from UEFA and other sources (clubs,

individuals, etc.) concerning corruption, match-fixing and other criminal

activities;

iii. to cooperate and exchange files and other information with state authorities

working in this field, especially with regard to the initiation of proceedings

and coordination of action;

iv. to monitor integrity-related disciplinary and criminal proceedings in their

country;

v. to organise and oversee integrity-related educational seminars and courses

for players, referees, coaches and any other persons responsible for

technical and administrative matters at the UEFA member association in

question or at any league or club affiliated to this association;

b. establishing and running comprehensive education programmes, especially for

young players, in order to increase awareness of the risks of match-fixing and

ensure that all those involved in football are aware of, and respect, the relevant

rules;

c. supporting UEFA’s integrity education programmes locally;

d. implementing effective regulations to fight against and eradicate match-fixing;

e. effectively investigating and prosecuting cases of match-fixing and attempted

match-fixing;

f. establishing a secure reporting system to allow people to report incidents of

match-fixing and attempted match-fixing, anonymously if necessary.

2 UEFA member associations are required to submit annual reports to UEFA on the

use of the HatTrick integrity activities incentive payment.

18 IV - Final provisions

IV - Final provisions

Article 22 Implementation of these regulations

1 The UEFA administration is responsible for taking all decisions and measures

necessary for implementing these regulations and monitoring their application.

2 For this purpose, the UEFA administration may, in particular:

a. monitor the use of the amounts allocated under these regulations;

b. request financial documentation related to these amounts;

c. ask for progress and/or status reports on projects;

d. ask for a financial audit report to be issued by an independent auditor

appointed by the UEFA administration and paid for by the UEFA member

association concerned.

3 In carrying out these tasks, the UEFA administration cooperates with the relevant

UEFA committees and expert panels in accordance with the UEFA Organisational

Regulations.

Article 23 Breach of these regulations

1 In case of any violation of these regulations, in particular when fraud or corruption

have been committed, UEFA may decide at any time to suspend payments, request

a partial or full reimbursement, make deductions from future HatTrick IV payments,

terminate any project agreement concluded with the UEFA member association

concerned and/or take any other appropriate measures.

2 UEFA member associations must pay UEFA any interest, costs and expenses,

including legal fees, incurred by UEFA as a result of any breach of these regulations.

Article 24 Disputes

Any disputes related to the allocation of the amounts laid down in these regulations

are referred to the UEFA Executive Committee, whose decisions are final.

Article 25 Unforeseen cases

The UEFA Executive Committee takes a final decision on any matters not provided

for in these regulations.

Article 26 Annexes

All annexes form an integral part of these regulations.

IV - Final provisions 19

Article 27 Authoritative version

If there is any discrepancy in the interpretation of the English, French or German

versions of these regulations, the English version prevails.

Article 28 Adoption, period of validity and abrogation

1 These regulations were adopted by the UEFA Executive Committee at its meeting

on 11 December 2015.

2 They apply for the financial period from 1 July 2016 to 30 June 2020.

3 They replace the UEFA HatTrick Regulations (Edition 2012).

For the UEFA Executive Committee:

Ángel María Villar Llona Gianni Infantino

First Vice-President General Secretary

Paris, 11 December 2015

20 Annex A

Annex A - Football and social responsibility projects (see Article 8(2)(d) and Article 20)

A.1 Introduction

Social responsibility is about managing economic, social and environmental

impacts and thereby achieving sustainable development in society. Social

responsibility in football is a systems approach that strives to promote

sustainable development in all aspects of the game, in cooperation with key

stakeholders.

This annex defines the different types of football and social responsibility

projects supported by the HatTrick IV programme. In order to qualify for

HatTrick funding, football and social responsibility projects must have obvious

links with the respective UEFA member associations’ football activities and/or

use football as a tool to promote a social cause.

Projects developed or initiated by UEFA member associations in cooperation

with third parties and/or partner(s) are eligible. Match- or mixed-funding is also

encouraged.

A.2 Criteria and process

a. Football and social responsibility projects must address one or more of the

social or environmental (sustainability) topics listed in the menu card below,

and demonstrate that they meet the following criteria:

i. clearly connected with football activities;

ii. relevant to the national association and/or its stakeholders;

iii. capable of having a measurable impact;

iv. capable of adding value to football through socially responsible

management.

b. UEFA is particularly supportive of long-term projects that can:

i. if successful become a self-sustaining integrated part of the association’s

football management DNA; and/or

ii. provide examples of good practice for other UEFA member associations.

c. Football and social responsibility projects are subject to the following three-

step process:

i. Proposal

The UEFA member association must produce a project proposal that meets

the needs and expectations of its main stakeholders, following a

consultation process with relevant groups to identify relevant topics. This

consultation process must be evidenced in the project proposal before

moving on to the implementation stage.

Annex A 21

ii. Implementation and monitoring

When implementing the project, the UEFA member association must use

annual reporting, tangible pre-defined objectives and key performance

indicators to monitor developments and measure impact.

iii. Final reporting

At the end of the four-year HatTrick cycle a final report must be submitted

to demonstrate the impact the project has had on the basis of the pre-

defined objectives and corresponding key performance indicators.

A.3 Areas

Football and social responsibility projects may relate to any of the topics

defined in the menu card below.

Area Topic Tangible objectives (examples)

a. Social i. Diversity Widespread acceptance that each

individual is unique and rejection of all

forms of discrimination based on race,

age, gender, religion, sexual orientation,

culture, national origin, income or

disability (including disabled people with

intellectual, sensory or physical

impairments and those with mental

health issues)

ii. Inclusion Fair treatment and meaningful

involvement of all interested parties, with

none of the above-mentioned forms of

discrimination

iii. Health Promotion of active and healthy lifestyles

based on lifestyle choices, specifically

regular physical activity, such as playing

football, as well as not smoking and

responsible alcohol consumption

iv. Peace and

reconciliation

Promotion of reconciliation through the

social contact and shared activities that

are intrinsic to football

v. Fan dialogue Stakeholder engagement and feedback

gathering, to enable more mindful

decision-making and communication of

important messages to key groups in

22 Annex A

a. Social society, such as supporters, governments,

leagues and clubs

vi. Gender Gender equality and empowerment of

women

b. Environmental

(sustainability)

i. Energy Active use of renewable energy, with

methods in place to reduce the amount of

non-renewable energy consumed

ii. Water and

waste

Meeting water and sewage needs, while

aiming for a reduction in both water

pollution and the consumption of fresh

water; recycling, re-use and reduction of

waste

iii. Transport Coordination with and encouragement of

all stakeholders in the transport sector to

improve mobility and establish a smooth

transport system

iv. Procurement Transparent and ethical procurement

processes that prioritise suppliers who

consider local and seasonal markets and

avoid unnecessary costs and transport

v. Emissions Reduction of carbon dioxide emissions

and offsetting of those that are initially

unavoidable

vi. Certification Environmental certification through the

development of infrastructure and

buildings that comply with national

and/or international sustainability

standards

Annex B 23

Annex B - Guidelines on maxi- and mini-pitch projects (see Article 8(2)(e))

All maxi- and mini-pitch projects submitted must conform to the following technical

specifications and meet the following safety requirements:

Size: ideally 20m x 40m, or according to local requirements

Pitch surface: artificial turf or similar

Perimeter fence: wooden panels resistant to the local climate, or metal

panels or metal nets as appropriate; wooden or metal

handrail on top of the perimeter fence to stabilise the entire

structure

Posts: aluminium or steel (ten-year warranty against rust, etc.)

Goals: proportionate to the size of the pitch; securely fastened to

the ground and affixed to the perimeter fence

Screws and bolts: stainless steel screws and bolts for parts in contact with

aluminium; all other parts in contact with steel to be

galvanised. All these parts need to be totally integrated in

the structure.

Anti-theft plugs: ribbed plastic and plugs hammered solidly in place

Ground: concrete, asphalt, gravel, or sand with concrete edges,

depending on the pitch surface and product

Location: nationwide; preferably near to schools or/and clubs, in

areas where as many children as possible can take

advantage of them

24 Annex C

Annex C - Procedural rules for development projects (see Article 9(1))

C.1 Application procedure

C.1.1 Application form

a. To apply for HatTrick funding for development projects, UEFA member

associations must complete the application form provided by the UEFA

administration, which includes the following sections:

i. project proposal;

ii. financial plan;

iii. management structure;

iv. supplier analysis;

v. project timetable and budgeting;

vi. ownership structure;

vii. project promotion and communication.

b. Application forms must be duly completed in full and in English by 1 March

2020 in order for the corresponding projects to be eligible for funding

through the HatTrick IV programme. UEFA member associations must

provide all information and documentation deemed necessary by UEFA.

c. If an application is incomplete or a project does not fulfil basic material or

formal conditions, the UEFA administration may return it to the applicant

UEFA member association with a request for additional information and/or

confirmations.

C.1.2 Number of projects

A UEFA member association may apply for HatTrick funding for up to five

projects in the financial period covered by these regulations.

C.1.3 Availability of funds

The financial contribution of up to €3.5m per UEFA member association must

cover all development projects accepted by UEFA, according to an allocation

plan to be mutually defined by the respective UEFA member associations and

the UEFA administration.

C.1.4 Technical support

a. Site visits may be conducted by members of the UEFA HatTrick Committee,

the UEFA administration and/or experts appointed by the UEFA

administration.

Annex C 25

b. When submitting an infrastructure development project, UEFA member

associations must organise a fair and transparent tender process for the

whole project with, ideally, at least three quotations from three different

suppliers. UEFA member associations may ask the UEFA administration for

support in their tender processes and supplier searches.

C.2 Approval procedure

a. Once the application and documentation process has been completed, the

UEFA administration will examine and subsequently submit the project

application and its recommendation to the UEFA HatTrick Committee for

decision. The HatTrick Committee has full discretion to approve or reject

projects and to ask for additional documentation if needed. It may also

impose implementation conditions.

b. Once a project has been approved, the UEFA administration, in coordination

with the applicant UEFA member association, will draw up an agreement

formalising UEFA’s approval of the project and payment of the agreed

funding.

c. Selling or mortgaging assets financed through a HatTrick project is not

permitted without explicit approval from UEFA and the original land owners.

Leasing an asset financed through a HatTrick project for a purpose other

than those defined in the countersigned project agreement is also forbidden

without approval from UEFA.

C.3 Implementation and monitoring procedure

a. Once a project has been approved by UEFA, the UEFA member association

can start implementing it according to the agreed schedule.

b. The implementation phase is carried out under the supervision and

monitoring of the UEFA administration. This phase may include:

i. periodic updates on the technical, administrative and financial aspects

of the project, to be submitted to the UEFA administration by the UEFA

member association on its own initiative or at the request of UEFA;

ii. inspections by UEFA HatTrick Committee members, the UEFA

administration and/or experts appointed by the UEFA administration,

whereby the inspectors are entitled to review every relevant document

requested and to conduct site visits with competent local staff and

authorities;

iii. a final report on the whole implementation process and completion of

all aspects of the project (technical, administrative and financial),

including details on the use and maintenance of the asset(s).

c. Any difficulty or problem arising during the implementation and realisation

of the project must be reported immediately, in writing, to the UEFA

administration.

26 Annex C

C.4 Communication

a. The use of UEFA HatTrick IV programme logos and any other UEFA marks

or intellectual property rights by UEFA member associations or by any third

party involved in a HatTrick project is subject to UEFA’s prior approval.

b. Any communication plan, advertising or marketing campaign in connection

with a HatTrick project is subject to UEFA’s prior approval.

c. UEFA member associations must inform the UEFA administration of any

inauguration ceremonies for HatTrick projects well in advance.

Annex D 27

Annex D - Good governance menu card for UEFA member associations (see Article 2(3)(b)(i))

Governance

principle Governance area Tangible objectives (examples)

Strategy

Mission, vision,

values and

strategy

Strategy/business plan in line with

mission, vision and values

Performance

measurement

system

Systematic approach to evaluate

performance against strategic

objectives

Systematic approach to evaluate staff

performance against set objectives

Democracy and

inclusiveness

Members’ rights

and obligations

Statutory definition of members’

rights in line with FIFA/UEFA

standards

Congress

Clear rules on congress authority,

agenda, elections, decision-making

and minutes in line with FIFA/UEFA

standards

Stakeholder

management

Formal recognition of stakeholders

Effective stakeholder involvement in

decision-making process, e.g. in

advisory committees

Representation at

international level

Strategy on representation within

FIFA and UEFA

28 Annex D

Governance


Transparency Accessibility of key

information

Accessibility (e.g. online) of key

information such as:

- statutes and regulations

- mission, vision and strategy

- value statement

- organisation chart

- composition of committees

- decisions taken at congress

- decisions taken by executive

committee (ExCo)

- decisions taken by judicial bodies

- circular letters

- annual financial statements

- annual activity report

- code of ethics

Solidarity

Football social

responsibility (FSR)

Systematic approach to FSR, incl. set

strategy, budget and monitoring

Internal solidarity Financial solidarity mechanism

Financial assistance programmes

Integrity

Disciplinary or

Ethics committee

Clearly defined role, competence and

reporting structure

Safeguarding

against threats to

integrity

(prevention,

detection and

punishment)

Clear rules, e.g. disciplinary

regulations, code of ethics, incl.

definition of disciplinary measures for

issues such as:

- results-motivated match-fixing

- betting-motivated match-fixing

- corruption

- doping

Surveillance and testing

Education

Annex D 29

Governance


Accountability

Financial

accountability

Annual financial statements in

accordance with:

- true and fair view principle

- International Accounting Standards

(IAS) or equivalent national

standards

Audit of annual financial statements:

- carried out by independent and

qualified auditor

- resulting in auditor’s report

containing an unqualified (clean)

opinion

Accurate cost accounting, incl. written

process descriptions

Realistic budgeting and rolling

forecasts, incl. written process

descriptions

Strict controlling, incl. set signature

rights and written process

descriptions

Non-financial

accountability

Clear reporting structures (i.e. staff to

management, administration to ExCo,

ExCo to congress) implemented and

documented in complete and up-to-

date organisation chart

30 Annex D

Governance


Effectiveness and

efficiency

Clarity of roles

Strict separation of powers, i.e. no

simultaneous membership of judicial

and executive bodies

Operational freedom of the adminis-

tration

Job descriptions for staff

Newcomer induction programme

Risk management Systematic approach to identification

and monitoring of risks

Quality

management

Systematic approach to quality ma-

nagement

Committees

Clear definition of competence and

reporting structure

Clear membership selection process

Communication

Communication policy

Effective internal and external

communication channels

Working

conditions

Staff regulations containing clear

rules on financial and non-financial

issues

Continuous education offer

Staff recruitment

and departures

Systematic and fair staff recruitment

and departure processes

Annex D 31

Governance


Legal stability

Statutory

compliance with

FIFA/UEFA

minimum

requirements

Written FIFA confirmation (after

consultation with UEFA)

Pyramid of rules Clear primacy of statutes, with all

other sets of rules deriving therefrom

Robust disciplinary

procedure (incl.

club licensing)

Clearly defined disciplinary

regulations in line with FIFA/UEFA

standards

Exhaustive catalogue of disciplinary

measures

Minimum requirements (qualifica-

tions) for members of judicial bodies

Reference to an impartial court of

arbitration (independent of the UEFA

member association)

32 Annex E

Annex E - Guidelines on the 2016–20 UEFA women’s football development programme (see Article 18)

E.1 Objectives

The overarching objective of the women’s football development programme is

to further assist the development of girls’ and women’s football in all 54 UEFA

member associations. With this being a funded programme, the aim is to

encourage each UEFA member association to determine its priority areas and

set out a plan stating clear objectives. Examples of the domains UEFA would

expect to be addressed are:

i. grassroots participation;

ii. planning and administration;

iii. organisation;

iv. education and training;

v. competitions;

vi. club development;

vii. marketing and promotion.

E.2 Scope of application

a. The women’s football development programme provides up to €100,000

per year per UEFA member association under the HatTrick IV programme.

This funding is for projects that are in the best interests of girls’ and women’s

football development in the respective UEFA member associations.

Funding is not given to UEFA member associations to cover their national

team costs or to subsidise existing projects, but rather to further develop

ongoing projects or enable new projects to be established.

b. UEFA member associations are strongly encouraged to inform stakeholders

(government, sponsors, schools, municipalities, parents) of this UEFA

initiative to develop girls’ and women’s football, the aim being to raise

interest among these stakeholders and potentially generate jointly funded

projects.

c. Each UEFA member association receives an application form to complete

and return to the UEFA administration. The UEFA administration assesses

the project proposals and approves them if they meet all the requirements.

If there is any doubt as to whether a project proposal is acceptable, it is

submitted to the UEFA HatTrick Committee for it to take a final decision.

Annex E 33

d. Each UEFA member association must submit status reports on approved

projects.

e. Application and status report deadlines will be communicated by the UEFA

administration.

f. The UEFA administration reports regularly to the UEFA HatTrick Committee

on the implementation of approved projects.

E.3 Ensuring successful delivery

The feasibility and the sustainability of proposed projects are key factors that

will be considered to ensure the women’s football development programme is

a success.

This programme will be supported by a series of support options, which serve

to further assist UEFA member associations in developing women’s football in

areas of need.

Règles de procédure régissant l’Instance de contrôle financier des clubs de l’UEFA

Edition 2014

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Documents

UEFA HatTrick VI Regulations - Edition 2016