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Residence Handbook 2013-2014

University College

Welcome to UC!

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University College

University College was established in 1853 by The University of Toronto Act as a nonsectarian institution of higher education.

Architects William Cumberland and Frederic Storm, inspired by Oxford and Cambridge Universities in England, designed the building in the Romanesque revival style. Construction began on October 4, 1856 and University College first opened its doors to students three years later on October 4, 1859. At the time, Toronto was a town of 30,000 people and cows grazed on the fields behind the College.

The University College Literary and Athletic Society, Canada’s oldest student government, was founded in 1854.

In 1884, and in keeping with the College’s spirit of inclusivity, women were first admitted to University College.

On February 14, 1890--the night of the annual student ball--a fire broke out in the southeast corner of the building when a kerosene lamp fell to the ground. Flames quickly destroyed

most of University College’s interior, although Croft Chapter House and the cloister wing survived. The stone structure also remained intact and a community of UC students, faculty, citizens of Toronto, and governments immediately rallied to restore the beloved building.

University College reopened in January 1892 with minor adjustments to its original plan, and improvements on its already significant aesthetic merits.

In 1964, the Laidlaw wing opened, enclosing the quadrangle to the north, and in 1968, University College was

designated a National Historic Site by the government of Canada.

In the spring of 1972, a structural inspection of University College revealed several post-fire weakness as well as outdated plumbing and electrical systems. Faced with the prospect of demolition, the University College community once again rallied to save the magnificent building. The alumni-led campaign continued into the 1980s and allowed for extensive improvements to bring the building to code.

Residence DonsThere are 21 Dons in the University College Residences. Your Don is primarily there to help you figure out how to deal with any problems or issues you may be experiencing.

The Dons are appointed by the Dean after they are selected by a committee made up of staff, Dons, and students. With a few exceptions, the Dons are graduate students and senior undergraduate students.

Dons provide leadership, counselling, academic help and advice for the residents, and refer residents for further support if needed. They often help organize house social activities to involve as many house members as possible.

The Dons also have an important role in

the maintenance of order in the house and encouraging individuals to avoid behaviour that negatively impacts other residents.

Assistant to the Dean, Residence LifeLeah McCormack-Smith helps to maintain the safety of the residence and responds to emergency situations. She works with the residence Dons to provide support for students and opportunities to get involved. Leah also works closely with the University College Residence Council (UCRC) supporting their efforts to offer programming within the residences and to represent residence students to the College administration and UC Literary and Athletic Society.

A brief history

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Residence Life at UC

Residence Houses Each residence is divided into different houses, which vary considerably in size, from 30-73 people. Houses have their own student executive, who organize house events and represent the house on the residence council and its committees. If you see something that you think should be improved in residence, then your house executive is a good place to start. Residence policies are decided in consultation with the Residence Council; we try to be as democratic as we can.

Your house will have one or two residence dons. These are upper year or graduate students, who have been very carefully chosen to be able to provide you with support. Their primary responsibility is to ensure that students get the help they need if they are running into difficulties. They

also work with the house executive to build a community by co-coordinating house meetings and social events, and they provide programs designed to help you to be independent and successful. The dons also monitor behaviour in the house and help deal with any issues that may arise.

Community Standards At the beginning of the year in your first house meeting, you will discuss what community standards you agree to in your house, as well as go over the expectations in terms of behaviour, safety, resources, and so on.

House Points Because we emphasize students getting involved, and supporting each other, upper year students are readmitted based primarily on their residence participation. Each house or residence event has a “point

An overview

claim form” and students get points for organizing or attending events. We find this results in students having a high level of participation! It is totally up to you how much or how little you want to get involved, but generally, students who do participate not only have a better residence experience, but also have some much-needed balance with academics. Attending an event is a great way to take a break from studying.

Common Areas Each of the residence houses has common areas and different facilities, and we rely on students to use these with consideration for others. Leaving a mess means, of course, that someone else has to clean it up. Enjoy the common spaces but please ensure that you leave them the way you found them (or better).

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Living in our residences

What to BringBring clothes, bedding for a single long bed, toiletries, laundry detergent, your computer, books and items to personalize your room. If you want to put up posters you should use poster mounts, available from the Porter’s office (tape can rip the paint). If you forget something, do not worry; there are plenty of shops within walking distance.

Each student is supplied with a desk, chair, bed, chest of drawers, desk lamp, and overhead lighting or a floor lamp. If you do remove or change any furniture in your room, please note that you are responsible for arranging proper storage AND for restoring your room to its original condition at the end of the academic year.

We discourage students from bringing furniture to residence. In terms of appliances, fridges are permitted. If you want to rent a small fridge, you can rent

one from Coldex Rentals. Please note that cooking in your room is strictly prohibited as this is a fire hazard.

Household items such as irons are available on a sign-out basis from the porters’ offices.

AmenitiesLinens

You will need to bring your own towels, blankets, pillow, pillowcase and sheets to fit a long single bed (approximately 37” x 80”).

Laundry

Each residence has washers and dryers. In Sir Daniel Wilson, the facilities are in the basement below Wallace House. In Whitney, there are laundry rooms in the basement of all four houses. In Morrison, the laundry room is in the basement next to the elevators. Sir Daniel Wilson and Whitney machines are coin-operated

(change is available at the porter’s office), and Morrison is card-operated (you load cash onto your T-card).

Storage

Whitney Hall and Sir Daniel Wilson Hall can provide limited storage for your trunks and suitcases during the year (including for Morrison students), and, if you are returning to residence, over the summer as well. However, the Residences cannot take responsibility for stored items. Arrangements may be made through the Building Stewards. Unfortunately we do not have the space to store refrigerators over the summer.

Bicycles

Bicycles may be kept in the bicycle storage rooms in the basement of either Sir Daniel Wilson or Whitney. It is against fire regulations for bicycles to be locked in stairwells, hallways, or entrances. Unfortunately we do not have bicycle storage in Morrison.

Stoves

There is a stove in each house kitchen in Sir Daniel Wilson and in Ferguson and Cody houses in Whitney Hall. There are microwaves, and kettles in most Whitney kitchenettes and in most kitchens in the basement of Sir Dan’s. There are fridges and microwaves in the common rooms in Morrison. Cooking in rooms and hallways, which can cause carpet damage, are fire hazards and strongly prohibited.

The original men’s residence was the cloister (west) wing of the main UC building, but in the 1880’s this residence was converted to classrooms and office space. The Office of the Dean of Students at UC is now part of this wing. Wilson house at 73 St. George St eventually became the men’s residence until Sir Daniel Wilson residence was built in 1954.

Sir Daniel Wilson was a University College Professor of History and English. He was President of University College (1880-1882) and President of the University (1889-1892).

Fun fact!

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Guest RoomsThere are two guest rooms in Whitney Hall, and three in Sir Daniel Wilson that are available for short-term guests of any resident on a first-come, first-serve basis. These rooms can be rented at $15.00 per night per person, by arrangement with that building’s Porter. In addition, foam mattresses can be rented for guests to sleep in your room. Guests are allowed to stay in a resident’s room for not more than three consecutive nights. Please read the Guest Policy in the Housing Contract for more details.

Telephones and Cable TelevisionRoom phones are arranged independently through Bell Canada or Rogers, although most students have cell phones (cell phone reception in the basement of Morrison Hall is limited). Each room also has a cable jack, and students are able to arrange for cable television through Rogers Cable. There are televisions in the common rooms (TV rooms in Whitney) and usually the house executive arranges for cable. Check with other students if they want to watch anything in particular! Please note that double rooms have only one telephone jack and one cable outlet.

Internet AccessEvery student can access the internet through a wired or wireless connection.

To setup a wireless connection, please visit www.uoft.me/ucwireless.

To setup a wired connection, you will need to bring an Ethernet cable, and have an updated anti-virus software installed on your computer. Detailed instructions are available on page 13 of this handbook. Please note that downloading movies, music, and software for free are violations of copyright law. The University of Toronto Computing and Network Services will block IP addresses if they receive a complaint from a copyright holder, and your internet privileges may be suspended or terminated for repeat offenses.

Loans and Financial AssistanceEmergency loans are available for up

to $100, interest free, for up to three months. The loans may be requested from the Registrar’s Office and are funded by the Gowanlock Fund, established by the parents of a former resident at University College. Five or six days notice is necessary before the money can be made available.

UC students experiencing financial difficulty should contact the UC Registrar in room 157 of the main UC building (south-east corner), telephone 416-978-3170, email uc.registrar@utoronto.ca. Students from other colleges or faculties should speak to their own registrars.

Fire Alarms and DrillsWhen the fire alarm sounds, everyone must leave the building. Fire Reps for each house are responsible for monitoring the evacuation. Whitney Hall has a single stage alarm and must be evacuated when it sounds. Sir Dan’s and Morrison have a two-stage alarm and they must be evacuated when the second stage sounds. At least one fire drill will be conducted in the Fall term.

Withdrawal and Room ChangesPlease read sections 14 and 15 of

the Housing Contract for details on Withdrawal from Residence.

It is difficult to find replacements to move into rooms late in the year. We have to prioritize the financial integrity of the operation, which affects all students’ residence fees, over the desire of individuals for better rooms. In other words, residents are not permitted to change rooms, unless under highly unusual circumstances after review by the Dean.

Students do, however, have the option of arranging a room swap if mutually agreeable. Swaps can be done anytime during the year. They can be arranged by picking up a form at the residence office, which both parties and their don(s) must sign. Swapping rooms does not cost anything, but you must register it with the residence office. Bear in mind that students may not swap one month prior to either of the parties giving notice to vacate their room.

At the end of the academic year or when a student withdraws, all room keys must be returned to the Porter’s office/Front Desk in order to complete the check-out process.

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Whitney Hall was built in 1931 as a women’s residence. It is named after Sir James Whitney, who was the 6th Premier

of Ontario. His brother raised much of the money for the building of the hall.

UCRCThe University College Residence Council (UCRC) is made up of an executive, house presidents, and other representatives from each house. They oversee matters of interest to students in all three residences, including inter-house sports and social events, as well issues relating to the maintenance of the buildings and food service. UCRC advises the Dean and residence staff around issues related to residence policy, fees, budgets and planning.

If you have any feedback about how the residence or food services are operated, feel free to talk to your house president or the appropriate house representative on the UCRC committees.

UCRC elects first year co-directors for all the executive positions; a wonderful way to get involved for first-year students!

House ExecutivesEach house elects its own executive to organize house events and activities, and coordinate all matters of general interest within the house.

The executive has a house social budget, which is spent in accordance with the wishes of the house members. The budget money comes from house fees, which are set by each house, and are voluntary.

Each house elects several different representatives for several different Residence Council committees at the beginning of the academic year. These include an environmental rep, a food committee rep, a fire prevention rep, and a first year rep, among others.

SecurityFor your own safety and security do not prop open any exterior doors or let any person you do not know follow you into the residence building. If you see someone trying to get in, you can ask them if they live in the building, and if they say they are just visiting, ask them to call their friend to come and let them in. Please be aware that you are responsible for arranging residence admittance for your guests. The Stewards are not responsible for screening incoming friends or relatives, and for your own safety will not admit them to the building. If you have a visitor, please meet them at the outside door to let them in.

Theft PreventionUnfortunately, occasionally there are thefts in the residences. You should be alert and lock your door whenever you leave your room, even for a few minutes. The University and Residence Office assume no responsibility for any property that is lost or stolen. We advise residents to investigate possibilities for obtaining insurance coverage for their property independently or through family policy riders.

Laptops are particularly attractive to thieves. Unfortunately people who have left their laptops unattended in the common areas, even for a couple of minutes, have sometimes had them stolen. We strongly encourage you to register your laptop with campus police, who have a theft prevention program for $20. More information is available at campuspolice.utoronto.ca

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Melinda Scott, Dean Of Students416-978-7246 | melinda.scott@utoronto.ca

Melinda supervises the University College Residence operation and oversees all student life activities in the College. She always wants to talk to you, if you have problems or suggestions concerning the residences or other student life issues. Her work includes collaborating with students and staff to develop a strong, inclusive and welcoming student experience. She also works on issues related to the UC Food Services.

Leah McCormack-Smith Assistant to the Dean, Residence Life416-978-2531 | leah.mccormack@utoronto.ca

Leah helps to maintain the safety of the residence and responds to emergency situations. She works with the residence Dons to provide support for students and opportunities to get involved. Leah also works closely with the University College Residence Council (UCRC) supporting their efforts to offer programming within residence and to represent residence students to the University College administration and University College Literary and Athletic Society.

Steve Masse, Student Life Coordinator416-978-2531 | steve.masse@utoronto.ca

Steve is responsible for supporting UC students as they work to develop their out of the classroom experiences. He works closely with the UC Lit, the First Year Learning Communities (FLC’s), Commuter Dons and Course Unions to develop and implement a wide variety of extracurricular opportunities. He is also available to support individual UC students on a one to one basis and loves having impromptu discussions about life and involvement at U of T with whoever drops by his office.

Michael Kobayashi, Executive Chef416-978-7269 | michael.kobayashi@utoronto.ca

Michael oversees the dining hall and Reznikoff’s Café, and meets regularly with the Student Food Committee members to respond to student concerns about the food operation. We’re very proud to we have an independently-operated food service that is oriented to meeting student needs, and feedback is always welcome!

Caretaking StaffThe head caretaker is Fatima Defreitas. She oversees the cleaning staff in each building, who are responsible for cleaning the common areas of the residences. Your consideration of the staff in ensuring that mess, garbage and, dirt are minimal is greatly appreciated!

Residence and Student Life Staff

Residence StewardsThe three residence stewards are in charge of day-to-day operations in each of the residences, including key distribution, mail, and providing various services. If you have any building-related issues such as maintenance, they’re the ones to talk to! They also oversee the student porter staff.

Tom McCallum, Whitney Hall 416-978-2532 | tom.mccallum@utoronto.ca

Shena Krishna. Morrison Hall 416-946-3851 | shena.krishna@utoronto.ca

Paula Goulart, Sir Daniel Wilson Hall 416-978-2520 | paula.goulart@utoronto.ca

Student PortersOn evenings and weekends, each building has student porters available to help you with anything you need.

We’re here to help!

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Fees and PaymentResidence fees for both domestic and international students for the 2013-2014 academic year are as follows:

Meal Plan A Meal Plan B

Room $ 6,934 - 7,035* $ 6,934 - 7,035*

Meals $ 4,437 $ 3,917

Residence Council $ 15 $ 15

Total Occupancy Fee $ 11,386 - 11,487 $ 10,866 - 10,967

*The price of a room varies by $100.00 depending on the size of the room allocated to you. For a detailed breakdown of room pricing, please refer to the Housing Contract.

Residence fees are posted on the Repository of Student Information (or ROSI). Payments can be made at any major Canadian bank -- either in person or online. An account number, which is located on the top-right corner of your Student Accounts invoice, is required to make the payment. We regret that the UC Residence office and Office of Student Accounts cannot process residence fee payments in person.

Residence fees are to be paid in two installments:

Payment Deadline Amount

Time of Offer (Deposit) $600.00

September 13, 2013 50% of Occupancy Fee minus $600.00

January 14, 2014 50% of Occupancy Fee

Please note that the first installment of your residence fees will be posted on ROSI in early August. The second installment will be posted to your account by mid-December. Student Accounts will not be mailing invoices. Please check your account periodically to determine if your second installment has been posted.

Move-In Day!

Arrival and Check-InThe student move-in dates for the 2013-2014 academic year are as follows:

First Year Students Sunday, Sept 1st, 2013

8:00 am - 4:00 pm

Upper Year Students Tuesday, Sept 3rd, 2013

8:00 am - 3:00 pm

• On arrival, you should make your way to the Porters’ Office of your assigned building. At the office you will collect your keys along with some important information that will help to guide you during your first few days here. Please bring photo ID with you to ensure that your check-in process is as efficient as possible.

• With your permission, volunteer students will assist you in unloading and moving your belongings into your room (only for First Year Students moving in on Sept 1st between 8am and 4pm).

• Let our volunteers know if you prefer to move your things in yourself. The University will not be responsible for any loss or damage occurring to your belongings during the move-in process.

• For long-term parking, drivers should go to the nearby parking lot (at 107 St. George St.. Vehicles abandoned in the unloading zone will be ticketed by Parking Services

Are Early Arrivals Possible?No. Please do not plan to arrive before your scheduled move-in date and time (above). Early arrivals will be turned away and will have to find accommodations at their own expense, until their scheduled move-in time.

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Your Meal Plan

Hours and menuThe Howard Ferguson Dining Hall (or Fung) is open seven days a week for lunch and dinner, and most days for breakfast/brunch. Reznikoff’s Café is open most nights until 11 pm. Meal service hours and weekly menus are posted online. These hours are set in consultation with the Dean and the Food Services committee.

Using your meal planWith our à la carte food system, you may choose the food you wish to eat at the posted prices. You must display your student card (T-Card) to the cashier, who will tally your meal cost and, if you want, give you a receipt.

Any UC Food Services cashier is able to give you your account balance before any transaction. You pay for guests on your account if you accompany them.

With this plan, each person pays for what they eat and light eaters do not subsidize heavy eaters.

We discourage the removal of trays, plates and cutlery from the dining hall or café; if you do remove these items you are responsible for returning them. Take-out containers are available for a small cost, upon request, and note that most of them are biodegradable.

Refunds and transfersYour meal plans are non-transferable. If you lose your T-Card, a replacement may be obtained at the T-Card office in the Robart’s Library – 2nd floor. The cashiers cannot charge meals to you if you do not have your T-card (just as you cannot get library books without your T-Card).

There are no refunds for unused food credits. This is because the food services budget is planned on the basis of anticipated revenue, and refunds would mean that meal plan costs would have to be increased

What you need to know

for other students. This is common practice among residence food service operations.

Staying within budgetAt each of the cash registers, there is a posted list of approximately where your balance should be at different times of the year, to help you budget your meal plan use. If you run out of money, you may add more by going to the residence office.

How we operateThe UC Food Services is a self-operated not-for-profit operation, in which all employees, including the manager, are employed by University College. They are committed to providing good, healthy food at a reasonable price. If you have any questions or suggestions about the food service, bring them to the attention of the Food Services Manager, or the members of the Residence Food Committee.

Visit uc.utoronto.ca/food for service hours and weekly

menus.

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Other informationPrivacyYour room is your home, and we will do everything possible to respect your privacy. However, it might be necessary to enter rooms in case of emergencies, or for maintenance. For routine maintenance, such as fire detector testing, we will try to inform you in advance. Your room will also be checked at the end of the academic year, to determine maintenance work for the summer, to make an inventory of room contents, and to note any damage incurred over the year.

Room CleaningResidents are responsible for cleaning their own rooms. Cleaning materials are available from the cleaning staff and each house has their own vacuum. It is essential that garbage be emptied regularly, and food not be left out in rooms. Please report sighting of bugs or mice to the Porter’s office.

In recent years, there have been an increased number of reports of bedbugs in the City of Toronto. If you suspect bedbugs, please contact your residence steward immediately. Bedbug treatments are time consuming and involve pesticides, so we do not treat unless there is a confirmed case, but the earlier they can be caught, the better.

Common Area CleaningHallways, bathrooms and common rooms are cleaned by the custodial staff, but your cooperation is also necessary. Dirty dishes, old newspapers, etc. left in bathrooms and common rooms create unsanitary conditions for all and can lead to mice and bugs. If you’re having a house activity, please ensure that the space is returned to its previous condition. The cost of any special cleaning is the responsibility of the house.

Room DamageRoom damage is the responsibility of the resident. The most common damage is from posters that are taken down and rip the paint. The porter’s offices have double-sided poster mounts that should be used for anything you attach to your walls or door. In common areas,

damages will be charged to the house if the individuals responsible cannot be contacted.

Maintenance IssuesOccasionally, there may be maintenance problems such as leaks, flooding, etc. If you notice a maintenance issue, please report it immediately to the porter’s office – something like a leak can cause a lot of damage very quickly! If you have valuable items you may wish to arrange for personal insurance coverage against accidental damage or theft. Please check with your family to see if their household insurance carries a “rider” for students who are living in residence (many do).

Appliances & Fire PreventionTo avoid overloading the electrical circuit, which is a fire hazard, you need to limit electrical equipment in your room to computers, printers, lamps, clocks, radios, stereos, coffee makers and personal styling items. In the interest of

energy reduction (and fire prevention for something like a curling iron), please ensure that all electrical items are turned off before you leave your room. No open element hot plates, microwaves or toaster ovens are allowed in rooms. Cooking in rooms can set of the fire alarm. If you are not sure about particular equipment, please contact the Residence Office.

One of the most common causes for fire alarms is, believe it or not, popcorn in microwaves! Please be careful when cooking anything in the kitchens. Individuals and/or the residences may be charged for nuisance alarms, and more importantly, because the residence is a “high occupancy” building, the Toronto Fire Department must send several trucks. We would never want a nuisance alarm in our residence to supersede a real alarm somewhere else.

Key ReplacementA charge of $100.00 will be levied for lock replacement when a Whitney, Sir Dan’s or Morrison metal room key is lost, as well as $50 for lost exterior keys and $10 for mailbox keys. These are the replacement costs charged by the University. Morrison key card replacements are $30.

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Designed to support students academic and personal success, the sUCcess Centre provides easy access to essential campus services by bringing them directly into the College. UC students will have the opportunity to meet with an International Student Advisor, participate in career development workshops, attend programming provided by Health & Wellness or speak with an on-site Social Worker.

Room 259, 15 King’s College Circle Main UC Building, just above the Registrar’s Office

International Student AdvisingCentre for International Experience

An International Transition Advisor and is available to talk to international students about life and school in Canada as well as students who are curious about going abroad.

One on One CounsellingCounseline—On-site & online counselling

Are you feeling anxious? Having trouble adjusting to university? Having trouble in your relationships? Make an appointment so see one of our Graduate Interns from the Factor-Inwentash Faculty of Social Work who are here to provide you with online or on-site counselling.

To book an appointment or to ask for more information, please leave a confidential voice message with your name, phone number, student number, college and email address and someone will follow up with you. Call 416-946-5117

Peer SupportPeers are Here

Peers are Here is a non-judgmental drop-in space where you can connect with fellow students, discuss your university experience, and practice mental wellness through mutual peer support. Everyone is welcome!

If you are interested in peer support but cannot attend this time, please contact peersarehere@gmail.com

Monthly Drop-in ProgrammingMonthly workshops include presentations from The Career Centre, Health & Wellness & Centre for International Experience!

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Internet AccessPlease follow these instructions to connect to the Internet. Your computer needs to have a network card. You are NOT allowed to create your own wireless connection or install a router, wireless or otherwise. You will need to provide your own Ethernet cable. There is an Ethernet connection in every room, but it may be tricky to find! If you need an Ethernet cable, the Computer Shop at the UofT Bookstore (at College & St. George) sells them. Sharing of copyrighted content, excessive bandwidth use, running servers of any kind or attempts to circumvent UC IT policies are strictly prohibited and can result in revocation or suspension of internet access privileges.

Wireless InternetFor wireless internet access please refer to the documentation at http://uoft.me/ucwireless.

Instructions for Wired Internet Connection1. Make sure that your computer is set to obtain an IP address automatically (DHCP). This is the default setting for most computers. You can check by performing the following steps:

Windows Vista/7

Open Network Connections by clicking the Start button, clicking Control Panel, clicking Network and Internet, clicking Network and Sharing Center, and then clicking Manage network connections. Right-click the local area connection, and then click Properties. If you are prompted for an administrator password or confirmation, type the password or provide confirmation. Click the Networking tab. Under This connection uses the following items, click Internet Protocol Version 4 (TCP/IPv4) and then click Properties. Click Obtain an IP address automatically, and then click OK.

Windows XP

From the start menu, select the Control Panel and open your Network Connections. Right click on the Local Area Network and select Properties. Click on TCP/IP and then the Properties button. In the General tab, make sure that Obtain an IP address automatically and Obtain DNS server address automatically are both selected. Reboot if you had to change these settings.

Mac OS X

Open your System Preferences (light switch icon) and choose the Network area. Double click on the Built-In Ethernet. In the TCP/IP section under Configure IPv4, select Using DHCP. All other fields should be blank. Reboot if you had to change these settings.

2. If you have a Windows computer, open Internet Explorer. In the address bar enter the URL “update.microsoft.com/microsoftupdate”. This will take you to the Microsoft Update site where you can download all of the Windows security updates. Download updates and reboot your computer as necessary until it’s all patched up. It may take a while, and you may have to do it a couple of times. When you are finished, the Microsoft Update site will tell you that there’s nothing else to do. If you have a pirated copy of Windows, you may not be able to proceed with the Windows Updates and will be unable to register to gain access to the network. Windows is available for

purchase in the Information Commons in Robarts Library or at the U of T bookstore.

3. Download AntiVirus from http://antivirus.utoronto.ca. U of T has a license for all of its staff and students to use, so it’s FREE! Mac and Windows versions are available. If you are running Windows XP, make sure that your firewall is enabled. To do so, right click on your internet connection in the system tray (bottom right hand corner). Choose Change Windows Firewall Settings and make sure that On is selected. If you use Internet Explorer, consider using a different, faster, more secure browser. Mozilla Firefox is good, and can be obtained at http://getfirefox.com.

4. Start the registration process by opening a web browser and going to a web page that’s not the U of T home page. Try

http://google.ca. If you have a Windows computer, use Internet Explorer. Instead of going to the web site that you type in, you will be redirected to the registration page. Read the Usage Agreement and fill in the registration form. After successfully submitting the form, you will be instructed to reboot your computer. Then, you should be online!

If Your Ethernet Jack Is Damaged• Make sure that you note this on your room contents sheet.

• If the jack is damaged but still works, we may replace it throughout the year.

• If the jack is damaged and you cannot connect to the network, call the Residence Office and we will schedule an appointment for one of our technicians to visit.

Getting AssistanceIf you have followed the instructions above, and are still encountering problems, stop by the Residence Office or call to have your name added to our problem list. Our office phone number is 416-978-2530.

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Readmission ProcessStudents returning to residence are given priority based on a student-developed point system. Points are given primarily based on verified participation in the community, in order to continue the tradition of involvement, inclusiveness, and support among students. Automatic re-admission will only be given in exceptional medical or personal circumstances. Points can also be deducted for disciplinary reasons. It is essential that students fill in point-claim forms accurately and promptly throughout the year to avoid disappointment.

In the winter semester, residents interested in returning for the following year have the opportunity to “ballot” for other rooms in their houses. Your don and house president will explain the system, but it’s worth noting that the balloting order (who gets first pick) is determined by house points at the time balloting begins. Readmitted residents can also get their old room back if they wish.

MentorshipE-Mentoring ProgramAll incoming University College first year students will be assigned to an e-mentoring group.

Each e-mentoring group will have two mentors who will provide information about upcoming events and workshops, answer questions, and provide referrals to their mentees. The e-mentorship programs will also facilitate online communities for incoming students to meet other new UC students for support!

All students can expect an email from their mentor in late August.

Interested in applying to be a UC E-Mentor? Register today at uc.utoronto.ca/ucmentorship! The deadline for applications is July 29, 2013.

UC Mentorship ProgramThe University College Mentorship Program matches 16-20 students with two mentors in their academic area (Humanities & Social Sciences, Life Sciences or Commerce). Mentors will provide structured programming, such as academic workshops and social events, to ease the transition into university life for their mentees. In the second semester, mentees will have the opportunity to work with their mentors on a community engagement project and receive a notation on their co-curricular record.

Interested in learning more and/or applying to be a mentee? View the Mentee Application form now at uc.utoronto.ca/ucmentorship. The deadline for applications is August 5, 2013.

Interested in learning more about being a UC Mentor? Check out the Mentor Application now at uc.utoronto.ca/ucmentorship. The deadline for applications is July 29, 2013.

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Residence Code of Behaviour

BackgroundThe Code of Behaviour was drafted by University College’s Residence Committee in consultation with UCRC, and approved by the College Council. Along with the housing contract, it outlines the behavioural expectations for every student in residence (and their guests). At every stage of its development there has been substantial student participation and approval. The Code is designed to provide a framework for a safe, supportive residence environment, based on community standards; UC focuses on ensuring that student behaviour does not cause harm to themselves or the residence community. The Code reflects the desires of all the constituencies of the College for a reasonable set of disciplinary guideline, and rules are designed to protect the residents, the buildings, and to ensure that each person is treated with consideration. Most minor matters will be handled by the residents themselves or the Dons.

We also try, as much as possible, to work with individual students who have been having trouble with behaviour, to help them understand the impact of what they have been doing, to make amends if appropriate. We try to avoid taking a punitive approach, as often this does not solve the problem. In effect, we have extremely high expectations of students, and in almost every case, we are not disappointed!

Residents are responsible for reading the Code of Behaviour and the Housing Contract abiding by all the provisions included in it. Some of the more common issues include:

• Residents are responsible for completing a Room Checklist Form when they move in. Any damage not reported on the form will be charged to the student (with the exception of damages caused by maintenance issues).

• The roofs, balconies and ledges of the residence buildings are restricted areas, and it is strictly forbidden for any unauthorized person to enter those areas.

• Candles are permitted in residence, but students must be aware of the strict guidelines governing their use. Because of the risk of fire, they must never be left unattended. Heavy candle smoke coats rooms with a thin film of soot, and also has the potential to trigger a fire alarm. Students who vacate their rooms with soot-covered walls will be charged to have their rooms repainted. Similarly, cleaning charges will be levied against students who leave rooms with dressers, tables, windowsills, etc. marred by candle wax. If we have problems resulting from candle use they may cease to be permitted.

• Alcohol may not be consumed in public places within the Residences - this includes areas such as the hallways and common rooms. Alcohol consumption is limited to those who are 19 years of age or older (the minimum legal drinking age in Ontario).

• Noise is a fact of life in university residence. It is, however, essential to respect the rights of those who need quiet to study and sleep. We strongly recommend the use of headphones for stereo-listening. Musical instruments are NOT to be played in residence rooms. Acoustic guitars are one exception to this rule, but even they must be played so as not to bother other residents.

• All three residences are completely non-smoking. This includes your own room, common areas, the archways, and washrooms. Outside of the residences, smoking is not permitted immediately outside of the residence buildings (including near the doors or any windows). This is because smoke can enter the buildings and irritate other residents.

“Residents are responsible for reading both the Code of Behaviour and the Housing Contract and abiding by all the provisions included in it.”

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Code of Behaviour 2013-14PreambleThe experience of living in a College residence is most enriching, both academically and socially, if the residences are seen as places of cooperative interaction and learning. In this kind of residential community the rights and responsibilities of the individual resident must be balanced against the rights and responsibilities of the community as a whole.

A proper balance is best achieved when all individuals are aware both of their personal rights and of their responsibilities towards others and towards the community in general. All members of the University College residence community are expected to conduct themselves in a manner consistent with the provisions and spirit of the Ontario Human Rights Code, which affirms the principle of non-discrimination and aims at creating a climate of understanding and mutual respect for the dignity and worth of each and every person in the community.

Residence members are entitled to enjoy a reasonable right to privacy, the right to consideration for their personal feelings and needs, and the right to live in an environment in which both personal possessions and communal space are respected. They also have corresponding responsibilities towards the residence community at large. The following policies have been established by University College students to serve as a framework within which College residential life can best flourish.

Rules1. Fire Safety

All Municipal Fire Regulations and the Guidelines of the University Fire Prevention Office apply to the residences. In high-density buildings such as our residences there is always the possibility of a serious fire. All residents must obey the regulations, and violations that threaten the safety of residents will be regarded as very serious offenses.

i. Fires of any kind shall not be set in the residences (except in those fireplaces which are functional).

ii. Unattended open flames, such as a burning candles are not permitted in residence

iii. Residents shall not tamper with fire safety equipment, such as hoses, extinguishers and alarms, or in any other way jeopardize the safety of fellow residents.

iv. Open-element hot-plates may be used only in kitchens.

v. Any form of cooking in corridors is prohibited.

vi. Corridors and stairwells must be kept clear of obstructions (e.g. bicycles).

vii. Smoking is not permitted. Smokers outside the buildings must smoke far enough away from residence doors and windows so that those inside are not affected (5 meters).

viii. In the case of a fire alarm, all residents must exit the building immediately. Whitney has a single stage fire alarm and all residents must exit the building immediately. Sir Dan’s and Morrison have a two-stage fire alarm and residents must evacuate immediately after the second stage begins.

2. Noise

i. Under normal circumstances residents should be able to study in reasonable quiet in their rooms at any time. Noise levels must not be so high as to prevent a student from sleeping during the established “quiet hours”, which are midnight to 8 a.m. from Sunday night/Monday morning through Thursday night/Friday morning and 2 a.m. to 10 a.m. on Friday night/Saturday morning and Saturday night/Sunday morning. The individual Houses may extend their quiet hours if the members so wish. Instruments are to be played only in the designated practice rooms. However, guitars played without amplification may be played in other areas, such as residence rooms or common lounges. “Quiet Hours” shall be extended to twenty-three hours a day, “power hour” being the exemption, for the Winter and Spring examination periods and the week preceding each examination period.

ii. The following kinds of external noise are prohibited:

a) Music or other loud noise at any time (however produced) when externally directed through open doors or windows, or in the adjacent grounds.

b) Loud talking, shouting, or other loud noise, outside the buildings during the established quiet hours.

3. Theft and Damage

It is not acceptable for any resident to destroy, steal, deface, or damage University property or the property of a fellow student (this includes residence rooms and their contents; further details may be found in the Residence Handbook).

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Residents are responsible for any damage or loss caused by their guests (including House party guests).

Any dishes or trays removed from the dining hall must be returned within 24 hours. The use of reusable containers is strongly encouraged.

4. Building Security

Residents must not undermine building security in any way: for example, by blocking open doors, or by letting strangers into the building.

5. Alcohol and Drugs

Residents are reminded that the laws of the Province of Ontario regarding alcoholic beverages apply to the University and that it is illegal to consume alcohol for those under the age of 19 years old. Drinking games and “floor crawls” are not permitted. Possession and/or consumption of “common source” alcohol (e.g. kegs) within residence is prohibited, as is the production of alcohol. Under the Narcotics Control Act of Canada possession of, use of, and trafficking in drugs are prohibited. Residents are reminded that they must assume responsibility for their actions in both these regards.

RESIDENTS MAY NOT CONSUME ALCOHOL IN HALLWAYS, COMMON ROOMS OR ANY PUBLIC AREAS IN RESIDENCE. RESIDENTS MAY NOT SMOKE ANYWHERE IN RESIDENCE.

6. Dangerous Activity

Activities that are considered dangerous and potentially harmful to any resident, including the resident engaging in the activities, are prohibited and may result in eviction. Such activities include, but are not limited to:

i. smashing objects, dangerous horseplay, climbing the outside of residence buildings, climbing into residence through windows, etc.

ii. initiation activities, including such things as “hazing” or other activities. This includes initiating, participating, encouraging and/or supporting such activities.

iii. initiating, encouraging, supporting or participating in raids or pranks that are disruptive, offensive or hostile to residents and/or staff; or involve dismantling or relocating residence property.

iv. playing physically active games in hallways and common areas. Games such as ball hockey, football, Frisbee, hacky sac, water fights, etc. are not permitted inside residence buildings

v. throwing objects within the Whitney Hall quad. Games such as football, Frisbee, baseball, etc. are not permitted within the Whitney Hall quad.

vi. causing physical harm to self or others

7. Other Personal Behaviour

The following kinds of behaviour are examples of those considered unacceptable:

i. abusive or violent behaviour toward any member of the residences or of the residence staff;

ii. dropping or throwing objects, such as bottles or food, from, at or within the residences;

iii. unauthorized entry into another’s room or into any restricted area of the buildings;

iv. removal or relocation of residence property, such as communal furnishings or food service equipment, without the specific permission of the Residence Office;

v. possession of firearms, ammunition, explosives (including fireworks), or other weapons;

vi. persistent drunkenness;

vii. unsanitary behaviour;

viii. sexist, racist, or homophobic behaviour which is likely to promote or produce an atmosphere of hostility or intolerance in the residences.

ix. viewing or displaying pornographic materials in common areas

x. tampering with or engaging in activities that may damage the residence elevators

xi. using false identification for any reason, including gaining access to a licensed event, or signing out a key

xii. failure to cooperate with requests from staff members

xiii. unauthorized key possession and/or use

xiv. unauthorized subletting

8. Inappropriate Behaviour

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The resident will not do or allow to be done anything that may be or become disruptive to the residence community, or a nuisance or annoyance to any other residence.

9. Pets

Pets (other than fish) are not permitted.

10. Guests

Residents are responsible for the behaviour of their guests.

Guests who violate the Code of Behaviour or visitors who cannot verify their guest status will be immediately evicted.

Hosting someone without visiting privileges (e.g. a former resident who has been evicted, person with revoked visiting privileges, etc.) is prohibited.

SanctionsIt is hoped that most minor problems will be solved by the residents themselves through informal means. In general, the Dons are responsible for monitoring the Code of Behaviour, and when necessary, for enforcing it; they will also respond to complaints about violations of its provisions. When necessary, the Residence Life Coordinator and/or Dean will become involved.

The normal range of penalties for violations of the Code includes – save in exceptional circumstances – one or more of the following: disciplinary points, warnings, required apologies to wronged parties, educational sanctions, fines, room or building transfer, peace bonds, assessment of costs, removal of offending property, residence probation, refusal of readmission, expulsion and/or exclusion from the residences.

Probationary status may be imposed upon a student who, in the opinion of the Don, Residence Life Coordinator or Dean, has committed a serious offence or has persisted in minor offenses. Probation will be for a specified period, typically one to eight months, with the student reverting to normal status upon completing his/her probationary period without a further violation of the Code. Violations of the Code by a student on probation normally – though not necessarily – lead to expulsion from the residences.

Offenses of a serious nature are, for example, damage, violation of building security, and violation of noise policies. An offence of a very serious nature (theft, tampering with fire safety equipment, violent behaviour, willful damage, violation of the Criminal Code, persistent violation of noise policies), even if a first offence, may lead to expulsion from the residences.

A student may apply to the Residence Life Coordinator or Dean to perform residence work in lieu of paying a fine.

AppealsResidents may appeal any disciplinary decisions involving sanctions under the Code of Behaviour by the Dean, Residence Life Coordinator, or by a Don acting on behalf of the Residence Office. Appeals against sanctions imposed by a Don must be in writing to the Residence Life Coordinator, at the Residence Office; appeals against decisions of the Residence Life Coordinator must be made in writing to the Dean. Both types of appeals must be submitted and received within one week of notification of the imposition of a sanction. In those cases where the allegations of behaviour are serious and, if proven could constitute a personal safety threat to other members of the residence community , the Dean may feel it imperative for the resident concerned to comply with the sanction for the interim period preceding the hearing of the appeal. In the case of an appealed expulsion, the Residence Office will attempt to find other, temporary accommodation for the resident.

As stated in the Code of Behaviour, residents are personally responsible for damage caused by themselves and their guests in the residence. Where damage occurs in common rooms or corridors and the person responsible cannot be determined, the house executive will be liable for repayment of damages and funds may be taken from the house budget.

IMPORTANT NOTE: Students should also be aware residents are personally liable for damages caused by, or personal injuries (including death) to guests who have had too much to drink. This is especially true when underage students have been served alcoholic drinks, and when already-inebriated people are given even more to drink.

RecreationIn Whitney Hall there is a piano in each common room and a music room in the basement. In Sir Dan’s there are two music rooms below Loudon House, both with a piano. In both residences, there are billiard rooms. Keys for these rooms are available at the Porters’ Offices. Please follow the posted rules while playing pool.

The Whitney Hall Library is located in the Mulock basement. Other study facilities include the former first-floor dining rooms in Cody and Falconer. Laidlaw Library is also available for studying in the College building.

Frisbee or ball playing of any kind is strictly forbidden in the quadrangle of Whitney Hall because of potential window damage.

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In consideration of the mutual covenants contained herein, The Governing Council of the University of Toronto (the “University”) and (“the resident”) agree as follows:

1. The University grants to the Resident a license to use and occupy a room (the “Room”) in the residence located at 73, 75 or 85 St. George Street, Toronto, and known as Sir Daniel Wilson Residence, Morrison Hall or Whitney Hall for a period (the “Occupancy Period”) commencing on September 1, 2013 for first year residents and September 3, 2013 for non-first year residents, and ending 24 hours after the resident’s final exam in the winter term or 4pm April 30th, 2014, whichever is earlier (excluding December 21, 2013 to January 3, 2014); unless terminated earlier pursuant to the provisions of this agreement. The last day of the Occupancy period or the Effective Date of Termination under clause 14 hereof or the Date of Withdrawal under clause 15 hereof, whichever first occurs, is herein called the “Vacating Date”.

2. The Room shall be assigned to the Resident by the Dean of Students (the “Dean”).

3. It is understood by the Resident that the residence facilities of the University are intended to promote and enhance the academic and intellectual development of its students, their personal growth and their involvement in campus life, and that accordingly, the atmosphere, environment and behaviour in the Residence shall be conducive to and consistent with the achievement of these purposes.

4. It is understood by the Resident that if he/she elects to withdraw prior to the commencement period of September 1, 2013, the Resident must notify the Office of the Dean of Students in writing of their intent to withdraw. If the resident neglects to notify the Dean by September 1, 2013, the deposit will be forfeited (refer to section 5a) and the resident will be charged for four weeks room and board.

5. The Resident will pay an occupancy fee (the “Occupancy Fee”) as described in Appendix A. These rates include the room charge and the meal plan charge. These rates do not include the “Flex Dollar Fee” or the “UCRC Fee” of $15.00 for the entire Occupancy Period. The Occupancy Fee, Flex Dollar Fee and UCRC Fee are payable as follows:

a. A deposit of $600.00 to reserve the room (Note: the $600.00 deposit will be applied towards the Occupancy Fee).

Refunds on the deposit will be given according to the following schedule:

Withdraw before June 28th - $600

Withdraw between June 29th and August 2nd - $300

Withdraw after August 2nd - $0

b. A first installment of approximately half of the Occupancy Fee and UCRC Fee (the exact amount to be determined by the Student Accounts Office) and the whole amount of the Flex Dollar Fee is due on or before September 13, 2013 and

c. A second installment of the outstanding balance of the Occupancy Fee is due on or before January 13, 2013.

The Occupancy Fee, Flex Dollar Fee and UCRC Fee are not refundable or transferable.

The Occupancy Fee is divided in approximately half, one for each of the following two periods – September 1, 2013 to December 20, 2013 (“Term I Fee”) AND January 4, 2014 to April 30, 2014(“Term II Fee”). In the event that the Occupancy Period commences after September 1, 2013 the Resident shall be liable for payment of the Occupancy Fee on a pro-rata basis to the number of days for each of the Term I Fee and Term II Fee.

The Flex Dollar Fee and UCRC Fee are charged in full, regardless of the commencement of the Occupancy Period.

The Residences are closed during the Winter Vacation (December 21, 2013 to January 4, 2014). Any student wishing to stay in the Residences for all or part of this time period is required to submit an application to the Residence Office and will be charged a fee (amount to be determined by the Dean). Permission to remain in the residences during this time period is subject to the Dean’s approval and should not be considered automatic.

6. If the Resident does not take possession of and occupy the Room by midnight Sunday, September 15, 2013, the Room reservation and this license are automatically forfeited and cancelled, and the University may license the Room to another resident forthwith, without notice to the Resident.

7. The Resident will pay a service charge on any overdue payments at the rate published in the Fees Schedule of the University for service charges on arrears.

Housing Contract2013-14

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8. The Resident shall use the Room only as a private dwelling for himself/herself (and, if the Room is a double room, for another resident) and shall be entitled to use the common room facilities of the Residence together with the other residents so long as he/she continues to occupy the Room and complies with the terms of this agreement and the schedules thereto.

9. The University will:

a. provide the resident with the furnishings listed on The Room Inventory Form which will be given out upon arrival at the Residence; and

b. maintain the Room and the Residence in a reasonable state of repair and fit for habitation.

10. The Resident will:

a. maintain the Room in a clean and wholesome condition and will not allow any refuse, garbage or other objectionable material to accumulate in or about the Room or the Residence;

b. comply with the discipline protocols included in the Code of Behaviour and rules and regulations outlined in the Student Handbook (collectively, the “Rules and Regulations”), guest policy (the “Guest Policy”), Internet Access and Usage Policy (the “Information Technology Policy”), and “Smoking Policy” of the Residence as established by the council having authority therefore, and enforce compliance with the same at all times by his/her guests and invitees; and

c. respect and abide by the decisions of the Dean and residence staff made pursuant to this agreement and the Rules and Regulations, Guest Policy, Information Technology Policy, and Smoking Policy as published.

The Resident acknowledges that a copy of the current Rules and Regulations are attached, and the Guest Policy, Information Technology Policy and Smoking Policy are included under Section 27 of this agreement, and agrees that the posting of the Rules and Regulations, Guest Policy, Information Technology Policy and Smoking Policy that are current for the time being in a prominent place in the Residence, or the hand delivery or mailing of copies thereof by ordinary prepaid mail to the Resident at the Room, shall be deemed sufficient notice thereof to the Resident. Furthermore, the Resident acknowledges that it is her/his responsibility to read and be familiar with the Rules and Regulations, Guest Policy, Internet Policy and No Smoking Policy.

11. It is understood that all major questions related to the accommodation in the Residence will be decided after consultation with a council representing the residents.

12.

a. The resident shall receive keys for the exterior or the building, his/her specific room, and his/her assigned mailbox upon arrival and check in. The Resident shall return the keys to the University on or before the Vacating Date. The Resident will not duplicate or permit duplication or be in possession of a duplicate of the keys without the explicit permission of the Dean of Students. If the resident loses his/her key(s), or fails to return it at the end of the term, the cost of replacing the lock ($100.00 for Whitney and Sir Daniel Wilson; $30.00 for Morrison) will be billed to the resident. Whitney and Sir Daniel Wilson Exterior Key replacement will cost $50, while Mailbox Key replacement will be $10.

b. The University shall have the right to retain and use a master key giving its representatives access to the Room for the purposes permitted hereunder or by law. The Resident shall not be in possession of a master key or any other key pertaining to the Residence without the explicit permission of the Dean.

The Environment and Energy ConsumptionIn recent years costs of hydro and other utilities have soared. The projected utilities budget is over $700 per resident for the school year! This has a direct impact on residence fees, as well as the damage caused to the environment by overuse of electricity, heat, and water. We work hard on energy conservation (for example, three years ago we replaced incandescent bulbs with compact fluorescents, reducing electricity use by an estimated 10%). You can help by ensuring that your utilities usage is reduced. Here are some tips:

• Turn off all lights and appliances when you leave your room.

• Use task lighting (lamps) rather than overhead lights whenever possible.

• Ensure your computer is set to power-save mode when you’re not using it.

• In cold weather, avoid opening your window – if your room is too hot, speak to the porter’s office. When you open your window, the temperature of the building goes down and, ironically, increased heat is pumped in, raising the temperature even more!

• Reduce your garbage production; recycle as much as possible and avoid over-packaged or take-out items.

• Avoid bottled water and bottled drinks. Toronto tap water is clean and tasty! There are fountain drinks available for sale in the dining hall, as well as free chilled water.

• Have short showers and don’t leave the taps running when you’re using the sink.

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c. The Resident will not under any circumstances change the lock or add a lock or locks to the door of the Room.

d. After the Vacating Date, the University shall have the right to enter the Room and change the lock without notice or liability to the Resident and without providing the Resident with a key for the new lock. The University has no responsibility for any possessions left in the Room or the Residence after the Vacating Date.

13. The Resident will not:

a. Paint or permanently alter the Room including any wall, ceiling, door or surface of the Residence without the consent of the Dean;

b. deface any wall, ceiling, door or surface of the Residence, including the windows, or damage the Residence or its furnishings or permit his/her guests or invitees to do so;

c. keep a waterbed or any open element (the definition of which is determined by the Dean) or heating equipment in the Room or overload the electrical circuits of the Room;

d. make any alterations to the structure of the Room (i.e. moving furniture) or affix anything to the walls, doors or ceiling thereof without the consent of the Dean;

e. apply or affix anything to the exterior of the Residence;

f. behave in a manner that will, under reasonable circumstances disturb, annoy or interfere with the use or enjoyment of the Residence by the other residents or permit anything to be done or kept in the Residence which will obstruct or interfere with the enjoyment or rights of the other residents;

g. commit or permit an illegal act to be committed in the Residence; or

h. violate any rules set out in this document or the University College Code of Behaviour.

14. The Resident will report any damage to the Room or the Residence to the Dean immediately and will pay for the repair of any damage to the Room, the Residence or the furnishings thereof caused by him/her or his/her guests, normal wear and tear excepted, which repair shall be performed only by the University. The Resident will be responsible for cleaning and restoring the Room by the Vacating Date to the condition in which it was at the commencement of the Occupancy Period, normal wear and tear excepted, and will reimburse the University for the cost of cleaning and restoration upon failure of the Resident to maintain an ordinary state of cleanliness at any time during the Occupancy Period or to leave the Room in a clean and restored condition on the Vacating Date.

15.

a. The University may at its option terminate this licence upon the happening of any of the following events:

i. non-payment by the Resident of any amount due to the University;

ii. breach by the Resident of any other provision of this agreement, or the Rules and Regulations as published from time to time; or

iii. any event whereby the Resident ceases to be registered as a student at the University of Toronto, including but not limited to the suspension or expulsion of the Resident from studies during the academic session, for which provision is made in clause 15.

b. In the event that the University exercises its option to terminate this licence, the University or its designated official shall give written notice of such termination to the Resident which notice shall specify the effective date of the termination, which shall be not less than seven days following the giving of the notice (the “Effective Date of Termination”). The notice may be hand delivered to the Room or affixed to the door of the Room, addressed to the Resident.

c. Notwithstanding paragraph (b), under exceptional circumstances, the University reserves the right, to be exercised by the Dean acting reasonably, to give written notice of termination of this licence not less than 24 hours before the effective date of termination.

d. Notwithstanding the early termination of this licence, the Resident shall at the option of the University be liable for payment of the full amount of the Occupancy Fee, whether or not the Room is re-occupied or the Residence is filled.

16. In the event that the Resident elects to withdraw from the Residence during the academic session, the Resident shall give the Dean at least four weeks’ written notice of his/her intention to withdraw. In the event that the end of the period of notice (the “Date of Withdrawal”) occurs after the commencement of the University of Toronto Reading Week for the current academic session, the Resident shall be liable for the payment of the full amount of the Occupancy Fee and shall not be entitled to a refund of any part thereof, whether or not the Room is re-occupied or the Residence is filled. In the event that the Date of Withdrawal occurs before the commencement of Reading Week, the Resident shall be liable for payment of the Occupancy Fee on a pro-rata basis to the earlier of the Date of Withdrawal and the date the vacancy created in the Residence by the Resident’s withdrawal is filled by a new Resident.

17. The Resident will vacate the Room and remove all possessions there from before noon on the Vacating Date, and has no

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vested right to occupy the Room in any subsequent session.

18. The Resident will not keep any firearm, weapon, explosive, animal (fish are allowed ONLY), reptile, insect or bird in the Room or in the Residence.

19. The Resident will not assign this agreement or sublicense the Room or any part thereof to any other person or otherwise part with the possession or occupation of the Room.

20. The Dean or his/her designate shall be permitted to enter the Room during daylight hours upon giving reasonable notice to the Resident and at regular intervals not more frequent than monthly if previously announced to the residents, or at any time and without notice in the event of an emergency or perceived emergency, in order to examine the state of the Room, including the state of sanitation, safety and repair thereof, and to make such repairs, changes or improvements to the Room and its furnishings as the University may deem necessary or desirable.

21. The University reserves the right, to be exercised by the Dean acting reasonably, to substitute another room in the Residence for the Room at any time during the Occupancy Period, in which event the substituted room shall be deemed to be the Room for all purposes hereunder and the Resident shall forthwith move to that other Room.

22. From time to time, the Dean may release limited resident information under controlled circumstances to approved third parties, for the specific purpose of facilitating resident voting in federal, provincial, municipal or student society elections.

23. It is agreed that there shall be no reduction of the Occupancy Fee or any other compensation for or on account of any loss, damage, inconvenience or discomfort arising from the interruption or curtailment, of any accommodation, facility or service agreed to be furnished by the University, except, in cases of gross negligence or suspension of service, reasonable compensation will be negotiated with the residents.

24. The University shall not be liable to the Resident for any damage to or loss or theft of personal property or for personal injury, including death, on the Residence property save where the same is caused by the wilful or negligent act or omission of the University or those for whom the University is in law responsible. The Resident will indemnify the University and save it harmless from any and all liability in respect of any injury, loss or damage occasioned by any act or omission of the Resident, his/her guests, agents or invitees.

25. This agreement and the schedules attached hereto constitute the entire agreement between the parties and there are no representations, warranties, collateral agreements or conditions affecting the Room or this agreement except as expressed herein and except for the Rules and Regulations, as amended from time to time.

26. The Resident acknowledges that, during any prior stay at any residence at the University of Toronto, his/her Housing Contract (or any contract that the place of accommodation uses as an agreement between them, and him/her, for the space provided to him/her) was not terminated for violation of its provisions. The Resident also acknowledges that he/she is not in arrears for non-payment of occupancy fees at any residence at the University of Toronto.

27. Special Conditions:

a. The Resident will complete the Room Inventory and return it to the Residence Steward if, on occupancy, the contents or fabric of the Room are not as described in the Room Inventory.

b. Guest Policy: Guests are permitted to stay in residents’ rooms for three consecutive nights only. For a guest to be allowed to stay for any period longer than three nights, permission must be granted by the Dean. Guests who stay more than three nights without paying rent will be evicted without notice, and sanctions may also be imposed against their hosts.

c. Smoking Policy: Smoking is not permitted anywhere in the buildings, including residents’ rooms. Outside of the residences, smoking is not permitted within five metres of the residence buildings.

d. Information Technology Policy: Ethernet access is available to the all Residents. To gain access to this facility, the Resident must read and agree to abide by the University’s policy on the Appropriate Use of Information Technology, and to University College’s policy, and fill out an electronic registration form saying that he/she has done so. After registering, the room’s Ethernet connection will be activated. University College and the University of Toronto cannot guarantee that the Resident’s system will be able to access the Network. It is the Resident’s responsibility to acquire the appropriate hardware and software for this. University College and the University of Toronto are not responsible for damages and/or losses to the Resident’s equipment and data. There may be planned or unplanned Ethernet outages. Planned outages will be advertised in advance.

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Supports on Campus

Our Residences Have:• Live-in Dean and Assistant to the Dean, Residence Life

• Trained Residence Dons and other student staff

• Experienced and involved upper-year students

• Building stewards and other residence staff

Where to turn for helpAs positive as we hope your University experience will be, we also know that it is normal for students to encounter some challenges along the way. If you run into difficulties, there is help available to you. Counselling, financial aid, and academic support services are offered by the College and the University. It’s best to access these resources early, when problems are manageable. Don’t ever hesitate to ask for help!

Families and friends can also be of great support to students. We have included information on how you can best achieve your goals and deal with any difficulties.

Your DonShould any issues arise - whether it be academic, personal, financial, etc. - your house don can be your first point of contact. They are there to provide leadership, counselling, academic help and advice for the residents, and refer residents for further support if needed.

Registrar’s OfficeMain UC Building, Room 157 416-978-3170 uc.registrar@utoronto.ca

The College is your home base within the University, and the Registrar’s Office is here to assist you. If you are experiencing a problem which interferes with your academic progress (such as illness or a personal matter) we encourage you to contact your College Registrar as soon as possible to discuss your options. We hope that we can help make your student experience a positive one, from your first year of study to graduation, as you work to achieve your academic, personal and long-range career goals.

Health ServicesKoffler Student Centre, 2nd Floor 416-978-8030 healthservices.utoronto.ca

Health Services offers University of Toronto students the same services as a family doctor’s office, and more. We provide confidential, student-centered health care, including comprehensive

medical care, travel medicine and education, immunization, and referrals for specialized treatment.

The multidisciplinary health team includes family physicians, registered nurses, a dietician, and support staff.

Counselling & Psychological Services (CAPS)Koffler Student Centre, Main Floor 416-978-8070 caps.utoronto.ca

Counselling & Psychological Services (CAPS) offers students short-term individual counselling, psychotherapy, Cognitive-Behavioural Therapy, workshops, and psychiatric medication services. The interprofessional team offers assessment, treatment and referrals for a wide range of emotional and psychological problems.

Centre for International Experience (CIE)Cumberland House, 33 St. George St. 416-978-2564 cie.utoronto.ca

The Centre is a watering hole for international students coming to U of T and domestic students looking to go abroad. They offer international student advising, transition advising, exchange programs, and more!

WalkSmart416-978-SAFE (7233)

Provides escorts for students who feel uncomfortable walking alone between buildings, parking lots and transit stops near campus. To arrange service, please call the number above.

Academic Success CentreKoffler Student Centre 416-978-7970 asc.utoronto.ca

The Academic Success Centre (ASC) is the place to go to learn how to develop skills in time management, exam preparation, textbook reading, note-taking, and dealing with anxiety, procrastination and perfectionism. Make an appointment with a learning skills counsellor at the reception desk or by calling 416-978-7970

Accessibility Services130 St. George St, 1st Floor 416-978-8060 accessibility.services@utoronto.ca

If you have a disability, Accessibility Services is your home base for support. It is important to contact the office as soon as you are accepted to U of T so that accommodations for your needs are in place before classes start. All information about your disability is confidential and won’t be shared with units outside of Accessibility Services without your consent.

Writing Centreswriting.utoronto.ca

Writing centres provide free individual and group instruction in the many different kinds of writing done by University of Toronto students. You can work individually with a trained instructor to develop your ability to plan, organize, write, and revise academic papers in any subject.

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University College, University of Toronto

15 King’s College Circle, M5S 3H7

Questions or concerns? Contact us!Office of the Dean of Students, University College

(416) 978-2530 | uc.residences@utoronto.ca

www.uc.utoronto.ca

The UC ResidencesSir Daniel Wilson Hall

73 St. George St.

Morrison Hall 75 St. George St.

Whitney Hall 85 St. George St.