UAT Scenarios Finance · Credit memo for stock return Finance Create Purchase Credit Memo and get Return Receipt Lines for those purchases that are to be returned Post Purchase Credit

UAT Scenarios –TMSG

DP Technology Pte Ltd Page 1

UAT Scenarios – Finance

Navision 2013 R2

PROJECT : TM SG

AREA : Navision 2013 R2 MODULE(S) : Finance

Revision No. Revision Date Responsible Remarks

1.0 22 Aug 2016 Shin Ying Released

0.1 20 Jul 2016 Mak Draft



Proposed Process Flow – Purchasing Stock Item

TOPMIX SINGAPORE Proposed Flow Purchasing – Stock Item

Fin

ance

Op

era

tio

ns

Receive the item Post GRNSend notification

to Finance

Receive Supplier’s Invoice

Create an invoice and Get Receipt

LinesPost the invoice



Proposed Process Flow – Purchasing Non-Stock Item

TOPMIX SINGAPORE Proposed Flow Purchasing – Non-Stock Item

Fin

ance

Op

era

tio

ns

Receive the item Post GRNSend notification

to Finance

Receive Supplier’s Invoice

Create an invoice and Get Receipt Lines (Standard Purchase Code)

Post the invoice



Proposed Process Flow – Purchasing Payment

TOPMIX SINGAPORE Proposed Flow Purchasing – PaymentFi

na

nce

Receive InvoicePrepare Payment

JournalApply Entries (if

applicable)Generate Payment

VoucherPost Payment



Proposed Process Flow – Sales Invoice Process

TOPMIX SINGAPORE Proposed Sales Invoice (For Stock Items)

Fin

an

ce

Create an Invoice and Get Shipment

Lines

Get Standard Sales Codes

Post Sales Invoice Print Sales InvoiceSend Invoice to

Customer

- Add underload charges- Add waterproofing charges- Add mobilization charges- Deduct self-collection rebates



Proposed Process Flow – Sales Credit Memo Process

TOPMIX SINGAPORE Proposed Sales Credit Memo (Rebate/Early Payment Discount)

Fin

an

ce

Receive Payment (Net of Discount)

Create Credit Note and use GL

Account (Sales)Post Credit Memo

Send Credit Memo to Customer

Create Cash Receipt Journal

Apply Payment to Invoice and Credit

Memo

Post Cash Receipt Journal



Proposed Process Flow – Sales Cash Receipt Process

TOPMIX SINGAPORE Proposed Sales Cash Receipt

Fin

an

ce Receive Payments (Cash/Check/Deposit slip)

Create Cash Receipt Journal

Apply Payment to Invoice

Post Cash Receipt Journal



Proposed Process Flow – Sales Prepayment Process

TOPMIX SINGAPORE Proposed Sales Prepayment

Fin

an

ceCu

sto

mer

War

ehou

se

Send payment to TopMix Singapore

100%

Receive paymentCreate Cash

Receipt JournalPost Cash

Receipt Journal

Create an Invoice and Get Shipment

LinesPost Sales Invoice Post Application

Send Notification to Warehouse

Deliver goods, Post Shipment

Send Notification to Finance

Print Tax Invoice

Open Customer Ledger Entry to

apply Payment to Invoice



Process No.

Module Description Department / Person

Remarks / Steps Things to Remember Expected Result TMSG

Remarks

1 Purchase Create Purchase Invoice

Finance Create Purchase Invoice; Get receipt lines

Use get receipt lines to match the receipt against the supplier's invoice

Add other Charges

Post Invoice

Open Vendor Ledger Entry and apply payment

Verify Posted Purchase Invoice info

2 Purchase Purchase Credit memo

for stock return

Finance Create Purchase Credit Memo and get Return Receipt Lines for those purchases that are to be returned

Post Purchase Credit Memo

Verify Posting result

3 Purchase Purchase Credit memo for non-stock

Finance Create Purchase Credit Memo and use GL type to record an adjustment to the previous erroneous invoice



posting. If the previous posting uses GL account.

Post Purchase Credit Memo

Verify Posting result

4 Sales Sales Invoice Creation

Finance Create a Sales Invoice

Select the customer code

From the line functions, use get shipment lines

Check the line price, add / more additional charges (underload, mobilization etc). Auto insert rebate for Ex-Factory

Sales Run Update Sales Price function

Sales to update the effective date and price in BSO page

Verify Sales Price against the effective date of BSO

Post Sales Invoice Verify Posted Sales Invoice

Print Sales Invoice

Verify Sales Invoice trade document

5 Sales Sales Credit Memo for correction of posted sales Invoice

Finance Create Sales Credit Memo to adjust previous posting of an invoice

Verify Posted Sales Credit Memo info

Post Sales Credit Memo

Print Sales Credit Note

Verify Sales Credit Note trade document



6 Sales Sales Debit Note

Finance Create Sales Invoice and select DN from the no. series to record under charge to the customer.

Post Sales Debit Note

Verify Posted Sales Debit Note info

Print Sales Debit Note

Verify Sales Debit Note trade document

7 Receivables Payments Receipt

Finance Create and post Cash Receipt Batches

Verify posting result

8 Receivables Finance Apply entries before and after posting of Cash Receipt Journals


9 Receivables Finance Perform inquiry and checking of Customer Ledger Entries

Verify inquiry result

10 Payables Finance Create and post Payment Batches for Salaries, Petty Cash, Banks, ETC.


11 Payables Finance Apply entries before and after posting of Payment Journals




12 Payables Finance Perform inquiry and checking of Vendor Ledger Entries

Verify inquiry result

13 Payables Finance Create and post Payment Batches for Salaries, Petty Cash, Banks, ETC.


14 GL Finance Create and post General Journal batch


16 GL Finance Create and post Recurring Journals


17 Report Customer Statement

Finance Verify report result

18 Report AP Aging by Summary


19 Report AR Aging by Summary


20 JetReport Batching Report


21 JetReport Trucking Report




22 JetReport Sales Breakdown 3 Months Analysis report




Document Sign-Off

We hereby acknowledge the UAT scenarios listed above as workable and acceptable.

TMSG Process Owner

Date Signature

TMSG Process Owner (Optional)

Date

Signature

TMSG Process Owner (Optional)

Date

Signature

TMSG Project Manager

Date Signature

DP Project Manager

Date Signature

Documents

UAT Scenarios Finance · Credit memo for stock return Finance Create Purchase Credit Memo and get Return Receipt Lines for those purchases that are to be returned Post Purchase Credit