UAE Internal Auditors Association2015 Global Best Practice Award

in Internal AuditAward Submission Guidelines

Part A: Submission Category

Type of the organization (Tick any one)

☐ Government Organization☐ Private (incl. semi/government owned)

Best Practice Category (Tick any one)

☐ Governance, Risks & Controls☐ IT and Cyber Crime☐ Fraud

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Part B: Applicant Key Particulars

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Organization NameOrganization’s Establishment YearOrganization Office Address (including physical location and P. O. Box, Emirate/City, Country)Organization’s Highest Ranking Officer Name & Designation (Chairman/MD/ CEO)Contact Details(E-Mail, Phone/Mobile)Internal Audit function’s Establishment YearNumber of total employees in Internal Audit function (including the Head)Name of Head of Internal Audit function DesignationContact Details(E-Mail, Phone/Mobile)Internal Audit function reports toDeclaration We agree to abide by the rules and guidelines established by the UAE

IAA in regards to this award.Signature of the Organization’s Highest Ranking Officer

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Part C: Award Submission (Total: 1200 Words/4 Pages for criteria related information)1. Submission document

1.1. The application must be submitted as per the following requirements and in soft-copy (PDF or MS-Word) only. Please ensure no security restrictions are placed on the documents.- Page size : A4 (Portrait)- Margins : minimum 0.75”on all sides- Font type : Arial, Times New Roman or Calibri only- Font size : minimum 11- Color : Text must be in black, however headings can be in color.- Words : maximum 1200 per submission or 300 per criteria - Language : English only

1.2. Each page must contain header with the below information as a minimum.- Award category- Best Practice Title

1.3. Each page must contain footer with the below information as a minimum.- Page number and total number of pages (Page X of Y).- Organization’s name

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2. Document Contents2.1. Front Cover to include

2.1.1. Award sector2.1.2. Award category2.1.3. Organization name2.1.4. Best Practice Title

2.2. Copy of the Applicant particulars (Part B of this document) duly signed.2.3. Introduction to the organization and to the Internal Audit Department

(1 Page)2.4. Criteria

2.4.1. Innovation (Maximum 300 Words / 1 Page)2.4.2. Successful Structured Implementation (Maximum 300 Words /

1 Page)2.4.3. Benefits to Internal Audit Department (Results for minimum 1

year, Maximum 300 Words, 1 Page)2.4.4. Benefits to Organization (Results for minimum 1 year,

Maximum 300 Words, 1 Page)2.5. Reference list, if any2.6. Back Cover to include

2.6.1. Organization address, including physical location2.6.2. Contact details

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Part D: Award Criteria

Award Criteria

Innovation (20%) Extent of Innovation such as (but not limited to); Internal Audit Processes,

Organization Structure, Method/Approach, Software, Knowledge, Reporting.

Innovation resulting in value addition to the business. Innovation empowering employees

Successful Structured Implementation (20%) Documentation of Processes, Communication & subsequent

Implementation across all levels. Implementation of The International Professional Practices Framework

(The IPPF) and Compliance.

Provide minimum 1 year result for BenefitsBenefits to Internal Audit Department (30%)

Effective use of IA resources. Reduced audit cycle time. Tangible cost savings. Improvement in Quality of processes. Employee Satisfaction. Communication & Adaptability to changing organizational needs. Audit related benchmarking.

Benefits to Organization (30%) Effective utilization of resources. Tangible cost savings.

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Improvement in Communication and Quality of Organizational processes. Effective mitigation of risks. Stakeholder surveys such as (but not limited to); Board, Audit Committee,

Management and Employees.

Note: The adjudication shall be on the above criteria.

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Part E: Rules and GuidelineTimeline

Judging process Independent panel to shortlist based on the original submissions. (4-Nov) Shortlisted submissions to be presented to the panel on shortlisted

submissions (to be substantiated with additional evidence). (11-Nov) Top 3 practices will be selected for FINAL presentation.

Conference adjudication Top 3 finalists will be required to present their best practice in the

conference on December 6th 10 mins max. for each presentation. Winners will be selected by an independent jury team consisting of

respected professionals; plus an audience voting (one vote per organization).

How many categories can I participate in? 1 per category, effectively 3 (one in each category)

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Award validity The award logo can be used by the winning organization for a period of 1

year, effectively until the commencement of the next award cycle. The logo for use shall be emailed separately to the winning entries.

Obligatory Rules No application fees. Each participating organization will be provided 2 FREE seats; irrespective

of the number of categories it participates in. Incomplete or late entries will be disqualified. The organizations will be sent confirmation of the receipt of their

submissions. Each participating organization must be willing to receive media coverage,

if arranged by the UAE IAA, after the award ceremony. The UAE IAA office has the sole copyright to the award logo; hence any

misuse of the logo by the winners shall result in immediate elimination and subsequent legal action, if any.

Initial presentation session on November 11th: the international participants can present via WebEx/Skype at a date and time as indicated by the UAE IAA.

Final presentation: All participants MUST be present in person on December 6th/7th else their submission will be withdrawn and not be considered.

The judges will be selected to ensure independence and fairness to all the participating organizations. No judge will be appointed on the panel if he/she has left the organization after October 1st, 2015, i.e. the separation period will be minimum 1 year.

The decision of the judging and the adjudication panels will be final and no complaints/grievances shall be entertained.

All presentations have to be within the specified time-frame. All submissions shall be within the specified word/page limit. Excess

information is likely to be discarded and/or at the discretion of the judging panel.

All entries selected for the final round will be required to email their presentations in advance and no later than December 1st.

Contact detailsFor further inquiries, please contact:

Ninad PradhanAward coordinatorUAE Internal Auditors Associationawards@iiauae.org

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