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QuickTools–QuickIntro Page 1 of 8
USINGQUICKTOOLSQuickToolsisapartofNCE’sregistrationsoftware,whichiscreatedbyXenegradeCorporation.(Nickname:Xen).QuickToolswasdesignedtogiveinstructorsaviewofsomebasicdataincludingcourseinfo,registrationcounts,andtheabilitytocontacttheirstudentswithbriefemails.Beforeyoucanlogin,[email protected].
SigningInGoto:http://quicktools.xendirect.com/nce (NOTTHENCEWEBSITE!)
Enteryourusername_________________________________Enteryourpassword_________________________________([email protected].)QuickToolshasanautomaticsessiontimeoutof30minutes.Ifyouareloggedin,butnotactiveformorethan15minutes,you’llautomaticallybeloggedoutofthesession.Activityisdefinedasnavigatingbetweenpages,performingsearches,orperforminganyfunctionthatsendsarequestbacktotheserver.
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NavigatingQuickToolsTheQuickToolsdisplayconsistsofaMenudownthelefthandside,andDisplaytabsacrossthetop.We’restartingoutwithjustsomeoftheavailabletasks,andasubsetofthereports.We’llevaluatehowit’sgoingandwhethertoexpandthislistatalatertime.Obviously,we’llneedyourfeedback!Pleasenotethatsomeofthefunctionsdescribedheremaybeturnedoff!We’recurrentlyhavinganissuewiththeemailfunctionsothatmaynotbeavailabletoyou.Whenyoulogon,anyofyourclassesthatarecurrentlyrunningaredisplayedundertheCurrentCoursesheading.
Ifyourclassesarenotrunninguntillater,thedisplayisblank,asshownbelow.
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UsingtheMenuOptionsMenuoptionsappearinthefarlefthandcolumn.Dashboard:DisplaysanyNCEinstructionsalongwithyourcoursesthatarecurrentlyrunning.CourseList:Listsyourcourses.Selectatimerangeatthedropdownlisttoseeclassesinthepastorinthefuture.
Onceyoudisplayalistofclasses,youcanclickonacourse’sIDortitletonavigatetothetabsnearthetopofthedisplay.
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News:DisplaysanyNCEnews.Help:LinktoaknowledgebasecreatedbyXenegrade:
http://xenegrade.helpserve.com/Knowledgebase/List/Index/47/quicktools-instructor-portal
UsingtheQuickToolsTabsThesetabsonlybecomeavailableafteryouselectacourse.Theseinclude:
• Enrollments:Thistabdisplaysalistoftheregisteredstudentswithanenrollmentstatusof"Enrolled/Active".
• SendClassEmail:createandsendthesameemailtotheentireclassatoncebyclickingabutton
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§ SendSingleEmail:createandsendanemailtoonespecificstudentbyclickingtheiconnexttotheirname
Tips
§ Keepemailsshort;theycannotcontainanyformatting!§ Ifsomeonehasmorethanoneemaillistedintheirprofile,goesto
both.§ Youmustentera[FromEmail]whensendingemails.Discusswith
yourprogramcoordinatorwhatotheremailsNCEautomaticallysendstostudents,forexample:registrationconfirmation,classreminder,andsoon.
§ OurregistrationsystemkeepsacopyofallemailssentviaQuickTools,butdoesnotsendacopytoyour[FromEmail]address.
§ Ifastudent’semailbounces,thereisnorecordofit.(We’veenteredthisasanenhancementrequest.)
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• Reports:Clickonareportnametolaunchit.We’veturnedonafewreports;
therearesamplesattheendofthispacket:
• Onceyouselectareportbyclickingonitsname,youcanview,andthenprintorexportusingthereporttoolbaroptions:
Clickthefarlefticonshownabovetoexportthereport.WehighlyrecommendexportingtoAdobeAcrobat(PDF)ortoMicrosoftWord–Editable(RTF),andthenprintingfromeitherofthoseprograms.Whileit’stemptingtoselectthemiddleiconshownabove,thatprintsthescreenyouareviewingasifitwasapicture;inourexperiencethisislessthandesirable.
• Instructions:thiswillhavenotesfromNCE.Orshouldhave!Butwedon’t
havemuchtosay…YET!J
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ReportsamplesYoumaynothaveallthesereports–andyoumayhaveadditionalonce.!ClientClassification
Noticethetwolittleiconsonthetopleftofthedisplayabove–theonethat’sbelowthe“MostVisited”menuitem?Theleft-mostisforexporting(toaPDF,orotherformat)andthenexticonisforprintingthereport.EnrollmentList
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EnrollmentQuick
TotalOnly
