UPDATESS/Y 2015-2016August 8, 2015

Humility is more profound than

knowledge.“Being humble is much more important than being wise. Because God doesn’t need a profound mouth that speaks but

a kind heart that listens a lot.”

REPORTS &

DOCUMENTSSY 2015- 2016

To facilitate the submission and processing of basic and related

reports, all concerned are hereby informed of the School’s REPORTORIAL MECHANISM for

guidance and reference. The Office must be provided with

the hard and soft copy.

REPORTS & DOCUMENTS

COURSE OF ACTION/ SIGNATURE

1. SCHOOL CALENDAR/ GENERAL PROGRAM

Prepared: Officer of the Month/ Ms. Baguio/ Ms. MasayaReviewed: Dept. HeadsApproved: School Head (Initialled by the Officer of the Month)

REPORTS & DOCUMENTS

COURSE OF ACTION/ SIGNATURE

2. MONTHLY ITINERARY OF ACTIVITIES/ MONTHLY INSTRUCTIONAL SUPERVISORY PLAN/ ANNUAL SUPERVISORY PLAN

Prepared: Department Head (Consolidated by the OFFICER OF THE MONTH)Approved: School Head (Initialled by the Officer of the Month)

REPORTS & DOCUMENTS

COURSE OF ACTION/ SIGNATURE

3. Monthly Accomplish-ment Reports

Prepared by: Dep’t Head(Consolidated by the OFFICER OF THE MONTH)Noted: School HeadHead (Initialled by the Officer of the Month)

REPORTS & DOCUMENTS

COURSE OF ACTION/ SIGNATURE

4. ACTION PLAN/IPCRF/ RPMS

Prepared: Teacher/s ConcernedNoted: School Head (Initialled by Department Head) Reviewed: EP SupervisorRecommending Approval: Chief CID/SGODApproved: ASDS

REPORTS & DOCUMENTS COURSE OF ACTION/ SIGNATURE

5. Authority to Travel (Teaching)

Requested: TeacherRecommending Approval: Department HeadApproved: School Head

Authority to Travel (Non-Teaching)

Requested: Non-Teaching PersonnelRecommending Approval: Administrative Officer IVApproved: School Head

Authority to Travel -With in the Region

Requested: TeacherNoted: School Head (Initialled by Department Head)Recommending Approval: ASDS (Initialled by Chief CID/SGOD)Approved: SDS/OIC-SDS

REPORTS & DOCUMENTS

COURSE OF ACTION/ SIGNATURE

6. Training ProposalNote: *If fund is charged against MOOE

Prepared: ProponentRecommending Approval: School Head (Initialled by Department Head)Reviewed: Chief, CID/ SGODApproved: ASDSApproved: *SDS

REPORTS & DOCUMENTS

COURSE OF ACTION/ SIGNATURE

7. ACTION/ RESEARCH PROPOSAL

(CURRICULUM)

Prepared: ProponentNoted: School Head(Initialled by Department Head)Reviewed: Division Research CommitteeChairman: Josephine C. DoroinCo- Chairman: Fernando C. Macaraig Education Program Supervisor-LRMDSMember: Subject Area SupervisorRecommending Approval: Chief, CIDApproved: ASDSSDS (if the fund is charged against MOOE)

REPORTS & DOCUMENTS

COURSE OF ACTION/ SIGNATURE

8. Project Proposal

Prepared: ProponentNoted: School Head (Initialled by Department Head)Recommending Approval: Ruby P. PanSecondary Program SpecialistSocial MobilizationReviewed: Chief, SGODApproved: ASDS

Division Memorandum: Assignment of EP Supervisor/Division Coordinators

Name Subject Area Curriculum-Related & Other Programs

District Assignment

PRECIOSA R. DELA VEGAEP Supervisor-I

English SBMP, PHIL-IRI, Campus Journalism/PRESSCON, ECARP,RR,EGRA, Comm.Arts Festival, K to 12 Curriculum (Sec.), Foreign Languages, BAC (Infra)

RagayCamaliganBula

EMILY B. ESMABEEP Supervisor-I

Science YES-O ,Festival of Talents, SSES Curriculum, Science Research Congress

SirumaTinambac SouthLibmanan South

SARAH CHRISTINE P. GODOYEP Supervisor-I

Mathematics MTAP, EGMA, Festival of Talents, Math Quiz Bee, BAC (Infra)

GarchitorenaMinalabacLibmanan North

Name Subject Area

Curriculum-Related & Other Programs

District Assignment

FELICIDAD P. BISENIOEP Supervisor-I

Filipino Campus Journalism/PRESSCON, PHIL-IRI, Comm. Arts Festival, MTB-MLE, BAC (Goods)

CaramoanSipocot SouthLagonoy South

MARIBEN D. BERJAEP Supervisor-I

Araling Panlipunan

SSG/SPG, Map Reading Skills, Competition/Population Quiz, National School Celebrations, BAC Inspectorate

BalatanCanamanBaao

IMELDA A. NARDOEP Supervisor-I

MAPEH Festival of Songs & Dances, Teachers Choir/Band, Dance Troupe, Flag Ritual (Div. Office), BAC Secretariat(Infra)

Tinambac NorthSagñayPasacao

LILIAN R. PAREDESEP Supervisor-I

EPP/TLE-H.E.

STEP Skills Competition, Festival of Talent/ BAC Inspectorate

Lagonoy NorthNabua WestSipocot North

ABNER A. RIVERAEP Supervisor-I

EPP/TLE-Industrial Arts

STEP Skills Competition, Festival of Talents/ Tech. Voc.

ParubcanNabua EastBato

Name Subject Area Curriculum-Related & Other Programs

District Assignment

GERUMI S. SEÑAREP Supervisor-I

Character/ Values Education

Guidance Services Del GallegoCabusaoBato

HERACLEO E. BARCILLANOEP Supervisor-I

Kindergarten/ SPED

Private SchoolsBAC (Goods)

Buhi PamplonaCalabanga

FERNANDO C. MACARAIGEP Supervisor-I

LRDMSCulture-BasedCurriculum

Opening of Schools, Senior HS, Integrated Schools, BAC (Infra)

LupiSan FernandoSan Jose

GERALDINE O. AGRAVANTEEP Supervisor-I

EPP/TLE-HE STEP Skills Competition, K to 12 Curriculum (Elem.), Multigrade Edu/Schools, GSP, BAC-Sec. Member

Gainza

Name Subject Area

Curriculum-Related & Other Programs

District Assignment

AMANCIO V. DOBLONPSDS/ Division Coordinator

EPP/TLE-Agriculture

STEP Skills Competition, Gulayan sa Paaralan Program, School Greening Program, BSP, BAC TWG

Pili

PEDRO J. PELONIOPSDS/Division Coordinator

ALS, IPED Abot Alam Program, ASAP, Provincial School Board

Bombon

MELECIO P. POSTRADOSSP-II/ Division Coordinator

EPP/TLE-Agriculture

STEP Skills Competition, Festival of Talents, Gulayan sa Paaralan Program, School Greening Program, BAC Inspectorate

OcampoTigaon

LOCAL ARRANGEMENT (INTERMENT)• As our way of extending sympathy to the bereaved family of

our co-workers, the following procedures will be observed:

1. Any school personnel (as part of the bereaved family) is entitled with 3 days absence in case of the death of an immediate family member.

2. Voluntary amount will be collected among school personnel as donation. Part of the collected amount will also be utilized in purchasing Mass card.

3. In case of the death of a school personnel, all teachers as well as members of the non-teaching staff will be allowed to attend the interment. Thus, half day cancellation of classes will be declared.

LOCAL ARRANGEMENT (INTERMENT)4. During the funeral of an immediate family member (Parent, Brother, Sister, Husband/Wife, Children), teachers in the

Department where the bereaved employee belongs will be excused from their classes to attend the burial. The scheme stated below will be followed to handle the classes of teachers who will be attending the memorial service:

-Science & TLE-English & Filipino-MAPEH & EsP-AP & Mathematics

5. A particular Department will assign teachers to its partner Department in case of teachers’ attendance during memorial

service.

E-CLASS RECORD

LEARNERS

INFORMATION

SYSTEM UPDATES

LIS Guidelines for OperationClass Adviser

Only nationally-funded and locally-funded teaching personnel can be assigned as Class Adviser. Volunteers cannot be assigned as CAs

The Class Adviser shall be responsible for the following:

Enroll and update the profile of all learners in his/her class in any given school year Finalize his/her Class Register

LIS Guidelines for OperationCreation and updating of learner profile

Class adviser shall be responsible for updating the profile of all learners in his/her class in any given school year

He/she must ensure that the learner profile is updated and supported by acceptable documents (e.g. birth certificate, etc) The LRN uniquely references a learner in the registry.

An LRN must refer to one and only one learner A learner must have one and only one LRN

The LRN must be attached to every learner’s school record (Form 137, etc)

LIS Guidelines for OperationCorrection of learner’s identifying info

Request for correction of learner’s name (first name, middle name, last name), date of birth, sex shall be done through the online data correction facility and approved at CO level.

Request for correction of learner and/or enrolment data that affects the enrolment reported shall be done at the central office only upon endorsement of the Division. This request must be supported with proper justification and documents.

What if the Learner transferred to ALS Program?- Please see definition of Transferred Out and Dropped Out

indicator based on DepEd Order 13, s.2014 and DepEd Order 4, s.2014 –data definition.

- ALS-Community Learning Center (CLC) is not a school thus it is more appropriate to say Learner should be Dropped out (according to definition “left school”)

- Based on existing definition of Transferred Out and Dropped Out, transferred to ALS Program is Dropped Out from formal schooling.

FAQ’sTransfer of Learner

Multiple LRNs assigned to one learner. Which LRN do we use?

-Use the LRN attached to Form 137-If no LRN in F137 or LRNs in the LIS do not match the LRN attached to the F137, use the oldest LRN.

FAQ’s

FAQ’sEnrollment of learners

Learners not eligible for enrollment in the LIS due to “special cases”

-shall be escalated to the SDO. Enrollment under these special cases shall be done at the CO level.

-Wait for the override facility to be activated

FAQ’sEnrollment of learners

Learners without LRN-New record, input the needed data -Pending request will be approved by the Division Planning Office-Letter of request will be forwarded to the Division Office with attached supporting documents (photocopy of Birth Certificate, Form 173, Form 48)

1. Website: lis.deped.gov.ph*suggested: GOOGLE CHROME

2. To follow: -Override facility-Facility on the correction of the

date for the first day of attendance-Housekeeping schedule

3. Due date for BOSY Encoding:AUGUST 25, 2015

NOTES

1. Classes with un submitted FORM 2 for JUNE 2014

2. FORM 2 for July 2015*Form 2 must be submitted in two copies3. SMART/TNT/ SUN numbers of

Parents for the Information Board4. August 13, 2015: Due date for the

Learners Data for GSSP BOSY (EBEIS)

REMINDERS

Thank you!