TXL10ES Assessment Answer Key

EXCEL 2010 ESSENTIALS 1 ©2010 PCKEYS TECHNOLOGY SOLUTIONSASSESSMENT QUESTIONS

EXCEL 2010 ESSENTIALS (TXL10ES)ASSESSMENT QUESTIONS

Assessment questions provide an opportunity to review material covered in alesson in order to ensure it is clearly understood. Sometimes in learning, whena person reads, sees or hears content, they believe they understand it and ifasked about the information or skill they can repeat it. The human brain istricky though and being able to repeat something does not necessarily mean itis understood much less that the information will be able to be integrated intothe virtually limitless number of ways we may encounter a need for it in the realworld. The result of effective learning is the ability to truly comprehendconcepts and skills and then be able to apply that knowledge to any variety ofsituations when appropriate.To assist in optimizing your learning experience, the assessment questionsattempt to review the main objectives of a lesson by offering choices to get youto justify your responses through reasoned choices. They may be presented in avariety of ways including multiple choice, short answer, fill in the blank,true/false, ordering, labeling and matching questions. By completing theassessment questions, you will improve comprehension and retention so youhave additional tools to assist you in addressing tasks in your work or personallife.Chapter 1: Getting Comfortable with Excel

1 . Which tab(s) does the Excel Ribbon contain that are not found in otherapplications? (Check all that apply)

A. HomeB. InsertC. Page LayoutD. FormulasE. DataF. ReviewG. ViewAnswer: D & E. The core Office 2010 applications all have a Home, Insert,Page Layout, Review and View tab as part of the Ribbon. Excel contains twomain tabs that are not found in other applications. They are the Formulasand Data tabs.


2 . Put the following Excel elements in order, from the most general or largestto the most specific.

A. WorkbookB. WorksheetC. Row/ColumnD. RangeE. CellAnswer: The correct order is Workbook, Worksheet, Row/Column, Rangethen Cell. A workbook is another name for an Excel file. That file is made upof one or more worksheets or pages. Worksheets are comprised of rows andcolumns. Within a row or column, a selection of two or more cells is knownas a range of cells. Finally, an individual element identified where a row andcolumn intersect, is known as a cell.

3 . True/False: Computer hardware can be simply categorized as either aninput or an output device, depending on whether it receives information ordistributes information.

Answer: True. Hardware that collects information is called an input deviceand hardware that distributes information is called an output device. Somedevices can perform in both roles by receiving and distributing informationat certain times. A hard drive is an example of this because it can store dataor it can pull up and provide information that has been stored on it.

4 . Which keyboard shortcut displays the next worksheet in the file?A. Page DownB. ALT + Page DownC. CTRL + Page DownD. SHIFT + Page DownAnswer: C. CTRL + Page Down displays the next worksheet in the workbookfile, if there is one. If there isn’t one, it doesn’t do anything. Page Down onits own scrolls the screen vertically, one screen at a time. ALT + Page Downscrolls the screen horizontally, one screen at a time. SHIFT + Page Downtechnically doesn’t do anything so if you press it, the computer does atraditional Page Down or scrolls vertically.


5 . What is it called when you make a selection of cells in some sort ofrectangular configuration, where all of the cells are connected to oneanother?

A. A good ideaB. A contiguous/continuous selectionC. A discontiguous/discontinuous selectionD. GroupingAnswer: B. A contiguous/continuous selection is any one made in arectangular shape, where all of the cells are joined together in a singlegroup. This can be done by dragging with the mouse, holding the SHIFT keywhile using the arrow keys to move up/down/left/right, by using the Click-Shift-Click technique or even by clicking a row/column header.


Chapter 2: The Basics of Data1 . What types of data can you enter into an Excel cell?

A. CalculationsB. NumbersC. TextD. All of the aboveAnswer: D. All of the above. While it may seem like there is an endlessamount of things you can enter into an Excel cell, when it comes down to it,all data that can be entered can be classified as either text, (also known as alabel), numbers (also known as values) or calculations. Often, people thinkdates should be added as a type of data, but dates are simply a specific typeof value. Excel is easier to understand and less intimidating to tackle if weremember to keep it simplified to these three data types.

2 . True/False: Excel stores all dates in the dd/mm/yyyy format.Answer: False. This is false for two reasons. First, dates displayed in Excelcan be formatted in a variety of ways beyond the default mentioned. Theseformats come pre-defined or you can create your own custom formats fordisplaying dates. Most importantly, dates are not stored in Excel in thisformat either, they are stored as serial numbers with 1/1/1900 being day 1.This type of number is the only way Excel can do math using dates. It is easyto subtract 40,179 from 40,405, for example. It is not easy to subtract8/15/2010 from 1/1/2010. Even though you can format a date to appearvirtually any way you want, it is always stored as a serial number if it is towork properly. If the time is also being stored, the time becomes a decimalvalue after the whole number for the day. The serial number for noon on1/1/2010 is 40,179.50, for example.

3 . How can you edit an existing cell entry in Excel? (Check all that apply)A. Use Clear Formatting and after the cell shifts, re-type your entryB. Double-click the cell you want to editC. Select the cell you want to edit and click in the formula barD. Select the cell you want to edit and press <F2>E. Select the cell you want to edit and just type over the entire entry!Answer: B, C, D & E. All four of these are ways you can edit a cell in Excel.The method you choose depends on your personal preference as well as howmuch editing you want to do. If you want to replace the entire contents or ifit is a short entry, it may be fastest to just type over or replace the entireentry. If it is a long or complex entry, you might choose any one of the othermethods. Answer A is not an accurate answer for three reasons. ClearFormatting removes the formatting but not the data itself. If a cell is shifting


either up or to the left, it means you deleted the cell, not cleared it in anyway. Lastly, deleting a cell is not the same as editing its contents.

4 . True/False: Excel uses the same basic methods to move or copy data tonew locations as other Office and Windows applications.

Answer: True. Excel uses the same universal skills to move or copy data(cut or paste) as other applications and the Windows operating system.These include using the Cut/Copy/Paste commands from the Clipboardgroup on the Home tab of the Ribbon as well as right-clicking aselection/destination or using the keyboard shortcuts CTRL+X CTRL+C orCTRL+V. You can also use drag-and-drop to either move or copy a selectionto another location on the same worksheet.

5 . Excel provides several options unique to itself when it comes to pastingcut/copied data. These include:

A. Paste formulasB. Paste valuesC. TransposeD. Both A & BE. All of the aboveAnswer: E. Excel data is a little different than that of other applications soin addition to offering the standard paste with source/destinationformatting, paste link and others, Excel offers paste options specific toExcel-type data. These include the ability to paste formulas or the resultingvalues of formulas as well as the ability to transpose data. Transpose allowsyou to take what was in a row, for example, and paste it into a column.There are several other types of paste options you can use in Excel, all ofwhich provide useful and time-saving options for your work.

6 . Using the ___ fill ___ handle is the fastest, easiest way to extend an entry tomultiple cells following some type of pattern such as incrementing dates,times, ordinal numbers, days of the week, months of the year or even justquickly copying/pasting static information to multiple cells.

Answer: The Fill Handle is the easiest and quickest tool to use to enter anytype of data that follows a pattern such as consecutive days, months, dates,ordinal numbers or times. You can also use it for “copy-and-paste onsteroids” to quickly paste consistent cell entries into adjoining cells. If Excelrecognizes the data (like days of the week) or sees a pattern, it will be able tocopy it.

7 . True/False: While it is a very useful and time-saving tool, the fill handle orfill series option in Excel can only adjust values as it pastes in single, wholeincrements such as one day, one hour or one ordinal number.

Answer: False. Excel’s fill series option can follow virtually any pattern itcan “see”. The default is to increment by one. If your pattern is different, you


simply need to enter and select enough cell values that Excel can see yourpattern. For many data types, you can also use the SmartTag that appearsafter you initially fill to choose a different increment such as by months oryears instead of individual days for dates.

8 . The fill handle found on the bottom right corner of each cell is the fastestway to use this feature in Excel, but where can you find the option from theRibbon?

A. Home tab Clipboard groupB. Home tab Editing groupC. Insert tab Series groupD. Data tab Series groupAnswer: B. While a vast majority of people will use the fill handle to executethe fill series command, it can also be found on the Home tab in the Editinggroup. This Fill option provides quick options such as “Down” but can alsobe used to display a dialog box with other options such as the Step Value(other than 1) and Stop Value (whatever you want it to stop at). While manyof these options can also be found using the SmartTag after you fill, thedialog does provide some advanced control for complex fill operations.


Chapter 3: Managing Workbook Structure1 . True/False: An Excel worksheet is always exactly the same size and cannot

be modified.Answer: True. Although you can perform insert and delete row/columncommands, all this is doing is either adding or removing them from the rightor bottom of the worksheet. Worksheets in the newer XML format (sinceExcel 2007), are always exactly 65,535 columns (A thru XFD) by basically 1.1million rows. You can’t change that.

2 . Where would you go to change the default number of worksheets thatappear in a new workbook?

A. Custom Views from the View tabB. Default Settings from the Developer tabC. Options from the File tabD. Insert/Delete from the tab strip at the bottom of the workbookAnswer: C. To adjust the default number of worksheets in a new workbookfile, choose Options for the File tab. In the General category (which is thedefault to which it will open), designate a number from the Include ThisMany Sheets option. You must have at least one sheet. Using Insert/Deletefrom the tab strip at the bottom of the workbook window only adds/deletesthem from that specific file. It does not change the default setting.

3 . True/False: The number of rows/columns selected before right-clickingand choosing Insert/Delete will be exactly the number of rows/columns thatare inserted or deleted.

Answer: True. Do not bore yourself by repeating the insert/deletecommands over and over again to do so with multiple rows/columns.Instead, select exactly the number of rows/columns you wish to add orremove, then when the command is executed, that number will be added orremoved in a single step.

4 . What methods can be used to resize rows and columns to automatically fitthe contents in Excel? (Check all that apply)

A. Move the cursor between the row/column headers and with thedouble-headed arrow drag to the desired height/width

B. Move the cursor between the row/column headers and with thedouble-headed arrow double-click

C. Right-click the row/column and choose Row Height… or ColumnWidth…

D. Select the desired row(s)/column(s) then use the Format option fromthe Cells group on the Home tab


Answer: While all of these techniques allow you to resize rows/columns,only B & D have the option to AutoFit the row/column to the contents. Theother options require you to set the size manually.

5 . What does hiding a worksheet in an Excel file accomplish?A. The content is hidden from viewB. The content is not available for useC. The content can’t be editedD. The values are visible but aren’t used in related Excel calculationsE. A and BF. A and CG. All of the aboveAnswer: F. A & C are the primary reasons for hiding a worksheet. When aworksheet is hidden, its contents are still available for use and reference, itjust can’t be seen. Because it can’t be seen, it also can’t be edited although itwould be safer to lock those cells if preventing editing was your trueintention. Hiding worksheets is most commonly used to be able to haveinformation for reference (like using values in formulas and functions orproviding a list of valid values) without having that data visible to users.


Chapter 4: Creating Formulas1 . Calculations in Excel are always easy to identify because the cell always

begins with what entry?A. +B. =C. @D. #Answer: B. Calculations in Excel always begin with the equals sign ( = ). Theequals sign tells Excel that whatever follows is supposed to be a calculatedvalue and not just text or numbers.

2 . The ___ order of operations ___ is a basic rule of math that says if there ismore than one mathematical calculation to be done, exponents arecalculated first, followed in order from left to right by multiplication,division, addition and then subtraction, unless there are parentheses.Calculations inside parentheses are always are executed first.

Answer: The order of operations (sometimes called the order ofprecedence), states that when more than one mathematical calculation has tooccur, they must occur in a certain order. The order can be more easilyremembered using an old memory trick “Please Excuse My Dear Aunt Sally”which these days (like so much of our language) has been simplified into theacronym “PEMDAS”. The letters stand for parentheses, exponents,multiplication, division, addition, subtraction, which is the order in whichsuch calculations are executed. In addition, we traditionally think “left toright” as well, meaning if there are three multiplication functions, we’d dothem in that order but more realistically, “inside to outside” would probablybe a better way to think of it. We won’t go any further here because this isn’ta math class but remember in Excel, using parentheses can be critical toobtaining correct calculation results in some cases.


3 . Which symbols do we use in Excel for creating formulas? (Check all thatapply)

A. =B. +C. –D. *E. ^F. /G. \Answer: A thru F are correct. We start all calculations with the equals sign (= ). Depending on what we want to do, we use the +, -, * and / for the basicmath operators (addition, subtraction, multiplication and division). The caret( ^ ) is actually a valid symbol although we didn’t mention it specifically inthis series. It is used to denote exponents. This means 4^2 in Excel equatesto 42 (four squared) if we were to write it out. The backslash ( \ ) is NOT avalid math character but is often confused with the forward slash ( / ) whichis used for division. All of the characters except the backslash can be and areused in Excel formulas.

4 . What type of cell reference is the default in Excel?A. Absolute referencingB. R1C1 referencingC. Relative referencingD. Static referencingAnswer: C. When referring to cells in Excel, relative referencing is thedefault. This means that as a formula is copied, its reference will change,relative to where it started. If a calculation of “=A1+B1” is copied and pastedtwo rows down, it will adjust to “=A3+B3”, as an example. Because of theway we often configure data in Excel, this makes creating and applyingformulas quick instead of having to recreate or edit them for eachoccurrence.

5 . The ___ $ ___ symbol is used to denote an absolute reference and can eitherbe typed or can be added using the ___ <F4> ___ key.

Answer: The dollar sign ($) symbol is used to denote an absolute referenceand can either be typed or can be added using the <F4> key.

6 . True/False: By default, Excel performs/updates calculations immediatelyafter a cell entry/edit is made.

Answer: True. The default is for Excel to perform/update calculated valuesany time a cell entry is entered or edited. The key point is when that entry is


set, usually by pressing Enter or Tab or by clicking the green checkmark onthe formula bar.

7 . Where on the Ribbon would you find options for controlling what/whenExcel performs calculations?

A. File tab Options optionB. Home tab Update groupC. Formulas tab Calculation groupD. Data tab Data Tools groupE. A and BF. All of the aboveAnswer: E. You can find options for controlling calculations in Excel eitherfrom the File tab or from the Formulas tab. When set to manually calculate,you can press <F9> to calculate the entire workbook or SHIFT+<F9> tocalculate the active sheet without having to go back to a specific tab.


Chapter 5: The Basics of Functions1 . What syntax does absolutely every function in Excel follow? (Fill in the blank)

_________________________Answer: =FName(argument1, argument2…) There are four requiredcomponents always in place. A function always starts with the equals signand is immediately followed by the function name and an openingparenthesis. It always ends with a closing parenthesis. The only variable is ifand how many arguments there are. The need for and number of argumentsmay be different from function to function.

2 . Excel provides numerous tools to help with correctly entering functions.These include… (Check all that apply)

A. AutoSum optionB. Function AutoCompleteC. Function LibraryD. Function tooltipE. Insert Function optionAnswer: A thru E. All of these tools are available to assist you in correctlyentering functions in Excel. AutoSum is a longtime favorite and allows you toenter not only the sum function but also many other popular functionsquickly with Excel trying to also determine which cells you want to include.Newer are the Function AutoComplete and Function Library features. WithAutoComplete, if you begin typing a function name into a cell, a small drop-down appears providing both a list of function names as well as a briefdescription of what that function does. The desired function can then beselected from the list without having to type the entire function name. TheLibrary offers a selection of functions organized into categories such asLookup & Reference or Text functions. Like AutoComplete, you can pauseover options from each category and see a description before making aselection. AutoComplete allows you to finish the function directly in the cellor Formula bar while the Library displays a window with text boxes forentering all of the arguments. The latter is similar to what is seen whenusing the Paste Function option although Paste Function first requires you tofind the function you want before displaying the “fill in the blank” window todesignate the actual arguments. All of the tools offer solutions to workingwith functions with varying degrees of assistance.


3 . In general, arguments for a function can include what type(s) of references?A. Cells and cell rangesB. Static or hard-coded values, sometimes called constantsC. Other functionsD. All of the aboveAnswer: D. Technically speaking, all of these can be included as argumentsin a function. What precisely is required and is appropriate depends on thespecific function and argument at the time. While hard-coded or staticentries can be included, this is not recommended by this author. Excel allowsit but the best practice recommendation is to always refer to cells instead ofhard-coding values into Excel calculations.


Chapter 6: What’s in a Name?1 . True/False: In Excel, a name is simply another way to refer to a cell

reference.Answer: True. A name is another way of referring to a cell reference. Thisreference can be a single cell or a range of cells. It can also refer to a storedstatic value or formula. Anywhere you’d use a cell reference or rangereference, you can use a name instead. A name is like a nickname in thatthey can be used interchangeably.

2 . What Excel feature is the fastest way to create a name for a cell or range ofcells?

A. CTRL+clickB. Formula BarC. Name BoxD. Name ManagerAnswer: C. The fastest way to create a name in Excel is to make a selection(either a cell or range of cells), click in the Name Box, type the desired nameand press ENTER.

3 . True/False: One of Excel’s newer naming features is the requirement thatall names be unique to an entire workbook.

Answer: False. In the past, names had to be unique for an entire workbook.There was not an option. Now, names can be set to be unique for an entireworkbook or for a specific worksheet. It is called scope and is not availablewhen creating quick names using the Name Box but is available when usingthe Define Names option.

4 . Which option would be the most efficient to use if you had a variety ofinventory values whose labels you wanted to use as names for the values?The labels are located to the left of the data. For example, if A2 read“XL10ES: Excel 2010 Essentials DVD” and the value of B2 was $135?

A. Name boxB. Define NameC. Create from SelectionD. Name ManagerAnswer: C. Create from Selection provides two-click access to creatingnames from labels, whether there two entries or thousands. This featureutilizes labels attached to values (either above, below, to the left or right ofthe data itself) as the names for the values themselves. In our example, cellB2 would be named “XL10ES_ Excel_2010_Essentials_DVD.” The underscoreswould be added automatically because names cannot contain spaces.


5 . What tool do you use to view, edit or delete existing names in Excel?A. Name boxB. Define NameC. Create from SelectionD. Name ManagerAnswer: D. The Name Manager can be used to view, edit and delete namesin a workbook. Clicking the New button is also available and displays thesame window as clicking the Define Name option in the Ribbon. In addition,the Name Manager offers the ability to filter the list, which can be especiallyhelpful in workbooks with a lot of names.

6 . Using the ___ Use in Formula ___ option in the Defined Names group of theFormulas tab, you can paste a list of names that currently exist in aworkbook.

Answer: Use in Formula. When Use in Formula is selected from the DefinedNames group on the Formulas tab, a dialog appears. This dialog contains anoption button called Paste List. Clicking it pastes the list of names starting atthe currently selected cell and pasting down and to the right as needed toaccommodate the number of names defined. The list provides both the nameitself and the cell, range, constant or formula referenced by the name. Thelist is not a link. If names change, the list will need to be re-pasted as it willnot update automatically.


Chapter 7: Making Data Look Good1 . The most commonly used features in any Office 2010 application are found

on the ___ Home ___ tab. In Excel, this includes the basic formatting tools.Answer: Home. The Home tab is designed to contain quick, easy access toall of the most commonly used features in an application. In Excel, thisincludes numerous formatting tools including fonts, alignment, number (andother) formats and styles. The Home tab also has some lesser known toolsincluding the Clipboard group where you could paste with a few formattingoptions or use the Format Painter to copy existing formatting, the Formatoption in the Cells group used to change the width/height of cells and eventhe Clear option in the Editing group that provides for clearing formats.While these lesser known tools may not be directly related to the format ofthe cell contents itself, they are important in creating the overall look of aworksheet.

2 . How would you access formatting features that are not immediatelyavailable from the Ribbon?

A. Dialog box launcher from the relevant Ribbon groupB. Right-click selection and choose Format CellsC. Use the Format tabD. A and BE. All of the aboveAnswer: D. Both A and B are options. The Ribbon can’t contain all of thefeatures Excel provides. It only shows the most commonly used ones. Toaccess others, you can either click the dialog box launcher from the bottomright corner of a Ribbon group or you can right-click a selection and chooseFormat Cells. Both display the Format Cells dialog. From this dialog, you canchoose from a variety of tabs to format the number, alignment, font, borderor fill. There is no Format tab in Excel.

3 . When an Excel worksheet is first created, what format do all cells have?A. GeneralB. NumberC. The last format chosen before the worksheet was createdD. The default format selected in Excel OptionsAnswer: A. The default format for all cells in a new worksheet until changedby the user is the General format. This basically means text appears leftaligned, values are right aligned and retain the number of decimal placeswith which they were entered.


4 . How many sections can a custom number format have?A. OneB. TwoC. ThreeD. FourE. FiveAnswer: D. A custom number format can have up to four sections, eachseparated by a semicolon. The first designates the format for positivenumbers, the second is for negative numbers. The third section designateshow zero values should appear and the fourth is reserved for the display oftext. The first section is the only required one. If you want to skip a specificdesignation but use a subsequent one, type the semicolon but leave thatsection blank, resulting in two semicolons in a row with no space between.These formats can also designate colors as well as static characters or text.

5 . A ___ cell style ___ is a saved set of formatting so it is reusable, consistent,quick and accessible from a gallery on the Home tab.

Answer: Cell style. A cell style, like styles available in many other computerapplications, is a set of formatting that can be stored for reuse. It can be assimple as a font or making something bold or as complex as fill colors,borders, number format, angle and more. Excel comes pre-loaded with avariety of cell styles. You can also save your own styles. Once saved, allstyles are available from the Home tab in the Styles group using the CellStyles option. This displays a gallery from which you can choose to apply thestyle you desire. Pre-defined styles are categorized. Your custom styles willappear at the top.


6 . Conditional formatting applies formats depending on certain values orconditions within a cell. In Excel, what formatting options do you have whendefining a conditional format?

A. BorderB. FillC. FontD. IconsE. Color scalesF. Data barsG. A, B and CH. All of the aboveAnswer: H. Excel 2010 can apply any or all of these formats as part of aconditional format. In older versions, we were limited to the first threeoptions. Only a cell’s fill, border and/or font could be changed. In Excel2010, we can do that plus use some creative and very visual options to helpconvey the meaning of data to users. These include the use of icons such asgreen flags or red checkmarks, the application of a data bar that is similar toa small bar chart for the cell’s value as well as color scales. Since multipleformats can be applied to the same cell, these features can be layered so itappears more than one of them is being used at any given time.

7 . Where in Excel 2010 do you find the options for applying and managingconditional formats?

A. The Styles group on the Home tabB. The Charts group on the Insert tabC. The Sheet Options option on the Page Layout tabD. The Design contextual tab when a cell/range with conditional

formatting applied is selectedAnswer: A. Options for applying new conditional formats as well asmanaging them through the Manage Rules option are available on the Hometab in the Styles group. In addition, this option also provides access to theability to quickly clear conditional formats from a selection, a worksheet,tables and pivot tables.


Chapter 8: A Picture is Worth a Thousand Words1 . In what location(s) can you display charts in Excel 2010?

A. As its own worksheet (chart sheet)B. As an object on an existing worksheet (embedded)C. As a column chart in a cell (sparkline)D. A and BE. All of the aboveAnswer: E. Charts can be located on their own worksheet or embedded aspart of another worksheet. This option has existed for many versions ofExcel. What is new is the feature known as a sparkline. While it is technicallynot considered a full chart (it does not have the same formatting options, forexample, as a full chart), a sparkline is a column chart that appears in a cellon a worksheet and accomplishes similar goals. Sparklines are an easy wayto visually summarize data with values that go across columns for categorieson each line, as with a budget, for example.

2 . What methods can be used to create a chart?A. Insert tab Charts groupB. <F11>C. Right-click Insert ChartD. A and BE. All of the aboveAnswer: D. To create a chart you can either press <F11> or you can choosea specific type of chart from the Chart group on the Insert tab.

3 . From which tab would you find the option to change the chart type after ithas been created?

A. ChartB. DesignC. LayoutD. FormatAnswer: B. As with all contextual tabs, their options apply to increasinglymore specific elements or parts of the object as you move from the leftmosttab to the right. For charts, there are three contextual tabs. The Design tab isthe first. It is this tab that offers the option to change the chart type, the firstoption on the Ribbon under this tab.


4 . Using <F11> is the fastest way to create a chart. It creates a default chartwhich (unless you changed it) is a column chart also using the currenttheme’s default colors. If you then wanted to change the style of the chartas well as quickly display a legend and title, which tab would contain theseoptions for you to use?

A. ChartB. DesignC. LayoutD. FormatAnswer: B. The Design tab contains the tools to change the chart type,format, location and data for the currently selected chart. This includes two-click access to changing the chart style (formatting) and layout (if it displaysa title, legend, data table etc.).

5 . If you invested time creating and formatting a chart exactly as you wanted,what would you save it as in order to be able to reapply all of that to anychart you wanted in the future, including making it your default chart?

A. Cell styleB. Chart styleC. Chart templateD. MacroAnswer: C. A chart template can be saved after a chart is formatted the wayyou desire. It is stored in the templates folder. When you want to use it, yousimply select it by displaying the Change Chart Type option, selecting theTemplates folder at the top of the list and selecting your desire template.You can also choose to set a specific template as your default chart typemeaning when you press <F11>, it is that chart and all its formatting thatwill be created instead of the default column chart that is the default inExcel. You can save as many templates as you want. You can only designateone template as the default chart type.


Chapter 9: The Simplicity of Tables1 . What benefits are there to converting a data range to a table? (Check all that

apply)A. Easier, more consistent formattingB. Automatic extension of the table range to include new recordsC. Automatic extension of the table range to include new fieldsD. Instant availability of sorting and filteringE. Quick visibility of a total row and configuration of its functionsF. Referencing the entire table by its nameAnswer: A thru F. Tables provide a tremendous amount of functionalitythrough very little effort. All of these features are available by simplyselecting a data range and converting it to a table. The features range fromformatting the data so it is easier to understand to including additional databy typing or pasting new records and even adding new fields. When a table isinitially defined, it is given a name to which the entire range can be referredand a total row can be turned on and off with a simple click to display asummary function for each column. Drop-down sorting and filtering are alsoautomatically displayed when a table is defined. What a powerful tool!

2 . True/False: Like charts and even cells, styles can be used to quickly andconsistently apply formatting to tables.

Answer: True. When selected, the Table Tools Design contextual tab offersthe Table Styles group, which contains several versions of quick formattingthat can be applied to tables. In addition, checkboxes in the Table StyleOptions group can be used to turn on/off certain features like banded rowsor columns or the display of the total row.

3 . True/False: Selecting ranges in a table is exactly the same as it is withnormal worksheet data.

Answer: False. While the traditional selection techniques still work in tables,there are additional options available as well. For example, tables recognizethey are tables and that tables consist of records and fields. When you right-click in a table, options are available that are not with non-table data such asselect table column data (without the header cell), entire table column (withthe header cell) or table row are available. There are also additional keyboardshortcuts.


4 . What happens when a calculation is entered into a field in a table and thenTAB or ENTER is pressed?

A. The traditional cell references are changed to reflect the tablereferences

B. The calculation is automatically filled to all recordsC. The Update Table Calculations? prompt is displayedD. A and BE. All of the aboveAnswer: D. One of the benefits or working in tables is they automate a lotof work. In this case, if you create a calculation in a table field, the normalreferences will be converted to reflect the table and the calculation will becopied to all records in the table.

5 . True/False: When a table is created, drop-downs are displayed at the top ofeach column in the header cell that contains options for sorting andfiltering.

Answer: True. The drop-downs used to be called AutoFilters. Now they aresimply called filters but they contain sorting options as well. The sortingoptions are contextual so the actual verbiage listed will depend on the typeof data found in the column. For example, text would say “Sort A to Z” or“Sort Z to A” as opposed to a column or field that contained dates that wouldsay “Sort Oldest to Newest” or “Sort Newest to Oldest”. Sorting can also bedone using the Ribbon options on the Home or Data tabs.

6 . How do you access the more traditional method of performing a multi-fieldsort, other than using the in-cell drop-downs?

A. Display the Custom Sort window from the Home tabB. Display the Custom Sort window from the Data tabC. Both A and BD. The old method of performing a multi-field sort via a window where

fields and criteria are set is no longer availableAnswer: C. The Custom Sort windows can be displayed from either theHome or Data tab. Using this window, a multi-field sort can beaccomplished. There is no longer the limit of only sorting by three fields at atime nor a limit on how to sort only by value. Now fields can be sorted byfeatures like their fill color as well. As many fields can be added as aredesired. The field sort priority can also be easily rearranged. Custom sortlists can also be configured and used from this window.


7 . In which way(s) can data be filtered in Excel?A. By selecting one or more values from a checklistB. By choosing an option from a context-sensitive list such as text,

number or date filtersC. By colorD. All of the aboveAnswer: D. Data can be filtered (either as a table or flat data) by using thefilter options available in the Ribbon, or for the in-cell drop-down filters.These include options to filter by one or more values by selecting them froma checklist of unique values, by using context-sensitive choices specificallyfor the data type such as text, date or number filters or by basing the filteron cell color.


Chapter 10: Managing the Excel Environment1 . Where do you find all of the options for configuring Excel to work the way

you want it to, including things like the number of default worksheets in anew workbook?

A. File tab OptionsB. Developer tab Program settingsC. Review tab SettingsD. Tools OptionsAnswer: A. The many settings you can configure in Excel are found fromthe Options option on the File menu. This replaces the method used foryears when we had menus which was to select Tools Options. There aremany settings found here but in short, if it can be configured for theworksheet, workbook or Excel as a whole, it is probably found somewhere inthis window.

2 . True/False: As would be expected, most options for adjusting the view of aworksheet or workbook can be found on the View tab.

Answer: True. The View tab provides numerous settings to adjust how Excelcontent is viewed. This includes but is not limited to the views and zoomcontrols also available on the bottom right of the screen, the ability to turnon or off certain worksheet features like gridlines and the Formula Bar, andto manipulate Excel windows.

3 . Using which method(s) could you use Excel options to view two parts of aworkbook at the same time?

A. Freeze PanesB. Split ScreenC. New WindowD. A and BE. All of the aboveAnswer: E. Excel provides many options to allow you to view and/or work inmultiple areas of a workbook at the same time. These include opening asecond occurrence of the workbook in a new window, freezing panes so youcan scroll the lower or right area of a worksheet while keeping the top/left inview or splitting the screen, which provides the ability to scroll any one ofthe panes to its own location. Depending on exactly your purpose, any oneof these options can be useful and prevent a lot of scrolling up and down orback and forth as would normally be required.


Chapter 11: Preparing Files for Distribution1 . While each worksheet is certainly different, if you needed to change the

orientation of a page to landscape, so it was wider than it is tall, what tabwould you go to in order to make this adjustment?

A. HomeB. Page LayoutC. ReviewD. ViewAnswer: B. The Page Layout tab contains all of the options to change thepage size, orientation and margins. Both Portrait and Landscape are availablefrom the Orientation option in the Page Setup group.

2 . What option would you use if you wanted to establish exactly the part of aworksheet you wanted to print even though there was other information onthe worksheet, without having to select the area to be printed first?

A. MarginsB. Page BreaksC. Print AreaD. None of the aboveAnswer: C. The Print Area is a range of cells you can set and save so thatevery time you print a worksheet it will only print that part of the worksheet,even though data may exist in other areas of the worksheet. Only one printarea can be set for each worksheet. The print area can be removed at anytime.

3 . True/False: When using headers and/or footers, the margins for the headeror footer should be set to a number larger than that of the upper or lowermargin of the page itself.

Answer: False. This can be confusing. Remember that the margin is thedistance from the edge of the page to the content. Same for the margin forthe header/footer. If the header/footer margin is larger than the margin forthe content, it means the content sits over the header/footer. This is bad.The margin for a header/footer should be smaller than that for the page, notlarger. A good general setting might be 1” for the content and .5” for theheader/footer.


4 . What type of content can be put into a header/footer?A. Anything you can typeB. Dates/timesC. Page numbersD. ImagesE. A, B and CF. All of the aboveAnswer: F. Using buttons available in the header/footer dialog, you caninsert a variety of fields whose content will update appropriately when thefile is actually printed. This includes things like the current date and time,the file or worksheet name, and page numbers. You also can hard code ortype in anything you want as static information. The header/footer windowalso has an option to insert an image such as a company logo. This contentis arranged into either the left, center or right section of the header/footer,which will span the width of the printed page.

5 . True/False: Only one worksheet or the entire workbook can be printed atany given time.

Answer: False. The current selection can also be printed if a range of cellshas been selected prior to displaying the Print panel in the Backstage view. Inaddition, if more than one worksheet is selected at print time (the sheets aregrouped), the Print Active Sheets option will print multiple sheets, not justone.

6 . True/False: If a print job requires more than one page, you can set titles toprint on all pages by defining either the Rows to Repeat at Top or theColumns to Repeat at Left on each printed page on the Sheet tab of the PageSetup dialog box.

Answer: True. Designating the rows and/or columns to repeat on each pagein the Page Setup dialog is the simple way to ensure each page displaysuseful information for those reading a multi-page hard copy print out of thedata.

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