TWHS Boys Soccer Booster Club Meeting · Income 2017 2017 Adj Item Budget Budget 2017 Actual 2018 Budget Apparel $5,000 $5,000 $6,359.16 $6,000 Backpacks $0 $0 $972 $0 Banquet $3,500

TWHS Boys Soccer Booster Club

MeetingSeptember 25, 2017

Agenda

Coach’s Report Hans Kleinschmidt

Booster Club Meeting– Booster Club Welcome / Overview Chris Ogburn

– Treasurer Report Dan Sousa/Eamonn RIce

– Annual Fundraisers Eileen Nicolakis/Dan

– Activities & volunteerism Chris/Dan

– Open discussion Chris Ogburn

Adjourn

Agenda



– Treasurer Report Dan Sousa/Eamonn Rice



– Open discussion Chris Ogburn

Adjourn

What is the Purpose of the Boys

Soccer Booster Club?• 501c3 non-profit organization run by the

parents of the players

• To promote and support The Woodlands High School (TWHS) boys soccer program.

• To assist, as needed, in any TWHS boys soccer functions.

• To develop and promote good fellowship, encourage sportsmanship, and support activities and programs for the benefit of TWHS boys soccer players.

Booster Club Board Members

Chris & Liz Ogburn – President

Dan Sousa – Vice President

Derek Kennedy – Secretary

Eamonn Rice - Treasurer

Contact information Instructions if you

don’t get our emails:• Send email to : [email protected]• In subject line type the players name

• In the body of the email include the following:

1. Players Grade level (9th, 10th, 11th , 12th)

2. Your Name

3. Your cell #

4. Your home tel#

5. Any other email addresses you would like to provide for communication purposes

**BE SURE TO HIT SEND!!!!!!**

Booster Club Folder Highlights

How much are membership Dues?

• Soccer Dues are $150

• Varsity Only: $180 which supports incremental costs for overnight trips to Dallas and Austin

• Dues are expected to be paid by:

– Returning players: November 6th

– New players / incoming freshman: January 3rd

• Payable by check to:TWHS Boys Soccer Booster Club

• Checks may be mailed to:PO Box 131838The Woodlands, TX 77393-1838or may be given to any Board Member

What do I get with my Membership?

• Game Day Shirt for player

• End of Year Banquet Ticket for player

• Soccer Program (1 per family)

• Player eligibility to run for team liaison

• Voting rights on club matters

• Invitations to club sponsored events

What are our parent expectations?

• Attend monthly booster club meetings

• Attend the games

• Pay your dues on time

• Volunteer for a minimum of one soccer

activity this school year (requirement)

Agenda






– Open discussion Chris

Adjourn

TWHS Boys Soccer Booster Club Financials

($943)

($2,782)

($7,953)

$10,738.04

$4,410.43

($10,000)

($5,000)

$0

$5,000

$10,000

$15,000

TWHS Boys Soccer Booster Club Net Profit/Loss

Boys Soccer Booster Club Financials – Income

Income 2017 2017 Adj

Item Budget Budget 2017 Actual 2018 Budget

Apparel $5,000 $5,000 $6,359.16 $6,000

Backpacks $0 $0 $972 $0

Banquet $3,500 $3,500 $4,545 $4,500

Sponsorships $4,000 $4,000 $7,345 $7,300

Concessions $2,500 $2,500 $0 $2,000

Corporate Donations $1,500 $1,500 $0 $0

Decal/Yard Sign Sales $200 $200 $460 $450

Dues - Fres/JV $6,500 $6,500 $7,770 $7,000

Dues - Varsity $4,000 $4,000 $3,935 $3,750

Dues - Varsity Travel $750 $750 $750 $625

Interest Income $15 $15 $3.99 $5

JV Tournament $1,200 $1,200 $1,131 $1,100

Kilt Cup $1,800 $1,800 $2,433.56 $2,300

Kroger Proceeds $300 $300 $652.53 $420

Poinsettia Fundraiser $16,000 $16,000 $10,501 $9,500

Team Dinners $150 $150 $41 $50

Walk of Champion $1,000 $1,000 $125 $0

Misc. Income $100 $100 $0 $0

$48,515 $48,515 $47,024 $45,000

Boys Soccer Booster Club Financials – Expenses

Apparel $4,000 $4,000 $6,600.63 $4,500

Backpacks $0 $0 $756 $0

Bank Charges $0 $100 $150.40 $150

Banquet $4,000 $4,000 $5,612.40 $6,000

Budget Contingency $2,500 $500 $6,422.88 $2,500

Capital Project - Coach Discretion $1,000 $1,000 $0 $0

Coaches Gift $500 $500 $523.47 $550

Concessions $1,000 $1,000 $445.33 $1,000

Decal/Yard Signs $400 $400 $0 $450

Dues Refund $1,000 $0 $0 $500

Freshman Tournament $500 $500 $0 $0

Game Day Shirts $1,500 $1,500 $1,252.46 $1,500

HUDL $400 $400 $400 $400

JV Tournament $1,700 $1,700 $100 $100

Kilt Cup $1,800 $1,800 $0 $100

Misc. Administrative $1,000 $400 $388.72 $500

Homecoming Decorations $0 $0 $0 $300

Poinsettia Fundraiser $5,000 $5,000 $2,794 $3,000

Potluck Dinner $100 $100 $0 $100

Referees $1,500 $1,500 $1,344 $1,500

Scholarships $12,000.00 $12,000 $11,750 $11,250

Service Projects $0 $0 $0 $300

Spirit/Game Day Snacks $800 $800 $0 $500

Sponsorship Costs $1,000.00 $1,000 $1,045.47 $1,500

Team Equipment $1,500 $1,500 $963.34 $1,900

Travel Incidentals $600 $600 $367.50 $600

Travel Tournaments $3,000 $6,000 $1,635 $4,800

Turf Payment $1,000 $1,000 $0 $1,000

Walk of Champions $100 $100 $62.31 $0

$47,900 $47,400 $42,613 $45,000

Item 2017 Bud. 2017 Adj 2017 Actual 2018 Budget

What do my dues & fundraisers pay for?

• Scholarships

• Game Day Shirts for each player

• New Team / locker room equipment

• Tournaments / Referees

• Spirit supplies / Game day snacks

• End of Year Banquet

• Turf Payment

• Misc. / Potluck dinner

Agenda







Adjourn

What are our Annual Fundraisers?

1. Poinsettia Sales– We need a minimum 25 sold per player to

achieve this year’s proposed budget.

– A buy-out option of $115 is available.

– Welcome packet form

2. Sponsorships– Season Program funded by corporate, local

business, and individual sponsorships.

3. Kroger Card– Link your Kroger card to The Woodlands High

School Boys Soccer Booster Club

Agenda







Adjourn

Activities & volunteerism

• Fundraisers

• Apparel

• Team Parent

• Web master

• Concessions

• Game day meals

• Game keeper

• Service projects

• Soccer Banquet

• Photographer

• Board office

• Tournaments– Kilt Cup, JV, Freshman,

Austin Scrimmages

• Spirit

• Red & Green Parade

• Potluck dinner

• Scholarship

• Publicity

• Team pasta dinners

Concessions

Chair: Derek KennedyCoordinates food and drink supplies

and for obtaining volunteers from

our membership to work the stand

during Varsity and JV home games

and TWHS hosted tournaments.

Apparel

Chair: Kirk & Lindy Johnson

Coordinates selection & ordering of

fan wear for players & families.

Game day meals

Chair: Lindy JohnsonAllows players to order a sandwich

meal that is delivered to the school

prior to games

Web master

Chair: Gayle SpauldingUpdating and maintaining the

Booster Club webpage

Team ParentsCommunicate with grade level team

parents and their team liaison

athlete regarding Booster Club

events and game schedule changes.

Freshman: Leela Duncan

Sophomore: Angeles Correa

Junior: Derek Kennedy

Senior: Gayle Spaulding

PhotographyManages team Facebook page and

Shutterfly site (Amy Havern).

Requires photographers for

Freshman, JV, and Varsity teams.

Freshman photographer: TBD

Junior Varsity photographer: TBD

Varsity photographer: Amy Havern

Service Project

Chair: Jill HunterResponsible for planning Service

projects such as Hurricane Harvey

volunteering, Tops Soccer and Boys &

Girls Country.

Soccer Banquet

Chair: Katya QuirezaOrganizes the end of year Soccer

Banquet.

Hurricane Harvey Volunteering

Spirit

Chair: Joe & Amanda Lecureux• Decorating the players’ lockers

(hall lockers at the 9th grade campus and the locker room at the senior campus),

• Hanging of school banners/posters on game day

• Providing snacks for three away games for each team

• Red & Green Parade Chair and truck /trailer volunteers

Game Keeper

Chair: Dan SousaThe game-keeper is responsible for

ensuring there is an announcer and a

scorekeeper in the press box as well

as a videographer present for each

Varsity and JV home game.

KILT Cup & JV Tournaments

KILT Chair: Chris Ogburn and Dan Sousa

JV Chair: Derek Kennedy

Tournaments hosted by The Woodlands High School

• Manage the gate

• Concessions

• Hospitality tent

• Parent sign ups for tournament support

Potluck Dinner

Chair: Claudia Gerzog

The annual Potluck Dinner serves as

a kick-off for the soccer season and

is held early in January. This dinner

is for all players and their families.

The January Booster Club meeting is

held at this time.

Ensure your volunteering form is filled

out

• Fundraisers

• Apparel

• Team Representative

• Concessions

• Service projects

• Soccer Banquet

• Spirit

• Tournaments

– Kilt Cup, JV

Agenda







Adjourn

Key Dates

• October 1st Poinsettia Sell/Buy-out Decision

• Next Boys Soccer Booster Club meeting on Monday, November 6th at The Woodlands High School

– Dues for returning players

– Completed Poinsettia order forms or buy out payment due

• December 1st Final Team Rosters

• December 13th Team Photos and Mom’s Showcase game

• December 20th Green & White game

• January 2nd practice and first scrimmage

• Reminder: Master schedule in Welcome Packet. Changes and updates addressed via email.

Documents

TWHS Boys Soccer Booster Club Meeting · Income 2017 2017 Adj Item Budget Budget 2017 Actual 2018 Budget Apparel $5,000 $5,000 $6,359.16 $6,000 Backpacks $0 $0 $972 $0 Banquet $3,500