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Twelfth Annual Director of Graduate Program and Graduate Services Coordinator Workshop/Retreat Agenda
August 4, 2011 McKimmon Center, Room 1A/B (9:00 am to 3:50 pm)
Topic / Activity Presentation Leaders
* NEW DGP/REFRESHER SESSION * I. Introduction & Opening Remarks Larick II. Admissions & Records Overview Gentile/Lynch III. Graduate Student Support Plan Larick/Lester IV. Graduate Appointments and Graduate Faculty Freeman V. Program Development Hodge VI. Program Evaluation and GSOARS Carter VII. Recruiting Opportunities Locklear VIII. Refreshment Break IX. Office of International Services Updates Greene X. Student Account Updates O’Neill XI. Technology/Website Perez/Edelman XII. Summary & General Q & A Larick XIII. Door Prizes Perez/Hannibal Lunch (provided on-site, room 2A/B )
XIV. Enrollment Planning Process Larick/Helm/
Standish XV. New Policies & Regulation/Self Reporting GPA Willits XVI. PFL Rufty XVII. PostDocs Sutton
XVIII. Best Practices in Doctoral Retention Rufty/Ponder/Smith
XIX. ETS Q & A Gentile/Hampton
XX. Refreshment Break
XXI. Graduate Class Scheduling Hodge XXII. Best Practices for DGPs /Website Carter XXIII. Conclusion & General Q&A Larick XXIV. Door Prizes Perez/Hannibal
12th Annual Director of Graduate Programs & Graduate Services Coordinator Workshop/Retreat
August 4, 2011
Introduction & Opening Remarks
Duane Larick
Admissions & Records Overview
Lindsay Gentile
Lian Lynch
Updates & Reminders
• Online admission letters only
• AY access available for review committee
• New denial reasons in AY
• International Updates
Every program has a user login for admissions review committees.
Allowed to:
1. Search for applicants in their program
2. Add Comments
3. Print/View applications as PDF
New Denial Choices in AY
International Updates
Depts. can upload assistantship letters to the AY application for review/approval
Simply upload the PDF or Word document and it will be reviewed in the Grad School
FNU
Internationals with only a surname or only a first name.
How will the university record his name?
Admissions Graduation
First Name = “.”
Last Name = “name(s) from passport”
Ex: “. Anup Krishnan”
How will his name be listed on the I-20?
Do you need ApplyYourself training?
Contact:
Lindsay Gentile
515-1985
Records OverviewoPagelet additions
oGPoWoMembers with Dual Roles
o ETD Process
oGSR New Process
oDate 1st Submitted
Graduate Administrators Pagelet
Select the For Faculty & Staff tab
AY Single Sign-on
Residency
International Clearance
Graduate Plan of WorkMembers with dual roles
Graduate Plan of WorkETD Process
~see handout
Final Oral Exam Form:
ETD Committee Process(prior to ETD editor acceptance)
00000000000000000
After ETD Editor Acceptance
Student View - Denial
Graduate Plan of WorkGraduate School Rep (GSR)
DGP/Liaison selects Committee Member
to have GSR role
DGP/Liaison adds GSR Committee
Member
Students select Committee Member
to have GSR role
Students add GSR Committee Member
DGP/Liaison selects Committee Member
to have GSR role
Students add GSR Committee Member
Students select Committee Member
to have GSR role
DGP/Liaison adds GSR Committee
Member
1. If members only role on the committee is that of GSR, they will be deleted from the committee.
2. Email1. DGP2. Coordinators3. Liaison4. Chair/Co-Chair
3. Comments Required
Committee Member
Accept/DeclineAccept Decline
Email to Committee Member
Email1. DGP2. Coordinators3. Liaison4. Chair / Co-Chair5. Student
Graduate Plan of WorkDate 1st Submitted
SIS TrainingSeptember 7th
Graduate Student Support Plan
• Established as a highly competitive support package to attract top graduate students to NC State.
Purpose
• Students must be supported on a qualifying graduate teaching, research, or extension assistantship or graduate fellowship with a minimum annualized stipend of $8,000.
• Students must meet the minimum registration requirement of 9 or 3 hours. – See Handout – A Regular Person’s Guide
GSSP Requirements
–Health insurance
–Tuition for the Fall and Spring for a limited number of semesters
*Fees and summer tuition are NOT covered.
GSSP Benefits
• Source of the student’s stipend.– See Handout – A Regular Person’s Guide
• If a student has a qualifying graduate fellowship, all other appointments are ignoredin determining who pays for the benefits.
Who Pays for the GSSP
• University Sponsored Health Insurance-Pearce & Pearce
– If student’s qualify for the GSSP by 9/15/11, I will waive them from the insurance fee.
– If they are not waived out of 9/15/11, they will not be able to enroll into the GSSP insurance.
Health Insurance
• Students who only need to be registered for 3 credits…GSSP will only cover 3 credits.• 699 and 899 – 3 hour maximum
• Exception Deadline 9/30/11
Additional Highlights
• Katie Lester
• Phone: 515-4429
• Email: [email protected]
• GSSPWeb: www.ncsu.edu/grad/supportplan
Contact Information
Janice FreemanManager of Graduate Appointments
Graduate Appointments and Graduate Faculty
Types of Appointments
Assistantship
Research Teaching Extension
CombinationServices
Service obligationTaxes withheld
Fellowship
PrimarySupplemental
NO service obligationTaxes NOT withheld
Processing Graduate Appts
• MyPack Portal – HR System
• VPAF – Initiated in dept & approved at college level (exception ENGR)
• All students “exist” in the HR database
• Must be a graduate student in good standing and either registered for Fall semester or eligible to register
42
Processing Graduate Appts
• Biweekly pay schedule – 2 week lag
• Deadlines – payroll, insurance, auto-terms
• Active appointment required (other restrictions apply)– Payroll Deduction For Parking Permit
– GSSP Eligibility
Documentation
Assistantships• Signed Terms and
Conditions document
• I-9 and e-Verify
Fellowships• Award Letter
Both•W-4 and NC-4
•Direct Deposit Form
Graduate Administrative Handbook
• www.ncsu.edu/grad/handbook
• Chapter 4.2 Graduate Assistantships, Fellowships, Traineeships, and Diversity Grants– Eligibility
– Definitions
– Links to Terms & Conditions
– Course Load Restrictions
– Taxation
– Other info
General Info
• 20 hours per week assistantship + full time enrollment = FULL TIME
• Students exceeding either should have DGP, PI, or advisor approval
• > 30 hours per week assistantship needs Dean of Graduate School approval
• 30 hours per week loses FICA exemption• Comp Rate – $7.25 - $31.25 per hour• > $31.25 needs Dean of Graduate School approval
Graduate Student To Postdoctoral Scholar
Graduate Appointment
PostdoctoralAppointment
Mechanics of Graduate Faculty
• 2736 current members– 1139 Associate
– 1597 Full
Graduate FacultyEligibility Requirements
• Active job in HR System
• Rank - Assistant Professor or higher
• Doctoral degree or demonstrable evidence of experience, knowledge & capability in area of participation
• Nomination form submitted by DGP or Department Head
Important To Remember
• Active job in HR System
Retirement?
Transfer to industry?
Keeping Track
• SIS Queries
– SIS_GRADUATE_FAC_BY_PROGRAM
– SIS_GRADUATE_FAC_CMTEE_ROLES
– SIS_GRADUATE_FAC_PGMS_BY_ID
8/7/2008 51
Getting Started with: New Program Development
Dr. George Hodge
Assistant Dean for Program Development
Ms. Karen AlarieCoordinator, Administrative Board of the
Graduate School
New Ideas
• Degrees
• Distance education programs (site or internet based)
• Graduate Certificates
• Inter-institutional Agreements
Processing may seem complex!
Ref: Oak Ridge National Labs gaseous diffusion uranium enrichment
Approvals and Signatures• Chair, College(s) Graduate
Committee
• College Dean(s)
• Dean of Graduate School
• Provost
• Chancellor
• Board of Trustees
• Board of Governors
Implementation
• Apply Yourself
• Graduate Catalog
• Student Information System
• SACS Accreditation
• Dept. of Education
New Programs
Start Here!
Graduate School Websitewww.ncsu.edu/grad
Complete New Program Packet
• Routing Form,
• Signature Page, and
• See web pages for additional documentation
Executive Summary
Budget Appendix B
Appendix A
Appendix F
Appendix C
Appendix G
Timelines
Dept.
College
GradSchool
Provost’s Office
Chancellor’s Office
BOT BOG
Recruit
Teach
Academic Planning Environment• Key Quotes from UNC-GA Message (7/31/11)
– “We, at General Administration, have been very clear that few if any degree proposals are advancing now or in the near future. ”
– “The BOG has asked for a careful review of any new degree proposals and a full prioritization by the campuses. ”
– “In addition it is difficult in the current political and fiscal climate to consider a multitude of new programs.”
– “Please do not submit another proposal to us for consideration unless the Chancellor or Provost makes it a priority. ”
New Courses
Start Here!
Graduate School Websitewww.ncsu.edu/grad
Complete Course Action Packet
• Course Action Form
• Syllabus
• Consultation E-mails
We can assist with:
• Course Actions
• Curriculum Actions
• Memorandums of Agreement
• Inter-Institutional Agreements
• Other program development activities
Dr. George Hodge, Assistant Dean
(Ph: 919 515 7461)
Ms. Karen Alarie, Coordinator, Administrative Board of the
Graduate School
(Ph:919 513 8096)
Program Evaluation and GSOARS
Mike Carter
Lian Lynch
Program Evaluation
• External Review
• Outcomes Assessment
Graduate School Homepage >
Faculty/Staff/Postdocs >
Program Evaluation
GSOARS (Graduate Student Online Advising and Reporting System)
• Tool for managing annual progress reports
• Tool for advising by offering an extensive amount of information to advisors
Refreshment Break
10 minutes
Graduate School Recruitment and FellowshipsBrett A. Locklear
Director of Graduate Recruitment
Summary of Activities
•Marketing
•Increase diversity talent pool
•Supplement departmental recruiting resources
•Internationalize graduate student population
Recruiting Fairs and Talks
I. Recruiting Fairs
II. OPT-ED Alliance Day
2010 data:
- 734 participants from 9 states
- 12 middle schools, 69 high schools, 2 community colleges, 27 universities
- ~ 6K participants since 2001
2011 OPT-ED Alliance Day –
October 14, 2011 – NCSU!III. Presentations
Visitation Programs
2010 CHAMPSXavier University
2011 Visit NC State DayBeloit McNair Visitation
CHAMPS Visitation ProgramUNCF and NC State Collaborative Agreement
Visit NC State Program
Research ProgramsAlliances for Graduate
Education and the Professoriate
AGEP Undergraduate Research Experiences
AGEP Ladders Program
Need more info? Contact Alison Al-Baati @ [email protected] or
513.0005
www.ncsu.edu/grad/agep
Research Programs
Initiative for Maximizing Student Diversity
• Graduate and Undergraduate Research Experiences
• Benefits of the Program
• Students/Profile
Need more info? Contact
Dr. Erin Banks @
513.1635
www.ncsu.edu/grad/imsd
University Graduate Fellowships
$4K each/1year – 3/Doctoral programs
- For 2011-2012: 191 nominations, 43 programs, 95 accepted
Graduate School Administered Fellowships• Endowed Fellowships (range from $2K to $21,500)
- nominations by departments and colleges
http: www.ncsu.edu/grad/financial-support/opportunities
• Federal Fellowships - GANN
- Molecular Biotechnology, Scientific Computation, Nanoscale Electronic and Energy Materials and Nuclear Science and Engineering
Call for nominations as funds become available
• Graduate School Supplemental Recruiting Fellowships (for diversity)
- 38 awarded for 2011-2012
- Average of $2,800 (state funds)
Recruiting ProposalsGraduate School Recruitment Proposals
- Supplemental funds for recruitment
Up to $4K with 1:1 match requirement
$100K expended in 2010-2011; 43 proposals
>> 2012-2013 funding amount TBD
Call for Proposals: August 15, 2011
Award Notice: September 9, 2011
Questions? ContactBrett A. Locklear
Web Sites:www.ncsu.edu/grad/faculty-and-staff/recruiting-resources
www.ncsu.edu/grad/funding/fellows
Office of International ServicesNC State University Office of International Affairs
320 Daniels Hall
515-2961
Power Point: www.ncsu.edu/ois/faculty/training.phpHandout: www.ncsu.edu/ois/faculty/advising.php
New Students: OIS Check-Inhttp://www.ncsu.edu/ois/orientation/checkin.php
Required for all F-1 and J-1 students
Student schedules check-in using OIS On-line: https://ois.ncsu.edu/
OIS On-line also used to schedule for Non-Resident Tax Specialist, Immunization Drop-off, and New TA Training
Students schedule using OIS On-line!
New Students: Orientation Events http://www.ncsu.edu/ois/orientation/
Information Fair: Thursday, 8/11, 2-4 PM, Talley Ballroom
Orientation Day: Friday, 8/12, 8 AM-5PM, Talley
Welcome Party: Friday, 8/26, 6-9 PM, McKimmon Center
More Orientation Events… http://www.ncsu.edu/ois/orientation/
New International TA Training: Friday, 8/19, 2-3:30,
Succeeding at NC State: Academic and Beyond: Wednesday, 8/24, 1-3 PM, Talley Ballroom
Health and Safety Workshop: Tuesday, 9/13, 1-3 PM, Talley Ballroom
PFL/OIS Session: Teaching in the U.S. Classroom: Training for International Students:Tuesday, September 13, 2:30-4:00 in 3118 Talley. Registration (required) opens with other FIT workshops on 8/17: www.ncsu.edu/grad/preparing-future-leaders/teaching-programs/fit/index.php
OIS Programs
http://www.ncsu.edu/ois/programs/
320 Daniels Hall (919) 515-2961
Breaking Bread Int. Friendship
Program iM.O.M. English
Conversation ClubCulture Corps ISSERVAnd more…
Late Arrivals and Defermentswww.ncsu.edu/ois/current/latearrival.php
• Student instructed to get letter from department (copy to OIS) if arriving after 8/17
• Cut-off is 8/30 for check-in with OIS
• Late arrivals for new students more strictly monitored (deferment preferred when possible)
Hiring new F-1 and J-1 Studentswww.ncsu.edu/ois/faculty/employment.php
• Hire date cannot be before arrival date to U.S. (as indicated on I-94 card)
• OIS check-in (SEVIS record activation) is required BEFORE E-Verify can be completed and before student will be issued SSn
• Social Security Administration on campus Wednesday, 8/31 from 9AM-noon in Talley:
www.ncsu.edu/ois/orientation/living/socsec.php
• J-1 students must receive written work authorization for on-campus employment: www.ncsu.edu/ois/forms/j1oncampusemp.php
Name Primarily advises students, scholars, faculty & staff in:
Thomas Greene College of Design College of EducationCollege of Management College of Textiles
Elizabeth Behringer
(on temporary leave)
Contact Nieke Ploemen-Guillory for:* CHASS* Mechanical & Aerospace Engineering* Operations ResearchContact Kelia Hubbard for:* CNRContact Thomas Greene for:* Electrical & Computer Engineering
Kelia Hubbard PAMS Chemical & Biomolecular Engineering (including BTEC)Civil, Construction & Environmental Engin. Computer Science
Nieke Ploemen-Guillory CVM CALS Biological & Agricultural Engineering Biomedical EngineeringIndustrial & Systems Engineering Materials Science & Engin.Nuclear Engineering
OIS Advising Staff: http://www.ncsu.edu/ois/oisadvisingteam.php
OIS Support for Faculty and Staff www.ncsu.edu/ois/faculty/
Visa services for SEVIS-sponsored students and scholars
OIS Delivers: www.ncsu.edu/ois/faculty/oisdelivers.php
Resources for Teaching and Advising Cross-Culturally:www.ncsu.edu/ois/faculty/teaching.php
Regular Workshops and Seminars (OIS Second Thursdays):
www.ncsu.edu/ois/faculty/training.php
OIS Second Thursday Training Sessions for Faculty and Staffwww.ncsu.edu/ois/updates
J-1 Options for Research: September 8, 11-noon, Talley Blue Rm.
Subject TBD: October 13, 11-noon, Talley Blue Room
Cultural Showcase -- Turkey: November 10, 11-noon, Talley Walnut Room
Faculty and Staff Session at New Student Orientation
Friday, August 12, 11am-2pm
Introduced at New Student Orientation
Information session provided by OIS staff with lunch included
Optionally attend one or two small group information sessions in afternoon
Spaces (and free lunch) limited so please RSVP with email to [email protected] with the subject line “Faculty/Staff Orientation Attendance”
• July 7 Statements posted to Student Accounts
• July 19 Late Registration begins ($100 fee)
• July 29 Payments are due
• Aug 2 - 8 Students registering during this period must pay by 5:00 on 8/8 to prevent cancellation
• August 9 Students registering for the first time this term will be required to pre-pay or submit proof of Financial Aid and/or Sponsorship before being cleared to register.
Census Date – AUGUST 30
Last date to reduce hours for a tuition credit
International students must get approval from OIS for Course Load Reductions before this date. Reductions must be complete by this date
Last date to change from Grade to Audit for possible tuition reduction
Last date to add Audit course at no charge
Only 1 free audit course per Fall or Spring when paying for at least 1 class.
Distance Ed courses are not eligible for the “free” audit
GSSP & UCO• Students must be approved for GSSP before they complete the
Notice of Sponsorship
– Students requiring Exceptions must either be approved for the exception or pay by the due date. We cannot hold a schedule for a pending exception.
– Students must pay fees if they are not covered by their department. If they are covered they must submit a 2nd
Notice.
• INSURANCE: Students under GSSP have a separate insurance plan and do not need to submit a waiver or pay the fee. It will be automatically credited once GSSP has submitted the authorization.– Students not approved for GSSP by census will be covered under the
UNC plan – not the GSSP plan.
TUITION WAIVERS• Completed and approved Tuition waiver forms must be received by
the UCO no later than 5:00 on August 30. Late forms will not be processed.
• If an employee/student wishes to use the waiver for a different course than listed on the original form, they MUST forward a Corrected and approved form to the Cashier’s Office as soon as possible. They may be held responsible for charges of added courses if the corrected (add/drop) form is not received by August 30.
• You must be a full time employee and contributing to an approved State Retirement plan to be eligible.
• You must be employed as of first day of class and remain employed the entire term.
– Exception: Employees who have been RIF’d may finish the course and will not need to pay.
Technology Update
David Edelman
Joe Perez
Technology Update
• Useful Thoughts:– “I never pick up an item without thinking of
how I might improve it. I never perfected an invention that I did not think about in terms of the service it might give others.”
» Thomas Edison, Inventor
Technology Update
• Failed Predictions:– “Everything that can be invented has already
been invented.”» (Charles H. Duell, US Patent Office director, 1899)
– “Computers in the future may weigh no more than 1.5 tons.”
» (Popular Mechanics, 1949)
– “Heavier-than-air flying machines are impossible.”
» (Lord Kelvin, British physicist, 1895)
Technology Update
• Failed Predictions:– “Nuclear-powered vacuum cleaners will
probably be a reality in 10 years.”» (Alex Lewyt, vacuum cleaner company owner, 1955)
– “I think there is a world market for maybe five computers.”
» (IBM Chairman Thomas Watson, 1943)
Reporting Enhancements:
• Graduate Program Profile Reports– Admissions: departmental “recommended for
admission” category added
– Exit Survey: showing the new set of questions
• Graduate Admissions Management Report– Departmental “recommended for admission”
category added
Reporting Enhancements:
• How do I get to the reports?– Log in to the MyPack Portal (mypack.ncsu.edu)
– Click the [For Faculty & Staff] link at the top
– Click the Business Objects link in the Reporting section of the Graduate Administrators pagelet
*** DEMO ***
Reporting Enhancements:
• Future Student Webpage Enhancements– Search by subject area, program level, and
delivery method
– Browse all graduate programs
– Search results shown on one page at a glance
*** DEMO ***
Summary and General Q&A
Duane Larick
Door Prizes
• A special thanks to the NCSU Bookstore; NCSU Alumni Association; Harris Teeter Cameron Village; NCSU Athletic Department; NCSU First Year College; NCSU University Dining, Arts NC State, Starbucks Coffee Company Cameron Village; Fresh Market and North Carolina Symphony for their support.
LUNCH
1 hour
Room 2 A/B
Enrollment Planning Process
Duane Larick
Karen Helm
Trey Standish
Enrollment Planning for 2012-13
• Enrollment projections determine state funding for instruction via funding formula
• Approved enrollment projects are a “contract” with the General Assembly
• Enrollment projections used to set UG admissions targets, allocate some resources
Enrollment Planning Process
• Enrollment planning process is iterative:– Institutional strategy
– College and program strategies, targets
• Typically a challenging schedule:– Preliminary projections near census
– Revisions completed by mid-September
– Multiple levels of review
Why we want to improve our ability to hit planned targets
• Increased legislative concern:– missing targets
– formula complexity
– lack of oversight
• Increased legislative interest in connecting funding to performance– Graduation and retention rates
– Efficiency
– Hitting targets
Why we want to improve our ability to hit planned targets
• With limited resources, we need to allocate enrollment-related resources carefully
• Effects of missing targets on funding
Causes of missing targets
• Changes mid-cycle
• Shifts and confusion between DE and on-campus
• Residency
• Life happens
• Failure to communicate
Tentative Schedule
• Post instructions: DGPs to heads to associate deans to deans
• August 17 classes start
• September 1 census enrollment posted
• September 7 deans submit preliminary projections
• September 19 deans submit revised projections
• Iteration until all the pieces fit together
• EPC submits proposed projections to Provost, EO’s
• NCSU submits to UNC-GA
What can we do to help you?
• UPA Web site with enrollment history, new census figures…find Enrollment Planning on UPA site…will be posted soon
• UPA staff: Trey Standish, Karen Helm, Lewis Carson
• Send us your suggestions for process
New and Revised Policies, Regulations, and Procedures
Dan WillitsAssistant Dean for Academic Affairs
Graduate School Representatives
(incl. “outside” members) must explicitly agree that they can represent the interests of: 1) the student, 2) program, and 3) the Grad School
– GSR => "unbiased person" to whom the Dean may turn for judgment and counsel on DR exams
– a DR committee that has no NCSU member “outside” the prgm must have a formal GSR
Termination and Administrative Reinstatement
• “terminated” students may be reinstated only– at the request of the DGP
– subject to a plan to reach good standing
• Time window for reinstatement is quite small, esp. over Winter Break
• Please be pro-active in developing the plan
Termination and Administrative Reinstatement
• Some consideration will be given to those who have completed POW but are now terminated, but only if
– this is the first “second” chance, and
– GPA deficit can be overcome with no more than two “pertinent” courses
Graduate Student Grievance
• Grad REG now separate from the undergrad REG
• Formal hearings are no longer emphasized
• Goal is to reduce adversarial relationships
• Arbitration is approach emphasized
Proposal to Simplify Full-time
• >= 9 hrs/sem until load of 3 to 8 hrs will reach the minimum hrs req’d by program
• Full-time then will be that differential load
• Full-time thereafter >= 3 hrs/sem
• XXX 699 will be treated as just another course (and may be included on POW)
Proposal to Simplify Full-timeObjectives
• To minimize the confusion created by the current full-time rules (e.g., see Handbook)
• To minimize the addition of hours after census
• To eventually merge GSSP qualification with full-time
New and Modified Forms
• New “ABM Plan of Work”
• “Remote Oral Exam” now identifies approved methods for signatures
• (Relatively) new “Change Degree Status or Curriculum”
• “Transfer Credit” now requires UgradCoordinator’s signature for courses taken as ugrad
GSSP Exceptions
• Three hrs is the minimum load to qualify for GSSP. RCL is not a mitigating factor.
• Deadline => Friday, Sept 30, @ 5:00 pm.
Postdocs
Rhonda Sutton
BEST PRACTICES Improving Ph.D. Completion
Drs. Rebeca Rufty, Gerald Ponder & Anona Smith Williams
Student Selection & Admissions
Mentoring & Advising
Financial Support
Program Environment
Research Experience
Curriculum & Administrative Process and Procedures
Taken from publication Ph.D. Completion and Attrition: Policies and Practices to Promote Student Success
SIX CATEGORIES OF FOCUS
1. STUDENT SELECTION & ADMISSIONS
Hosted annual Higher Education Administration Recruitment Weekend
Recruited at National Conferences’Graduate Fairs
Visited 13 HBCUs in Virginia, Maryland and South Carolina
Designed new comprehensive graduate brochure and CED graduate website
Incorporated alumni into graduate brochure
New ComprehensiveGraduate Brochure
New CED Website
2. MENTORING & ADVISING
Distributed a “Topics for Inclusion in Orientation and Initial Outreach” memo to DGPs and Department Heads
Created a new common course (ECI 801) for new graduate students
Developed a graduate handbook (on-line PDF version) and graduate student services website
GraduateStudent
Orientation
OnlineGraduate Student
Handbook
ced.ncsu.edu/admin/grad/
Online Doctoral Student Services
3. FINANCIAL SUPPORT
Continued support of departments in awarding graduate scholarships
Continued active search for external funding to support graduate scholarships
Continued support of graduate student travel
CED Graduate Scholarship
Website
ced.ncsu.edu/scholarship
4. PROGRAM ENVIRONMENT
Host annual Graduate Student Reception
Distribute on-line graduate newsletter and email updates from the Dean
Invite graduate students to college-wide committees
5. RESEARCH EXPERIENCE
Designed and hosted a Summer Undergraduate Research Experience (SURE)
5. RESEARCH EXPERIENCE
Designed common research sequence to build capacity
Hosted annual STEM and HEA Research Symposium
6. CURRICULUM & ADMINISTRATIVE PROCESS AND PROCEDURES
Incorporated practical dissertation advice into coursework
Provide highly structured class for students in the proposal writing phase of dissertation (effective Fall,2011)
Strongly encourage participation in dissertation support groups (facilitated by Dr. Tim Luckadoo)
Q & A
ETS Q&A
Lindsay Gentile
Michelle Hampton
Brief Overview of the GRE® revised General Test
North Carolina State University Director of Graduate Program Workshop/Retreat
August 4, 2011
Michelle HamptonGlobal Client Relations, ETS
Detailed Score Reporting Schedule for the Computer-Based GRE® revised General Test
Test Dates Approximate Score Report Mailing Dates*
August 1, 2011 – September 8, 2011 November 8, 2011
September 9, 2011 – October 2, 2011 November 10, 2011
October 3, 2011 – October 15, 2011 November 17, 2011
October 16, 2011 – November 18, 2011 December 1, 2011
November 19, 2011 – November 28, 2011 December 8, 2011
November 29, 2011 or later 10 – 15 days after test date
*Score reports for paper-based administrations will continue to be reported six weeks after test date.
IMPORTANT: If applicants need score reports before November 2011 to meet admissions deadlines, they must take the current GRE® General Test before August 2011.
ETS — Listening. Learning. Leading.®
Copyright © 2011 by Educational Testing Service. All rights reserved. ETS, the ETS logo, LISTENING. LEARNING. LEADING., GRE and POWERPREP are registered trademarks of Educational Testing Service (ETS). BETTER BY DESIGN , SCOREITNOW! and MY CREDENTIALS VAULT are trademarks of ETS. Facebook is a registered trademark of Facebook Inc.
What You Can Do to Be Ready • Become familiar with the new score scale and have procedures in
place to review the new scores when score reporting for the revised test begins in November 2011
• Inform your admissions, fellowship and scholarship committees, and faculty and staff about the revised score reporting schedule
• Understand that test scores for all individuals who test between August and October 2011 will be reported starting in November 2011
– Keep in mind you will likely receive a higher-than-normal volume of GRE score reports starting in November because of the special score reporting schedule
• Monthly eUPDATE newsletter– Sign up at www.ets.org/gre/updates
• New Webinar: Getting Ready for the GRE® revised General Test
– Includes live Q&A session at the end of the webinar
– Register at www.ets.org/gre/webinar
• An ever-expanding GRE® Infocenter– View short videos, brochures, newsletters and other helpful and easy-to-use
resources
− Visit www.ets.org/gre/infocenter
• If you have questions• Write to us at [email protected]
• GRE Academic Help Line:1-609-683-2662
Help for You and Your Colleagues
Questions?Copyright © 2011 by Educational Testing Service. All rights reserved. ETS, the ETS logo, LISTENING. LEARNING. LEADING., GRADUATE RECORD EXAMINATIONS, GRE and POWERPREP are registered trademarks of Educational Testing Service (ETS). BETTER BY DESIGN is a trademark of ETS. 15259
Presenter Information
GRE® Presenter for North Carolina:Michelle Hampton, Associate DirectorPhone: 609-683-2187E-mail: [email protected]
Copyright © 2011 by Educational Testing Service. All rights reserved. ETS, the ETS logo, LISTENING. LEARNING. LEADING., GRADUATE RECORD EXAMINATIONS, GRE and POWERPREP are registered trademarks of Educational Testing Service (ETS). BETTER BY DESIGN is a trademark of ETS. 15259
Refreshment Break
15 minutes
Best Practices:College Website for
Graduate Faculty
Created by Tammy Ball at CVM
cvm.ncsu.edu/ed/GradFacultyServices.html
SchedulingGraduate Courses
DGP Summer Workshop 2011
Course Schedule
SIS Database
SACS Accreditation
Review
Program Assessment
Reviews
Space Utilization
ReportsSCH Funding
Credit Hour Reports
Tuition &Fees
Student Schedule
Points to Remember
• All graduate courses must be taught by graduate faculty
– Graduate Faculty Nomination Form
• Requests for Non-grad faculty to teach must be approved prior to the beginning of the semester (course specific)
– Non Graduate Faculty Form(www.ncsu.edu/grad/faculty-and-staff/forms-list.html)www.ncsu.edu/grad/handbook/sections/1.3-grad-faculty.html
Points to Remember
• All instructors must have an active HR record
• All course sections must have a total teaching load = 100% [Primary Instructors (PI) + Secondary Instructors (SI) = 100%]
Points to Remember
• Graded course sections must be taught by graduate faculty– Sections that are not graded (like a lab) may be
taught by support instructors/TA’s
• Thesis and dissertation research courses must be taught by Associate or Full members of graduate faculty
• Support (SU) personnel do not need to be graduate faculty
Points to Remember
• Cancel sections that are not taught
• Review graduate faculty roster (remove any faculty no longer with program)
• For courses with many instructors (xxx 695 and xxx 895) schedule as one section with many faculty listed for students to choose
Scheduling Questions?
Conclusion & General Q&A
Duane Larick
Door Prizes
• A special thanks to the NCSU Bookstore; NCSU Alumni Association; Harris Teeter Cameron Village; NCSU Athletic Department; NCSU First Year College; NCSU University Dining, Arts NC State, Starbucks Coffee Company Cameron Village; Fresh Market and North Carolina Symphony for their support.
