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TUTORINGEXCHANGE STUDENTS
Purpose, People, Process & Principlesat Oulu UAS’ School of Engineering
Bastian FähnrichInternational Tutor Training
24 April 2013
International Coordinator
International Tutor
Exchange Student
• Presenter: Bastian Fähnrich- Working currently as International Coordinator at Oulu UAS’ School of Engineering- Born & grew up in Germany, 1974-1997- Moved to Finland, Oulu in 1997- Reasons: (1) Love (2) exchange/degree studies and (3) work- Education: University of Oulu, Master of Education- Motto: “The sign of a healthy soul is that it can laugh at itself.”- Kept a diary about learning experience of being and/or becoming an international degree student (see example later)
INTRODUCTION /1
• Topic: Tutoring of International Exchange Students
• Classical way of presenting and exploring a topicor human activity:
• Posing and answering questions(related to International Tutoring):
Why international tutoring?Who is doing international tutoring?How is it done? (including the following:What is done? By Whom is it done? When & Where is it done?)
INTRODUCTION /2
• Other classical way of presenting and exploring a topicor human activity:
• Defining aims and means to reach the aim(of international tutoring):
Aim: final state of affairs which is intended to be reachedMeans: method = a regular and systematic wayof accomplishing something, reaching an aim.Method stems from Greek methodos, pursuit, method :meta-, beyond, after; see meta- + hodos, way, journey.Means and methods are people (abilities, commitment)and their resources (time, place, money) and activities etc.
INTRODUCTION /3
• New way of presenting and exploring a topicor human activity: In terms of business management and industrial / organisational psychology:
• Purpose, People, Process, PrinciplesPurpose: aim or goal that is intended to be achievedby people through a process and activitiesPeople: people engaged (in an individual and collaborativeeffort) to meet a purpose through a process, guided by principlesProcess: purposeful activities or tasks planned and carried outby people with their abilities and resources(at places and during a time period)Principles: rules of conduct which are defined and agreed uponby people. Principles guide people and their process and activitiesof meeting a purpose.
INTRODUCTION /4
INTRODUCTION /5
Purpose
People Process
Principle2
Principle3
Principle1
We are trying to create a good exchange experience! For everyone and together, that is, in a joint effort!
> Activities, tasks and abilities of and for each tutor, exchange student and international coordinator!> Related to aims/purpose of the internationalisation of Oulu UAS, of which student mobility is but only one aspect
No standard model of international tutoring and cooperation, but good practices in spite of> Differences between the schools> Differences between individuals> Differences across cultures
PURPOSE & PROCESS
WHAT MAKES UP A GOOD EXCHANGE EXPERIENCE?(for Exchange Students, International Tutors and Coordinators alike!)
Physical ComponentPersonal ComponentSocial ComponentCultural ComponentLinguistic ComponentAcademic & Professional ComponentOrganisational Component
Presentation of components is based on:Kurasto, Katja & Heikkinen, Niclas (2002). Good quality student exchange experience.Views of different actors involved in the Erasmus exchange.Master’s Thesis. University of Oulu, Faculty of EducationModifications (PowerPoint Presentation) by Bastian Fähnrich
Physical ComponentGetting familiar and learning
about (urban / natural) environment, accommodation, registration in local community and education facilities, food
provisions and monetary means and funds to make a living etc.
Personal ComponentLearning new things, recognising old features about oneself and others on
a personal level.
Social ComponentHaving the opportunity to
enlarge one’s circle of friends, meeting people from different
cultures / host culture and backgrounds: students, coordinators, teachers, workmates, locals etc.
Cultural ComponentExperiencing and learning about
different ways of life, food, customs, beliefs, values etc.
Academic/Professional Component
Getting to know different ways of learning, studying and doing work across cultures / in host culture, accomplishing good results for
academic and professional career.
Linguistic ComponentCommunicating in different
languages / host language(s), learning new languages,
improving language skills etc.
Organisational Compoment
Working together, cooperating, communicating effectively in participating, organising and
coordinating activities related to international mobility, education
and tutoring
Oulainen Department of Health Care (Merja Männistö)School of Business and Information Management(Anna Kolehmainen (degree students), Piritta Nätynki, Jyrki Holappa)School of Engineering, Oulu Campus (Bastian Fähnrich, Katja Kurasto)School of Engineering, Raahe Campus (Tiina Ovaska)School of Health and Social Care (Marita Metsävainio)School of Music, Dance and Media(Johanna Leponiemi, Sonja Heikkinen)School of Renewable Natural Resources (Arja Maunumäki)School of Vocational Teacher Education (Esa Virkkula)Rector’s Office (Sami Niemelä, Marjo Pääskylä)
INTERNATIONAL COORDINATORSCoordinator
EXCHANGE STUDENTS(STUDIES & PLACEMENTS)
Exchange Student
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 20110
50
100
150
200
250
300
350
185
227 222
192182
238246
264273
295
221237 233
109
197
163
206
303319 320
310
242
204
276263
198
Incoming Students & Trainees Outgoing Students & Trainees
INTERNATIONAL TUTORS Tutor
INTERNATIONAL TUTORS Tutor
PRINCIPLES OF COOPERATION
Participation & Exploration
Everyone involved, especially, exchange student(s), tutor
and international coordinator
Organisation & Coordination
Organising and coordinating activities together, on the basis of certain tasks, duties
and abilities!
Information &Communication
Exchanging information, keeping each other posted by e-mail,
phone, face to face, e.g. International Office, Tutor Cafe (includes Study Advisors and
Tutor Representatives of field-specific student associations)
PROCESS OF COOPERATION
Before, Upon and After
Arrival
During the Exchange
Before, Upon and After Departure
Exchange Student
TutorCoordinator
Before arrival:Coordinator:
Establishes the first contact with the exchange student(s)(N.B. Possibly also undergraduate or postgraduate degree student(s))
Provides information about the online application(s) (ESAetc.)Assists with applications & housing issuesHelps in planning studies/placement (Learning/Training Agreement)Assigns exchange student(s) to tutor(s), hereby taking intoconsideration wishes of tutors (language, country of origin etc.)Establishes facebook group for exchange students and tutor studentsMakes a list of tutors (Google document)Creates a car pool with tutors
Before Arrival Coordinator
Upon arrival:Coordinator:
Helps in providing essential information and doing the official paperwork> Registration form> Enrolment certificate > Student e-mail account> Student number (ASIO)> Meal subsidy card> Map of Oulu Campus and City of Oulu> Guide for Exchange Students (School of Engineering)
Assists in planning studies (curriculum, contact with teachers etc.)Compensates for tutors’ work: Movie Tickets (1 for tutoring, 1 for each pick up and accommodation and registration assistance of incoming student) or alternatively Travel Expense Claim (Matkalasku)
After arrival:Coordinator:
Dedicated to follow-up students’ integration
Upon and After Arrival Coordinator
Before Arrival Tutor
Before arrival:Tutor:
Possible contact with the arriving student (informs coordinator about arrival date of exchange student once contact is established with his/her student!)Mentions the Orientation Programme of Oulu UAS and OSAKO:> Orientation Day for Exchange (and Degree) Students ”Tour de Oulu”, Info sessions and activity course in the City of Oulu,> Orientation Day for Degree Students of Oulu UAS and University of Oulu, Info sessions and activity course in the City of Oulu> Oulu Days, Voluntary Participation> Football Tournament, Lintula sports ground> Preludi Opening Party, Kuusisaari> “Life and Culture Day” for Exchange and Degree Students of Oulu UAS and University of Oulu> Reception of the City of Oulu for Exchange Students> Reception of the City of Oulu for Degree Students
Before Arrival Tutor
Before arrival:Tutor:
Gets in touch with the arriving studentInforms coordinator about arrival date of exchange studentTakes part in planning meetings and tutor cafes (possibly Intl. Club of OTE)Stays in touch with the international coordinator of his/her school!Signs up to e-mail lists for tutors at his/her school and OSAKO’s lists!
Upon and After Arrival Tutor
Upon and After arrival:Tutor:
Picks up the exchange student(s) (details of the arrival, contact info)Provides guidance regarding student dormitories (Otokylä, PSOAS)> First impressions, encounters and moments count (bed, food, shelter…)!Comes for a visit to the International Office / Meeting with the coordinatorShows the school, the city and its surroundingAssists in planning studies (only if needed): curriculum (lukkari)Helps with other student issues (OSAKO student card, residence permit,sports pass, health care, computer and teaching rooms…)Tells about and takes part in activities of the school, student union etc.Follows up on the integration of the exchange student(s)
Tutor:Serves as a friend, a guide to the local culture & fellow studentsIs pro-active, approaches the exchange student(s) about topics emerging during exchange (accommodation, learning, free time etc.)Does small talk (might have a big influence ;-)Invites exchange student(s) to activities and events – and gets invited by him-/herself, e.g. to international dinners, trips, project works etc.!Takes part, for example, in International Club by OTE orInternational Meeting of OSAKO
Coordinator:Information resourceMain/official responsible
During the Exchange TutorCoordinator
Tutor:Helps with arrangements relating to departure(e.g. gifts for loved ones at home, travel plan, closing bank account etc.)
Arranges a Farewell Party or Gathering (Pikkujoulut or Ainola Picnic)Stays in touch as a friend?Visits country, educational institution of exchange student?Submits report and study journal to international coordinator:Tutoring Report: Tutor Student reports his/her tutoring activities in a diary-kind way (also blog), including month and type of activity, e.g. pick up, accommodation, registration, tutor meeting/cafe, guidance etc. Also: Tutor PassportStudy Diary/Journal: At the end of tutoring Tutor Student reflects on international tutoring according by writing answers to guiding questions: What have you learned while being a tutor? Which are your good qualities as a tutor? Which areas could be improved? What does tutoring mean for a student? How could tutoring be developed?See for templates and more information OSAKO’s International Tutor’s Guide!
Coordinator:Assists with official papers (Transcript of Records, Letter of Confirmation etc.)Holds a last meeting before return to home countryStays in touch with the exchange student(s) regarding marketing etc.Grants Tutor Certifcate and credits for tutor student (1 year of tutoring)in cooperation with OSAKO and Student Affairs Office
Before, Upon and After Departure Coordinator
Tutor
USEFUL INFORMATION
www.oamk.fi/english/ects
www.osakoweb.fi > International Tutor’s Guide
Material & Resourcesfrom International Coordinator
www.oamk.fi/~bafahnri/kv-tuutorointi/2013
All the best foryour tutoring activities
and experience ;-)
Exchange Student
TutorCoordinator
QUESTIONS & COMMENTS