Tutor training – master & exchange tutors

August 20th, Yläkertsi

Tutor training - Agenda17.00-17.05 Agenda

17.05-17.10 University priest17.10-17.20 Study psychologist & revision of group leading17.20-17.40 Noppa, Oodi & Into17.40-17.45 KY Lounge17.45-18.00 Frank

Master tutors (separately)18.00-18.10 Summer assignments18.10-18.30 Study issues & practicalities18.30-18.35 Career services18.35-18.50 SEFE & HEKO18.50-19.10 KY Foundation19.10-19.30 Culture & KUJ19.30-19.35 Sports tutoring19.35-19.45 Ice-breaker event

Exchange tutors (separately)18.00-18.10 Summer assignments18.10-18.20 Study issues18.20-18.40 Airport pickups

University priest

Revision of group leading

Into, Noppa & WebOodi

Into

• A portal for Aalto University students into information relating to studies, to Aalto services and to the students’ own university

– Academic Calendar

– Study Guides

– Degree structures and contents

– Internationalisation & studies abroad

– Internal mobility and JOO studies

– Academic rules and regulations

– Services for students

– And many more..

WebOodi & NoppaOpetuksen ja oppimisen verkkopalvelut

Study Management Portals Interactive tools

WebOodi• Course descriptions• Regisering for courses,

teaching, exams etc.• Official study register• Ordering an unofficial

transcript of studies• HOPS• Course feedback

Noppa• Course homepages and

a personal frontpage• Course overviews,

timetables, materials and other information

• Course news • Course results

Into• A start place for

anything related to studying or the university

• Information regarding degrees and studies

• News to students from the university, study programs etc.

Optima, Moodle

StudentWiki

Blogs

Connect Pro

Registering to courses in WebOodi

1. Log in to WebOodi using your Aalto user ID & password

2. Find the course/teaching event via Noppa, from the study guides in Weboodi or with search terms in Weboodi.

3. Click registration button and choose all the necessary teaching events

4. Check that your registration is added to ”My Studies”

5. After registration the course will also be automatically added to your ”Courses I follow” list in Noppa during nightly updates

What else can you do in Weboodi

Without logging in (public webpages) anyone can:

• Browse the study guides

• View times of teaching and exams

After logging in a student can:

• View completed courses, studies and grades

• View and update personal information and it’s release information

• Create a personal study plan (HOPS)

• Take a look at the given feedback

• Register for the academic year

Course homepages in Noppa

• Noppa is a portal for course webpages which can be browsed from anywhere and are mainly public

• Includes a personalized frontpage after logging in with:

– “Courses I follow” (automatically if registered in Weboodi)

– News from Courses I follow

– Upcoming important events (exams and excercise deadlines)

Noppa

• Course news (follow from Noppa’s frontpage, by email or RSS)

• Course material (lecture slides, assignment details, etc.)

• Viewing important events and dates (assignment deadlines, exams) and importing them to calender

• Course results

• Links to other useful websites (CareerWeb, library, lunch menus etc.)

KY Lounge

What is KY Lounge?

• KY members’ common living room

– For doing school work, hanging out, playing PlayStation or pool, reading magazines, drinking coffee etc.

• Open from 7am to 10pm (doors close at 7pm)

• On KY Building’s 4th floor

• Lounge team is responsible for KY Lounge together with the secretary for clubs and socities and KY board member responsible for culture

• 9 rooms

• KY Lounge group on Facebook (tell your walruses to join the group and join it yourselves too!)

Lounge team• Currently 4 members (+ one doing exchange)

– Chair: Anna Elo

– PR: Katri Veijalainen

– Corporate relations: Pipsa Harno

– ”Logistic project coordinator”: Aimo Järvinen

– (Finance: Roope Rekola)

• Application period during the fall, the team needs new members

• Doesn’t take too much time but you can influence on how is it at KY

• A lot of ideas, more people for realizing them are needed

– Also bees (=talkoot) a couple of times a year

Frank

Exchange tutors to sauna

Summer assignments

Problems with summer assignments

6. What are Piste, KY Finance and Acti?

– Piste is a subject club both for BT and ISM students

8. One of your walruses is interested applying to work abroad after his/her graduation. Name at least two different ways of getting international experiences and contacts through KY in addition of being international tutor or going abroad.

– Some mentioned AEGEE which is not actually part of KY

– KY-SUB, International weeks

Problems with summer assignments

12. What are the colors of AYY and for what purposes for the students is the official AYY sash with these colors?

– Purple and silver

– The sash is used e.g. in annual balls

14. How can a walrus stay best informed about upcoming events of AYY and KY?

– News letters from KY and AYY

– For KY also KY Culture Channel (KY Kulttuurikanava)

Problems with summer assignments

23. Where is the Office of Studies located in Aalto-BIZ? What about International Student Services?

– Main building, A-wing, 1st floor

26. Is it mandatory to participate to the orientation week?– Not mandatory but highly recommended

28. How many study credits can be accepted to the degree outside the home university?

– Maximum of 60 credits can be transferred towards MSc degree

– More information in Into

Problems with summer assignments

35. What a walrus has to do if he/she has forgotten to enroll to an exam on time?

– If a walrus forgets to enroll to an exam, basically there no other possibilities than retake

– Remind your walruses to enroll at least one week in advance!

38. Does unearned income have an effect to a national student’s financial aid (Finnish: opintotuki)?

– Unearned income = income from investments etc.

– Affects like normal earned income

Problems with summer assignments

40. /41. Financial aid– At least 5 ECTS / each financial aid month

– Max. 11 850€ of income for 9 financial aid months

43. Your walrus lives in his/her owned flat. Is he/she able to get the housing benefit (Finnish: asumislisä) from KELA?

– No, but they he/she can apply for general housing allowance

46. How much costs visiting a nurse or a doctor at FSHS (finnish: YTHS) if you go to seek treatment for fever and sore throat?

– Free, you pay for it as a part of your student union fee

Study issues & practicalities

Study issues

• All the important information related to studies can be found at Into

– Academic calendar

– Degree structures

– Exam rules

– Academic rules and regulations

– Credit transfers etc.

Degree structure

• Master’s degree (2 years, max. 4 years)

– Programme studies 48 ECTS

– Electives 12 ECTS

– Master’s Thesis 30 ECTSand Master’s Thesis Seminar 6 ECTS

– Minor studies 24 ECTS

Degree Programmes

• Accounting• Business Law• Corporate Communication• Creative Sustainability (CS)*• Economics• Entrepreneurship• Finance• Information and Service Management (ISM)• International Design Business Management (IDBM)**• Management and International Business• Marketing • Strategy***

*organized jointly with the School of Arts, Design and Architecture and the School of Engineering

** organized jointly with Aalto University Schools of Technology and School of Arts, Design and Architecture

***organized jointly with Aalto University School of Science

Other studying possibilities for masters

• JOO studies

• Studies abroad

• Double degree

• CEMS

• Open University

Study spaces

• Computer labs

• Quiet study rooms

• Group work spaces

Services for students• Student services office (OOP)

– General study counselling

– Credit transfers

– Graduation

– International student services

– Accessibility services

• Help Desk

– registration for the academic year in such cases, when the registration is not possible via WebOodi

– certificates of student status (show the AYY payment receipt or student card)

– official transcript of records

– maintenance of the student register; please inform the office of any name changes

– assistance with possible problems of registering grades etc

– study related documents and instructions

– guide you to the right direction with any open questions

Services for students

• Teachers/Professors are responsible for the counselling and answering any questions regarding their own courses and exams during the lectures and/or their office hours

• Study coordinators of the departments can help you with the general matters related to the studies, assist with the eHOPS etc.

Study coordinators

Practicalities

• Maistraatti

– Non EU/EEA citizens intending to study and live in Finland must register with the local Register’s Office (Maistraatti in Finnish) of their place of residence

• Police

– EU citizens and citizens of Iceland, Liechtenstein, Norway and Switzerland staying for over 3 months

• Health Services

– FSHS

– Emergency rooms (Marian sairaala/Haartmanni)

Career Services

Career Services

• A mission is to help students in finding relevant employment by acting as a link between them and employers, by enhancing students' job hunting skills and by providing them with information and statistics on placements.

• Office can be found in the Main Building (C-wing, 1st floor)

• Main communication channel is CareerWeb

Aalto CareerWeb

• Students’ own career portal, where they can find

– All the written material related to career and recruitment

– Job Channel job adverts (incl. internship ads and thesis assignments)

– All the events organized by Career Services

– Job Hunting Guide

– Information on career planning

– Information on different internship possibilities

Career Services

• Other services include e.g.

– Career advice and counselling

– Personal career counselling

– Career fairs (e.g. Arena)

– Trainings (for job hunting)

– CV-Clinics

– Mentoring

SEFE & HEKO

KY Foundation

Culture

Sports tutoring

Sports tutoring

• Motivating new (and why not old too) students to do sports

• Organizing different sports events according to own interests

Ice-breaker event

Ice-breaker event 29.8. - Ideas

– With own tutor group / with some other groups

– Different games etc.

We encourage you to discuss the ideas that other tutors have found good

Space division for ice-breaker event

• Yläkertsi

• Arkadia

• Ruusula

Next training on Wednesday August 27th at 5pmImportant information on the orientation week, walrus fair, Otaniemi etc.

Tutor shirts & guides