TULSA COUNTY

__ MEOPURCHASINGDEPARTMENT

DATE: JUNE 15,2016

FROM: LINDA R. DORRELL (E~~~PURCHASING DIRECTOR

TO: BOARD OF COUNTY COMMISSIONERS

SUBJECT: AMENDMENT #3-ARCHITECTURAL SERVICES AGREEMENT FOR JUVENILEJUSTICE FACILITY (NOW KNOWN AS TULSA COUNTY FAMILY JUSTICECENTER)-SELSER SCHAEFER ARCHITECTS

SUBMITTED FOR YOUR APPROVAL AND EXECUTION IS THE ATFACHED AMENDMENT #3TO THE ARCHITECTURAL SERVICE AGREEMENT BETWEEN THE BOARD OF COUNTYCOMMISSIONERS AND SELSER SCHAEFER ARCHITECTS FOR ARCHITECTURAL SERVICESFOR THE TULSA COUNTY JUVENILE JUSTICE FACILITY, NOW KNOWN AS TULSA COUNTYFAMILY JUSTICE CENTER AS WELL AS ADDITIONAL CHANGES, AS PER ATTACHEDDOCUMENTATION, A 4 TO FIX II PROJECT.

RESPECTFULLY SUBMITTED FOR YOUR APPROVAL AND EXECUTION.

LRD arh

ORIGINAL: PAT KEY, COUNTY CLERK, FOR JUNE 20, 2016 AGENDA.

COPIES: COMMISSIONER JOHN M. SMALIGOCOMMISSIONER KAREN KEITHCOMMISSIONER RON PETERSMICHAEL WILLIS, CHIEF DEPUTYVICKI ADAMS, CHIEF DEPUTY

orm 4363 (Rev. 4-98)

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1’

Amendment tq the Professional Services Agreement

Document G802~ — 2007

Amendment Number: 003TO Tulsa Bóärd of County Commissioners(Owner or Owner srRepresentative)

In’~accordan&~th the ~greement dated 2009 June 25

~(Na+~~ind address)

~.BoErdouniy~is~iôners~ ~‘.

Tulsa, Oklahom’à 7~4i~3

anj~t1~e Ar~it~ect~am~jandaddr≥s~

~Selser Schaefer~Architects~.2002 East 6th Street.,j)

~TuIin, Oklahoma 74104

~fo~ijieProject-~~ ~(Name and addrës~)

JEülsa :count~Family Jusiice Centeri’{ilsa, Oklahoma ..

Authorization is reqd~sted ,-

~ to.proceed with Additional S~~vices~Q to incur additionaFReimbursable Expenses~.. ~ ?AsjollowsDue to a chàn~e in the mtia1,1nio~Ihati~i, specifically the change in site characteristics and therefore PreliminaryDesign,,~pd4to estal~,~sh the~Architect’s compensation for Basic and Additional Services, the Architect proposes the~bllowng changes Note any paragraph not changed below shall remam as written in the Agreement

:4 ‘ ~- ‘ “. ~ :~,. -

Change thePiojçct’~nanfeTasfollôws:Tulsa County Family Justice Cehter

ARTICI~E 1 iNITIAL INFORMATION• ¶,: ~ I The Project consists of a Family Justice Center for Tulsa County which will be located on property in downtown

• T~lsa ciirrentlyioccupied by Stôrey Wrecker Service. The preliminary design prepared for this project as part of theAgreement~require~ rework and reconfiguration to address changes in the facility program and site constraintsdiscdVe?ë~1 as pail of the Phase II environmental site assessment provided by the Owner

• •. :. t~th~~finie di~xecution of this Amendment the Owner’s budget for the Cost of the Work, and the basis for theXrchitect’s compensation, is $38,000,000 00

1.1.2 All consultants identified in the Agreement remain part of the team except Cost Estimating, which is changed asindicated below:1.1 .2~4 Change Mechanical, Electrical and Plumbing Engineer company name to Philips + Gomez ConsultingEngineers.1.1.2.6 Cooper Construction Estimating LLC, 933 Dougherty Ferry Road, St. Louis, Missouri 63122.

Add the following additional consultants:1.1.2.7 Foodservice Design: Hesman Group, LLC, 7645 E.63~’ Street, Suite 201, Tulsa, Oklahoma 74133.AlA Document G802Th —2007 (formerly G606W —2000). Copyright © 2000 and 2007 by The American Institute of Architects. All rights reserved. WARNING:This AJA Document Is protected by U.S. Copyright Law and International Treaties Unauthorized reproduction or distribution of this AlA Document,or any portion of it, may result In severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Thisdocument was produced by AlA software at 11:02:14 on 06/08/2016 under Order No.8889740216_i which expires on 03112/2017, and is not for resale.User Notes: (2019183153)

1.1.2.8 Environmental Graphics: Walsh, 300 East Brady, Tulsa, Oklahoma 74120.

Add~the following dates• ~ commencement of construction date: April 1, 2017.

1.2~’2’~Sübstantial Completion date: August 31, 2018.

• • ARtICLE 3 SCOPE OF ARCHITECTS BASIC SERVICES• ..3.:i The Architect’s Basic Services consist of those described in Article 3 and include usual and customary structural,

• mechanical, and eléctrièal engineering services. Services not set forth in this Article 3 are Additional Services as set• •~ ~t....::~~~2thinArtic’le4.

ARTICLE 4 i~DDIT1ONAL SERVICES (Items 4 1 7,4 1 8,4 1 30 and 4 1 31 are included as part ofBasic Services)KdditionarServices Responsibility Location of Service Description4’i 7 çivikengm~enng Architect Section 42 344~8 Landscape ‘desig~i Architect Section 424~1~3O F&xlsrvice,~design Architect Section 4 2 5~4~1 31 Env~onmentaVgraphics Architect Section 4 2 6‘4 1~32~R~vised preliminary design Architect Section 42 7

A~2-3 (~ivil eii~gineenng servi~es includes site demolition, parkmg, grading, drainage, and utility design (includingrelocation of~existmg sanitary~s~,wer lmes, chilled water lmes, steam lme, and condensate lme) and preparation ofSt&inwatei~Pollution Prevention Plan (SWPPP) Any work due to Privately Funded Public Improvements (PFPI),i~z6nntg,,replattmg,4etc /is not~included

~4~2 4~’Landscape desi~i sehvices includes pedestrian hardscape (including site furnishmgs and landscape lighting),landscape, iirigation,ai~d site amenities design and preparation of required Downtown Coordmatmg Committee plans

4”25 Foodsei~iicedesi~incli~des foodservice equipment selection, layout, and coordmation for the Tulsa County•Fanii1~Justi~e Genter.kitch’en.

/ ~.~ ~4.2(6 Enyironinentaligra~phie~s includes exterior and interior signage design. Exterior signage mcludes

~ building-mounted primary identifaction~ staff and public parking, activity areas, address graphics and entrancegraphics Intei~ior signag~ mcludes reception area graphics, area identification, directional signage, department

. •. .

• •.• •. ~identification, primary room identification, secondary room identification, ADA/SAD code signage, firecode1re~uired si~nage ahd miscellaneous utility signage

4~2 7 Revised preliI~imary d~ign i~ludes facility program verification and update, revised site design, and revisedsite master planning as required due to project changes identified in Article I The Architect shall meet with thebuildmg~users to confirm theLr~guirements and update as necessary the space requirements identified m the FacilityProgram document, dated September 23; 2014. Oñce.the program has been confirmed, and taking into account the newsite~constramts, the~Architect, as part of the Schematic Design Phase, shall prepare and present for the Owner’sapproval a new prelimmary design illustratmg the scale and relationship of the Project components

4 3 3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as AdditionalServices 1When the limits below are reached, the Architect shall notif~i the Owner

1 Two (2) reviews of each Shop Drawing, Product data item, sample and similar submittal of the Contractor• •2 Seventy-two (f72 )~visits to the site by the Architect over the dui~aIion of the Woject during construction. In addition

to the Architect’s site visits, the Architect’s consultants will make up to Fifty-Seven (57) site visits Site visits bydiscipime are~enwnerated as follows Civil- Twelve (12) site visits, Landscape- Eighteen (18) site visits, Structural-Seven (7)~site visits, Mechanical- Ten (10) site visits, and Electrical- Ten (10) site visits3 Two (2)~m~pections for any portion of the Work to determine whether such portion of the Work is substantially

complete in accordance with the requirements of the Contract DocumentsA ~he ~ ittsp~tioñ for ihy portion of the Work to deterñiine final completion

4.3.4 If the services covered by this Agreement have not been completed within forty-two (42) months of the date ofexecution ofthis Amendment to the Agreement, through no fault ofthe Architect, extension of the Architect’s servicesbeyond that time shall be compensated as Additional Services.

AlA Document G802Th —2007 (formerly G606’~ — 2000). Cop~,iight 2000 and 2007 by The American Institute of Architects. All rights reserved. WARNING:This AlA Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA Documentor any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Thisdocument was produced by AlA software at 11:02:14 on 06/0812016 under Order No.8889740216_i which expires on 03/12/2017, and is not for resale.User Notes: (2019183153)

$165.00/hour$165.00/how

Engineer/Designer ICADD Technician IICADD Technician IClerical

$1 10.00/how$95.00/hour$85.00/hour$70.00/hour

ARTICLE 11 COMPENSATION11 i~For the Architect’s Basic Services described under Article 3, the Owner shall compensate the Architect as

:f91l~’s:Cdi~pensation for Basic Services shall be 9.95% of the Cost of the Work as identified in Article 1. The compensationfor~each phase of services shall be as indicated below. Ifat any time during the Project the Cost of the Work isiio~lified to an amount different from that identified m Article 1, the Architect’s compensation, as mdicated below,*illbe modified accordingly. The following fees are in addition to any and all fees previously paid as part of the

.::Agreement.

Authorization

~chematic Design 20% of fee $756,200 00

1~esign De~el~j,ment 25°o of fee $945,250 00

ConstThction Documents 30% of fee $1,134,300 00• • .

Biddm~ 5% of fee $189,050 00~ ‘. .. :

Contract Admmist~ti~n ‘~ 20% of fee $756,200 00,L ~

2 ~ 1~2 Fdr A~d~iitional~Services designated m Section 4 1, the Owner shall compensate the Architect as follows

j’he following fees are m~ddition to any and all fees previously paid as part of the Agreement

The~following ~dditional’Sei~~i~es will be required thru completion of this projectçivihEngm_eerwg Included m Basic Services FeeLandscaperDesign ~ Included m Basic Services Fee

~oodser~ce~çsign •~ • Included m Basic Services FeeEnvirónthental Graphics’ Included in Basic Services Fee

k Th~ follo~ving Additional Services willt1~e required thru completion of Schematic DesignAuthorization

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‘ ?Rews~d Preliminar~y Design , Fixed Fee $41,330.00• ,r ;. —

The following Additional°S~rvi~es may~be required If required, the compensation for these services will be asfdllows:::ç . -~

:~ ~ •~ ., . ~• Authorization

Subdivision Replat Fixed Fee $15,400 00

≥ Alley/Stfe~ Vacation Fixed Fee $8,250 00• . . -,-

‘Special Ekceptict~BOA Fixed Fee $6,050.00

11.7 The hourly billing rates have been amended as follows:Selser Schaèfei~ArchitectsProject Designer ‘~

• €oñtract Admiiiistrator

P~llips~*~oi~z Consulting EngineersDiréctói $165.00/hourEngineer/Designer IV $150.00/howEngineer/Designer III $135.00/howEngin /Designer U $125.(0/hOur

AlA Document G802Th —2007 (forme.ly.G606’M — 2000). Copyright © 2000 and 2007 by The American institute of Architects. All rights reserved. WARNING:This AlA Document Is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AlA Documentor any portion of It, may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under the law. Thisdocument was produced by AlA software at 11:02:14 on 06108/2016 under Order NO.8889740216_i which expires on 03/12/2017, and is not for resale.User Notes: (2019183153)

Ad4 the following hourly billing rates:...~b~ck~Design Associates

l~rmcipal.ArchitectIzahd~aie Architectq~AD Technician

• .• .çlerii~aI/Administration

(~per Construction ~stimating LLCi E~timator $11000/hour

‘Hesman Group, LL(~~PrincipaI/Design

1anage?/Con~ectioniIñformation~€lencaI/~dministi~ion

WalsfrManaging Prinóipal .

~ Creative~Director ~,s;,•. .~“i . . -Senior Designer. . ..• ~

11 8 q0MPENSATJON FOR REIMBURSABLE EXPENSES11 8 2~For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and theArchitec~ consultants plus zero percent (0° o) of the expenses mcurred Estimates for Reimbursable Expenses for

~‘~hematic Design through €ontract Administration are $92,000.00.• :

AR~PICLE 12 ~SPECIAIiTERMS AND CONDITIONS12~hQuisite,De$ention1ias not4,een required by the City of Tulsa for projects within the Central Business District(€BD)~ Ifd~ringthe~designprocess it is detennined that onsite detention is required by the City of Tulsa, onsited~tention~design and~documentation fees will be negotiated as a fixed fee

~

,1Q:2~Delete2Section ..

,1~23 ~Delëte’Section -

The foll~wing a~1justments shafi 1~ tade to compensation and time(Inserjcj5roviiions in accordance with~the Agreement, or as otherwise agreed by the parties.)

Compênsatidñ:--~Refei~to Article 1-1 above~

• . Time: . ~‘,. ~

The Archi~e~P~vill.work with the Owner in developing a project schedule during the initial phases of the project..4

‘SUBMITTED~ •:~ AGREED TO:

~J Zd•’ _________________________________________~(Signatui~e ~:.

Janet Sel LEED AP, Princi 1 _________________________________“~(I~rihted!ñàmé and title)

~08~Junè2Q1~6 _____________________________________(Date) (Date)

~‘ ‘~‘~-APP~ OV~ AS TO FORM

“~ ~‘~‘~T ~TT~’P~AlA Document G802~ - 2007 (formerly G606’~ - 2000). Copyright @2000~fl ri~~iittJ€e’~f~chitJcis. MI rIghts reserved. WARNINGThis MA Document is protected by U.S. Copyright Law and International Treaties Unauthorized reproduction or distribution of this AlA Documentor any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. Thisdocument was produced by AlA software at 11:02:14 on 06/08/2016 under Order No.8889740216_I which expires on 03/12/2017, and is not for resale.User Notes: (2019183153)

$120.00 hour$109.00 hour$74.00! hour$48.00! hour

$125.00! hour$100.00! hour$75.00! hour

$135.00/hour$1 10.00/hour$90.00/hour

•~

.,~ji ~:‘

~

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• 1

Junior DesignerProduction StaffAdministrative Staff

$75.00/hour$55.00/hour$45.00/hour

I /—- A

(Signature)

(Printed name and title)