58
TULSA COMMUNITY COLLEGE ----------------- Tulsa Community College Regular Meeting of the Board of Regents MINUTES The regular meeting of the Board of Regents of Tulsa Community College was held on Thursday, August 16, 2018 at 3:00 p.m. at Northeast Campus. Board Members Present: Paul Cornell, Robin Ballenger, Caron Lawhorn, Ronald Looney, William McKamey, and Wesley Mitchell Board Members Absent: Samuel Combs Others Present: President Leigh B. Goodson Clerk for the Board College Administrators Legal Counsel Robin Ballenger called the meeting to order. The error was CALL TO ORDER corrected at the September 20, 2018 Board Meeting. Board Chair, Paul Cornell, called the meeting to order at 3:00 p.m. President Goodson confirmed compliance with the Open Meetings Act. ROLL CALL The clerk called the roll and the meeting proceeded with a quorum. APPROVAL OF THE MINUTES A motion was made by Regent Looney and seconded by Regent McKamey to approve the minutes of the regular meeting of the Tulsa Community College Board of Regents held on Thursday, June 14, 2018 as presented. The Chair called for a vote. Motion carried unanimously by voice vote.

TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

  • Upload
    others

  • View
    0

  • Download
    0

Embed Size (px)

Citation preview

Page 1: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

TULSA COMMUNITY COLLEGE

-----------------

Tulsa Community College

Regular Meeting of the Board of Regents

MINUTES

The regular meeting of the Board of Regents of Tulsa Community College was held on Thursday August 16 2018 at 300 pm at Northeast Campus

Board Members Present Paul Cornell Robin Ballenger Caron Lawhorn Ronald Looney

William McKamey and Wesley Mitchell

Board Members Absent Samuel Combs

Others Present President Leigh B Goodson

Clerk for the Board

College Administrators

Legal Counsel

Robin Ballenger called the meeting to order The error wasCALL TO ORDER corrected at the September 20 2018 Board Meeting

Board Chair Paul Cornell called the meeting to order at 300 pm

President Goodson confirmed compliance with the Open Meetings Act

ROLL CALL

The clerk called the roll and the meeting proceeded with a quorum

APPROVAL OF THE MINUTES

A motion was made by Regent Looney and seconded by Regent McKamey to approve

the minutes of the regular meeting of the Tulsa Community College Board of Regents held on Thursday June 14 2018 as presented The Chair called for a vote Motion

carried unanimously by voice vote

PRESIDENTrsquoS REPORT AND POSSIBLE DISCUSSION

CARRYOVER ITEMS

There were no carryover items

Presented by President Goodson

President Goodson reported on highlights of TCC in the media

(Attachment Handout of the Presidentrsquos Highlights)

STUDENT SUCCESS UPDATE

Introduction by Eunice Tarver Provost and Associate Vice President of Diversity and

Inclusion

1 My Dream Student Experience at Tulsa Community College

Presented by Gloria Kirkpatrick Diversity Outreach Coordinator

Ms Kirkpatrick gave a brief summary of the ldquoMy Dream Student Experience at TCCrdquo

My Dream Scholarship Program started in 2011 and has served 160 students

Many students are DACA students and the program allows them to work

attend school and obtain a driverrsquos license

Offered annually and funded by private donors

Covers tuition for 3 years and 63 hours

Students apply while seniors in high school between February 1 and May 18

Students must not be eligible to receive any state or federal financial aid

Minimum high school GPA of 20

62 applicants 46 received in the spring 2018 semester

Students who graduate can continue to OSU-Tulsa

80 of students who started in Fall 2017 are enrolled for Fall 2018

Ms Kirkpatrick introduced two ldquoMy Dreamrdquo students who addressed the Board

Dayanna Palaciosmdash Plans to study nursing

Omar Lopez ndash Recently graduated from TCC and is starting at OSU-Tulsa in Fall

2018 Associates in Engineering Mathematics and Mechanical Engineering

pursing a Bachelorrsquos in Mechanical Engineering and Masterrsquos in Business

Works full-time in construction and remodeling Plans on working as a

research intern at OSU and working at the TCC Outreach Center Omar is also

the recipient of the OSU $10000 My Dream Scholarship

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 2 of 11

ACADEMIC AFFAIRS AND STUDENT SUCCESS COMMITTEE REPORT

Presented by Regent Mitchell

In the August committee meeting Eunice discussed Equity Scorecard and three

work streams they are focused on ndash transfer rate completion rate and

developmental education The USC Equity Scorecard leadership group had their

first meeting and the question was addressed ldquoWhy are we focused so much on

racerdquo TCC is a ldquocommunityrdquo college Data shows a discrepancy of degree

completion due to race The group also discussed barriers to entry

Retention Specialists addressed192 general concerns and were alerted to 3000

concern flags One particular general concern received involved food insecurity

As a result TCC entered into an agreement with the local food bank

Eileen discussed enrollment data which was in flux at the time

Dr Hess and Terri Alonso talked about the addition of advisors reaching a 300 to1

ratio of advisors to students Dr Hess also discussed the addition of 32 new faculty

members

The KPI Dr Hess is most proud of is that for the first time in 10 years African

American retention rate was higher than Caucasian Pathways work is truly

working with equity and outcomes Diversity in staffing remains a challenge that

TCC is actively addressing

Dr Clayton reported approximately 90 of new students attended new student

orientation

Another challenge is the fall-to-fall retention and yield rate

The KPI Dr Clayton is most proud of was 587 to 62 increase in fall-to-fall

retention

COMMUNITY RELATIONS COMMITTEE REPORT

Presented by Regent McKamey

Regent McKamey gave the report

The Committee reviewed open records charges for services from various peer

institutions and found TCC to be comparable The Committee was briefed on the

One Voice activity at the Tulsa Regional Chamber by Dr Leigh Goodson and also

reviewed the progress of the TCC Foundation multi-year campaign The

Committee received reports on federal and state legislative activity

The large outdoor advertising sign called The Marquee at the Southeast Campus

has been updated with new technology for design and programming for the

electronic portion of the sign The new electronic sign will allow timely

coordination by the Marketing and Communications Department of messages on

events or enrollment activities

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 3 of 11

The TCC Foundation received $5000 from the Hille Foundation for Second Chance

scholarships

The TCC Foundation was awarded $100000 from JPMorgan Chase Foundation for

a workforce development initiative This project will provide short-term training

for Tulsa Community WorkAdvance clients in Accounting and Information

Technology This population is considered hard-to-serve or long-term

unemployed The goal is to increase workforce availability in high demand job

sectors

The Vision in Education Excellence Dinner will be held Thursday Sept 26 and will

honor David Page The Foundation Committee has been regularly meeting and is

under the leadership of Dinner Chair Susan Harris and Honorary Chair Becky

Frank

Current pending requests for the Clearing the Pathway Capital Campaign total

$4150000 and the Campaign has reached the $147 million level

TCCs annual application and budget for Federal funding through the Carl D

Perkins Career and Technical Education Act of 2006 has been approved by the

Oklahoma Department of Career and Technology Education (ODCTE) TCCs FY

19 allocation is $334752 to support workforce development programs Funding

will be used to purchase equipment in Engineering Allied Health and Nursing

and to support guidance and counseling positions in the Health Sciences

Engineering and BusinessIT and Concurrent Enrollment

TCC was also awarded two Supplemental Perkins Grant programs one focused on

marketing and recruitment for male students in the Health Sciences for $19770 and

one to improve TCCs Career Development services through professional

development new technology and software for $23511

PERSONNEL REPORT

1 Introduction of Recently Appointed Staff

President Goodson recognized recently appointed professional staff

Kristin Matthews Assistant Professor Political Science Southeast Campus

Wesley Mosier Assistant Professor History Southeast Campus

Knox Brown Assistant Professor Political Science Southeast Campus

Justin Yates Assistant Professor English West Campus

Amy Rains Assistant Professor English Southeast Campus

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 4 of 11

2 Consent Agenda

Appointment of Full-Time Faculty and Full-Time Professional Employees at

Grade 18 and Above

Resignations of Full-Time Faculty and Professional Employees

A motion was made by Regent Cornell and seconded by Regent Mitchell to

approve the personnel consent agenda The Chair called for a vote Motion

carried unanimously by voice vote

(Attachment Personnel Consent Agenda)

FACILITIES COMMITTEE REPORT

Presented by Regent McKamey

Demolition began for the Southeast Campus Student Success and Career Center

Crossland Construction represents the College with the architect and helps

facilitate the bids as the manager of the project Bids are considerably higher than

expected Crossland is working closely with GH2 to get the project in line with our

budget expectations while constructing a high-quality facility Bids are due by

September 11

KKT Architects are facilitating the Metro Campus chemistry and biology labs

remodel Bids for project will be issued early to mid-September and will be due

in early October

TCC and Tulsa Tech executive staff agreed to move forward with a real estate

broker for the Conference Center

1 Recommendation for Ratification of a Contract for Emergency Elevator

Repair Services

It was the recommendation of the Facilities Committee to ratify a contract with

ThyssenKrupp Elevator Corporation in the amount of $96822 for elevator repair

services as a result of water damage

A motion was made by the Facilities Committee for approval of the ratification for

a Contract for Emergency Elevator Repair Services No second was needed Motion carried unanimously by voice vote

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 5 of 11

FINANCE RISK AND AUDIT COMMITTEE REPORT

Presented by Regent Lawhorn

1 Purchase Item Agreements (gt$100K)

a Ratification for Purchase of Data Processing Software Licensee

Authorization was requested to ratify a contract for the purchase of a Microsoft

product license for College-wide desk-top systems for employees and

students

The Finance Risk and Audit Committee recommended award to Connection

Inc (Rockville MD) in an amount not to exceed $218014

This purchase from Connection is a renewal of existing licensing and was

previously approved to be purchased from Dell Marketing LP at the June 2018

Board meeting in the amount of $25000000

A motion was made by the Finance Risk amp Audit Committee for approval of

ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote

b Purchase of BillingPayment Management Services

Authorization was requested to enter into a contract for the purchase of online

billing and payment management services for use at all campuses

The Finance Risk and Audit Committee recommended award to Higher One

Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for

the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system

This purchase from Higher One Inc will be awarded under Oklahoma City

Community College contract 2-RFP-13-005

A motion was made by the Finance Risk amp Audit Committee for approval of the

purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote

2 Consent Agenda (Between $50k and $100k)

The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases

a Purchase of Software Services - $50142

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 6 of 11

(Attachment Purchasing Consent Agenda)

A motion was made by the Finance Risk amp Audit Committee for approval of the

consent agenda No second was needed Motion carried unanimously by

voice vote

3 Recommendation for Approval of Early Notice Incentive Program

a Full-Time Faculty

The administration recommended approval of an Early Notice Incentive

Program for full-time faculty The Early Notice Incentive Program will allow the

College to effectively recruit hire and prepare for the 2019-2020 academic

year The incentive would offer a one-time payment of $5000 to a full-time

faculty member who submits an irrevocable letter of retirement by October 1

2018 and retires June 1 2019 July 1 2019 or August 1 2019

b Full-Time Staff

The administration recommended approval of an Early Notice Incentive

Program for full-time staff The Early Notice Incentive Program will allow the

College to effectively evaluate staffing and recruit as appropriate for calendar

year 2019 The incentive would offer a one-time payment of $5000 to a full-

time staff member who submits an irrevocable letter of retirement giving six-

months of notice

(Attachment Early Notice Incentive Program)

The Board voted on both items together A motion was made by the Finance

Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by

voice vote

4 Recommendation for Approval of the Selection and Renewal of Employee

and Retiree Insurance Benefits and Premiums

The Finance Risk amp Audit Committee recommended approval of the selection

and renewal of employee and retiree insurance benefits and premiums

a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 7 of 11

h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration

Comments

The renewal includes a change from Aetna to Blue Cross Blue Shield and adding

an HMO which helps lower premiums for dependents and is a slight increase for

the College A committee of faculty and staff reviewed the bids from four vendors

and made a decision Vision insurance is also changing vendors which lowers

premiums while maintaining the same networks as previously Long-term

Disability will add a catastrophic disability rides if two or more life functions are

impacted the employee receives an extra 10 on their disability payment Issued

a bid for long-term care this year but the premiums were exorbitant and was

declined All other benefits remain the same

(Attachment Renewal of Employee and Retiree Benefits and Premiums)

A motion was made by the Finance Risk amp Audit Committee for approval of the

selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote

5 Recommendation for Approval of Changes to the Competitive Bidding

Policy

The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111

(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the competitive bidding policy No second was needed Motion

carried unanimously by voice vote

6 Recommendation for Approval of Changes to the Policy on Submitting

Purchases to the Board of Regents for Approval and Reporting Other

Purchases

The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 8 of 11

Comments

The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)

(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried

unanimously by voice vote

7 Monthly Financial Report

Regent Lawhorn presented the financial dashboards for June and July

June Revenues ended the fiscal year as expected

The cash balance at the end of June was strong at $43M Cash forecast was

$37M

Receivables running as expected relative to enrollment and past history with

collections

July dashboard budgeted in line with actual

Cash balance forecast in December was $303M and ended in July at $407M

Collections running as expected

(Attachment Handout of Financial Dashboards)

a Financial Statements for June 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented

(Attachment June 2018 Financials)

A motion was made by the Finance Risk amp Audit Committee for approval of the

June 2018 financials No second was needed Motion carried unanimously

by voice vote

b Financial Statements for July 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 9 of 11

A motion was made by the Finance Risk amp Audit Committee for approval of the

July 2018 financials No second was needed Motion carried unanimously

by voice vote

NEW BUSINESS

[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]

There was no new business

PERSONS WHO DESIRE TO COME BEFORE THE BOARD

Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes

There were none

EXECUTIVE SESSION

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]

There was no need for an executive session

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 10 of 11

ADJOURNMENT

The meeting adjourned at 354 pm

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma

Respectfully submitted

Leigh B Goodson

President amp CEO

Robin F Ballenger Chair

Board of Regents

ATTEST

Paul H Cornell Secretary

Board of Regents

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 11 of 11

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 2: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

PRESIDENTrsquoS REPORT AND POSSIBLE DISCUSSION

CARRYOVER ITEMS

There were no carryover items

Presented by President Goodson

President Goodson reported on highlights of TCC in the media

(Attachment Handout of the Presidentrsquos Highlights)

STUDENT SUCCESS UPDATE

Introduction by Eunice Tarver Provost and Associate Vice President of Diversity and

Inclusion

1 My Dream Student Experience at Tulsa Community College

Presented by Gloria Kirkpatrick Diversity Outreach Coordinator

Ms Kirkpatrick gave a brief summary of the ldquoMy Dream Student Experience at TCCrdquo

My Dream Scholarship Program started in 2011 and has served 160 students

Many students are DACA students and the program allows them to work

attend school and obtain a driverrsquos license

Offered annually and funded by private donors

Covers tuition for 3 years and 63 hours

Students apply while seniors in high school between February 1 and May 18

Students must not be eligible to receive any state or federal financial aid

Minimum high school GPA of 20

62 applicants 46 received in the spring 2018 semester

Students who graduate can continue to OSU-Tulsa

80 of students who started in Fall 2017 are enrolled for Fall 2018

Ms Kirkpatrick introduced two ldquoMy Dreamrdquo students who addressed the Board

Dayanna Palaciosmdash Plans to study nursing

Omar Lopez ndash Recently graduated from TCC and is starting at OSU-Tulsa in Fall

2018 Associates in Engineering Mathematics and Mechanical Engineering

pursing a Bachelorrsquos in Mechanical Engineering and Masterrsquos in Business

Works full-time in construction and remodeling Plans on working as a

research intern at OSU and working at the TCC Outreach Center Omar is also

the recipient of the OSU $10000 My Dream Scholarship

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 2 of 11

ACADEMIC AFFAIRS AND STUDENT SUCCESS COMMITTEE REPORT

Presented by Regent Mitchell

In the August committee meeting Eunice discussed Equity Scorecard and three

work streams they are focused on ndash transfer rate completion rate and

developmental education The USC Equity Scorecard leadership group had their

first meeting and the question was addressed ldquoWhy are we focused so much on

racerdquo TCC is a ldquocommunityrdquo college Data shows a discrepancy of degree

completion due to race The group also discussed barriers to entry

Retention Specialists addressed192 general concerns and were alerted to 3000

concern flags One particular general concern received involved food insecurity

As a result TCC entered into an agreement with the local food bank

Eileen discussed enrollment data which was in flux at the time

Dr Hess and Terri Alonso talked about the addition of advisors reaching a 300 to1

ratio of advisors to students Dr Hess also discussed the addition of 32 new faculty

members

The KPI Dr Hess is most proud of is that for the first time in 10 years African

American retention rate was higher than Caucasian Pathways work is truly

working with equity and outcomes Diversity in staffing remains a challenge that

TCC is actively addressing

Dr Clayton reported approximately 90 of new students attended new student

orientation

Another challenge is the fall-to-fall retention and yield rate

The KPI Dr Clayton is most proud of was 587 to 62 increase in fall-to-fall

retention

COMMUNITY RELATIONS COMMITTEE REPORT

Presented by Regent McKamey

Regent McKamey gave the report

The Committee reviewed open records charges for services from various peer

institutions and found TCC to be comparable The Committee was briefed on the

One Voice activity at the Tulsa Regional Chamber by Dr Leigh Goodson and also

reviewed the progress of the TCC Foundation multi-year campaign The

Committee received reports on federal and state legislative activity

The large outdoor advertising sign called The Marquee at the Southeast Campus

has been updated with new technology for design and programming for the

electronic portion of the sign The new electronic sign will allow timely

coordination by the Marketing and Communications Department of messages on

events or enrollment activities

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 3 of 11

The TCC Foundation received $5000 from the Hille Foundation for Second Chance

scholarships

The TCC Foundation was awarded $100000 from JPMorgan Chase Foundation for

a workforce development initiative This project will provide short-term training

for Tulsa Community WorkAdvance clients in Accounting and Information

Technology This population is considered hard-to-serve or long-term

unemployed The goal is to increase workforce availability in high demand job

sectors

The Vision in Education Excellence Dinner will be held Thursday Sept 26 and will

honor David Page The Foundation Committee has been regularly meeting and is

under the leadership of Dinner Chair Susan Harris and Honorary Chair Becky

Frank

Current pending requests for the Clearing the Pathway Capital Campaign total

$4150000 and the Campaign has reached the $147 million level

TCCs annual application and budget for Federal funding through the Carl D

Perkins Career and Technical Education Act of 2006 has been approved by the

Oklahoma Department of Career and Technology Education (ODCTE) TCCs FY

19 allocation is $334752 to support workforce development programs Funding

will be used to purchase equipment in Engineering Allied Health and Nursing

and to support guidance and counseling positions in the Health Sciences

Engineering and BusinessIT and Concurrent Enrollment

TCC was also awarded two Supplemental Perkins Grant programs one focused on

marketing and recruitment for male students in the Health Sciences for $19770 and

one to improve TCCs Career Development services through professional

development new technology and software for $23511

PERSONNEL REPORT

1 Introduction of Recently Appointed Staff

President Goodson recognized recently appointed professional staff

Kristin Matthews Assistant Professor Political Science Southeast Campus

Wesley Mosier Assistant Professor History Southeast Campus

Knox Brown Assistant Professor Political Science Southeast Campus

Justin Yates Assistant Professor English West Campus

Amy Rains Assistant Professor English Southeast Campus

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 4 of 11

2 Consent Agenda

Appointment of Full-Time Faculty and Full-Time Professional Employees at

Grade 18 and Above

Resignations of Full-Time Faculty and Professional Employees

A motion was made by Regent Cornell and seconded by Regent Mitchell to

approve the personnel consent agenda The Chair called for a vote Motion

carried unanimously by voice vote

(Attachment Personnel Consent Agenda)

FACILITIES COMMITTEE REPORT

Presented by Regent McKamey

Demolition began for the Southeast Campus Student Success and Career Center

Crossland Construction represents the College with the architect and helps

facilitate the bids as the manager of the project Bids are considerably higher than

expected Crossland is working closely with GH2 to get the project in line with our

budget expectations while constructing a high-quality facility Bids are due by

September 11

KKT Architects are facilitating the Metro Campus chemistry and biology labs

remodel Bids for project will be issued early to mid-September and will be due

in early October

TCC and Tulsa Tech executive staff agreed to move forward with a real estate

broker for the Conference Center

1 Recommendation for Ratification of a Contract for Emergency Elevator

Repair Services

It was the recommendation of the Facilities Committee to ratify a contract with

ThyssenKrupp Elevator Corporation in the amount of $96822 for elevator repair

services as a result of water damage

A motion was made by the Facilities Committee for approval of the ratification for

a Contract for Emergency Elevator Repair Services No second was needed Motion carried unanimously by voice vote

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 5 of 11

FINANCE RISK AND AUDIT COMMITTEE REPORT

Presented by Regent Lawhorn

1 Purchase Item Agreements (gt$100K)

a Ratification for Purchase of Data Processing Software Licensee

Authorization was requested to ratify a contract for the purchase of a Microsoft

product license for College-wide desk-top systems for employees and

students

The Finance Risk and Audit Committee recommended award to Connection

Inc (Rockville MD) in an amount not to exceed $218014

This purchase from Connection is a renewal of existing licensing and was

previously approved to be purchased from Dell Marketing LP at the June 2018

Board meeting in the amount of $25000000

A motion was made by the Finance Risk amp Audit Committee for approval of

ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote

b Purchase of BillingPayment Management Services

Authorization was requested to enter into a contract for the purchase of online

billing and payment management services for use at all campuses

The Finance Risk and Audit Committee recommended award to Higher One

Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for

the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system

This purchase from Higher One Inc will be awarded under Oklahoma City

Community College contract 2-RFP-13-005

A motion was made by the Finance Risk amp Audit Committee for approval of the

purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote

2 Consent Agenda (Between $50k and $100k)

The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases

a Purchase of Software Services - $50142

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 6 of 11

(Attachment Purchasing Consent Agenda)

A motion was made by the Finance Risk amp Audit Committee for approval of the

consent agenda No second was needed Motion carried unanimously by

voice vote

3 Recommendation for Approval of Early Notice Incentive Program

a Full-Time Faculty

The administration recommended approval of an Early Notice Incentive

Program for full-time faculty The Early Notice Incentive Program will allow the

College to effectively recruit hire and prepare for the 2019-2020 academic

year The incentive would offer a one-time payment of $5000 to a full-time

faculty member who submits an irrevocable letter of retirement by October 1

2018 and retires June 1 2019 July 1 2019 or August 1 2019

b Full-Time Staff

The administration recommended approval of an Early Notice Incentive

Program for full-time staff The Early Notice Incentive Program will allow the

College to effectively evaluate staffing and recruit as appropriate for calendar

year 2019 The incentive would offer a one-time payment of $5000 to a full-

time staff member who submits an irrevocable letter of retirement giving six-

months of notice

(Attachment Early Notice Incentive Program)

The Board voted on both items together A motion was made by the Finance

Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by

voice vote

4 Recommendation for Approval of the Selection and Renewal of Employee

and Retiree Insurance Benefits and Premiums

The Finance Risk amp Audit Committee recommended approval of the selection

and renewal of employee and retiree insurance benefits and premiums

a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 7 of 11

h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration

Comments

The renewal includes a change from Aetna to Blue Cross Blue Shield and adding

an HMO which helps lower premiums for dependents and is a slight increase for

the College A committee of faculty and staff reviewed the bids from four vendors

and made a decision Vision insurance is also changing vendors which lowers

premiums while maintaining the same networks as previously Long-term

Disability will add a catastrophic disability rides if two or more life functions are

impacted the employee receives an extra 10 on their disability payment Issued

a bid for long-term care this year but the premiums were exorbitant and was

declined All other benefits remain the same

(Attachment Renewal of Employee and Retiree Benefits and Premiums)

A motion was made by the Finance Risk amp Audit Committee for approval of the

selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote

5 Recommendation for Approval of Changes to the Competitive Bidding

Policy

The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111

(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the competitive bidding policy No second was needed Motion

carried unanimously by voice vote

6 Recommendation for Approval of Changes to the Policy on Submitting

Purchases to the Board of Regents for Approval and Reporting Other

Purchases

The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 8 of 11

Comments

The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)

(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried

unanimously by voice vote

7 Monthly Financial Report

Regent Lawhorn presented the financial dashboards for June and July

June Revenues ended the fiscal year as expected

The cash balance at the end of June was strong at $43M Cash forecast was

$37M

Receivables running as expected relative to enrollment and past history with

collections

July dashboard budgeted in line with actual

Cash balance forecast in December was $303M and ended in July at $407M

Collections running as expected

(Attachment Handout of Financial Dashboards)

a Financial Statements for June 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented

(Attachment June 2018 Financials)

A motion was made by the Finance Risk amp Audit Committee for approval of the

June 2018 financials No second was needed Motion carried unanimously

by voice vote

b Financial Statements for July 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 9 of 11

A motion was made by the Finance Risk amp Audit Committee for approval of the

July 2018 financials No second was needed Motion carried unanimously

by voice vote

NEW BUSINESS

[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]

There was no new business

PERSONS WHO DESIRE TO COME BEFORE THE BOARD

Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes

There were none

EXECUTIVE SESSION

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]

There was no need for an executive session

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 10 of 11

ADJOURNMENT

The meeting adjourned at 354 pm

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma

Respectfully submitted

Leigh B Goodson

President amp CEO

Robin F Ballenger Chair

Board of Regents

ATTEST

Paul H Cornell Secretary

Board of Regents

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 11 of 11

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 3: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

ACADEMIC AFFAIRS AND STUDENT SUCCESS COMMITTEE REPORT

Presented by Regent Mitchell

In the August committee meeting Eunice discussed Equity Scorecard and three

work streams they are focused on ndash transfer rate completion rate and

developmental education The USC Equity Scorecard leadership group had their

first meeting and the question was addressed ldquoWhy are we focused so much on

racerdquo TCC is a ldquocommunityrdquo college Data shows a discrepancy of degree

completion due to race The group also discussed barriers to entry

Retention Specialists addressed192 general concerns and were alerted to 3000

concern flags One particular general concern received involved food insecurity

As a result TCC entered into an agreement with the local food bank

Eileen discussed enrollment data which was in flux at the time

Dr Hess and Terri Alonso talked about the addition of advisors reaching a 300 to1

ratio of advisors to students Dr Hess also discussed the addition of 32 new faculty

members

The KPI Dr Hess is most proud of is that for the first time in 10 years African

American retention rate was higher than Caucasian Pathways work is truly

working with equity and outcomes Diversity in staffing remains a challenge that

TCC is actively addressing

Dr Clayton reported approximately 90 of new students attended new student

orientation

Another challenge is the fall-to-fall retention and yield rate

The KPI Dr Clayton is most proud of was 587 to 62 increase in fall-to-fall

retention

COMMUNITY RELATIONS COMMITTEE REPORT

Presented by Regent McKamey

Regent McKamey gave the report

The Committee reviewed open records charges for services from various peer

institutions and found TCC to be comparable The Committee was briefed on the

One Voice activity at the Tulsa Regional Chamber by Dr Leigh Goodson and also

reviewed the progress of the TCC Foundation multi-year campaign The

Committee received reports on federal and state legislative activity

The large outdoor advertising sign called The Marquee at the Southeast Campus

has been updated with new technology for design and programming for the

electronic portion of the sign The new electronic sign will allow timely

coordination by the Marketing and Communications Department of messages on

events or enrollment activities

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 3 of 11

The TCC Foundation received $5000 from the Hille Foundation for Second Chance

scholarships

The TCC Foundation was awarded $100000 from JPMorgan Chase Foundation for

a workforce development initiative This project will provide short-term training

for Tulsa Community WorkAdvance clients in Accounting and Information

Technology This population is considered hard-to-serve or long-term

unemployed The goal is to increase workforce availability in high demand job

sectors

The Vision in Education Excellence Dinner will be held Thursday Sept 26 and will

honor David Page The Foundation Committee has been regularly meeting and is

under the leadership of Dinner Chair Susan Harris and Honorary Chair Becky

Frank

Current pending requests for the Clearing the Pathway Capital Campaign total

$4150000 and the Campaign has reached the $147 million level

TCCs annual application and budget for Federal funding through the Carl D

Perkins Career and Technical Education Act of 2006 has been approved by the

Oklahoma Department of Career and Technology Education (ODCTE) TCCs FY

19 allocation is $334752 to support workforce development programs Funding

will be used to purchase equipment in Engineering Allied Health and Nursing

and to support guidance and counseling positions in the Health Sciences

Engineering and BusinessIT and Concurrent Enrollment

TCC was also awarded two Supplemental Perkins Grant programs one focused on

marketing and recruitment for male students in the Health Sciences for $19770 and

one to improve TCCs Career Development services through professional

development new technology and software for $23511

PERSONNEL REPORT

1 Introduction of Recently Appointed Staff

President Goodson recognized recently appointed professional staff

Kristin Matthews Assistant Professor Political Science Southeast Campus

Wesley Mosier Assistant Professor History Southeast Campus

Knox Brown Assistant Professor Political Science Southeast Campus

Justin Yates Assistant Professor English West Campus

Amy Rains Assistant Professor English Southeast Campus

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 4 of 11

2 Consent Agenda

Appointment of Full-Time Faculty and Full-Time Professional Employees at

Grade 18 and Above

Resignations of Full-Time Faculty and Professional Employees

A motion was made by Regent Cornell and seconded by Regent Mitchell to

approve the personnel consent agenda The Chair called for a vote Motion

carried unanimously by voice vote

(Attachment Personnel Consent Agenda)

FACILITIES COMMITTEE REPORT

Presented by Regent McKamey

Demolition began for the Southeast Campus Student Success and Career Center

Crossland Construction represents the College with the architect and helps

facilitate the bids as the manager of the project Bids are considerably higher than

expected Crossland is working closely with GH2 to get the project in line with our

budget expectations while constructing a high-quality facility Bids are due by

September 11

KKT Architects are facilitating the Metro Campus chemistry and biology labs

remodel Bids for project will be issued early to mid-September and will be due

in early October

TCC and Tulsa Tech executive staff agreed to move forward with a real estate

broker for the Conference Center

1 Recommendation for Ratification of a Contract for Emergency Elevator

Repair Services

It was the recommendation of the Facilities Committee to ratify a contract with

ThyssenKrupp Elevator Corporation in the amount of $96822 for elevator repair

services as a result of water damage

A motion was made by the Facilities Committee for approval of the ratification for

a Contract for Emergency Elevator Repair Services No second was needed Motion carried unanimously by voice vote

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 5 of 11

FINANCE RISK AND AUDIT COMMITTEE REPORT

Presented by Regent Lawhorn

1 Purchase Item Agreements (gt$100K)

a Ratification for Purchase of Data Processing Software Licensee

Authorization was requested to ratify a contract for the purchase of a Microsoft

product license for College-wide desk-top systems for employees and

students

The Finance Risk and Audit Committee recommended award to Connection

Inc (Rockville MD) in an amount not to exceed $218014

This purchase from Connection is a renewal of existing licensing and was

previously approved to be purchased from Dell Marketing LP at the June 2018

Board meeting in the amount of $25000000

A motion was made by the Finance Risk amp Audit Committee for approval of

ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote

b Purchase of BillingPayment Management Services

Authorization was requested to enter into a contract for the purchase of online

billing and payment management services for use at all campuses

The Finance Risk and Audit Committee recommended award to Higher One

Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for

the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system

This purchase from Higher One Inc will be awarded under Oklahoma City

Community College contract 2-RFP-13-005

A motion was made by the Finance Risk amp Audit Committee for approval of the

purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote

2 Consent Agenda (Between $50k and $100k)

The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases

a Purchase of Software Services - $50142

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 6 of 11

(Attachment Purchasing Consent Agenda)

A motion was made by the Finance Risk amp Audit Committee for approval of the

consent agenda No second was needed Motion carried unanimously by

voice vote

3 Recommendation for Approval of Early Notice Incentive Program

a Full-Time Faculty

The administration recommended approval of an Early Notice Incentive

Program for full-time faculty The Early Notice Incentive Program will allow the

College to effectively recruit hire and prepare for the 2019-2020 academic

year The incentive would offer a one-time payment of $5000 to a full-time

faculty member who submits an irrevocable letter of retirement by October 1

2018 and retires June 1 2019 July 1 2019 or August 1 2019

b Full-Time Staff

The administration recommended approval of an Early Notice Incentive

Program for full-time staff The Early Notice Incentive Program will allow the

College to effectively evaluate staffing and recruit as appropriate for calendar

year 2019 The incentive would offer a one-time payment of $5000 to a full-

time staff member who submits an irrevocable letter of retirement giving six-

months of notice

(Attachment Early Notice Incentive Program)

The Board voted on both items together A motion was made by the Finance

Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by

voice vote

4 Recommendation for Approval of the Selection and Renewal of Employee

and Retiree Insurance Benefits and Premiums

The Finance Risk amp Audit Committee recommended approval of the selection

and renewal of employee and retiree insurance benefits and premiums

a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 7 of 11

h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration

Comments

The renewal includes a change from Aetna to Blue Cross Blue Shield and adding

an HMO which helps lower premiums for dependents and is a slight increase for

the College A committee of faculty and staff reviewed the bids from four vendors

and made a decision Vision insurance is also changing vendors which lowers

premiums while maintaining the same networks as previously Long-term

Disability will add a catastrophic disability rides if two or more life functions are

impacted the employee receives an extra 10 on their disability payment Issued

a bid for long-term care this year but the premiums were exorbitant and was

declined All other benefits remain the same

(Attachment Renewal of Employee and Retiree Benefits and Premiums)

A motion was made by the Finance Risk amp Audit Committee for approval of the

selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote

5 Recommendation for Approval of Changes to the Competitive Bidding

Policy

The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111

(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the competitive bidding policy No second was needed Motion

carried unanimously by voice vote

6 Recommendation for Approval of Changes to the Policy on Submitting

Purchases to the Board of Regents for Approval and Reporting Other

Purchases

The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 8 of 11

Comments

The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)

(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried

unanimously by voice vote

7 Monthly Financial Report

Regent Lawhorn presented the financial dashboards for June and July

June Revenues ended the fiscal year as expected

The cash balance at the end of June was strong at $43M Cash forecast was

$37M

Receivables running as expected relative to enrollment and past history with

collections

July dashboard budgeted in line with actual

Cash balance forecast in December was $303M and ended in July at $407M

Collections running as expected

(Attachment Handout of Financial Dashboards)

a Financial Statements for June 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented

(Attachment June 2018 Financials)

A motion was made by the Finance Risk amp Audit Committee for approval of the

June 2018 financials No second was needed Motion carried unanimously

by voice vote

b Financial Statements for July 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 9 of 11

A motion was made by the Finance Risk amp Audit Committee for approval of the

July 2018 financials No second was needed Motion carried unanimously

by voice vote

NEW BUSINESS

[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]

There was no new business

PERSONS WHO DESIRE TO COME BEFORE THE BOARD

Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes

There were none

EXECUTIVE SESSION

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]

There was no need for an executive session

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 10 of 11

ADJOURNMENT

The meeting adjourned at 354 pm

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma

Respectfully submitted

Leigh B Goodson

President amp CEO

Robin F Ballenger Chair

Board of Regents

ATTEST

Paul H Cornell Secretary

Board of Regents

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 11 of 11

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 4: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

The TCC Foundation received $5000 from the Hille Foundation for Second Chance

scholarships

The TCC Foundation was awarded $100000 from JPMorgan Chase Foundation for

a workforce development initiative This project will provide short-term training

for Tulsa Community WorkAdvance clients in Accounting and Information

Technology This population is considered hard-to-serve or long-term

unemployed The goal is to increase workforce availability in high demand job

sectors

The Vision in Education Excellence Dinner will be held Thursday Sept 26 and will

honor David Page The Foundation Committee has been regularly meeting and is

under the leadership of Dinner Chair Susan Harris and Honorary Chair Becky

Frank

Current pending requests for the Clearing the Pathway Capital Campaign total

$4150000 and the Campaign has reached the $147 million level

TCCs annual application and budget for Federal funding through the Carl D

Perkins Career and Technical Education Act of 2006 has been approved by the

Oklahoma Department of Career and Technology Education (ODCTE) TCCs FY

19 allocation is $334752 to support workforce development programs Funding

will be used to purchase equipment in Engineering Allied Health and Nursing

and to support guidance and counseling positions in the Health Sciences

Engineering and BusinessIT and Concurrent Enrollment

TCC was also awarded two Supplemental Perkins Grant programs one focused on

marketing and recruitment for male students in the Health Sciences for $19770 and

one to improve TCCs Career Development services through professional

development new technology and software for $23511

PERSONNEL REPORT

1 Introduction of Recently Appointed Staff

President Goodson recognized recently appointed professional staff

Kristin Matthews Assistant Professor Political Science Southeast Campus

Wesley Mosier Assistant Professor History Southeast Campus

Knox Brown Assistant Professor Political Science Southeast Campus

Justin Yates Assistant Professor English West Campus

Amy Rains Assistant Professor English Southeast Campus

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 4 of 11

2 Consent Agenda

Appointment of Full-Time Faculty and Full-Time Professional Employees at

Grade 18 and Above

Resignations of Full-Time Faculty and Professional Employees

A motion was made by Regent Cornell and seconded by Regent Mitchell to

approve the personnel consent agenda The Chair called for a vote Motion

carried unanimously by voice vote

(Attachment Personnel Consent Agenda)

FACILITIES COMMITTEE REPORT

Presented by Regent McKamey

Demolition began for the Southeast Campus Student Success and Career Center

Crossland Construction represents the College with the architect and helps

facilitate the bids as the manager of the project Bids are considerably higher than

expected Crossland is working closely with GH2 to get the project in line with our

budget expectations while constructing a high-quality facility Bids are due by

September 11

KKT Architects are facilitating the Metro Campus chemistry and biology labs

remodel Bids for project will be issued early to mid-September and will be due

in early October

TCC and Tulsa Tech executive staff agreed to move forward with a real estate

broker for the Conference Center

1 Recommendation for Ratification of a Contract for Emergency Elevator

Repair Services

It was the recommendation of the Facilities Committee to ratify a contract with

ThyssenKrupp Elevator Corporation in the amount of $96822 for elevator repair

services as a result of water damage

A motion was made by the Facilities Committee for approval of the ratification for

a Contract for Emergency Elevator Repair Services No second was needed Motion carried unanimously by voice vote

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 5 of 11

FINANCE RISK AND AUDIT COMMITTEE REPORT

Presented by Regent Lawhorn

1 Purchase Item Agreements (gt$100K)

a Ratification for Purchase of Data Processing Software Licensee

Authorization was requested to ratify a contract for the purchase of a Microsoft

product license for College-wide desk-top systems for employees and

students

The Finance Risk and Audit Committee recommended award to Connection

Inc (Rockville MD) in an amount not to exceed $218014

This purchase from Connection is a renewal of existing licensing and was

previously approved to be purchased from Dell Marketing LP at the June 2018

Board meeting in the amount of $25000000

A motion was made by the Finance Risk amp Audit Committee for approval of

ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote

b Purchase of BillingPayment Management Services

Authorization was requested to enter into a contract for the purchase of online

billing and payment management services for use at all campuses

The Finance Risk and Audit Committee recommended award to Higher One

Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for

the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system

This purchase from Higher One Inc will be awarded under Oklahoma City

Community College contract 2-RFP-13-005

A motion was made by the Finance Risk amp Audit Committee for approval of the

purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote

2 Consent Agenda (Between $50k and $100k)

The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases

a Purchase of Software Services - $50142

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 6 of 11

(Attachment Purchasing Consent Agenda)

A motion was made by the Finance Risk amp Audit Committee for approval of the

consent agenda No second was needed Motion carried unanimously by

voice vote

3 Recommendation for Approval of Early Notice Incentive Program

a Full-Time Faculty

The administration recommended approval of an Early Notice Incentive

Program for full-time faculty The Early Notice Incentive Program will allow the

College to effectively recruit hire and prepare for the 2019-2020 academic

year The incentive would offer a one-time payment of $5000 to a full-time

faculty member who submits an irrevocable letter of retirement by October 1

2018 and retires June 1 2019 July 1 2019 or August 1 2019

b Full-Time Staff

The administration recommended approval of an Early Notice Incentive

Program for full-time staff The Early Notice Incentive Program will allow the

College to effectively evaluate staffing and recruit as appropriate for calendar

year 2019 The incentive would offer a one-time payment of $5000 to a full-

time staff member who submits an irrevocable letter of retirement giving six-

months of notice

(Attachment Early Notice Incentive Program)

The Board voted on both items together A motion was made by the Finance

Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by

voice vote

4 Recommendation for Approval of the Selection and Renewal of Employee

and Retiree Insurance Benefits and Premiums

The Finance Risk amp Audit Committee recommended approval of the selection

and renewal of employee and retiree insurance benefits and premiums

a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 7 of 11

h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration

Comments

The renewal includes a change from Aetna to Blue Cross Blue Shield and adding

an HMO which helps lower premiums for dependents and is a slight increase for

the College A committee of faculty and staff reviewed the bids from four vendors

and made a decision Vision insurance is also changing vendors which lowers

premiums while maintaining the same networks as previously Long-term

Disability will add a catastrophic disability rides if two or more life functions are

impacted the employee receives an extra 10 on their disability payment Issued

a bid for long-term care this year but the premiums were exorbitant and was

declined All other benefits remain the same

(Attachment Renewal of Employee and Retiree Benefits and Premiums)

A motion was made by the Finance Risk amp Audit Committee for approval of the

selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote

5 Recommendation for Approval of Changes to the Competitive Bidding

Policy

The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111

(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the competitive bidding policy No second was needed Motion

carried unanimously by voice vote

6 Recommendation for Approval of Changes to the Policy on Submitting

Purchases to the Board of Regents for Approval and Reporting Other

Purchases

The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 8 of 11

Comments

The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)

(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried

unanimously by voice vote

7 Monthly Financial Report

Regent Lawhorn presented the financial dashboards for June and July

June Revenues ended the fiscal year as expected

The cash balance at the end of June was strong at $43M Cash forecast was

$37M

Receivables running as expected relative to enrollment and past history with

collections

July dashboard budgeted in line with actual

Cash balance forecast in December was $303M and ended in July at $407M

Collections running as expected

(Attachment Handout of Financial Dashboards)

a Financial Statements for June 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented

(Attachment June 2018 Financials)

A motion was made by the Finance Risk amp Audit Committee for approval of the

June 2018 financials No second was needed Motion carried unanimously

by voice vote

b Financial Statements for July 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 9 of 11

A motion was made by the Finance Risk amp Audit Committee for approval of the

July 2018 financials No second was needed Motion carried unanimously

by voice vote

NEW BUSINESS

[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]

There was no new business

PERSONS WHO DESIRE TO COME BEFORE THE BOARD

Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes

There were none

EXECUTIVE SESSION

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]

There was no need for an executive session

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 10 of 11

ADJOURNMENT

The meeting adjourned at 354 pm

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma

Respectfully submitted

Leigh B Goodson

President amp CEO

Robin F Ballenger Chair

Board of Regents

ATTEST

Paul H Cornell Secretary

Board of Regents

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 11 of 11

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 5: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

2 Consent Agenda

Appointment of Full-Time Faculty and Full-Time Professional Employees at

Grade 18 and Above

Resignations of Full-Time Faculty and Professional Employees

A motion was made by Regent Cornell and seconded by Regent Mitchell to

approve the personnel consent agenda The Chair called for a vote Motion

carried unanimously by voice vote

(Attachment Personnel Consent Agenda)

FACILITIES COMMITTEE REPORT

Presented by Regent McKamey

Demolition began for the Southeast Campus Student Success and Career Center

Crossland Construction represents the College with the architect and helps

facilitate the bids as the manager of the project Bids are considerably higher than

expected Crossland is working closely with GH2 to get the project in line with our

budget expectations while constructing a high-quality facility Bids are due by

September 11

KKT Architects are facilitating the Metro Campus chemistry and biology labs

remodel Bids for project will be issued early to mid-September and will be due

in early October

TCC and Tulsa Tech executive staff agreed to move forward with a real estate

broker for the Conference Center

1 Recommendation for Ratification of a Contract for Emergency Elevator

Repair Services

It was the recommendation of the Facilities Committee to ratify a contract with

ThyssenKrupp Elevator Corporation in the amount of $96822 for elevator repair

services as a result of water damage

A motion was made by the Facilities Committee for approval of the ratification for

a Contract for Emergency Elevator Repair Services No second was needed Motion carried unanimously by voice vote

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 5 of 11

FINANCE RISK AND AUDIT COMMITTEE REPORT

Presented by Regent Lawhorn

1 Purchase Item Agreements (gt$100K)

a Ratification for Purchase of Data Processing Software Licensee

Authorization was requested to ratify a contract for the purchase of a Microsoft

product license for College-wide desk-top systems for employees and

students

The Finance Risk and Audit Committee recommended award to Connection

Inc (Rockville MD) in an amount not to exceed $218014

This purchase from Connection is a renewal of existing licensing and was

previously approved to be purchased from Dell Marketing LP at the June 2018

Board meeting in the amount of $25000000

A motion was made by the Finance Risk amp Audit Committee for approval of

ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote

b Purchase of BillingPayment Management Services

Authorization was requested to enter into a contract for the purchase of online

billing and payment management services for use at all campuses

The Finance Risk and Audit Committee recommended award to Higher One

Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for

the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system

This purchase from Higher One Inc will be awarded under Oklahoma City

Community College contract 2-RFP-13-005

A motion was made by the Finance Risk amp Audit Committee for approval of the

purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote

2 Consent Agenda (Between $50k and $100k)

The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases

a Purchase of Software Services - $50142

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 6 of 11

(Attachment Purchasing Consent Agenda)

A motion was made by the Finance Risk amp Audit Committee for approval of the

consent agenda No second was needed Motion carried unanimously by

voice vote

3 Recommendation for Approval of Early Notice Incentive Program

a Full-Time Faculty

The administration recommended approval of an Early Notice Incentive

Program for full-time faculty The Early Notice Incentive Program will allow the

College to effectively recruit hire and prepare for the 2019-2020 academic

year The incentive would offer a one-time payment of $5000 to a full-time

faculty member who submits an irrevocable letter of retirement by October 1

2018 and retires June 1 2019 July 1 2019 or August 1 2019

b Full-Time Staff

The administration recommended approval of an Early Notice Incentive

Program for full-time staff The Early Notice Incentive Program will allow the

College to effectively evaluate staffing and recruit as appropriate for calendar

year 2019 The incentive would offer a one-time payment of $5000 to a full-

time staff member who submits an irrevocable letter of retirement giving six-

months of notice

(Attachment Early Notice Incentive Program)

The Board voted on both items together A motion was made by the Finance

Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by

voice vote

4 Recommendation for Approval of the Selection and Renewal of Employee

and Retiree Insurance Benefits and Premiums

The Finance Risk amp Audit Committee recommended approval of the selection

and renewal of employee and retiree insurance benefits and premiums

a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 7 of 11

h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration

Comments

The renewal includes a change from Aetna to Blue Cross Blue Shield and adding

an HMO which helps lower premiums for dependents and is a slight increase for

the College A committee of faculty and staff reviewed the bids from four vendors

and made a decision Vision insurance is also changing vendors which lowers

premiums while maintaining the same networks as previously Long-term

Disability will add a catastrophic disability rides if two or more life functions are

impacted the employee receives an extra 10 on their disability payment Issued

a bid for long-term care this year but the premiums were exorbitant and was

declined All other benefits remain the same

(Attachment Renewal of Employee and Retiree Benefits and Premiums)

A motion was made by the Finance Risk amp Audit Committee for approval of the

selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote

5 Recommendation for Approval of Changes to the Competitive Bidding

Policy

The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111

(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the competitive bidding policy No second was needed Motion

carried unanimously by voice vote

6 Recommendation for Approval of Changes to the Policy on Submitting

Purchases to the Board of Regents for Approval and Reporting Other

Purchases

The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 8 of 11

Comments

The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)

(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried

unanimously by voice vote

7 Monthly Financial Report

Regent Lawhorn presented the financial dashboards for June and July

June Revenues ended the fiscal year as expected

The cash balance at the end of June was strong at $43M Cash forecast was

$37M

Receivables running as expected relative to enrollment and past history with

collections

July dashboard budgeted in line with actual

Cash balance forecast in December was $303M and ended in July at $407M

Collections running as expected

(Attachment Handout of Financial Dashboards)

a Financial Statements for June 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented

(Attachment June 2018 Financials)

A motion was made by the Finance Risk amp Audit Committee for approval of the

June 2018 financials No second was needed Motion carried unanimously

by voice vote

b Financial Statements for July 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 9 of 11

A motion was made by the Finance Risk amp Audit Committee for approval of the

July 2018 financials No second was needed Motion carried unanimously

by voice vote

NEW BUSINESS

[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]

There was no new business

PERSONS WHO DESIRE TO COME BEFORE THE BOARD

Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes

There were none

EXECUTIVE SESSION

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]

There was no need for an executive session

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 10 of 11

ADJOURNMENT

The meeting adjourned at 354 pm

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma

Respectfully submitted

Leigh B Goodson

President amp CEO

Robin F Ballenger Chair

Board of Regents

ATTEST

Paul H Cornell Secretary

Board of Regents

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 11 of 11

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 6: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

FINANCE RISK AND AUDIT COMMITTEE REPORT

Presented by Regent Lawhorn

1 Purchase Item Agreements (gt$100K)

a Ratification for Purchase of Data Processing Software Licensee

Authorization was requested to ratify a contract for the purchase of a Microsoft

product license for College-wide desk-top systems for employees and

students

The Finance Risk and Audit Committee recommended award to Connection

Inc (Rockville MD) in an amount not to exceed $218014

This purchase from Connection is a renewal of existing licensing and was

previously approved to be purchased from Dell Marketing LP at the June 2018

Board meeting in the amount of $25000000

A motion was made by the Finance Risk amp Audit Committee for approval of

ratification for purchase of data processing software licensee No second was needed Motion carried unanimously by voice vote

b Purchase of BillingPayment Management Services

Authorization was requested to enter into a contract for the purchase of online

billing and payment management services for use at all campuses

The Finance Risk and Audit Committee recommended award to Higher One

Inc (New Haven CT) in an amount not to exceed $144869 This purchase is for

the maintenance of Higher Onersquos CashNet payment processing system which will replace the current TouchNet Cashiering system

This purchase from Higher One Inc will be awarded under Oklahoma City

Community College contract 2-RFP-13-005

A motion was made by the Finance Risk amp Audit Committee for approval of the

purchase of billingpayment management services No second was needed Motion carried unanimously by voice vote

2 Consent Agenda (Between $50k and $100k)

The Finance Risk and Audit Committee recommends approval of the consent agenda for purchases

a Purchase of Software Services - $50142

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 6 of 11

(Attachment Purchasing Consent Agenda)

A motion was made by the Finance Risk amp Audit Committee for approval of the

consent agenda No second was needed Motion carried unanimously by

voice vote

3 Recommendation for Approval of Early Notice Incentive Program

a Full-Time Faculty

The administration recommended approval of an Early Notice Incentive

Program for full-time faculty The Early Notice Incentive Program will allow the

College to effectively recruit hire and prepare for the 2019-2020 academic

year The incentive would offer a one-time payment of $5000 to a full-time

faculty member who submits an irrevocable letter of retirement by October 1

2018 and retires June 1 2019 July 1 2019 or August 1 2019

b Full-Time Staff

The administration recommended approval of an Early Notice Incentive

Program for full-time staff The Early Notice Incentive Program will allow the

College to effectively evaluate staffing and recruit as appropriate for calendar

year 2019 The incentive would offer a one-time payment of $5000 to a full-

time staff member who submits an irrevocable letter of retirement giving six-

months of notice

(Attachment Early Notice Incentive Program)

The Board voted on both items together A motion was made by the Finance

Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by

voice vote

4 Recommendation for Approval of the Selection and Renewal of Employee

and Retiree Insurance Benefits and Premiums

The Finance Risk amp Audit Committee recommended approval of the selection

and renewal of employee and retiree insurance benefits and premiums

a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 7 of 11

h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration

Comments

The renewal includes a change from Aetna to Blue Cross Blue Shield and adding

an HMO which helps lower premiums for dependents and is a slight increase for

the College A committee of faculty and staff reviewed the bids from four vendors

and made a decision Vision insurance is also changing vendors which lowers

premiums while maintaining the same networks as previously Long-term

Disability will add a catastrophic disability rides if two or more life functions are

impacted the employee receives an extra 10 on their disability payment Issued

a bid for long-term care this year but the premiums were exorbitant and was

declined All other benefits remain the same

(Attachment Renewal of Employee and Retiree Benefits and Premiums)

A motion was made by the Finance Risk amp Audit Committee for approval of the

selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote

5 Recommendation for Approval of Changes to the Competitive Bidding

Policy

The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111

(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the competitive bidding policy No second was needed Motion

carried unanimously by voice vote

6 Recommendation for Approval of Changes to the Policy on Submitting

Purchases to the Board of Regents for Approval and Reporting Other

Purchases

The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 8 of 11

Comments

The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)

(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried

unanimously by voice vote

7 Monthly Financial Report

Regent Lawhorn presented the financial dashboards for June and July

June Revenues ended the fiscal year as expected

The cash balance at the end of June was strong at $43M Cash forecast was

$37M

Receivables running as expected relative to enrollment and past history with

collections

July dashboard budgeted in line with actual

Cash balance forecast in December was $303M and ended in July at $407M

Collections running as expected

(Attachment Handout of Financial Dashboards)

a Financial Statements for June 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented

(Attachment June 2018 Financials)

A motion was made by the Finance Risk amp Audit Committee for approval of the

June 2018 financials No second was needed Motion carried unanimously

by voice vote

b Financial Statements for July 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 9 of 11

A motion was made by the Finance Risk amp Audit Committee for approval of the

July 2018 financials No second was needed Motion carried unanimously

by voice vote

NEW BUSINESS

[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]

There was no new business

PERSONS WHO DESIRE TO COME BEFORE THE BOARD

Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes

There were none

EXECUTIVE SESSION

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]

There was no need for an executive session

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 10 of 11

ADJOURNMENT

The meeting adjourned at 354 pm

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma

Respectfully submitted

Leigh B Goodson

President amp CEO

Robin F Ballenger Chair

Board of Regents

ATTEST

Paul H Cornell Secretary

Board of Regents

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 11 of 11

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 7: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

(Attachment Purchasing Consent Agenda)

A motion was made by the Finance Risk amp Audit Committee for approval of the

consent agenda No second was needed Motion carried unanimously by

voice vote

3 Recommendation for Approval of Early Notice Incentive Program

a Full-Time Faculty

The administration recommended approval of an Early Notice Incentive

Program for full-time faculty The Early Notice Incentive Program will allow the

College to effectively recruit hire and prepare for the 2019-2020 academic

year The incentive would offer a one-time payment of $5000 to a full-time

faculty member who submits an irrevocable letter of retirement by October 1

2018 and retires June 1 2019 July 1 2019 or August 1 2019

b Full-Time Staff

The administration recommended approval of an Early Notice Incentive

Program for full-time staff The Early Notice Incentive Program will allow the

College to effectively evaluate staffing and recruit as appropriate for calendar

year 2019 The incentive would offer a one-time payment of $5000 to a full-

time staff member who submits an irrevocable letter of retirement giving six-

months of notice

(Attachment Early Notice Incentive Program)

The Board voted on both items together A motion was made by the Finance

Risk amp Audit Committee for approval of the approval of the early notice incentive program No second was needed Motion carried unanimously by

voice vote

4 Recommendation for Approval of the Selection and Renewal of Employee

and Retiree Insurance Benefits and Premiums

The Finance Risk amp Audit Committee recommended approval of the selection

and renewal of employee and retiree insurance benefits and premiums

a Selection and Renewal of Employee Group Medical Insurance b Renewal of Employee Dental Insurance c Renewal of Employee Vision Insurance d Renewal of Employee Group Life and Accidental Death Insurance e Renewal of Employee Voluntary Life Insurance (2040) f Renewal of Employee Supplemental Life and ADampD Insurance g Renewal of Employee Long-Term Disability Insurance

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 7 of 11

h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration

Comments

The renewal includes a change from Aetna to Blue Cross Blue Shield and adding

an HMO which helps lower premiums for dependents and is a slight increase for

the College A committee of faculty and staff reviewed the bids from four vendors

and made a decision Vision insurance is also changing vendors which lowers

premiums while maintaining the same networks as previously Long-term

Disability will add a catastrophic disability rides if two or more life functions are

impacted the employee receives an extra 10 on their disability payment Issued

a bid for long-term care this year but the premiums were exorbitant and was

declined All other benefits remain the same

(Attachment Renewal of Employee and Retiree Benefits and Premiums)

A motion was made by the Finance Risk amp Audit Committee for approval of the

selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote

5 Recommendation for Approval of Changes to the Competitive Bidding

Policy

The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111

(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the competitive bidding policy No second was needed Motion

carried unanimously by voice vote

6 Recommendation for Approval of Changes to the Policy on Submitting

Purchases to the Board of Regents for Approval and Reporting Other

Purchases

The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 8 of 11

Comments

The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)

(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried

unanimously by voice vote

7 Monthly Financial Report

Regent Lawhorn presented the financial dashboards for June and July

June Revenues ended the fiscal year as expected

The cash balance at the end of June was strong at $43M Cash forecast was

$37M

Receivables running as expected relative to enrollment and past history with

collections

July dashboard budgeted in line with actual

Cash balance forecast in December was $303M and ended in July at $407M

Collections running as expected

(Attachment Handout of Financial Dashboards)

a Financial Statements for June 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented

(Attachment June 2018 Financials)

A motion was made by the Finance Risk amp Audit Committee for approval of the

June 2018 financials No second was needed Motion carried unanimously

by voice vote

b Financial Statements for July 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 9 of 11

A motion was made by the Finance Risk amp Audit Committee for approval of the

July 2018 financials No second was needed Motion carried unanimously

by voice vote

NEW BUSINESS

[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]

There was no new business

PERSONS WHO DESIRE TO COME BEFORE THE BOARD

Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes

There were none

EXECUTIVE SESSION

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]

There was no need for an executive session

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 10 of 11

ADJOURNMENT

The meeting adjourned at 354 pm

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma

Respectfully submitted

Leigh B Goodson

President amp CEO

Robin F Ballenger Chair

Board of Regents

ATTEST

Paul H Cornell Secretary

Board of Regents

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 11 of 11

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 8: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

h Renewal of Employee Voluntary Cancer and Critical Illness Insurance i Renewal of Retiree Supplemental Insurance j Renewal of Flexible Spending Account k Renewal of COBRA Administration

Comments

The renewal includes a change from Aetna to Blue Cross Blue Shield and adding

an HMO which helps lower premiums for dependents and is a slight increase for

the College A committee of faculty and staff reviewed the bids from four vendors

and made a decision Vision insurance is also changing vendors which lowers

premiums while maintaining the same networks as previously Long-term

Disability will add a catastrophic disability rides if two or more life functions are

impacted the employee receives an extra 10 on their disability payment Issued

a bid for long-term care this year but the premiums were exorbitant and was

declined All other benefits remain the same

(Attachment Renewal of Employee and Retiree Benefits and Premiums)

A motion was made by the Finance Risk amp Audit Committee for approval of the

selection and renewal of employee and retiree insurance benefits and premiums No second was needed Motion carried unanimously by voice vote

5 Recommendation for Approval of Changes to the Competitive Bidding

Policy

The Finance Risk and Audit Committee recommended approval of changes to the ldquoCompetitive Bidding Policyrdquo as stated in the TCC Board of Regents Manual under section 5111

(Attachment Current Policy 5111) (Attachment Redline Version 5111) (Attachment Proposed Policy 5111)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the competitive bidding policy No second was needed Motion

carried unanimously by voice vote

6 Recommendation for Approval of Changes to the Policy on Submitting

Purchases to the Board of Regents for Approval and Reporting Other

Purchases

The Finance Risk and Audit Committee recommended approval of changes to the policy on ldquoSubmitting Purchases to the Board of Regents for Approval and Reporting Other Purchasesrdquo as stated in the TCC Board of Regents Manual under section 5112

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 8 of 11

Comments

The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)

(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried

unanimously by voice vote

7 Monthly Financial Report

Regent Lawhorn presented the financial dashboards for June and July

June Revenues ended the fiscal year as expected

The cash balance at the end of June was strong at $43M Cash forecast was

$37M

Receivables running as expected relative to enrollment and past history with

collections

July dashboard budgeted in line with actual

Cash balance forecast in December was $303M and ended in July at $407M

Collections running as expected

(Attachment Handout of Financial Dashboards)

a Financial Statements for June 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented

(Attachment June 2018 Financials)

A motion was made by the Finance Risk amp Audit Committee for approval of the

June 2018 financials No second was needed Motion carried unanimously

by voice vote

b Financial Statements for July 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 9 of 11

A motion was made by the Finance Risk amp Audit Committee for approval of the

July 2018 financials No second was needed Motion carried unanimously

by voice vote

NEW BUSINESS

[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]

There was no new business

PERSONS WHO DESIRE TO COME BEFORE THE BOARD

Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes

There were none

EXECUTIVE SESSION

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]

There was no need for an executive session

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 10 of 11

ADJOURNMENT

The meeting adjourned at 354 pm

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma

Respectfully submitted

Leigh B Goodson

President amp CEO

Robin F Ballenger Chair

Board of Regents

ATTEST

Paul H Cornell Secretary

Board of Regents

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 11 of 11

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 9: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Comments

The change will eliminate the purchasing consent agenda and require purchases over $50000 instead of $100000 be submitted to the Board for approval The consent agenda does not include many items throughout the year (three or four items in the past year excluding June)

(Attachment Current Policy 5112) (Attachment Redline Version 5112) (Attachment Proposed Policy 5112)

A motion was made by the Finance Risk amp Audit Committee for approval of the

changes to the policy on submitting purchases to the Board of Regents for approval and reporting other purchases No second was needed Motion carried

unanimously by voice vote

7 Monthly Financial Report

Regent Lawhorn presented the financial dashboards for June and July

June Revenues ended the fiscal year as expected

The cash balance at the end of June was strong at $43M Cash forecast was

$37M

Receivables running as expected relative to enrollment and past history with

collections

July dashboard budgeted in line with actual

Cash balance forecast in December was $303M and ended in July at $407M

Collections running as expected

(Attachment Handout of Financial Dashboards)

a Financial Statements for June 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for June 2018 be approved as presented

(Attachment June 2018 Financials)

A motion was made by the Finance Risk amp Audit Committee for approval of the

June 2018 financials No second was needed Motion carried unanimously

by voice vote

b Financial Statements for July 2018

It was recommended by the Finance Risk amp Audit Committee that the financial statements for July 2018 be approved as presented (Attachment July 2018 Financials)

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 9 of 11

A motion was made by the Finance Risk amp Audit Committee for approval of the

July 2018 financials No second was needed Motion carried unanimously

by voice vote

NEW BUSINESS

[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]

There was no new business

PERSONS WHO DESIRE TO COME BEFORE THE BOARD

Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes

There were none

EXECUTIVE SESSION

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]

There was no need for an executive session

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 10 of 11

ADJOURNMENT

The meeting adjourned at 354 pm

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma

Respectfully submitted

Leigh B Goodson

President amp CEO

Robin F Ballenger Chair

Board of Regents

ATTEST

Paul H Cornell Secretary

Board of Regents

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 11 of 11

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 10: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

A motion was made by the Finance Risk amp Audit Committee for approval of the

July 2018 financials No second was needed Motion carried unanimously

by voice vote

NEW BUSINESS

[Pursuant to Title 25 Oklahoma Statutes Section 311(A)(9) ldquohellipany matter not known about or which could not have been reasonably foreseen prior to the time of postingrdquo 24 hours prior to meeting]

There was no new business

PERSONS WHO DESIRE TO COME BEFORE THE BOARD

Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the presidentrsquos office All persons shall be limited to a presentation of not more than two minutes

There were none

EXECUTIVE SESSION

[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes Section 307(B)(4) for confidential communications between a public body and its attorneys concerning pending investigations claims or actions]

There was no need for an executive session

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 10 of 11

ADJOURNMENT

The meeting adjourned at 354 pm

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma

Respectfully submitted

Leigh B Goodson

President amp CEO

Robin F Ballenger Chair

Board of Regents

ATTEST

Paul H Cornell Secretary

Board of Regents

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 11 of 11

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 11: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

ADJOURNMENT

The meeting adjourned at 354 pm

The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday September 20 2018 300 pm in the Chat Room at Southeast Campus 10300 E 81st St Tulsa Oklahoma

Respectfully submitted

Leigh B Goodson

President amp CEO

Robin F Ballenger Chair

Board of Regents

ATTEST

Paul H Cornell Secretary

Board of Regents

Tulsa Community College Board of Regents

Minutes for the Regular Meeting on August 16 2018

Page 11 of 11

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 12: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Profiles of Prospective S tudents Featured by KTUL Tulsa World Tulsa People A local student impacted by the cuts made to programs at OSU IT enrolled at TCC until he figures out his next step When a Union High School studentrsquos lawn equipment was stolen ending her business donations were raised to help her She says following graduation in May 2019 she plans to attend TCC Plus four recent graduates of the Tulsa Girls Art School plan to attend classes this fall at TCC

TCC and OSU-Tulsa Transfer Map Initiative Featured by FOX23 Journal Record The Oklahoman A new initiative launched in June to make it easier for students to transition from an associates degree to a bachelorrsquos degree The transfer map initiative with OSU-Tulsa provides students a step-by-step guide to effectively move forward with their education

Community Coverage Peter Selden and Lindsay White Featured by Tulsa World Greater Tulsa Reporter The Oklahoma Eagle We announced Peter Selden as the new vice president of workforce development and the promotion of Lindsay White to senior strategy advisor to TCC President amp CEO Leigh B Goodson

Reaching for the Stars at NASA Summer Experience

Two TCC students Jerrycore Anyanwu and Dustn Mullings participated in NASAs Community College Aerospace Scholars Program and attended the on-site NASA Center program this summer

TCC Releases Guidelines on Campus Cannabis Featured by KOTV TCCrsquos new guidelines regarding the use of medical marijuana after the passage of State Question 788 was the focus of a story that aired on channel 6 and channel 9 in Oklahoma City Following the media coverage TCC received several phone calls from other higher education institutions wanting a copy of our guidelines as we were ahead of our peers in drafting guidelines and communicating them to our students and employees

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 13: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Michael DuPont Undocumented My Dream students teach the universal desire to improve themselves and the potentials for their families Featured by Tulsa World An op-ed piece written by Michael DuPont gave voice to the young men and women applying for the My Dream scholarships privately funded scholarships that cover tuition and books for undocumented students to attend TCC DuPont is with the Charles and Lynn Schusterman Family Foundation

TCC Graduates and Students Recognized for Academic Achievement in Hometown News Featured by Muskogee Phoenix Owasso Reporter Skiatook Journal Sapulpa Times Hundreds of students from Collinsville Muskogee Owasso Skiatook and Sapulpa were recognized by name for their academic achievement in their hometown newspapers The list of honors included TCC Honors Scholar graduates Honors Scholarship Award recipients and those listed on the Presidents Honor Roll and Deans Honor Roll

President Goodson Named Fifty Making a Difference Featured by Journal Record President Leigh Goodson is one of the Fifty Making a Difference honorees for 2018 named by Journal Record The 38th Journal Record Woman of the Year event is October 11 in Oklahoma City

Take Advantage of Tulsa Achieves Featured by Tulsa Kids Magazine The Oklahoman Cox Media Group TCC did a last minute push to encourage recent high school graduates who live in Tulsa County to take advantage of Tulsa Achieves The Tulsa Achieves fall 2018 cohort was the largest class of entering students in the history of the initiative

Tulsa Transit Turns 50 Featured by KWGS As the Metropolitan Tulsa Transit Authority turned 50 TCCrsquos Sean Weins highlighted the intersection of public transportation and education by providing opportunity for students to get to class and graduate from college

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 14: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

PRESIDENTrsquoS HIGHLIGHTS JUNE 2018

Second Chance Pell grants changing prisoners lives Featured by The Oklahoman Tulsa World The TCC Corrections Education program was featured prominently in a statewide story about higher education behind bars and the growth of Pell Grants

David Page is named the 2018 Vision Honoree Featured by Journal Record The Oklahoman Tulsa World The TCC Foundation will honor David Page as the 2018 Vision in Education Leadership Award recipient David private bank market manager and vice chairman of JPMorgan Chase in Oklahoma has been a champion and advocate for education in Tulsa for decades and been a leader of key initiatives and organizations that have impacted economic development quality of life and social services for Tulsa The Vision Dinner is Sept 27

David Adams Honored with Goody Award

President Goodson awarded David Adams TCC director of student life at the Metro campus with a Goody Award President Goodson said ldquoHe is an excellent student advocate a great employee and contributes to making TCC a place where both students and employees want to berdquo The Good Job Awards or ldquoGoodysrdquo honor individuals and departments who go beyond job titles and department responsibilities to serve TCCrsquos mission and students in exemplary fashion

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 15: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

ADDENDUM FOR PERSONNEL CONSENT ITEMS

Items listed under Personnel Consent Items will be approved by one motion without discussion If

discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered

separately at the request of a Board member

APPOINTMENTS

Justin Alexander Assistant Professor Biology Science and Mathematics Salary $43000

9 month

Metro Campus

August 13 2018

Justin earned his MS in Natural Resource Ecology and Management from Oklahoma State

University where he also spent time as a Graduate Research Assistant and Research

Technician He taught high school science in Bartlesville as well as spent time in industry as

a lab coordinator

Candida (Candi) Barlow Assistant Professor Nursing 10 month Salary $56305

Metro Campus

August 6 2018

Candida received her MSN in Clinical Research from Drexel University and is currently

working on her PhD in Nursing at Walden University She has extensive experience as a

Clinical Nurse and as a Clinical Research Administrator

Deborah Batson Dean Allied Health Provost Metro Campus Salary $89000

August 1 2018

Deborah earned her MS in Teaching Learning and Leadership from Oklahoma State

University and her BS in Dental Hygiene from the University of Oklahoma She has served as

Tulsa Community Collegersquos Dental Hygiene Program Director since 2008

Melinda Bellatti Assistant Professor Communication 9 month Salary $44500

Northeast Campus

August 13 2018

Melinda earned her MS in Communication from the University of North Texas She has been

a Lecturer at the University of Texas (Dallas) an Adjunct Professor of Communication with

Collin College and Dallas County Community College and a Speech Theatre and Debate

Teacher for two Texas School Districts Melinda also served as the Managing Director for the

Frisco Youth Theater

Donnell Campbell Assistant ProfessorCoordinator FEMS 11 month Salary $60235

Northeast Campus

August 1 2018

Donnell earned his MA in Industrial Organizational Psychology from Argosy University He

most recently served as the Division Chief of Training for the Cobb County Fire and

Emergency Services where he worked for over 25 years During his tenure at Cobb County

he twice received a Distinguished Achievement Award as well as a Fire Chiefrsquos Award

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 16: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Lisa Cudd Assistant Professor Mathematics Science and Mathematics Salary $46000

9 month Northeast Campus

August 13 2018

Lisa earned her MS in Mathematics from the University of Nebraska and has extensive

experience teaching Mathematics as an Adjunct faculty at TCC a high school teacher at Jenks

Public Schools as Adjunct Associate Professor at Johnson County Community College and as

Part-time Faculty at Iowa Western Community College

Mona Easterling Assistant Professor Biology Science and Mathematics 9 month Salary $44000

Northeast Campus

August 13 2018

Mona earned her MS in Natural Sciences from Northeastern State University where she also

served as a graduate assistant She has served as the AEP Credits Count Program Manager at

Tulsa Community College since 2015 and as Adjunct Faculty since 2014

Beverly Green Assistant Professor Nursing 10 month Salary $55000

Metro Campus

August 6 2018

Beverly earned her MSN in Nursing Leadership in Health Care Systems and her Post-Masters

Certified Nurse Educator Certificate from Grand Canyon University She has nearly 30 yearsrsquo experience as a Nursing Coordinator Educator and Charge Nurse She has served as an

Adjunct Clinical Nursing Instructor for Rogers State University since 2017

Stacey Michie Assistant Professor Mathematics Science and Mathematics Salary $46500

9 month West Campus

August 13 2018

Stacey earned her MEd in Education from Texas Tech University and her MS in Mathematics

Teaching from Texas Womanrsquos University She has 10 years of teaching experience at the

middle school high school and college level

Suzy Oliver Assistant Professor Business and Information Technology 9 month Salary $50000

Metro Campus

August 13 2018

Suzy earned her MS in Geosciences amp Mathematics from the University of Tulsa She has

over 30 years of industry and teaching experience and has served as an Adjunct Professor with

Tulsa Community College since 2012

Emily Quinn Assistant Professor Mathematics Science and Mathematics 9 month Salary $44500

Metro Campus

August 13 2018

Emily earned her MS in Mathematics from Oklahoma State University where she also served

as a Senior Lecturer and Course Coordinator She has 12 years of teaching experience

including middle school and college level and has served as Adjunct Faculty with Tulsa

Community College since 2013

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 17: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Jalie Reedy-Bailey Radiography Program Director Allied Health 11 month Salary $62550

Metro Campus

August 13 2018

Jalie earned her MS in Radiologic Science from Midwestern State University and is currently

pursuing a MEd for Healthcare Professions at Texas AampM She has nine years of experience

as a Technologist and has been the CT program Director for Tarrant County College for two

years

Shiranjini Threadgill Assistant Professor of Mathematics 9 month West Campus Salary $47000

August 13 2018

Shiranjini earned a MS in applied Mathematics from Oklahoma State University where she

was also a Graduate Teaching Assistant She has been TCC Adjunct Faculty for 12 years and

has also taught at Connors State College Oral Roberts University and Rogers State

University

NOTE

At the June 14th Board Meeting the incorrect salary for Wesley Mosier Assistant Professor History Southeast

Campus was approved in the amount of $52000 however the correct salary is $52500

RESIGNATIONS

Lindsey Barbour Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Brusse James Assistant Director IT SupportNetwork Services Metro Campus Date July 27 2018

Maurica Nordberg Assistant Professor Health Sciences Metro Campus Date July 31 2018

Theodore Ward Assistant Professor Business amp Information Technology Date July 31 2018

Metro Campus

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 18: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

ADDENDUM FOR PURCHASING CONSENT ITEMS

Items listed under Purchasing Consent Items will be enacted by one motion with no separate

discussion If discussion on an item is desired the item will be removed from the ldquoConsent Agendardquo and considered separately

PURCHASES BETWEEN $50K AND $100K

1 Purchase of Software Services

Authorization to enter into a contractual agreement with Kaltura Inc for hosted video streaming services Renewal of existing software as a service

Total Purchase $5014200

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 19: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

Early Notice Incentive for Full-time Faculty ndash 2019

Tulsa Community College is offering an Early Notice Incentive to full-time faculty who are

planning to retire from the College this academic year This Incentive will allow the

College to thoughtfully and effectively recruit hire and prepare for the next academic year

The Early Notice Incentive will be $500000 for full-time faculty who meet the following

criteria

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

The Early Notice Incentive will be paid following the final regular pay check received and

will be taxed as regular taxable income according to IRS regulations

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 20: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Faculty

Name________________________________________ CWID____________________

Position Title___________________________________________________________

Department__________________________________________ Campus___________

I elect to participate in the Early Notice Incentive Program for full-time faculty offered by

Tulsa Community College this academic year I attest that I meet the following criteria to

be eligible for this Incentive

Minimum of 10 consecutive years worked as a full-time TCC employee

Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer

no later than October 1 2018 at 500 pm

Retirement date of June 1 2019 July 1 2019 (11-month or with Dean approval) or

August 1 2019 (if teaching summer session) and

Attend three retirement planning appointments (initial mid-point final) with an HR

Rep

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Retirement Date_________________________________________________________

Employee Signature____________________________________ Date_____________

Received by Chief Human Resources Officer

____________________________________________________ Date_____________

Eligibility Confirmed and Processed__________________________________________

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 21: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Early Notice Incentive for Full-time Staff ndash 2019

Tulsa Community College is offering an Early Notice Incentive to employees who are

planning to retire from the College This Incentive will allow the College to thoughtfully and

effectively evaluate staffing and recruit as appropriate

The Early Notice Incentive will be $500000 for full-time staff who meet the following criteria

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations Vacation

balance will be paid per College Policy

This program is for Academic Year 2019 and is subject to renewal

Staff refers to bi-weekly monthly exempt and professional staff

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 22: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

bullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbullbull

Intent to Participate in the Early Notice Incentive Program ndash 2019

Full-time Staff

Name________________________________________ CWID_______________________

Position Title______________________________________________________________

Department__________________________________________ Campus______________

I elect to participate in the Early Notice Incentive Program for full-time staff offered by Tulsa

Community College this year I attest that I meet the following criteria to be eligible for this

Incentive

bull Minimum of 10 consecutive years worked as a full-time TCC employee

bull Eligible to retire based on OTRS eligibility rules (previous OTRS retirees are not

eligible)

bull Submit an irrevocable signed letter of retirement with the completed Intent to

Participate in the Early Notice Incentive form to the Chief Human Resources Officer no

later than six full months prior to retirement effective date

bull Cabinet members are not eligible for this program

bull Retirement date may not be changed once form is received by the CHRO

bull Attend three retirement planning appointments with an HR Rep (initial mid-point

final) and

bull Retirement date must be on the first of the month

I understand the Early Notice Incentive of $5000 will be paid following my final regular pay

check and will be taxed as regular taxable income according to IRS regulations

Vacation balance will be paid per College Policy

Retirement Date____________________________________________________________

Employee Signature____________________________________ Date_______________

Received by Chief Human Resources Officer

____________________________________________________ Date______________

Eligibility Confirmed and Processed____________________________________________

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 23: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

Selection and Renewal of Employee Group Medical Insurance

On December 31 2018 Tulsa Community College Medical insurance contract with Aetna will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross Blue Shield to provide three medical insurance options January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in costs compared to the proposed Aetna 2019 renewal of 455 increase However overall the College will see an increase in annual expenses by 147

BLUE CROSS BLUE SHIELD PREMIUMS

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only (Employer Paid) $55624 $56452 $58602

+ Spouse $100122 $101612 $105486

+ Child $106052 $107632 $111734

+ Children $140882 $142978 $148428

+ Spouse + Child

+ Family $172428 $174996 $181666

BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH SUBSIDY

BCBS - $1000 OPTION 1

BCBS - $500 OPTION 2

BCBS - HMO OPTION 3

Employee Only $000 $000 $000

+ Spouse $39622 $45160 $46884

+ Child $19752 $25198 $31094

+ Children $31882 $38876 $53878

+ Spouse + Child

+ Family $79928 $86936 $96226

Estimated Monthly Premium $56731864

Estimated Annual Premium $680782368

Annual Percentage Change +147

Annual Dollar Change $19148904

Note $150000 Transition credit for Technology or Wellness

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 24: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Renewal of Employee Dental Insurance

On December 31 2018 Tulsa Community College dental contract with Blue Cross Blue Shield will expire A renewal is needed to continue offering dental insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Blue Cross and Blue Shield to provide dental insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums rates for 2019

BCBS Base Plan BCBS Buy-Up Plan

Employee Only (Employer Paid) $2035 $3801

+ Spouse $4072 $7600

+ Child(ren) $5397 $9920

+ Family $8208 $15129

Estimated Monthly Premium $4325358

Estimated Annual Premium $51904296

Annual Percentage Change 000

Annual Dollar Change $000

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 25: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Renewal of Employee Vision Insurance

On December 31 2018 Tulsa Community College vision contract with VSP will expire A renewal is needed to continue offering vision insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a reduction in base plan premiums from the current VSP Vision rates

MetLife Base Plan MetLife Buy-Up Plan

Employee Only $784 $1326

Employee + Spouse $1570 $2654

Employee + Child(ren) $1678 $2838

Family $2682 $4536

Estimated Monthly Premium $980903

Estimated Annual Premium $11770836

Annual Percentage Change -489

Annual Dollar Change -$604812

Note MetLife has offered a one-time transition credit of 3 of the total annual premium

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 26: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Renewal of Employee Group Life and Accidental Death Insurance

On December 31 2018 Tulsa Community College Group Life and accidental death and dismemberment (ADampD) temporary contract with Dearborn National will expire A renewal is needed to continue offering Group Life and ADampD insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and ADampD insurance plans January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will not see an increase in premiums from the current Group Life insurance and ADampD rates

Dearborn National Renewal

Group Life Insurance $015 per $100000 per month

Basic ADampD $002 per $100000 per month

Volume $8807100000

Estimated Monthly Premium $1497207

Estimated Annual Premium $17966484

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 27: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Renewal of Employee Voluntary Life Insurance (2040)

On December 31 2018 Tulsa Community College Voluntary Life contract will expire A renewal is

needed to continue offering Voluntary Life to the employees who were grandfathered into the plan The

Finance Committee requests authorization to implement a contract with Dearborn National to provide

the insurance plan January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Life insurance rates

Dearborn National Renewal

Voluntary Life Insurance $020 per $100000 per month

Volume $12588000000

Estimated Monthly Premium $209800

Estimated Annual Premium $2517600

Annual Percent of Change 000

Annual Dollar Change $000

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 28: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Renewal of Employee Supplemental Life amp ADampD Insurance

On December 31 2018 Tulsa Community College Supplemental Life amp ADampD insurance contract with Dearborn National will end A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life amp ADampD insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Supplemental Life amp ADampD insurance rates

Rate per $100000 Age Bands BCBS ndash Dearborn National

lt25 $0050

25-29 $0060

30-34 $0080

35-39 $0080

40-44 $0100

45-49 $0150

50-54 $0230

55-59 $0440

60-64 $0520

65-69 $0810

70-74 $1280

75 + $1280

Child(ren) $0160

ADampD

Employee $0020

Spouse $0020

Child(ren) $0040

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 29: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Renewal of Employee Long-term Disability Insurance

On December 31 2018 Tulsa Community College Long-term Disability insurance contract will end A renewal is needed to continue offering medical insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Dearborn National for Long-term Disability insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see an increase due to the addition of Catastrophic Disability being added into our current plan design

LTD Rate per $10000 $0850

Volume $3438888

Estimated Monthly Premium $2923054

Estimated Annual Premium $35076653

Annual Percent Change 366

Annual Dollar Change $1238000

Based on current enrollment of 786 employees

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 30: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Renewal of Employee Voluntary Cancer and Critical Illness

On December 31 2018 Tulsa Community College Voluntary Cancer and Critical Illness insurance contract will end A renewal is needed to continue offering voluntary Cancer and Critical Illness insurance to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with Allstate for Cancer and Critical Illness insurance from January 1 2019 through December 31 2019

Based on NFP Broker negotiations employees will not see an increase in premiums from the current

Voluntary Cancer and Critical Illness insurance rates

ALLSTATE EMPLOYEE RATES

Tiers

Employee Only $3174

Employee + Spouse $4924

Employee + Child(ren) $4481

Family $6229

ALLSTATE CRITICAL ILLNESS RATES

Non-Tobacco Tobacco

Age EE EE amp CH EE amp SP Family EE EE amp CH EE amp SP Family

18-29 $117 $175 $192 $288

30-39 $273 $410 $462 $693

40-49 $544 $816 $1023 $1535

50-59 $1017 $1526 $1805 $2707

60-63 $1809 $2714 $3239 $4859

64+ $2540 $3810 $4597 $6896

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 31: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

I I

Renewal of Retiree Supplemental Insurance

On December 31 2018 Tulsa Community College Retiree Supplemental insurance contract will end A

renewal is needed to continue offering Supplemental insurance to the Collegersquos Retirees who are

currently enrolled in the plan The Finance Committee requests authorization to implement a contract

with AETNA for Supplemental insurance from January 1 2019 through December 31 2019

2018 Aetna Renewal Rates 2019 Aetna Renewal Rates

Medicare Advantage High Plan $38885 Medicare Advantage High Plan $35550

Medicare Advantage Low Plan $29509 Medicare Advantage Low Plan $26467

$000 Medicare Advantage Low Plan 1801 $15069

Eligible Retirees will continue to receive a $100-$10500 monthly credit to premiums from OTRS New plan was added per feedback from retirees

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 32: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Renewal of Flexible Spending Account

On December 31 2018 Tulsa Community College Flexible Spending Account contract with PlanSource will end A renewal is needed to continue offering a Section 125 plan to the Collegersquos full-time employees The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPM $88900

Estimated Annual Premium $1066800

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 33: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Renewal of COBRA Administration

On December 31 2018 Tulsa Community College COBRA contract with PlanSource will end A renewal is needed to continue provide COBRA services to exiting employees and dependents The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1 2019 through December 31 2019

Based on NFP Broker negotiations the College will see a decrease in overall costs

Estimated Monthly Premium $350 PPPE $39758

Estimated Annual Premium $477100

Per employee per event

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 34: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 35: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $20000$50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $20000 $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $19999 $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000

Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 36: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

5111 Competitive Bidding Policy

It shall be the policy of Tulsa Community College to submit for sealed competitive bidding all supplies materials and equipment for use by Tulsa Community College that are expected to cost in excess of $50000 Also to submit to the sealed competitive bidding process such other purchases expected to cost under $50000 if the Administration feels that a significant savings can be obtained The Finance Committee will be kept informed on purchases between $10000 and $49999

If the Administration should determine that the unit price of an article or supply of required specification quality to be procured for the College can be obtained at a lower unit cost through the Oklahoma Central Purchasing Agency than through the College competitive bidding procedures previously stated the College will utilize this service ldquoSole Sourcerdquo items supported by proper affidavit will be purchased when such procedure is necessary

Adopted August 13 1975 Revised August 13 1980 Revised October 9 1991 Revised August 14 1996 Revised August 12 1998 Revised August 9 2000 Revised March 19 2003 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 37: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $100000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 38: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 39: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

bull Purchases over $100000 $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

bull Purchases above $50000 but not exceeding $100000 must be submitted to the Board of Regents as consent agenda items sole source purchases in this category must be reported separately and identified as such

bull Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

bull Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

bull Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

bull Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

bull Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 40: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015 Revised August 16 2018

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 41: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

5112 Submitting Purchases to the Board of Regents for Approval and Reporting Other Purchases

Separate and apart from the policies and procedures governing competitive bidding policy and processing by the Purchasing Department the following conditions govern those purchases that must be submitted to the Board of Regents for prior approval those purchases that must be reported to the Board of Regents at least quarterly and those purchases that are exempt from either the approval or reporting requirements The dollar limitations are on a per-transaction basis and are not cumulative

Purchases over $50000 must be submitted to the Board of Regents for prior approval sole source purchases in this category must be identified as such changes that would increase the financial obligation of the College by more than 15 must be submitted to the Board of Regents for approval

Purchases above $10000 but not exceeding $50000 must be reported to the Board of Regents Finance Committee at least quarterly sole source purchases in this category must be reported separately and identified as such

Any agreement or obligation that would establish or make policy for the College or would otherwise involve substantial or significant expenditures must be submitted to the Board of Regents for approval

Purchases by College departments from College Auxiliary Enterprises or Service Units are exempt from the approval and reporting requirements

Purchases of products services and utilities for resale including minor operating supplies consumed in the resale process by College Auxiliary Enterprises or Service Units or other College units engaged in the resale of products or services in accordance with their mission are exempt from the approval and reporting requirements

Acquisition contracts that merely establish unit prices availability and other terms and conditions but which are indefinite as to quantity and delivery must be reported to the Board of Regents if the cumulative orders against them are expected to exceed $100000 annually

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 42: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

The purchase of utilities such as water gas and electric are exempt from the approval and reporting requirements

Subcontract and sub recipient agreements and the related orders issued pursuant to sponsored grants or contracts that have been ratified by the Board of Regents are exempt from the approval and reporting requirements

Purchases on leases or other agreements under the Oklahoma State Regents For Higher Education Master Lease Program (61 OS Section 3206-3206b) and public construction contracts that require competitive bidding under Public Competitive Bidding Act (61 OS Section 101 et seq) are exempt from the approval and reporting requirement

The Board of Regents grants to the President the authority to enter into agreements for the purchase of real property for Tulsa Community College in consultation with the Building and Grounds Committee of the Board The approval or ratification of the Board of Regents of Tulsa Community College will be necessary on all real property purchase agreements

The President has the authority to contract for service of less than $100000 per provider each fiscal year of legal accounting consulting real estate agency or similar professional services and is exempt from the approval and reporting requirements

Adopted February 11 1970 Revised November 11 1970 Revised March 21 1973 Revised August 13 1980 Revised October 9 1991 Revised March 19 2003 Revised February 14 2013 Revised November 19 2015

Revised August 16 2018

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 43: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JUNE 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 44: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change Revenue Education amp General State Appropriations $ 28585126 $ 28585321 1000 $ 30408023 $ 30949600 1018 $ (2364279) -76 Revolving Fund 2622269 4714621 1798 2336458 4116314 1762 598308 145 Resident Tuition 29975268 30035447 1002 28523326 28563759 1001 1471688 52 Non-Resident Tuition 2324228 2608381 1122 2467093 2642736 1071 (34355) -13 Student Fees 6815789 5672639 832 5634788 5793173 1028 (120534) -21 Local Appropriations 39951322 36650000 917 39167963 34500000 881 2150000 62

Total $ 110274002 $ 108266409 982 $ 108537651 $ 106565583 982 $ 1700827 16

Auxiliary Enterprises Campus Store $ 6000000 $ 6811684 1135 $ 6500000 $ 6883248 1059 $ (71564) -10 Student Activities 2645000 2155034 815 2035500 2201626 1082 (46591) -21 Other Auxiliary Enterprises 4565000 3663650 803 8464500 4243570 501 (579920) -137

Total $ 13210000 $ 12630368 956 $ 17000000 $ 13328443 784 $ (698075) -52

Restricted Institutional Grants $ 3306747 $ 4794281 1450 $ 4576625 $ 5435996 1188 $ (641715) -118

State Student Grants 3250000 3144635 968 2277003 3731913 1639 (587278) -157 Total $ 6556747 $ 7938916 1211 $ 6853628 $ 9167909 1338 $ (1228993) -134

TOTAL REVENUE $130040749 $ 128835693 991 $132391279 $129061935 975 $ (226242) -02

Expenditures Education amp General Instruction $ 47953401 $ 42816971 893 $ 44743446 $ 41777426 934 $ 1039545 25 Public Service 491681 140642 286 687735 233757 340 (93115) -398 Academic Support 18036190 14046715 779 19888729 14746160 741 (699445) -47 Student Services 9280778 10040570 1082 8359380 9667862 1157 372709 39 Institutional Support 11652083 13540378 1162 13073440 13455663 1029 84715 06 Operation Maintenance of Plant 15048069 14689591 976 16128554 13895004 862 794587 57 Tuition Waivers 3720000 3815692 1026 3544500 4246701 1198 (431009) -101 Scholarships 4567500 4933363 1080 4350000 4651694 1069 281669 61

Total $ 110749702 $ 104023923 939 $ 110775784 $ 102674267 927 $ 1349656 13

Auxiliary Enterprises Campus Store $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60 Student Activities 2645000 2241022 847 2385500 2254467 945 (13445) -06 Other Auxiliary Enterprises 4565000 4108910 900 8626500 4209307 488 (100396) -24 Total $ 13210000 $ 12916183 978 $ 17367000 $ 13449808 774 $ (533624) -40

Restricted Institutional Grants $ 3306747 $ 4795006 1450 $ 4576625 $ 5429946 1186 $ (634940) -117

State Student Grants 3250000 3170540 976 2277003 3717581 1633 (547041) -147 Total $ 6556747 $ 7965546 1215 $ 6853628 $ 9147527 1335 $ (1181981) -129

TOTAL EXPENDITURES $ 130516449 $ 124905652 957 $ 134996412 $ 125271602 928 $ (365950) -03

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 45: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

Budget

JUNE FY18

Year to date Percent of

Budget Budget

JUNE FY17

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

17998337 10000000

9632198 4800733

15374028 57805296

$ 16726909 10348349 11237189

3503949 14464957

$ 56281353

929 1035 1167

730 941 974

$

$

17550232 11700000 12405669

4158105 13316054 59130060

$ 17296011 9897436

10680926 3500209

13743358 $ 55117940

986 846 861 842

1032 932

$

$

(569102) 450913 556263

3740 721599

1163413

-33 46 52 01 5321

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21015421 2399350

17552735 443700

1745700 3720000 4567500 1500000

110749702

$ 20602185 2266273

13503104 488309

1511543 3815692 4933363

622101 $ 104023923

980 945 769

1101 866

1026 1080

415 939

$

$

21569019 2835900

14527578 452420

1908500 3544500 4350000 2457807

110775784

$ 20072919 2025274

12901196 473228

1656355 4246701 4651694 1528960

$ 102674267

931 714 888

1046 868

1198 1069

622 927 $

529266 240999 601908

15081 (144812) (431009) 281669

(906859) 1349656

26 119

47 32

-87 -101

61 -593

13

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 46: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JUNE 30 2018 AND JUNE 30 2017

JUNE FY18 JUNE FY17 Percent of Percent of Percent

Budget Year to date Budget Budget Year to date Budget $ Change Change

CAMPUS STORE Salaries amp Wages

Professional amp Classified Exempt $ 232800 $ 196198 843 $ 258122 $ 303075 1174 $ (106876) -353 Classified Hourly 388000 458735 1182 447291 581194 1299 (122458) -211

Total Salaries amp Wages $ 620800 $ 654934 1055 $ 705413 $ 884268 1254 $ (229335) -259

Staff Benefits $ 349200 $ 176399 505 $ 224587 $ 258127 1149 $ (81728) -317 Professional Services 113591 00 - - 00 113591 1000 Operating Services 545211 37421 69 590000 42289 72 (4868) -115 Travel 15000 698 47 5000 1139 228 (441) -387 Utilities 85000 20983 247 85000 22980 270 (1997) -87 Items for Resale - Campus Store 4384789 5560935 1268 4745000 5777231 1218 (216296) -37 Furniture amp Equipment 1290 00 - - 00 1290 1000 TOTAL $ 6000000 $ 6566251 1094 $ 6355000 $ 6986034 1099 $ (419783) -60

STUDENT ACTIVITIES Salaries amp Wages

Professional $ 598300 $ 512334 856 $ 613385 $ 511820 834 $ 514 01 Classified Hourly 636900 675270 1060 686230 605292 882 69978 116

Total Salaries amp Wages $ 1235200 $ 1187604 961 $ 1299615 $ 1117112 860 $ 70492 63

Staff Benefits $ 694800 $ 446883 643 $ 520385 $ 417993 803 $ 28890 69 Professional Services 59319 85022 1433 46181 52054 1127 32968 633 Operating Services 474387 413944 873 369319 494409 1339 (80465) -163 Travel 40000 57385 1435 40000 37356 934 20029 536 Furniture amp Equipment 12845 15339 1194 10000 69099 6910 (53760) -778 Items for Resale 128449 34846 271 100000 66443 664 (31597) -476 TOTAL $ 2645000 $ 2241022 847 $ 2385500 $ 2254467 945 $ (13445) -06

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional $ 107726 $ 57043 530 $ 120789 $ 115713 958 $ (58670) -507 Adjunct Faculty 167786 240783 1435 188132 181045 962 59738 330 Classified Hourly 271752 290517 1069 304705 319659 1049 (29142) -91

Total Salaries amp Wages $ 547264 $ 588343 1075 $ 613626 $ 616417 1005 $ (28074) -46

Staff Benefits $ 87735 $ 85043 969 $ 98374 $ 100749 1024 $ (15706) -156 Professional Services 115010 252120 2192 447082 362588 811 (110468) -305 Operating Services 1238273 1415605 1143 4813558 1304543 271 111063 85 Travel - 42553 00 - 32877 00 9676 294 Utilities 750000 603473 805 750000 653382 871 (49909) -76 Scholarship amp Refunds - 1832 00 - 4340 00 (2508) -578 Bond Principal and Expense 1800000 1102872 613 1800000 1120222 622 (17350) -15 Furniture amp Equipment 25725 16672 648 100000 12512 125 4159 332 Items for Resale 993 397 400 3860 1677 434 (1280) -763 TOTAL $ 4565000 $ 4108910 900 $ 8626500 $ 4209307 488 $ (100396) -24

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 47: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

Back to Agenda Item

TULSA COMMUNITY COLLEGE

FINANCIAL REPORT

MONTH ENDING JULY 2018

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 48: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Revenue Education amp General State Appropriations Revolving Fund Resident Tuition Non-Resident Tuition Student Fees Local Appropriations

Total

JULY FY19

Budget Year to date

$ 28472980 $ 2248824 2420770 596906

30907268 12266783 2338686 1120683 6492984 2130012

42330000 2500000 $ 112962688 $ 20863208

Percent of Budget

79 247 397 479 328

59 185

JULY FY18

Budget Year to date

$ 28585126 $ 2496110 2622269 532037

29975268 11205296 2324228 900914 6815789 2049070

39951322 2500000 $ 110274002 $ 19683426

Percent of Budget

87 203 374 388 301

63 178

$

$

$ Change

(247286) 64869

1061487 219769

80942 0

1179782

Percent Change

-99122

95244

400060

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises

Total

$ - $ 644556 2509935 794183 4790065 1046961

$ 7300000 $ 2485701

00 316 219 341

$ 6000000 $ 23515 2645000 759338 4565000 1018077

$ 13210000 $ 1800929

04 287 223 136

$

$

621042 34846 28884

684772

264114628

380

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ -3241460 200452

$ 9219840 $ 200452

00 62 22

$ 3306747 $ 162244 3250000 8040

$ 6556747 $ 170284

49 02 26

$

$

(162244) 192412

30168

-100023932

177

TOTAL REVENUE $129482528 $ 23549361 182 $130040749 $21654639 167 $ 1894721 87

Expenditures Education amp General Instruction Public Service Academic Support Student Services Institutional Support Operation Maintenance of Plant Tuition Waivers Scholarships

Total

$ 50540904 $ 1795900 646147 9680

19834795 1148982 9726738 662545

12237837 932180 15524519 687028

4074000 66381 4795000 40533

$ 117379940 $ 5343229

36 15 58 68 76 44 16 08 46

$ 47953401 $ 1504000 491681 9871

18036190 1053539 9280778 730456

11652083 1492359 15048069 492418

3720000 219599 4567500 45472

$ 110749702 $ 5547713

31 20 58 79

128 33 59 10 50

$

$

291899 (191)

95443 (67910)

(560179) 194610

(153217) (4939)

(204484)

194-1991

-93-375395

-698-109

-37

Auxiliary Enterprises Campus Store Student Activities Other Auxiliary Enterprises Total

$ - $ -4209935 91953 4790065 193575

$ 9000000 $ 285528

00 22 40 32

$ 6000000 $ 55657 2645000 89139 4565000 117051

$ 13210000 $ 261847

09 34 26 20

$

$

(55657) 2814

76524 23681

-100032

65490

Restricted Institutional Grants

State Student Grants Total

$ 5978380 $ 220605 3241460 5677

$ 9219840 $ 226282

37 02 25

$ 3306747 $ 164926 3250000 3394

$ 6556747 $ 168320

50 01 26

$

$

55679 2283

57962

338673344

TOTAL EXPENDITURES $ 135599780 $ 5855039 43 $ 130516449 $ 5977880 46 $ (122841) -21

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 49: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

EDUCATION AND GENERAL Salaries amp Wages

Faculty Adjunct Faculty Professional Classified Exempt Classified Hourly

TOTAL

$

$

18078150 10000000 10337866

4955733 15693153 59064902

$ 7663 1112938

882012 208731 563993

$ 2775336

00 111

85 42 36 47

$

$

16799091 11199246

9632198 4800733

15374028 57805296

$ 8487 1185461

815513 206903 527199

$ 2743563

01 106

85 43 34 47

$

$

(824) (72523) 66499

1828 36794 31773

-97 -61 82 09 7012

Staff Benefits Professional Services Operating Services Travel Utilities Tuition Waivers Scholarships Furniture amp Equipment TOTAL

$

$

21492788 2848500

16666550 683700

1739500 4074000 4795000 6015000

117379940

$ 919166 27407

1373186 24446 31474 66381 40533 85300

$ 5343229

43 10 82 36 18 16 08 14 46

$

$

21015421 2399350

17173135 443700

1745700 3720000 4567500 1879600

110749702

$ 1208619 47101

1213763 10566 58457

219599 45472

573 $ 5547713

58 20 71 24 33 59 10 00 50 $

(289453) (19695) 159422

13880 (26983)

(153217) (4939) 84727

(204484)

-239 -418 131

1314 -462 -698 -109

147900-37

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 50: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY

FOR THE PERIOD ENDING JULY 31 2018 AND JULY 31 2017

Budget

JULY FY19

Year to date Percent of

Budget Budget

JULY FY18

Year to date Percent of

Budget $ Change Percent Change

STUDENT ACTIVITIES Salaries amp Wages

Professional Classified Hourly

Total Salaries amp Wages

$

$

220000 1100000 1320000

$ 31713 25493

$ 57206

144 23 43

$

$

598300 636900

1235200

$ 26642 23351

$ 49993

45 37 40

$

$

5071 2142 7213

190 92

144

Staff Benefits Professional Services Operating Services Travel Furniture amp Equipment Items for Resale TOTAL

$

$

500000 90000

564000 75000

1700000 51000

4300000

$ 24392 -

10316 39

--

$ 91953

49 00 18 01 00 00 21

$

$

694800 59319

474387 40000 12845

128449 2645000

$ 19526 4738

14745 136

--

$ 89139

28 80 31 03 00 00 34

$

$

4866 (4738) (4429)

(98) --

2814

249 -1000

-300 -717

00 0032

OTHER AUXILIARY ENTERPRISES Salaries amp Wages

Professional Adjunct Faculty Classified Hourly

Total Salaries amp Wages

$

$

60000 175000 300000 535000

$ 5083 20572 14693

$ 40348

85 118

49 75

$

$

107726 167786 271752 547264

$ 4643 24585

1563 $ 30791

43 147

06 56

$

$

441 (4013) 13130

9557

95 -163 8399

310

Staff Benefits Professional Services Operating Services Travel Utilities Scholarship amp Refunds Bond Principal and Expense Furniture amp Equipment Items for Resale TOTAL

$

$

90000 340000

1550000 50000

650000 4000

1450000 30000

1000 4700000

$ 6435 1224

89557 -

12240 -

43771 --

$ 193575

71 04 58 00 19 00 30 00 00 41

$

$

87735 115010

1238273 -

750000 -

1800000 25725

993 4565000

$ 6954 8683 4201

116 22541

-43765

--

$ 117051

79 75 03 00 30 00 24 00 00 26

$

$

(519) (7459) 85356

(116) (10301)

-6 --

76524

-75 -859

20316 -1000

-457 00 00 00 00

654

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 51: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

-

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $217

Actual Forecast Budget

Revenue EampG $ 1083 $ 1079 $ 1103 $200 $157 $37 $105 $103 $114 $115 $58 $88 $96 $105 $71

$119 $41

$80

$161 $116 $120

$46 $92 $118

$78 $101

$0 $5

$10 $15 $20 $25

In M

illio

ns

Budget

YTD Revenues by Type

22

28

30 4

5

11

2

3

6

Revenues

State appropriations

Local appropriations

Tuition and fees

Other EampG

Campus stores

Student activities

Other auxiliary

Grants

Auxiliary $ 126 $ 118 $ 132 Restricted $ 79 $ 71 $ 65

$ 1288 $ 1268 $ 1300

Budgeted Revenues by Type

22

31

30 2

5

10

State appropriations

Local appropriations 2 Tuition and fees

3 Other EampG

Campus stores

5 Student activities

Other auxiliary

Grants

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 52: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

~-- ~ ru- ru- ru-~ ~ cP ~ ti ~fl a 4-fu

tfuq ~o

-ru-

~ (fl

lt)fl

I 6--- 6---

- ~ (j laquo~

o -~ ~(gt-- fl

~ middotst lt-~ ~

$72 $95 $140 $112 $113 $95 $93 $79 $99 $100 $105 $152

$60 $87

$128 $121 $104 $95 $98 $126

$92 $103 $79

$0 $5

$10 $15

In M

illio

ns

EXPENDITURE DASHBOARD

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 $155 Actual Forecast Budget

Expenditures EampG $ 1040 $ 1072 $ 1107 Auxiliary $ 129 $ 120 $ 132 Restricted $ 80 $ 71 $ 66

$ 1249 $ 1263 $ 1305

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service Public service Academic support Academic support Student services 5Student services 5 Institutional support Institutional support 2 2 Operations of plant Operations of plant 3 4 Scholarships and waivers Scholarships and waivers

0

37

14

7 9 11

6

16

7 Campus stores Campus stores 50 34

11

8

11 12 7

17

Student activities Other auxiliary Student activities

Other auxiliary Grants Grants

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 53: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

I I I I I I I I I I I e ~-- ~ e e e e a-- a-- o -~

~ltgt-- e

~lt- ~ ~ ~cP ~ ~ (sect ~lt ~lt-~ - ~ ~

~e oc 4e (Je (j laquo~ -eq ~o lt)i

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 EampG (290) $ 1562869 $530 $500 $509 $492 Construction (295) $ 445753

Restricted (430) $ 125248 Auxiliary (706) $ 1024837 Clearing (750) $ 4488783 Local $ 34906340 Payroll (789) $ 170814

$ 42724643

Cash Forecast 63018 $37225000 Rolling 12 Months (Actual)

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 70 Total Placements $120142

CWS Recovery (1st placement) 2184 Recovery (2nd placement) 4625

CBSA CBSA Accounts 24422

Total Placements $21368036 Recovery 3133

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$386 $340 $336 $327 $289 $256 $237

$473 $427

$10

$30

$50

In M

illio

ns

$67

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 54: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

ACCOUNTS RECEIVABLE SUMMARY

Spring 2018 Student Charges by Type Spring 2018 Payments by Type Third Party Tulsa Achieves

Delinquent 4

Total Payments Spring $20424431

Loans $5988953

Loans 29

Cash 20

Scholarships 8

Write Offs 0

Waivers 9

Pell Grants 24

10

Cash $4044705

Scholarships $1600039 Write Off $38969

Waivers $1803932 Pell Grants $4981280

Tulsa Achieves $1966552

Tuition 82

Bookstore 8

6

Total Charges Spring $22207210

Tuition $18260666 Delinquent $845737

Bookstore $1839675 Third Party $1261731

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 55: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

I I I

-

I

-

$220 $119 $37 $99 $133 $122 $87 $46 $98 $108 $103 $125 $0 $5

$10 $15 $20

In M

illio

ns

REVENUE DASHBOARD

Revenues vs Budget| month-to-month Revenues| YTD $223

$25 Actual Budget

Revenue EampG $ 209 $ 197 Auxiliary $ 12 $ 20 Restricted $ 02 $ 03

$ 223 $ 220

Budget Revenues

YTD Revenues by Type Budgeted Revenues by Type

10

11

70 3 3

3

State appropriations

22

33

30 2

0

13

State appropriations

Local appropriations Local appropriations 21

Tuition and fees Tuition and fees 4 Other EampG Other EampG

1 Campus stores Campus stores 7Student activities Student activities

1 Other auxiliary Other auxiliary

Grants Grants

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 56: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

I I I I

-

-

EXPENDITURE DASHBOARD

$72 $92 $132 $117 $115 $95 $111 $111 $99 $106 $100 $167

$59

$0 $5

$10 $15

In M

illio

ns

Expenditures vs Budget | month-to-month Expenditures| YTD

$20 Actual Budget

Expenditures EampG $ 53 $ 66 Auxiliary $ 03 $ 04 Restricted $ 02 $ 02

$ 59 $ 72

Budget Expenditures

YTD Expenditures by Function Budgeted Expenditures by Function Instruction Instruction Public service

31 0

20

11

16

12 2

8

Public service Academic support Academic support 0 0

1 3 Student services Student services Institutional support Institutional support 3 4 Operations of plant Operations of plant Scholarships and waivers Scholarships and waivers

70

37

15

7 9 11

7

14

4 Campus stores

Student activities Campus stores

Student activities Other auxiliary Other auxiliary Grants Grants

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 57: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

I I I I I I I I I I I ~4 ~ e e e e a4 a4 5 -~ ~(gt4 e ~4 ~ ~ cP ~ ~ ~

~_ -lt-

- ~ ~ ~ ~ ~e o(J 4e lte ( laquo~ lt-e-Q ~o lt)(lj

CASH MANAGEMENT DASHBOARD

CASH | at end of month CASH BALANCE $70 $530 $509 EampG (290) $ 1123120 $500 $492

Construction (295) $ 379865 Restricted (430) $ 529340 Auxiliary (706) $ 457877 Clearing (750) $ 4488783 Local $ 32583149 Payroll (789) $ 1153922

$ 40716056

Rolling 12 Months (Actual) Cash Forecast 123118 $30300000

Collections Statistics AR Collections by Agency | at end of month CWS Accounts 64 Total Placements $107989

CWS Recovery (1st placement) 2163 Recovery (2nd placement) 4692

CBSA CBSA Accounts 22506

Total Placements $21476025 Recovery 3172

Oklahoma Tax Commission Collected YTD collections $596865 Outstanding

$340 $336 $327 $289 $256 $237

$473 $427 $407

$10

$30

$50

In M

illio

ns

$68

$00

$147

$01

$00 $20 $40 $60 $80 $100 $120 $140 $160

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary
Page 58: TULSA COMMUNITY COLLEGE · Dayanna Palacios —Plans to study nursing. Omar Lopez –Recently g raduated from TCC and is starting at OSU -Tulsa in Fall 2018. Associates in Engineering,

ACCOUNTS RECEIVABLE SUMMARY

Summer 2018 Student Charges by Type Summer 2018 Payments by Type Third Party Tulsa Achieves Bookstore Loans 4 76 14

Delinquent 5

Tuition 85

Pell Grants 24

Waivers 5

Total Payments Total Charges Write Offs Summer Summer 0 $4871607 $5669368 Scholarships

7

Cash 43

Tuition $4807362 Delinquent $313503

Bookstore $325670 Third Party $222832 Loans $67062826 Cash $208261473

Scholarships $33554893 Write Off $364600

Waivers $26014367 Pell Grants $119284638

Tulsa Achieves $32617881

  • Financial Dashboard June 2018pdf
    • REVENUE DASHBOARD
    • EXPENDITURE DASHBOARD
    • CASH MANAGEMENT DASHBOARD
    • accounts receivable summary
      • Financial Dashboard July 2018pdf
        • REVENUE DASHBOARD
        • EXPENDITURE DASHBOARD
        • CASH MANAGEMENT DASHBOARD
        • accounts receivable summary