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Tuesday, March 26, 2019
Agenda• Internal Funds• Purchasing• Position Control• Human Resources• Technology• Professional Learning UpdatesLunch• FY2019 Temporary Duty Training• iTravel Updates• Effective Communication: Module 2• Office 365 • Q&A and Closing Comments
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You will see this icon throughout the presentation today, which represents that
there is a corresponding handout!
Internal Funds
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Patricia Mitchell377-0057
Internal Funds
• RevTrak will provide our District the ability to accept credit cards. RevTrak is an on-line payment solution.
• RevTrak creates & maintains a District Web Store. All schools will be linked by name. CCPS.revtrak.net/ “school name”
• RevTrak is already working on creating a Web Store for each school. A donation item will be added for all sites.
• The Web Store is available as an option for all schools. Schools can create sale items for anything they collect payments for. (uniforms, dues, tickets, etc.) Participation is not mandatory.
Introducing RevTrak
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Internal Funds
• SAME price for sale items whether paying on-line or by cash/check
• To be equitable & convenient for all families• To reduce time spent & the risk of handling cash & checks
• District will pick-up the monthly fee for the Web Store
• Schools are responsible for the credit card fee = 3.62%
• Schools can adjust their price of items to cover credit card fee
• Net Funding:• Price of Sale Item $10.00• Credit card fee subtracted - .37• Net Amount deposited into school’s bank account $ 9.63
RevTrak - Pricing & Fees:
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Internal Funds
• All schools will have a “Donation” item on their Web Store.
• Web Store discloses to donor that 3.62% will be deducted from the donation amount.
• Schools will receive Net Funding (Donation less fee)
RevTrak - Donations:
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Internal Funds
• F1-Fundraiser Event Proposal to include notification that items will be sold on the Web Store. Start using updated F1 form.
• Items created in a school’s Web Store are tagged to school’s bank account & internal funds category
• RevTrak reporting tools will track payments received and provide transaction details
• School Bookkeeper will print reports and post direct deposits received to SchoolCash ledger
RevTrak - Reports & Postings:
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Internal FundsFifth Third Banking – Contact Us
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Internal Funds
• Check to Fifth Third Bank
• Recommended this be the only check in the run
• Build separate forms for each charge receipt
• Check Issue Statement = Credit Card Statement
• Combine all forms and print one (1) check
• Ledger & Reports provide details of each purchase
5/3rd MasterCard payment
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Internal Funds5/3rd MasterCard Payment
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Amount of charge
Date of charge
Amazon ‐ Picture Frames
Internal Funds
• Capitalized Furniture or Equipment• Technology
• It is recommended when making ‘large’ purchases that funds be transferred to the District’s locational budget.
• Purchase made by entering a Requisition in TERMS.
• Why? • To assure the best pricing, proper delivery, installation, and future maintenance.
• Alerts various departments for the go-ahead & follow-up.
Purchases
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PurchasingDavid Nara
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Position ControlSPARR Allocation Team
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SSPAR Allocation Team
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Mimi Fontana, Staff Allocations Manager377-0316
April Prescott, Position Control Specialist 377-0318
• Reviews all PAFs
Kristen Butler, Allocation Specialist 377-0317
• Elementary Schools• Workforce• Special Schools
Liz Rueda, Allocation Specialist 377-0309
• Secondary Schools• Alt Schools• District• Nutrition Services
Human Resourses
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Leadership Team
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• Valerie Wenrich, Executive Director 377-0351• Sandy Eaton, Administrative Director 377-0386• Jane Knoble-Manalich, Benefits Director 377-0355• Karen Phillips, Compensation Director 377-0357• John Breault, Talent Management Director 377-0395
Staffing Team
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Andrew Reinke, Coordinator 377-0369Taymi Malebran, Manager 377-0354Sylvia Morales, Assistant 377-0378
• Secondary Schools• Administrative Center• Transportation• Adult Ed/Workforce• Alt Schools• Employee Relations• Evaluations• Non-Medical & Military LOA• Coaches• Summer Workers• PT Hourly Jobs: Adult Ed/Workforce, Hospital
Homebound, Student Workers, Learn & Earn (Lunch), Gate Keepers, Credit Recovery, & Mentor Jobs
• Long-term Guest Teacher Approval
Susan Miller, Coordinator 377-0348Amy Bullock, Manager 377-0339Aileen Lopez, Assistant 377-0342
• Elementary Schools• Maintenance• Employee Relations• Evaluations• Intern Program• Summer School• Earn & Learn (After School)• SACC After School Program• Long-term Guest Teacher Approval
Staffing Team
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Daryl Scott, Manager 377-0365Melissa Arrazola, Specialist 377-0404
• Guest Teachers• Substitutes• Recruitment
Rachel Blitz, Specialist 377-0151• Volunteers• Board Policies
Danielle Reynolds, Assistant 377-0350• Applitrack• Non-instructional staff
Gladys Rodriguez, Specialist 377-0361• Position Control Maintenance
Terry Burdick, Manager 377-0392• Employee Investigations
Caitlyn Tarr, Assistant 377-0383• Employee Records• Verification of Employment• Tuition Reimbursement• Loan Forgiveness
Robbie Stanek, Manager 377-0346Roxy Duverney, Specialist 377-0363
• Teacher Certification
Compensation TeamKaren Phillips, Director 377-0357Janie Trevino, Coordinator 377-0368
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Bea Hernandez, Manager 377-0398Rita Cabrera, Assistant 377-0337Idania Trejo, Assistant 377-0359
• Secondary Schools• Administrative Center• Transportation• Federal Rosters• Learn & Earn (Lunch)• Adult Ed/Workforce• Alt Schools• Hospital Homebound• Class Divided• After School Jobs• Art/Music/PE Supplements• Verification of Experience• New Teacher Academy• Employee Sub Period
Kaitlyn Rosenaw, Manager 377-0371Karina Cabeza, Assistant 377-0393Wilson Reyes, Assistant 377-091
• Elementary Schools• Maintenance• Guest Teachers/Subs• Summer Workers• Coaches• Bencor Forms• CSR/SAI Funding Changes• Resignations/Terminal Pay• SACC After School Jobs • Coaches• SACC After School Program• PT Hourly Jobs: Adult Ed/Workforce, Hospital Homebound,
Student Workers, Earn & Learn, Gate Keepers, Credit Recovery, & Mentor Jobs
• Name/Address Changes• $10 Travel Supplements• Transportation Index Hours
Benefits TeamMain Line 377-0340
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Jane Knoble-Mañalich, Director377-0355
Cynthia Cave, Supervisor377-0370
Teresa Cowley, Specialist377-0352
• Elementary Schools • Maintenance • Transportation Staff
Laurie O-Donnell, Assistant377-0353
Marie Irwin, Wellness Coordinator377-0362
Jenna Sims, Manager 377-0388
• Secondary Schools • Administrative Center • Maternity Leaves
Dan Davidson, Manager377-0360
• Medical Leaves
Natasha Bucher, Assistant377-0340
Compensation
• Please be sure to review all iBriefings for updated information and processes.
• Class Divided
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Review HR Timelines
• Instructional Staff – Certification Deadlines• February 15, 2019: Contract hold letters were sent to employees and
charts to Principals • March 15, 2019: Deadline to provide information and paperwork to
Certification Department• April 29, 2019: Non-renewal notices sent to Principals, deliver to staff
member by May 1, 2019• April 30, 2019: Deadline to meet all requirements for name submission
to May 2019 Board Meeting for contract renewal• May 7, 2019: Contract renewal list to Board• May 10, 2019 (no later than): Contracts to be sent to employees for
2019-2020 school year
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Florida Certification Test Training Support• Only 2 more opportunities for General Knowledge Test prep
• Reminder - 30 day waiting period for any retakes • NavaEd
• General Knowledge Test• Wednesday, March 27, 2019 (5:00 PM – 8:00 PM)
• Register on iLearnU: search “NavaED”• The Learning Liaisons
• General Knowledge Test• Wednesday, April 3, 2019 (5:00 PM – 9:00 PM)
• Register on iLearnU - search “GKT”
District Sponsored Sessions
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Position Posting Dates
• Internal Instructional Positions Posted for all Schools:• March 7, 2019
• Internal/External Instructional Positions Posted for Immokalee Schools:
• March 7, 2019 • External Instruction Vacancies Posted District wide:
• March 29, 2019• Instructional Recruitment Fair hosted at Admin Center:
• April 5, 2019 and June 5, 2019• Contingency Contract holders and existing Guest Teachers with current
certification will be invited to attend24
Recruitment Process
• HR and School Ops will attend teacher recruitment conference (PERC) tomorrow – anticipate high numbers of contingency contracts
• Continue to refer instructional applicants to Human Resources for potential contingency contracts for the 2019-2020 school year
• Elementary has offered 55 contingency contracts• Secondary has offered 31 contingency contracts
• Teacher Recruitment Fair – Friday, April 5, 2019 (Admin Center)• Link and Banner on CCPS HR Site
Contingency Contracts
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Position Control Reminders • Change of Assignment PAF (within building or from one site to another)
• If the FROM assignment does not populate, please call your Staffing Manager. When this happens, it means the employee failed to enter their EID# when completing the application.
• You can only use the Employee Replacing name 1X. Double check by viewing your Personnel Requests.
• References – Change of assignments of employees coming from another school must have a reference. The principals need to communicate the move. The principals name goes on the reference field once they have spoken.
• HR Memo – please include where the Employee Replacing is moving to.• Clock operator, announcers, and scorekeepers can be submitted through
PC
Change of Assignment
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Staffing – Elementary and Secondary• Elementary Resource Course Codes:
• ESOL 5010010• LA 5010020• Math 5010070• Science 5010060
• Secondary Resource Course Codes:• Provide course codes for: Science, vocational, and ESE IBI-3• Indicate Support Facilitation or Co-teach for ESE Inclusion vacancies• Additional periods: Allocation must show on the roster. Certification
Manager approves the request.
Course Codes
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Staffing Continued• Courtesy letters must be sent prior to reposting the vacancy.• Candidates claiming Veteran’s Preferences MUST be interviewed, including
employees• OCAP employees applying for OCAP positions for which they meet the
minimum requirements, MUST be interviewed, unless the employee has been interviewed within the school year for the SAME vacancy.
• Guest Teachers are considered New Hires• Please refer to the PC reminders provided last year.• Additional questions – please feel free to contact Staffing
REMINDERS
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Post-Interview Steps
• Interview questions and all associated documents: 4-year retention requirement
• Recommendation: scan items and organize chronologically• Once scanned, hard copies must be disposed of through shredder• After 4-years, the scanned files must be deleted
• Offers of employment are contingent upon successful completion of applicant screening process
• Direct candidate to HR for information/questions related to compensation and benefits
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Hiring and Records
• An employment contract, like any contract, involves an offer, an acceptance, and consideration for salary and benefits.
• All offers of employment are CONTINGENT upon successful completion of fingerprinting, drug screening, and reference checks.
• The District must follow statutory screening standards with respect to fingerprinting, the Jessica Lunsford Act, as well as the nature and severity of any crime found to have been committed including statutory restrictions on hire.
• Given the time it sometimes takes for receiving information back from State and Federal law enforcement agencies, as well as references: final decisions may take longer than anticipated.
Screening Guidelines
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Physician’s certificate request process
• When an employee is absent in an unpaid status (not approved through the Benefit’s Office) OR if an employee’s absence due to sick leave reasons is suspicious:
• Send an e-mail to Sandy Eaton (cc your Coordinator) during the morning of the absence including the employee’s name, position, absence period, and reason to request the Physician’s certificate.
• Whether or not the employee submits the requested certificate to the Principal, the employee is subject to disciplinary action when absent excessively and/or in an unauthorized and unpaid status.
• Please do not send Physician’s certificate requests to HR days after the employee’s absence.
Why and When to request
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PERSONAL LEAVE• Employee is entitled to six (6) days personal leave per school
year— deducted from employee’s accrued sick leave balance • Employee shall provide principal with five (5) days prior notice• Maximum number of employees personal leave for any given
day shall not exceed 5% of the employees for each work location • Employees must enter personal leave requests into AESOP
Collier County Education Association (CCEA) Instructional Employees
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PERSONAL LEAVE• Employee is entitled to six (6) days personal leave per school
year—personal leave hours are deducted from employee’s accrued sick leave balance.
• Employee shall provide principal with five (5) days prior notice• Personal leave with pay shall not be used during either the first
or last five (5) days of employee’s contractual period • Reason for personal leave shall be stated in writing when a leave
request is submitted for approval during the first or last five (5) days of employee’s contractual period
• Maximum number of employees granted personal leave for any given day shall not exceed 5%
Collier County Association of Educational Office and Classroom Assistant Personnel (CCAEOCAP)
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Long Term Guest Teacher Request Submissions
• Long Term Guest Teacher (LT GT) PAFs must be submitted within the pay period they start.
• Staff must meet the minimum requirements – 30 days in the same position, BA degree.
• No waiting period for follow up long term assignment(s) • Email Kaitlin Rosenaw when they meet the 30 day mark
Why and When to request
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Guest Teacher Restriction ProcessIn an effort to best serve our Guest Teachers and schools in the District, this is a review of the Guest Teacher Restriction process: When a school administrator feels a Guest Teacher’s performance has been unsatisfactory or the Guest Teacher has demonstrated inappropriate behavior, the administrator must:
1. The school administrator will discuss this issue with the Guest Teacher as soon as they become aware of the incident. a) Preference should be for School Administration to be have conversation /
discussion with guest teacher prior to sending restriction2. Submit a Guest Teacher Restriction form within 48 hours to the Guest Teacher
Program. a) Include any supporting documentation (i.e. student or staff statements)
School Administrator Requirements
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Guest Teacher Restriction Process ( continued)
Upon receipt of the Guest Teacher Restriction form, the Guest Teacher Program will notify the Guest Teacher of the restriction and will provide an opportunity for a meeting and a written response. 1. Restriction is received in HR from a School Administrator
a) Guest Teacher is restricted in Aesop from subbing at all schools. b) Guest Teacher is notified through email that there has been a
restriction and HR would like to meet with him/her to discuss. c) Meeting is scheduled between guest teacher and HR.
Human Resources / Guest Program Requirements
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Guest Teacher Restriction Process ( continued)
2. Guest Teacher Meeting (Minor concern) a) Guest Teacher attends meeting to go over concerns from the day the
incident occurred. b) Guest Teacher training offered.
a) First occurrence - Sub-Hub/Shadowing teacher or Safe School Training b) Second occurrence - Shadow teacher c) Third occurrence - guest teacher services no longer needed
c) HR goes over additional training required with Guest Teachera) Guest Teacher is eligible to return to substituting (restrictions apply)
Human Resources / Guest Program Requirements
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Guest Teacher Restriction Process ( continued)
3. Guest Teacher Meeting (Serious Concern) a) Guest Teacher attends meeting to go over concerns from the day the
incident occurred. b) Guest Teacher is notified that he/she will remain restricted until further
notice and will be contacted to come in after reviewing restriction concerns with discipline review committee.
c) After discipline committee review: 1. If termination is recommended guest teacher returns to HR for
meeting to go over termination and to sign letter. 2. If termination is not recommended Guest Teacher will follow #2
(Minor concern) guidelines 3. Guest Teacher training complete
1. Guest teacher is activated in Aesop to return to schools.
Human Resources / Guest Program Requirements
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FMLA and Leave of Absence
• Dan Davidson to provide overview
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TechnologySheryl Priester
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TechnologyUpcoming Trainings
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Professional Learning Updates
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Peer Teacher Recommendations• How many of your mentors teachers are not receiving their
stipend? • We gave you a printout during the January 15th meeting… what’s their
status?Have they completed the initial training?Did they complete the online refresher training?
• Initial Clinical Education• We are asking for your help!
• We sent an e-mail on Monday, March 18th to any mentors who do not show completion of the initial training.
• In order to receive the mentor stipend for the 2018/19 school year, we are required to have proof of completion no later than May 1, 2019.
Status of Mentors
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New Teacher Updates
• An e-mail went out to all 1st Year Teachers on Wednesday, March 13, 2019 from [email protected]
• All 1st Year Forms and documents are due by Friday, April 26th
CCPSedu• If you have any new teachers that are attending the CCPSedu Professional
Learning before/after school and don’t have a Job#59… please refer to an e-mail sent on July 31, 2018 by Dr. Tammy Caraker
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Professional Learning Transcript
Did you know we have created something amazing… like truly life changing?
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Professional Learning Transcript
There are two different methods for employees to access their professional learning transcript.
1. CCPS Portal2. Text (SMS Service)
Refer to iBriefing #11096, posted on August 2, 2018 for more information and directions.
Employee Access
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CCPS PortalEmployee Access
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Let’s Try It Out!
Step 1: Text the word TRANSCRIPTto (239) 208-0970 from any mobile device with messaging capabilities.
Step 2: You will then receive a text with a unique link, which will direct you to your transcript.
Step 3: You will then sign in with your district credentials.
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Using the transcript…
Are some of your teachers up for renewal… and don’t know where to look for their points?
Send them to the CCPS Portal!
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School Improvement Points
• If you have teachers needing their points early in order to renew their professional certificate, please e-mail the Excel spreadsheet and all required documentation and we will get the employee’s points awarded.
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Contact Us…
Dr. Jodi CroninCoordinator, ProfessionalLearning & Digital [email protected]
Clarissa LangstonManager, ProfessionalLearning & Digital [email protected]
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Aileen ValentinSpecialist, Professional
Learning & Digital [email protected]
Karen PrescottData Entry,
Professional [email protected]
ARE YOU HUNGRY?Lunch Time…
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FY19 Temporary Duty TrainingSiobhan Fox
SWITCH TO SEPARATE PPT
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iTravel UpdatesCarla Burdick
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iTravelUpdates
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iTravelReference Sheet
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Effective CommunicationSWITCH TO SEPARATE PPT
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Office 365Jon Woofter
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Closing RemarksSee you at our next meeting…
Wednesday, May 8, 2019
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Be sure to fill out the evaluation sheet!
