Tuesday, July 02, 2019 9:00 AM...barrels and IBC totes. On motion by Becker and second by Kircher, the following motion was introduced and adopted by unanimous vote: To extend the

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4.14.24.3

5 9:055.15.25.35.4

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6 9:156.16.26.36.4

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9 9:40

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Auditor Warrants - June 2019

Health & Human Services Commissioner Warrants

Ditch/Ag InspectorFinal Payment Authorization - 2019 Dust Control Construction Contract

Public Works

Commissioner Warrants

Health & Human Services SSIS Warrants

Final Payment Authorization - 2018 Box Culvert Construction Contract

MISApprove Service Agreement for Security Monitoring Program through State of MN

Acknowledge Receipt - County Ditch 31 - Hold Harmless Agreement - Ditch Maintenance

Authorize Separation Agreement for an EmployeeAppoint Interim Coordinator

Administration

Request for a Speed Limit Study on CR 95

Policy CommitteeAdopt the Todd County Government Center Campus Parking Policy

Acknowledge Receipt - County Ditch 15 - Hold Harmless Agreement - Ditch MaintenanceCounty Ditch 7 - Hold Harmless Agreement - Ditch MaintenanceCounty Ditch 19 - Sediment Pond Maintenance

General Fund Agreement (SAP 077-626-008)

Health & Human ServicesResolution to recommend Ucare to provide health care services to recipients of Families and Children and MinnesotaCare services in Todd County

Recess

Standing Reports

Commissioners' ReportAuditor-Treasurer Report

Tuesday, July 02, 2019 9:00 AM

Call to Order and Roll Call

Public Comment Period: 8:45 a.m.Agenda Item # Agenda Time:

Meeting to be held in the County Board Room, Historic Courthouse, 215 1st Ave S, Long Prairie, MN.

Pledge of AllegianceAmendments to the AgendaPotential Consent Items

County Auditor-Treasurer

Meeting Minutes Approval - June 18th, 2019Chief Deputy Recorder AppointmentHire of SWCD P&Z Division Director

BOARD OF COMMISSIONERSRegular Board Meeting Agenda

Commissioners may be in the Commissioner's Board Room prior to the board meeting proceedings.The County Board will open the meeting at the posted time and reserves the right to alter the agenda schedule for business needs.

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BoardActionForm

Requestor to Complete:

Type of Action Requested (Check one): Board Action Tracking Number : Action/Motion Discussion Information Item

Report Resolution Other

(Issued by Auditor/Treasurer Office)

20190702-01

Agenda Topic Title for Publication: Meeting Minutes Approval - June 18th, 2019

Date of Meeting: July 2, 2019 Total Topic Time Requested: 5 minutes Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Minutes for the following meeting are attached: June 18th, 2019Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve the Todd County Board of Commissioner's Meeting Minutes for June 18th, 2019 as presented.

Additional Information: Budgeted: Comments Financial Implications: $ Funding Source(s): Yes No

Auditor/Treasurer Archival Purposes Only: Action Taken: Voting in Favor Voting Against Motion: Kneisl Kneisl Second: Kircher Kircher

Passed Becker Becker Failed Erickson Erickson Tabled Neumann Neumann Other: Notes:

Official Certification STATE OF MINNESOTA} COUNTY OF TODD} I, Denise Gaida, County Auditor-Treasurer, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Auditor-Treasurer’s Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

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Minutes of the Meeting of the Todd County Board of Commissioners held on June 18th, 2019

Call to Order

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 18th day of June, 2019 at 9:00 AM. The meeting was called to order by Chairperson Kneisl. The meeting was opened with the Pledge of Allegiance. All Commissioners were present.

Approval of Agenda

On motion by Kircher and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve the agenda as presented with the addition of a new consent agenda item 4.6 Nutrient Management Specialist.

Consent Agenda

On motion by Neumann and second by Erickson, the following motions were introduced and adopted by unanimous vote:

To approve the Commissioner’s Meeting Minutes for June 4th, 2019 as presented. To approve a 1-Day Temporary On Sale Liquor License for the American Legion #417 Jacobson Post (Little Sauk Legion) for July 13th, 2019 at 16268 County 50, Long Prairie, MN. To approve a 1-Day Dance License for the American Legion #417 Jacobson Post (Little Sauk Legion) for July 13th, 2019 at 16268 County 50, Long Prairie, MN. To approve a 1-Day Dance License for the T.J.’s on Diamond Point Inc for July 6th, 2019 at 12867 Bayview Drive, Sauk Centre, MN. To approve the hire of James Gaida as the summer help for Solid Waste. To approve the appointment of Tim Ebnet to the Nutrient Management Specialist Position.

Auditor-Treasurer

On motion by Kircher and second by Neumann, the following motion was introduced and adopted by unanimous rollcall vote: To approve the Commissioner Warrants number (ACH) 400252 through 400262 in the amount of $15,394.39 and (Regular) 51660 through 51758 in the amount of $135,657.20 for a total of $151,051.59. On motion by Erickson and second by Becker, the following motion was introduced and adopted by unanimous rollcall vote: To approve the Health & Human Services Warrants number 515155 through 515205 in the amount of $96,944.72 and warrants number 705159 through 705288 in the amount of $81,113.73.

County Extension

On motion by Becker and second by Erickson, the following resolution was introduced and adopted by unanimous vote:

COUNTY EXTENSION COMMITTEE PER DIEM RATE AMENDMENT WHEREAS, per Minnesota Statute 38.36 Subdivision 1, a county must have an extension committee consisting of particular and at-large members, and; WHEREAS, members of the County Extension Committee are provided a per diem rate for their service, and; WHEREAS, Minnesota Statute 375.47 deems that the per diem rate be set by resolution to be a reasonable allowance in lieu of expenses and also a mileage allowance, and;

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Page 2 of 5

WHEREAS, the most recent resolution setting the per diem rate for the County Extension Committee members was approved on December 18, 1984 at $25.00 per meeting and mileage at the federal reimbursement rate, and; WHEREAS, the per diem rates for Committees of comparable commitments have increased their per diem rate over time while the County Extension Committee has remained constant. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioner approve setting the per diem rate for County Extension Committee members at $35.00 and mileage reimbursements be provided at the current time federal reimbursement rate effective June 1, 2019 until otherwise revoked or amended by the County Board.

Lutheran Social Services

On motion by Neumann and second by Erickson, the following resolution was introduced and adopted by unanimous vote: RESOLUTION AUTHORIZING APPLICATION FOR MINNESOTA HOUSING AND FINANCE

AGENCY FAMILY HOMELESSNESS PREVENTION AND ASSISTANCE PROGRAM

WHEREAS, the Minnesota Housing Finance Agency, State of Minnesota, has been authorized to undertake a program to provide funds for Family Homeless Prevention & Assistance Projects, and; WHEREAS, the Lutheran Social Service has developed an application for the Minnesota Housing Finance Agency Homelessness Prevention and Assistance Program, and; WHEREAS, Lutheran Social Service has demonstrated the ability to perform the required activities of the Minnesota Housing Finance Agency Family Homelessness Prevention and Assistance Program. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners hereby authorizes Lutheran Social Services as an entity to be charged with the administration of funds made available through the Minnesota Housing Finance Agency Family Homelessness Prevention and Assistance Program in the County of Todd, Minnesota and approves the attached resolution document.

Public Works

On motion by Becker and second by Erickson, the following resolution was introduced and adopted by unanimous vote:

AWARD OF CONSTRUCTION CONTRACT FOR 2019 BRIDGE REPLACEMENT PROJECT ON CSAH 26

WHEREAS, sealed bids were received on June 11th, 2019 by the Todd County Public Works Director for SAP 077-626-008, said project for bridge construction work on County State Aid Highway #26 over the Long Prairie River, and; WHEREAS, the following sealed bids were received: Redstone Construction, LLC Mora, Minnesota $1,2 22,228.50 Structural Specialties, Inc. Hutchinson, Minnesota $1,222,804.57 NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does hereby accept and award the contract for the above said construction project to Redstone Construction, LLC of Mora, Minnesota based on their low bid of $1,222,228.50.

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County Sheriff

On motion by Kircher and second by Erickson, the following motion was introduced and adopted by unanimous vote: To approve the purchase of 4 new squads from Tenvorde Ford at a total cost of $133,796.00.

Planning & Zoning

On motion by Neumann and second by Kircher, the following motion was introduced and adopted by unanimous vote: To grant the Conditional Use Permit with the conditions developed by the Planning Commission for Camphill Village’s request for one additional living unit attached to ‘Aurora House’. On motion by Erickson and second by Kircher, the following motion was introduced and adopted by unanimous vote: To grant the Conditional Use Permit with the conditions developed by the Planning Commission for Paul Johnson on parcel 12-0020600 & 12-0020700 to store and sell steel and plastic barrels and IBC totes. On motion by Becker and second by Kircher, the following motion was introduced and adopted by unanimous vote: To extend the time needed to complete the final plat for the Aldrich Amish Cemetery until October 17th, 2019. On motion by Becker and second by Kircher, the following motion was introduced and adopted by unanimous vote: To grant the conditional use permit for temporary family housing on parcel 25-0034600 with the conditions recommended by the Planning Commission.

Solid Waste

On motion by Erickson and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the proposed change of winter weekend hours of operation for the Solid Waste/Transfer Station facility to be the 3rd Saturday of the month 8:00 am to 12:00 pm November through March beginning in November 2019. On motion by Kircher and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve signing the contract with Alex Rubbish for Ag Bag recycling.

Health & Human Services

On motion by Kircher and second by Neumann, the following motion was introduced and adopted by unanimous vote: To accept the Mardag Foundation grant.

MIS

On motion by Erickson and second by Becker, the following motion was introduced and adopted by unanimous vote: To approve Pictometry Contract and complete flyover in 2020, with optional 2023 flight. On motion by Neumann and second by Kircher, the following motion was introduced and adopted by unanimous vote: To approve the use of Compliance Funds for Pictometry Flyover in 2020, in the amount of $88,603.00.

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Administration

On motion by Erickson and second by Neumann, the following resolution was introduced and adopted by unanimous vote:

RESOLUTION TO APPOINT DEPUTY DIRECTOR FOR EMERGENCY MANAGEMENT WHEREAS, it is the responsibility of the county board to appoint one or more deputy director/s of emergency management, and; WHEREAS, Minnesota State Statute 12.25 §2.a, states “Each county emergency management organization must have a director and one or more deputy directors. They must be appointed by the county board.” and; WHEREAS, David Determan would be an ideal fit to this role, and; WHEREAS, David Determan has a lot of the necessary training and works closely with emergency management director in his role as Public Health Emergency Preparedness Coordinator. NOW, THEREFORE BE IT RESOLVED, David Determan to be appointed as deputy director of emergency management. On motion by Kircher and second by Neumann, the following motion was introduced and adopted by unanimous vote: To change the job grade for the Facilities Supervisor to a Grade 11, Step 5 effective June 19th, 2019.

Auditor-Treasurer’s Report

The Auditor-Treasurer Office did not have any data to report.

Commissioner’s Report

The Commissioners reported on meetings attended.

Coordinator’s Report

The Coordinator reported on meetings attended and projects in-progress.

Adjourn

On motion by Neumann and second by Becker, the meeting was adjourned for the month of June, 2019. COMMISSIONER WARRANTS VENDOR NAME AMOUNT

BIG STONE THERAPIES, INC. $ 2,856.24 CENTRA CARE HEALTH SYSTEMS LON $ 2,435.91 CENTRAL STATES WIRE PROD INC $ 2,876.75 M‐R SIGN COMPANY INC $ 7,483.88 MORRIS ELECTRONICS $ 2,374.09 NUSS TRUCK & EQUIP $ 3,100.99 STAPLES WORLD $ 7,387.45 TODD CO AUDITOR‐TREASURER $ 2,567.66 TODD COUNTY MIS DEPT $ 65,449.72 TOWMASTER $ 3,217.00 WIDSETH SMITH NOLTING INC $ 22,042.00 99 PAYMENTS LESS THAN 2000 $ 29,259.90

Total: $ 151,051.59

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HEALTH & HUMAN SERVICES WARRANTS VENDOR NAME AMOUNT

ITEN FUNERAL HOME ‐ BROWERVILLE $ 3,750.00 TODD COUNTY AUDITOR/TREASURER $ 15,096.10 US POSTAL SERVICE $ 4,744.00 127 PAYMENTS LESS THAN 2000 $ 57,523.63

Total: $ 81,113.73

VENDOR NAME AMOUNT

# 15336 $ 3,460.84 BRAZA HOME INC $ 10,978.78 # 15677 $ 3,217.49 # 2818 $ 2,818.92 HOLISTIC FAMILY EDUCATION SERVICES $ 6,664.14 # 15511 $ 5,774.37 LITTLE SAND GROUP HOME $ 7,431.01 # 10746 $ 2,752.40 MID MINNESOTA DRUG TESTING INC $ 2,488.00 NORTH HOMES CHILDREN & FAMILY SRVS $ 3,032.11 NORTHERN PINES MENTAL HLTH CTR IN $ 2,500.00 PETRANGELO MS Ed.D/GEORGE $ 2,773.75 # 15286 $ 4,047.05 # 15615 $ 2,930.74 STEP $ 7,601.32 VILLAGE RANCH INC $ 3,718.50 PAYMENTS LESS THAN 2000 $ 24,755.30

TOTAL: $ 96,944.72

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BoardActionForm

Requestor to Complete: Type of Action Requested (Check one): Board Action Tracking Number :

Action/Motion Discussion Information Item



20190702-02

Agenda Topic Title for Publication: Chief Deputy Recorder Appointment Date of Meeting: 07/02/2019 Total Topic Time Requested: Consent Agenda Organization / Department Requesting Action: RecorderPerson Presenting Topic at Meeting: Linda Daoust Background: Supporting Documentation enclosed

The Chief Deputy Recorder position was established on August 1, 2002 with its own job description and Hay Study wage valuation to which Linda Daoust was promoted to. Linda has been in that position up until Jan. 8, 2019 when she became an elected official which has left the Chief Deputy Recorder position vacant. This position was included in the Springsted study with its own job description/duties and grade placement assigned. The Chief Deputy Recorder position, besides being determined as statutorily necessary, is a vital role in the County Recorder's office primarily to assist in the recording of documents, day-to-day management of office workload and support in the case of vacancy of the County Recorder position. Internal advertisement has been fulfilled and Douglas Johnson was the only applicant that applied for the position. I met with the Personnel Committee on June 24, 2019 and it was concluded that the interview process was not necessary since only one applicant had applied and the applicant was a qualified candidate to fill this vacant position.Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve promoting Douglas Johnson to Chief Deputy Recorder at Grade 10, step 1, $24.94 per hour effective July 3, 2019.

Additional Information: Budgeted: Comments Financial Implications: $ Budgeted Expense, Grade 10, Step 1 $24.92 per hour Funding Source(s): 01-109 Recorder Dept

Yes No




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20190702-03

Agenda Topic Title for Publication: Hire of SWCD P&Z Division Director

Date of Meeting: 07/02/2019 Total Topic Time Requested: Consent Agenda Organization / Department Requesting Action: AdministrationPerson Presenting Topic at Meeting: Sara Ogren Background: Supporting Documentation enclosed

The SWCD P&Z Dvision Director position became available in February 2019. The County advertised and held interviews for this position. Adam Ossefoort was chosen as the candidate to fill this position. He has a potential start date at the end of July, 2019. Options: 1.) Approve the hire of Adam Ossefoort. 2.) Do not approve the hire of Adam Ossefoort. Recommendation: The Todd County Board of Commissioners approves the following by Motion: Approve the hire of Adam Ossefoort.

Additional Information: Budgeted: Comments Financial Implications: $ 35.35 Grade 16, Step 1. Funding Source(s): SWCD/PZ Budget

Yes No




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20190702-04

Agenda Topic Title for Publication: Auditor Warrants - June 2019

Date of Meeting: July 2nd , 2019 Total Topic Time Requested: 5 minutes Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida, County Auditor-Treasurer Background: Supporting Documentation enclosed

Printouts have been sent to the Commissioners for review and Warrants for Publication are attached. Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: to approve the June 2019 Auditor Warrants number (ACH) 900371 thru 900388 in the amount of $697,541.87, (Manual) 511 thru 511 in the amount of $804.20 and (Regular) 233791 thru 233912 in the amount of $560,991.86 for a total of $1,259,337.93.





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Auditor Warrants for Publication

June 2019

Vendor Name Amount

BIG SAUK LAKE ASSOCIATION 2,303.70$

CENTRAL SPECIALTIES INC 80,336.75$

CLIFTON LARSONALLEN, LLP 8,000.00$

HEALTH PARTNERS DENTAL 4,428.30$

KNIFE RIVER CORP 43,899.67$

LIBERTY TIRE SERVICES LLC 23,928.18$

LONG PRAIRIE SANITATION INC 5,185.18$

PETERS LAW OFFICE, P.A. 4,080.00$

TODD CO AGRICULTURAL SOC. 10,280.79$

TODD CO AUD-TREAS 7,248.78$

TODD SOIL & WATER CONS DIST 2,740.08$

WIDSETH SMITH NOLTING INC 2,224.32$

14 PAYMENTS LESS THAN 2000 6,078.20$

AMERICAN HERITAGE BANK 4,702.81$

CARDMEMBER SERVICE 3,934.01$

COUNTIES PROVIDING TECHNOLOGY 4,988.80$

COUNTRYSIDE RESTAURANT 3,634.40$

FLEET SERVICES/WEX BANK 6,074.09$

GREAT RIVER REGIONAL LIBRARY 83,540.50$

LONG PRAIRIE OIL COMPANY 5,974.72$



HILLTOP REGIONAL KITCHEN 40,000.00$

JOHNSON/JASON 21,000.00$

MINNESOTA POWER & LIGHT 11,516.85$

MN DEPT OF FINANCE 6,762.00$

MORRISON COUNTY 53,354.00$

P J SIGNS 2,500.00$

Prairie Lakes Municipal Solid Waste Auth 78,672.00$

SHIRLEY'S GAS & GROCERIES 2,324.77$

STEP 9,737.54$

TODD TRAILS ASSOCIATION 7,029.80$

US POSTAL SERVICE 4,000.00$

WATERGUARDS, LLC 16,131.35$

WENCK ASSOCIATES, INC. 5,040.10$


AMERICAN HERITAGE 5,827.79$


BIG SAUK LAKE ASSOCIATION 2,498.13$

CARD SERVICES COBORNS 2,084.06$

CENTRAL SPECIALTIES INC 251,528.80$

CITY OF LONG PRAIRIE 9,000.00$

EBSO INC 217,070.76$

LATIMER LAKE ASSOCIATION 2,906.86$

METRO SALES INC 2,347.96$

REGENTS OF THE UNIV OF MN 35,793.98$

STAPLES ADVANTAGE 3,025.99$ 11 of 73

Auditor Warrants for Publication

June 2019

Vendor Name Amount

US POSTAL SERVICE 17,449.97$

VERIZON 3,415.51$

VOYANT COMMUNICATIONS, LLC 3,550.73$


1 PAYMENT LESS THAN 2000 804.20$

Total: 1,259,337.93$

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20190702-05

Agenda Topic Title for Publication: Approve Commissioner Warrants

Date of Meeting: 07/02/2019 Total Topic Time Requested: 2 min Organization / Department Requesting Action: Auditor-TreasurerPerson Presenting Topic at Meeting: Denise Gaida Background: Supporting Documentation enclosed

Printout has been sent to the Commissioners and Warrants for Publication are attached.Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: To approve the Commissioner Warrants number (ACH) 400263 through 400278 in the amount of $4,687.12 and (Regular) 51759 through 51846 in the amount of $96,044.48 for a total of $100,731.60.





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MOLLYR

Cutoff Amount:

2000

6/25/19 9:27AMWARRANTS FOR PUBLICATION

Report Sequence: 1 - Vendor Name

**** Todd County ****Page 1

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MOLLYR

Warrants Approved On 7/02/2019 For Payment 7/05/2019

Payments less than

Copyright 2010-2018 Integrated Financial Systems

7,308.00 26,934.73

2,547.00 2,466.54 2,539.86

19,180.97 2,785.00 2,747.02 3,670.00 3,606.00

2000 26,946.48 94

100,731.60

6/25/19 9:27AMWARRANTS FOR PUBLICATION

Vendor Name Amount

**** Todd County ****

BROCK WHITE CO LLCCONTECH CONSTRUCTION PRODUCTSIVERSON REUVERS LLCJMD MANUFACTURING, INCMORRISON CO PUBLIC HEALTH SERVNEAT BRANDS, LLCPHELAN CPA/FRANCISTURNKEY/THREE SQUARE MARKETWIDSETH SMITH NOLTING INCWOLF RIDGE ELC

Final Total:

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20190618-06

Agenda Topic Title for Publication: Health & Human Services Commissioner Warrants


Printouts have been sent for Commissioners to review and Warrants for Publication are attached. Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: To approve the Health & Human Services Commissioner Warrants number (ACH) 800000 through 800001 in the amount of $509.54 and (Regular) 705289 through 705365 in the amount of $53,912.64 for a total of $54,422.18.





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JUDY

6/26/19 8:20AM

1 - Vendor Name

Page 1

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JUDY

Payments less than

Copyright 2010- 2018 Integrated Financial Systems

6/26/19 8:20AM

Vendor Name Amount

DHS - SWIFTNOW MICRO INCPERISH/ALANRURAL MN CEP INC

Page 2

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20190618-07

Agenda Topic Title for Publication: Health & Human Services SSIS Warrants


Printouts have been sent for Commissioners to review and Warrants for Publication are attached. Options: Recommendation: The Todd County Board of Commissioners approves the following by Motion: To approve the Health & Human Services SSIS Warrants number 515206 through 515238 in the amount of $52,886.67.





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Warrants for Publication

Payment Date: 7/5/2019 Approval Date: 7/2/2019

Vendor name or # Amount

CARLSON/BARBARA J 3400.00DHS - MSOP-MN SEX OFFENDER PROG 5781.50DHS - ST PETER RTC - 472 9036.50# 15702 2875.96LUTHERAN SOCIAL SERVICE OF MN - ST PAUL 4679.14PINEHAVEN YOUTH AND FAMILY SRVS INC 2748.90PORT OF CROW WING BOYS HOME 7619.80WEST CENTRAL REG JUV CTR 5431.00

11313.87 Pymts less than $2000___________

Final Total $52,886.67

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20190702-08

Agenda Topic Title for Publication: Adopt the Todd County Government Center Campus Parking Policy

Date of Meeting: July 2, 2019 Total Topic Time Requested: 5 minutes Organization / Department Requesting Action: Policy CommitteePerson Presenting Topic at Meeting: Committee Members Background: Supporting Documentation enclosed

On December 27, 2018, the Todd County Board of Commissioners established a Policy Committee to update, review and maintain all of the County's Policies. The Policy Committee has reviewed and recommends the attached resolution for approval to update the Todd County Government Center Campus Parking Policy from its current existence within County Board records. Options: 1. Adopt the Resolution for the Todd County Government Center Campus Parking Policy 2. Do not adopt the Resolution for the Todd County Government Center Campus Parking PolicyRecommendation: The Todd County Board of Commissioners approves the following by Motion: To adopt the attached resolution for the Todd County Government Center Campus Parking Policy.

Additional Information: Budgeted: Comments Financial Implications: $ N/A Funding Source(s): Yes No




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Page 1 of 1 Board Action Tracking Number: 20190702-08

ADOPTING THE TODD COUNTY GOVERNMENT CENTER CAMPUS PARKING POLICY

WHEREAS, the Todd County Board of Commissioners desire to ensure County customers have reasonable access to the Todd County Government Center and;

WHEREAS, the Todd County Board of Commissioners desire to ensure County employees have reasonable access to the Todd County Government Center, and;

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners establishes the following policy related to employee and customer parking around the Todd County Government Center;

Purpose:

The purpose of this policy is to establish parking protocol for employees and customers parking near the Todd County Government Center.

Article I. Historic Courthouse Hill Parking Lot The Historic Courthouse Hill parking lot is designated as a co-mingled parking lot for County employees and County customers. The seven parking spaces next to the Historic Court House, as well as seven spaces marked as “Public Parking” by signs shall be used by County customers only. All other spaces may be used by County employees. In addition there are two parking spaces marked as, “Reserved.” These two parking spaces are reserved for County employees who are loading and unloading vehicles.

Article II. Todd County Government Center Parking Lot The Todd County Government Center Parking lot is designated as a co-mingled parking lot for County employees and County customers. The County vehicle fleet shall also be parked in this area.

Article III. Street Parking The Todd County Board of Commissioners directs that Employees of Todd County shall not park during the regular work day, except for periods of loading and unloading or as otherwise signed (i.e. Sheriff parking) as follows:

(a) 1st Avenue between 2nd and 3rd Street. (b) 2nd Avenue between 2nd and 3rd Street. (c) 3rd Street between 1st and 2nd Avenue.

Article IV. Medical Parking Passes Employees with medical issues needing access to closer parking spaces may contact Todd County Human Resources to request a temporary employee medical parking pass. This parking pass will allow them closer access to parking for the building of their employment. This parking pass allows the employee to park in customer parking if needed, in order to have better access to their building of employment.

Article V. Other Resolutions It is understood that this Resolution replaces and supersedes all prior County Board actions, oral or written, relating to the subject matter hereof.

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20190702-09

Agenda Topic Title for Publication: General Fund Agreement (SAP 077-626-008) Date of Meeting: 07/2/2019 Total Topic Time Requested: 5 Minutes Organization / Department Requesting Action: Public WorksPerson Presenting Topic at Meeting: Loren Fellbaum, County Engineer Background: Supporting Documentation enclosed

Please see attached bond agreement for SAP 077-626-008 (which is a project to replace a bridge on CSAH 26 over the Long Prairie River). Options: #1 Approve attached resolution and grant agreement. #2 Do not approve attached resolution and grant agreement.Recommendation: The Todd County Board of Commissioners approves the following by Motion: Approve attached resolution and grant agreement.

Additional Information: Budgeted: Comments Financial Implications: $ 444,205.63 Funding Source(s): State Bridge Bonds Yes No




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GRANT AGREEMENT TO STATE TRANSPORTATION FUND FOR SAP 077-626-008

LOCAL BRIDGE REPLACEMENT PROGRAM (GRANT TERMS & CONDITIONS)

WHEREAS, Todd County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No. 77538, and;

WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available, and;

WHEREAS, the amount of the grant has been determined to be $444,205.63 by the reason of the lowest responsible bid.

NOW, THEREFORE BE IT RESOLVED, be it resolved Todd County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required. The Todd County Board Chairman and the Todd County Auditor/Treasurer are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.

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MnDOT Contract No. 1032899

1 CM State Aid LBRP Grant Agreement (Rev. 9.10.2018)

STATE OF MINNESOTA

LOCAL BRIDGE REPLACEMENT PROGRAM GRANT AGREEMENT

This agreement is between the State of Minnesota, acting through its Commissioner of Transportation ("State"), and ("Grantee"):

Public Entity (Grantee) name, address and contact person: Todd County Public Works

44 Riverside Drive Long Prairie, MN 56347

Contact: Loren Fellbaum, County Engineer RECITALS 1. Minnesota Statutes § 297A.815, subd. 3(d) and § 174.50, subd. 6-7 authorize the State to enter into this agreement. 2. Grantee has been awarded Local Bridge Replacement Program funds under Minn. Stat. § 174.50, subd. 6-7. 3. Grantee represents that it is duly qualified and agrees to perform all services described in this agreement to the

satisfaction of the State. Pursuant to Minn.Stat.§16B.98, Subd.1, Grantee agrees to minimize administrative costs as a condition of this agreement.

AGREEMENT TERMS 1 Term of Agreement, Survival of Terms, and Incorporation of Exhibits

Effective Date. This agreement will be effective on the date the State obtains all required signatures under Minn. Stat.§16B.98, Subd. 5, whichever is later. As required by Minn.Stat.§16B.98 Subd. 7, no payments will be made to Grantee until this agreement is fully executed. Grantee must not begin work under this agreement until this agreement is fully executed and Grantee has been notified by the State’s Authorized Representative to begin the work.

Expiration Date. This agreement will expire on November 1, 2021, or when all obligations have been satisfactorily fulfilled, whichever occurs first.

Survival of Terms. All clauses which impose obligations continuing in their nature and which must survive in order to give effect to their meaning will survive the expiration or termination of this agreement, including, without limitation, the following clauses: 8. Liability; 9. State Audits; 10. Government Data Practices and Intellectual Property; 11. Workers Compensation; 12. Governing Law, Jurisdiction, and Venue; and 14. Data Disclosure.

Exhibits. Exhibit A: Sources and Uses of Funds Schedule; Exhibit B: Grant Application; and Exhibit C: Grantee Resolution Approving Grant Agreement are attached and incorporated into this agreement.

2 Grantee’s Duties

Grantee will conduct one of more of the following activities in accordance with its grant application, which is attached to this Agreement as Exhibit B: (i) constructing or reconstructing a bridge, (ii) preliminary engineering and environmental studies authorized under Minn. Stat. Sec. 174.50, subdiv. 6a, (iii) abandoning an existing bridge that is deficient and in need of replacement, but where no replacement will be made, or (iv) constructing a road to facilitate the abandonment or removal of an existing bridge determined to be deficient.

Grantee will comply with all required grants management policies and procedures set forth through Minn.Stat.§16B.97, Subd. 4 (a) (1).

Asset Monitoring. If Grantee uses funds obtained by this agreement to acquire a capital asset, the Grantee is required to use that asset for a public purpose for the normal useful life of the asset. Grantee may not sell or change the purpose of use for the capital asset(s) obtained with grant funds under this agreement without the prior written consent of the State and an agreement executed and approved by the same parties who executed and approved this agreement, or their successors in office.

3 Time

Grantee must comply with all the time requirements described in this agreement. In the performance of this grant agreement, time is of the essence.

4 Consideration and Payment

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https://www.revisor.mn.gov/statutes/?id=16B.98





MnDOT Contract #: 1032899


Consideration. The State will pay for all services performed by Grantee under this agreement as follows: 4.1.1 Compensation. Grantee will be reimbursed for actual, incurred costs that are eligible under Minn. Stat.

§ 174.50, subd 6-7. Grantee shall use this grant solely to reimburse itself for expenditures it has already made to pay for the costs of one or more of the activities listed under section 2.1. Grantee shall not use this grant for any other purpose, including but not limited to, any work to be done on a state trunk highway or within a trunk highway easement.

4.1.2 Sources and Uses of Funds. Grantee represents to State that the Sources and Uses of Funds Schedule attached as Exhibit A accurately shows the total cost of the project and all of the funds that are available for the completion of the project. Grantee agrees that it will pay for any costs that are ineligible for reimbursement and for any amount by which the costs exceed State’s total obligation in section 4.1.3. Grantee will return to State any amount appropriated but not required.

4.1.3 Total Obligation. The total obligation of the State for all compensation and reimbursements to Grantee under this agreement will not exceed $444,205.63.

Payment 4.2.1 Invoices. Grantee will submit state aid pay requests for reimbursements requested under this grant agreement.

The State will promptly pay Grantee after Grantee presents an itemized invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services.

4.2.2 All Invoices Subject to Audit. All invoices are subject to audit, at State’s discretion. 4.2.3 State’s Payment Requirements. State will promptly pay all valid obligations under this agreement as

required by Minnesota Statutes §16A.124. State will make undisputed payments no later than 30 days after receiving Grantee’s invoices and progress reports for services performed. If an invoice is incorrect, defective or otherwise improper, State will notify Grantee within ten days of discovering the error. After State receives the corrected invoice, State will pay Grantee within 30 days of receipt of such invoice.

4.2.4 Grant Monitoring Visit and Financial Reconciliation. During the period of performance, the State will make at least annual monitoring visits and conduct annual financial reconciliations of Grantee’s expenditures. 4.2.4.1 The State’s Authorized Representative will notify Grantee’s Authorized Representative where and

when any monitoring visit and financial reconciliation will take place, which State employees and/or contractors will participate, and which Grantee staff members should be present. Grantee will be provided with at least seven calendar days of notice prior to any monitoring visit or financial reconciliation.

4.2.4.2 Following a monitoring visit or financial reconciliation, Grantee will take timely and appropriate action on all deficiencies identified by State.

4.2.4.3 At least one monitoring visit and one financial reconciliation must be completed prior to final payment being made to Grantee.

4.2.5 Unexpended Funds. The Grantee must promptly return to the State at grant closeout any unexpended funds that have not been accounted for in a financial report submitted to the State.

4.2.6 Closeout. The State will determine, at its sole discretion, whether a closeout audit is required prior to final payment approval. If a closeout audit is required, final payment will be held until the audit has been completed. Monitoring of any capital assets acquired with grant funds will continue following grant closeout.

Contracting and Bidding Requirements. If Grantee is a municipality as defined by Minn. Stat. § 471.345, subdivision 1, then Grantee shall comply with the requirements of Minn. Stat. § 471.345 for all procurement under this Agreement.

5 Conditions of Payment

All services provided by Grantee under this agreement must be performed to the State’s satisfaction, as determined at the sole discretion of the State’s Authorized Representative and in accordance with all applicable federal, state, and local laws, ordinances, rules, and regulations. The Grantee will not receive payment for work found by the State to be unsatisfactory or performed in violation of federal, state, or local law.

6 Authorized Representatives The State's Authorized Representative is: Patti Loken, Programs Engineer, MnDOT State Aid Office 395 John Ireland Boulevard, MS 500

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St. Paul, MN 55155 Office: 651-366-3803

[email protected] or his/her successor. State’s Authorized Representative has the responsibility to monitor Grantee’s performance and the authority to accept the services provided under this agreement. If the services are satisfactory, the State's Authorized Representative will certify acceptance on each invoice submitted for payment.

Grantee’s Authorized Representative is: Loren Fellbaum Todd County Engineer

Todd County Public Works 44 Riverside Drive Long Prairie, MN 56347 320-732-2722 [email protected]

If Grantee’s Authorized Representative changes at any time during this agreement, Grantee will immediately notify the State.

7 Assignment Amendments, Waiver, and Grant Agreement Complete

Assignment. The Grantee may neither assign nor transfer any rights or obligations under this agreement without the prior written consent of the State and a fully executed Assignment Agreement, executed and approved by the same parties who executed and approved this agreement, or their successors in office.

Amendments. Any amendments to this agreement must be in writing and will not be effective until it has been executed and approved by the same parties who executed and approved the original agreement, or their successors in office.

Waiver. If the State fails to enforce any provision of this agreement, that failure does not waive the provision or the State’s right to subsequently enforce it.

Grant Agreement Complete. This grant agreement contains all negotiations and agreements between the State and Grantee. No other understanding regarding this agreement, whether written or oral, may be used to bind either party.

8 Liability

Grantee and State agree that each will be responsible for its own acts and the results thereof to the extent authorized by law, and neither shall be responsible for the acts of the other party and the results thereof. The liability of State is governed by the provisions of Minn. Stat. Sec. 3.736. If Grantee is a “municipality” as that term is used in Minn. Stat. Chapter 466, then the liability of Grantee is governed by the provisions of Chapter 466. Grantee’s liability hereunder shall not be limited to the extent of insurance carried by or provided by Grantee, or subject to any exclusion from coverage in any insurance policy.

9 State Audits Under Minn. Stat. § 16B.98, Subd.8, the Grantee’s books, records, documents, and accounting procedures and practices of Grantee, or other party relevant to this grant agreement or transaction, are subject to examination by the State and/or the State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this agreement, receipt and approval of all final reports, or the required period of time to satisfy all state and program retention requirements, whichever is later. Grantee will take timely and appropriate action on all deficiencies identified by an audit.

10 Government Date Practices and Intellectual Property Rights Government Data Practices. Grantee and State must comply with the Minnesota Government Data Practices

Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State under this grant agreement, and as it applies to all data created, collected, received, stored, used, maintained, or disseminated by the Grantee under this agreement. The civil remedies of Minn. Stat. §13.08 apply to the release of the data referred to in this clause by either Grantee or the State.

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https://www.revisor.leg.state.mn.us/statutes/?id=13.08



11 Workers Compensation

The Grantee certifies that it is in compliance with Minn. Stat. §176.181, Subd. 2, pertaining to workers’ compensation insurance coverage. The Grantee’s employees and agents will not be considered State employees. Any claims that may arise under the Minnesota Workers’ Compensation Act on behalf of these employees and any claims made by any third party as a consequence of any act or omission on the part of these employees are in no way the State’s obligation or responsibility.

12 Governing Law, Jurisdiction, and Venue Minnesota law, without regard to its choice-of-law provisions, governs this agreement. Venue for all legal proceedings out of this agreement, or its breach, must be in the appropriate state or federal court with competent jurisdiction in Ramsey County, Minnesota.

13 Termination; Suspension Termination by the State. The State may terminate this agreement with or without cause, upon 30 days written

notice to the Grantee. Upon termination, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed.

Termination for Cause. The State may immediately terminate this grant agreement if the State finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, that fraudulent or wasteful activity has occurred, that Grantee has been convicted of a criminal offense relating to a state grant agreement, or that the purposes for which the funds were granted have not been or will not be fulfilled. The State may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed.

Termination for Insufficient Funding. The State may immediately terminate this agreement if: 13.3.1 It does not obtain funding from the Minnesota Legislature; or 13.3.2 If funding cannot be continued at a level sufficient to allow for the payment of the services covered here.

Termination must be by written or fax notice to the Grantee. The State is not obligated to pay for any services that are provided after notice and effective date of termination. However, the Grantee will be entitled to payment, determined on a pro rata basis, for services satisfactorily performed to the extent that funds are available. The State will not be assessed any penalty if the agreement is terminated because of the decision of the Minnesota Legislature, or other funding source, not to appropriate funds. The State will provide the Grantee notice of the lack of funding within a reasonable time of the State’s receiving that notice.

Suspension. The State may immediately suspend this agreement in the event of a total or partial government shutdown due to the failure to have an approved budget by the legal deadline. Work performed by the Grantee during a period of suspension will be deemed unauthorized and undertaken at risk of non-payment.

14 Data Disclosure

Under Minn. Stat. § 270C.65, Subd. 3, and other applicable law, Grantee consents to disclosure of its social security number, federal employer tax identification number, and/or Minnesota tax identification number, already provided to the State, to federal and state tax agencies and state personnel involved in the payment of state obligations. These identification numbers may be used in the enforcement of federal and state tax laws which could result in action requiring the Grantee to file state tax returns and pay delinquent state tax liabilities, if any.

15 Fund Use Prohibited. The Grantee will not utilize any funds received pursuant to this Agreement to compensate, either directly or indirectly, any contractor, corporation, partnership, or business, however organized, which is disqualified or debarred from entering into or receiving a State contract. This restriction applies regardless of whether the disqualified or debarred party acts in the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. This restriction does not prevent the Grantee from utilizing these funds to pay any party who might be disqualified or debarred after the Grantee’s contract award on this Project.

16 Discrimination Prohibited by Minnesota Statutes §181.59. Grantee will comply with the provisions of Minnesota

Statutes §181.59 which requires that every contract for or on behalf of the State of Minnesota, or any county, city, town, township, school, school district or any other district in the state, for materials, supplies or construction will contain provisions by which Contractor agrees: 1) That, in the hiring of common or skilled labor for the performance of any work under any contract, or any subcontract, no Contractor, material supplier or vendor, will, by reason of race, creed

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https://www.revisor.leg.state.mn.us/statutes/?id=176.181

https://www.revisor.leg.state.mn.us/statutes/?id=270C.65



or color, discriminate against the person or persons who are citizens of the United States or resident aliens who are qualified and available to perform the work to which the employment relates; 2) That no Contractor, material supplier, or vendor, will, in any manner, discriminate against, or intimidate, or prevent the employment of any person or persons identified in clause 1 of this section, or on being hired, prevent or conspire to prevent, the person or persons from the performance of work under any contract on account of race, creed or color; 3) That a violation of this section is a misdemeanor; and 4) That this contract may be canceled or terminated by the state of Minnesota, or any county, city, town, township, school, school district or any other person authorized to grant contracts for employment, and all money due, or to become due under the contract, may be forfeited for a second or any subsequent violation of the terms or conditions of this Agreement.

17 Limitation. Under this Agreement, the State is only responsible for receiving and disbursing funds. Nothing in this

Agreement will be construed to make the State a principal, co-principal, partner, or joint venturer with respect to the Project(s) covered herein. The State may provide technical advice and assistance as requested by the Grantee, however, the Grantee will remain responsible for providing direction to its contractors and consultants and for administering its contracts with such entities. The Grantee’s consultants and contractors are not intended to be third party beneficiaries of this Agreement.

18 Additional Provisions Prevailing Wages. Grantee agrees to comply with all of the applicable provisions contained in Minnesota Statutes

Chapter 177, and specifically those provisions contained in Minn. Stat.§. 177.41 through 177.435 as they may be amended or replaced from time to time with respect to the project. By agreeing to this provision, Grantee is not acknowledging or agreeing that the cited provisions apply to the project

E-Verification. Grantee agrees and acknowledges that it is aware of Minn.Stat. § 16C.075 regarding e-verification of employment of all newly hired employees to confirm that such employees are legally entitled to work in the United States, and that it will, if and when applicable, fully comply with such order

[The remainder of this page has intentionally been left blank.]

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GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant

agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances.

By:

Title: Todd County Board Chairman

Date:

By:

Title: Todd County Auditor/Treasurer

Date:

DEPARTMENT OF TRANSPORTATION By: (with delegated authority) Title: State Aid Programs Engineer

Date: DEPARTMENT OF TRANSPORTATION OFFICE OF FINANCIAL MANAGEMENT – GRANT UNIT By: Date: DEPARTMENT OF TRANSPORTATION CONTRACT MANAGEMENT By: Date:

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EXHIBIT A

SOURCES AND USES OF FUNDS SCHEDULE FOR SAP 077-626-008

SOURCES OF FUNDS USES OF FUNDS Entity Supplying Funds Amount Expenses Amount

State Funds: Items Paid for with LBRP Grant Funds: LBRP Grant (Acct #329) $444,205.63 Construction $444,205.63

Subtotal $444,205.63 Subtotal $444,205.63

Public Entity Funds: Items paid for with Non- LBRP Grant Funds: CSAH Funds $778,022.88 Construction $778,022.88

Subtotal $778,022.88 Subtotal $778,022.88

TOTAL FUNDS $1,222,228.50

= TOTAL PROJECT COSTS

$1,222,228.50

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EXHIBIT B

GRANT APPLICATION FOR SAP 077-626-008

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EXHIBIT C

GRANTEE RESOLUTION APPROVING GRANT AGREEMENT FOR SAP 077-626-008

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20190702-10

Agenda Topic Title for Publication: Final Payment Authorization - 2018 Box Culvert Construction Contract

Date of Meeting: 07/02/2019 Total Topic Time Requested: 5 minutes Organization / Department Requesting Action: Public WorksPerson Presenting Topic at Meeting: Loren Fellbaum - Todd County Engineer Background: Supporting Documentation enclosed

See attached resolution for additional background information.Options: #1 Approve attached resolution. #2 Do not approve attached resolution. Recommendation: The Todd County Board of Commissioners approves the following by Motion: Approve attached resolution.

Additional Information: Budgeted: Comments Financial Implications: $ 11,505.48 Funding Source(s): Townbridge Funds Yes No N/A




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FINAL PAYMENT AUTHORIZATION – 2018 BOX CULVERT CONSTRUCTION CONTRACT

WHEREAS, the contract with Houle Excavating LLC for a 2018 Box Culvert Construction Contract known as SAP 077-599-061 located on 320th Street in Iona Township in all things been completed, and;

WHEREAS, construction work on this contract was scheduled and completed in 2019 with the value of the total work certified being $175,009.99, and;

WHEREAS, partial payments amounting to $163,504.51 have been previously been made to the contractor as work progressed, and; WHEREAS, it has been determined that $11,505.48 still remains to be paid to Houle Excavating LLC. NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed projects for and in behalf of the County of Todd and authorizes final payment as specified.

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20190702-11

Agenda Topic Title for Publication: Request for a Speed Limit Study on CR 95

Date of Meeting: 07/2/2019 Total Topic Time Requested: 5 Minutes Organization / Department Requesting Action: Public WorksPerson Presenting Topic at Meeting: Loren Fellbaum, County Engineer Background: Supporting Documentation enclosed

Due to concerns over the appropriateness of the regulatory 45 MPH speed limit on County Road 95 (see attached petition and letter), the attached resolution is being presented to request the Minnesota Department of Transportation to conduct a speed limit study on County Road 95 in order to determine and establish a reasonable and safe speed limit.Options: #1 Approve attached resolution. #2 Do not approve attached resolution. Recommendation: The Todd County Board of Commissioners approves the following by Motion: Approve attached resolution.

Additional Information: Budgeted: Comments Financial Implications: $ 0.00 Funding Source(s): Road and Bridge Yes No




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REQUEST FOR SPEED LIMIT STUDY ON COUNTY ROAD #95

WHEREAS, some Todd County residents have expressed concerns over the appropriateness of the 45 mile per hour speed limit on County Road 95 from County State Aid Highway 11 to just west of 183rd Avenue in Kandota Township, and;

WHEREAS, by Minnesota Statute 169.14, Subdivision 5, local authorities can request the Commissioner of the Department of Transportation to authorize a speed limit on a local (non-trunk highway) roadway.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners does hereby request the Commissioner of Transportation to make the necessary investigation to determine the reasonable and safe speed limit, as provided in Section 169.14, Subdivision 5, of the Minnesota Statutes, on Todd County Road 95 from County State Highway 11 to just west of 183rd Avenue in Kandota Township.

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To whom it may cohcerh:

The Sauk Centre Lions Club unanimously voted on June

L2,2019 to change the speed limit on Todd County Road

95, going past the Lions Fairy Lake Park, to 30 miles per

hou r.

Sauk Centre Lions President

Sauk Centre Lions Fairy Lake Association

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To Whom lt May Concern,

We the undersigned residents of County Road 95, across from The Lions Park on Fairy Lake North ofSauk Centre, do petition the Todd County Commissioners to reevaluate the 45 MPH speed limit. With

the busy road being used for local and farm traffic, along with the busy beach traffic at Lions Park, we

would like to see the speed limit reduced from the current 45 MPH speed limit to a more reasonable

speed limit of 30 MPH on the section of the County Road 95 from the beginning of the Lions Park to the

very end of it which includes all the residential homes across from the Lions Park.

Printed Name and Address Signed Date

V\n"5'.UK. F.\. F\uvnbentAR.L%f"irii/"35,,* n^&otd^-0u+ Q I tq Izo/9Na nsy 4 S, /y..logt I ta,+n+rl qg-i^'- b /r-*lto tA

^l i-L ,, ( V.*- ,/ n

'- ,- L,/ll ,/aat7LOffE,V D TftNK1tfi71 aounr/ 15L Atrt a F,,.lllAE .rvrtr,l El?rI {*, ; ra,,,L l"l ,'// aorl

&an' Co""lson

'9831 &;,s MN sb67b / tt / t,l/ Zotg

fi 5K":^y'lzP (/'i eo t7

b/,. /-t 7

b I tt"lAot q

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Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS,FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, EsriJapan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, andthe GIS User Community

Prin te d o n :Wed n esd a y, J un e 19 , 2 0 19

The Todd County GIS & Land Serv ices Department has made every effort to

provide the most accurate and up- to-date information av ai lable in th is publication and cannot be held res ponsible for any unforeseen errors or omissions . If the

recipient wis hes to locate parce l corners and pr operty l ines,employ the services of

a Registered Land Surv eyor.

2019 CR 95 Speed Limit Study Request

µ0 0.2 0.40.1 mi

0 0.2 0.40.1 mi

Todd County GIS215 1st Ave S, Ste 102Long Prai rie, MN 56347(Office) 320-732-4248

Todd County GIS

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loren_f

Callout

STUDY LOCATION START 183RD AVENUE

loren_f

Callout

STUDY LOCATION END CSAH 11

Revised 01/2019

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20190702-12

Agenda Topic Title for Publication: Final Payment Authorization - 2019 Dust Control Construction Contract

Date of Meeting: 07/02/2019 Total Topic Time Requested: 5 minutes Organization / Department Requesting Action: Public WorksPerson Presenting Topic at Meeting: Loren Fellbaum - Todd County Engineer Background: Supporting Documentation enclosed

See attached resolution for additional background information.Options: #1 Approve attached resolution. #2 Do not approve attached resolution. Recommendation: The Todd County Board of Commissioners approves the following by Motion: Approve attached resolution.

Additional Information: Budgeted: Comments Financial Implications: $ 50,358.08 Funding Source(s): Road and Bridge Funds

Yes No N/A




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FINAL PAYMENT AUTHORIZATION – 2019 DUST CONTROL CONSTRUCTION CONTRACT

WHEREAS, the contract with Knife River Corporation for a 2019 Dust Control Construction Contract known as CP 77-19-08 located on various county roads in Todd County in all things been completed, and;

WHEREAS, construction work on this contract was scheduled and completed in 2019 with the value of the total work certified being $94,257.75, and;

WHEREAS, partial payments amounting to $43,899.67 have been previously been made to the contractor as work progressed, and; WHEREAS, it has been determined that $50,358.08 still remains to be paid to Knife River Corporation. NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners does here accept said completed project for and in behalf of the County of Todd and authorizes final payment as specified.

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20190702-13

Agenda Topic Title for Publication: Acknowledge Receipt - County Ditch 15 - Hold Harmless Agreement - Ditch Maintenance

Date of Meeting: July 2, 2019 Total Topic Time Requested: 5 min Organization / Department Requesting Action: Ditch/Ag InspectorPerson Presenting Topic at Meeting: Nancy Uhlenkamp CDI Background: Supporting Documentation enclosed

Attachment 1 - Hold Harmless Agreement Attachment 2 - Aerial Photo Options: Acknowledge Receipt Do Not Acknowledge Receipt Recommendation: The Todd County Board of Commissioners approves the following by Motion: Acknowledge receipt of a Hold Harmless Agreement petition from CCMorgan, LLC - Jeff Lopez, to clean part of County Ditch 15 on parcels 02-0023000, 02-0023100, 02-0023300, and 02-0023402, Bertha Twp section 28.





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20190702-14

Agenda Topic Title for Publication: County Ditch 7 - Hold Harmless Agreement - Ditch Maintenance

Date of Meeting: 07/02/2019 Total Topic Time Requested: 5 min Organization / Department Requesting Action: Ditch/Ag InspectorPerson Presenting Topic at Meeting: Nancy Uhlenkamp CDI Background: Supporting Documentation enclosed

Attachment 1 - Resolution Attachment 2 - Hold Harmless Agreement Attachment 3 - Aerial Photo Attachment 4 - Project Description Options: Approve HHA Do Not Approve HHA Recommendation: The Todd County Board of Commissioners approves the following by Motion: Acting as Ditch Authority, approves a Hold Harmless Agreement petition from Steve Gaugert to clean approximately 200 feet of County Ditch 7 on parcel 01-0027600, Bartlett Twp, section 26.

Additional Information: Budgeted: Comments Financial Implications: $ 0 Funding Source(s): Yes No




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TODD COUNTY DITCH AUTHORITY


Hold Harmless Agreement – Ditch Maintenance – County Ditch 7

WHEREAS, Steve Gaugert is requesting to maintain approximately 200 feet of CD7 that is located on his parcel 01-0027600. The maintenance will be done at Steve’s own expense. A Hold Harmless Agreement has been signed and submitted to the Ditch Authority, and;

WHEREAS, an onsite inspection has been done; a Wetland Application has been submitted to the TEP, and;

WHEREAS, the sections of the ditch to be excavated are at the inlets and outlets of his two culverts. He will remove the silt and place it back on his cattle crossing paths.

NOW, THEREFORE BE IT RESOLVED, the Todd County Ditch Authority gives permission to Steve Gaugert to maintain approximately 200 feet of CD7 to repair his cattle crossings, on his own property, at his own expense.

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DITCH & AG INSPECTOR Nancy Uhlenkamp

44 Riverside Drive Long Prairie, MN 56347

[email protected] www.co.todd.mn.us

Phone: 320-533-4651 Fax: 320-732-4525

County Board Meeting July 2, 2019 CD7 – Steve Gaugert – 01-0027600

Hold Harmless Agreement – Ditch Maintenance

Southern crossing

Northern crossing

Project is to excavate spoil out of the ditch at the inlets and outlets of the culverts

and put it back on the cattle crossing 52 of 73

mailto:[email protected]

http://www.co.todd.mn.us/

Revised 01/2019

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20190702-15

Agenda Topic Title for Publication: County Ditch 19 - Sediment Pond Maintenance


Attachment 1 - Todd County Drainage Inspector's Report - CD19 Attachment 2 - Contractor Bid - Sediment Pond Maintenance Attachment 3 - CD19 Worksession presentation outline This project was presented to the Ditch Authority at their June 4, 2019 WorksessionOptions: Approve CD19 Sediment pond maintenance Do Not Apporve CD19 Sediment pond maintenanceRecommendation: The Todd County Board of Commissioners approves the following by Motion: Acting as Ditch Authority, approves hiring Statema Backhoe Service LLC to complete the cleaning of the County Ditch 19 Sediment Pond as detailed in the Contractor Estimate #2346. The cost is not to exceed $1,700.00.

Additional Information: Budgeted: Comments Financial Implications: $ 1,700.00 Funding Source(s): County Ditch 19 Maintenance Fund

Yes No




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TODD COUNTY DRAINAGE INSPECTOR’S REPORT

(MN Statute 103E.065)

Page 1 of 2

DITCH SYSTEM: CD 19

CONTACT OR

PERSON

REQUESTING THE

REPAIR:

Nancy Uhlenkamp CDI

DATE OF

CONTACT:

April 30, 2019

LOCATION:

SE 1/4 of Section 11, Ward Township

PROBLEM: Sediment pond needs to be cleaned again. 2017 Aerial photo.

FINDINGS AND

ACTION:

History of Sediment Pond:

Pond was installed circa 2000 as part of ditch maintenance project.

There was no design. Pond is 45 feet x 62 feet.

Pond was cleaned in 2004 and 2009. Less than 300 cubic yards of

sediment removed in 2009 at a cost of $1,040.

!(

27

7T

H A

VE

27641

2818

37436

Sediment pond

Long Prairie River

County Ditch 19Main Ditch

County Road 18

26-001160026-0010800

26-4001400

26-0011501

26-0010900

26-0011500

26-0011502

26-4002200 26-0012100

26-001140026-0010200

26-4002000

26-0010100

26-0011700

26-0011202

26-0011201

26-0011900

26-0010600 26-0011300

26-0010800

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TODD COUNTY DRAINAGE INSPECTOR’S REPORT

(MN Statute 103E.065)

Page 2 of 2

Current Condition:

Sediment and vegetation accumulation in center of pond, and on edges.

Cost to repair sediment pond

Clean out sediment pond – level spoil on north side. Spread spoil on

south side on hay field. Seed and secure leveled spoil and all disturbed

areas. Seed mix: 10# Smooth Brome Grass, 1 ½ # Perennial Rye Grass, 1

Bu Oats. 300 cubic yards removed. - $1,500

Mobilization to site & back around to other side - $200

SIGNATURE:

DATE PRESENTED

TO COUNTY

BOARD:

June 4, 2019 at

Worksession

DATE OF BOARD

ACTION:

July 2, 2019

Regular Board Meeting

CONTRACTOR

NAME AND

ADDRESS:

Statema Backhoe Services, LLC.

29165 County 18

Browerville, MN 56438

COST:

CONTRACT OR

PER HOUR

Estimated total repair cost for Sediment Pond maintenance on CD 19 -

$1,700.00

Total potential funds available in the CD 19 account at 2019 year end is

$8,767.74.

COMPLETION

DATE:

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6/21/2019

1

Worksession - June 4, 2019County Ditch 19

Sediment Pond Maintenance

Nancy Uhlenkamp Todd CAINancy Uhlenkamp Todd CAINancy Uhlenkamp Todd CAINancy Uhlenkamp Todd CAI

[email protected]@[email protected]@co.todd.mn.us

320320320320----533533533533----4651465146514651

County Ditch 19 – Sediment PondWard Township – Section 11, SE4

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History

• Pond was installed in approximately the year 2000• Installed as part of ditch maintenance project

• No design

• 45 feet x 62 feet

• Pond was maintained in 2004

• Maintenance requested in 2008

• Maintenance completed June 2, 2009• Sediment removed – less than 300 cubic yards

• Spoil side cast and leveled on existing spoil piles

• seeded and secured

• Bid - $1,500 Actual cost $1,040

Current condition

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Bid

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FuFuFuFuture Project

•Brush Control

• Last project July 2017 – cost $8,050.88

• Plan to do spraying again in 2020

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I will bring a Board Action to a future Commissioners Board meeting for a

decision on the Sediment Pond maintenance

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20190702-16

Agenda Topic Title for Publication: Acknowledge Receipt - County Ditch 31 - Hold Harmless Agreement - Ditch Maintenance


Attachment 1 - Hold Harmless Agreement Attachment 2 - Aerial Photo Options: Acknowledge Receipt Do Not Acknowledge Receipt Recommendation: The Todd County Board of Commissioners approves the following by Motion: Acknowledge receipt of a Hold Harmless Agreement petition from William Bontrager to clean part of County Ditch 31 on parcel 07-0007100, 07-0007200 and Pankonin parcel 07-0007300, located in section 8 of Eagle Valley Twp.





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1859518779

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07-0007200

07-0007900

07-0007600

07-0008000

07-000650007-0006400

07-0007700

07-0006300

07-0017800

07-0006200

07-0017500 07-0017200 07-0017100

07-0006600

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07-0007300

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07-0016500

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APPROVED

ABANDONED

REROUTED

PRIVATE

The Todd County GIS Department and Todd CDI has made every effort to provide the most accurate, up-to-date information available in this publicationand cannot be held responsible for any unforseen errors or omissions.

Todd County Ditch & Ag Inspector44 Riverside Drive

Long Prairie, MN 56347Office (320)533-4651

[email protected], June 24, 2019County Ditch 31

07-0007100JOSEPH E & ELLA E BONTRAGER

CLARISSA, MN 56440

Eagle Valley Township µ0 620 1,240310 Feet Section 8 Twp 131 Range 34

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20190702-17

Agenda Topic Title for Publication: Approve Service Agreement for Security Monitoring Program through State of MN

Date of Meeting: July 2, 2019 Total Topic Time Requested: 5 minutes Organization / Department Requesting Action: MISPerson Presenting Topic at Meeting: Chris Pelzer, MIS Director Background: Supporting Documentation enclosed

The State of MN is offering a security monitoring program which allows the State and local counties to share costs in security hardware and software, along with providing monitoring services. The program requires a four year service agreement to be signed. Todd County MIS has budgeted for replacement of our security appliances in 2019, and would like to participate in the 4 year program. The State will provide the security appliances and years 1 and 2 of software support. Todd County would be responsible for year 3 software support, which is due upon signing agreement, at $6016.00. The breakdown for additional years would be as follows: Year 2 - no additional costs. Year 3 - security monitoring at $1560. Year 4 - security monitoring and software renewal at approximately $5000. After year four, the service can be discontinued if desired. Todd County would keep the hardware and maintain any software maintenance ongoing. Options: Option 1 Approve Service Agreement for Security Monitoring Program through State of MN Option 2 Do not approve Recommendation: The Todd County Board of Commissioners approves the following by Motion: Option 1 Approve Service Agreement for Security Monitoring Program through State of MN.

Additional Information: Budgeted: Comments Financial Implications: $ 6016.00 for 2019 and as outlined through Y4 Funding Source(s): MIS

Yes No




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State/County Security Monitoring Program SERVICE AGREEMENT

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Todd County 221 1st Ave South Long Prairie, MN 56347 SRW-0000000000 June 6, 2019 The State/County Security Monitoring Initiative (SSMI) enables collaboration and cost sharing between local government and state agencies. This security monitoring collaboration is for network perimeter security monitoring that:

• Provides Intrusion Detection/Prevention Services (IDS/IPS) to Counties via locally installed firewall/IPS appliances;

• Provides IDS/IPS administration and support as needed/requested; • Provides secure Log Management services to Counties via the State’s Enterprise Log

Management infrastructure for IDS/IPS, firewall, network infrastructure, and other security systems activity and alert logs;

• Provides Security Information and Event Management (SIEM) analysis of the activity log data provided by the IDS/IPS, firewall, network infrastructure, and other security systems activity and alert logs;

• Provides improved Statewide situational awareness due to the comprehensive view of activity and security events from networks, systems and devices throughout Mnet;

• Provides event detection, incident verification, and incident response support for suspicious, malicious, and other network events;

General County Security Monitoring Services Overview All counties will be provisioned with:

1. Firewall IDS/IPS network appliance(s); 2. Logging collection hardware/software; 3. Design, implementation, installation and initial configuration support for IDS/IPS rollout; 4. Technical and administrative support for the firewall and IDS/IPS appliances for initial two-

year period; MN.IT Services is responsible to:

1. Design, implement, operate and maintain the State’s Enterprise Log Management infrastructures;

2. Design, implement, operate and maintain the State’s Security Information and Event Management (SIEM) infrastructures;

3. Design, implement, operate and maintain the enterprise administrative tools for the operation of IDP/IPS appliances provided by the Statewide Security Monitoring Initiative (SSMI) grant(s);

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4. Provide security analysis and incident detection of perimeter security events for city and county entities participating in the SSMI. Analysis activities will include monitoring of the entity network traffic traversing the monitoring sensor(s) against various rules and correlation conditions to identify known and/or potential malicious or suspicious network activity;

5. Coordinate the SSMI program, including grant administration in cooperation with the Department of Public Safety Homeland Security and Emergency Management (DPS/HSEM) Division;

6. Design, implement, and maintain the shared infrastructure procured for Counties as part of the DPS/HSEM grant programs;

7. Provide troubleshooting and Provide diagnostics support to the county for issues directly related to the security appliances procured or provided by the SSMI and or DPS/HSEM grant programs;

a. MN.IT’s Service Desk can be reached at 651-297-1111 in the metro area or 888-717-6638 for out state.

8. Provide an annual invoice to all participating county partners to recover the costs of the service. Security monitoring, log management services, analysis and incident handling costs as part of participation in the SSMI are charged at a rate of 10% of the City/County entity’s County Collaboration costs from MN.IT Services;

The County is Responsible to: 1. Participate in the SSMI project, grant administration meetings, and user group forums as

needed; 2. Provide technical resources and information to provide the “best fit” design for security

appliances in the County networks to meet the network security needs of the County and the monitoring and analysis goals of the SSMI project;

3. Assist in the design, implementation, and maintenance of any security appliances provided by MN.IT Services as part of the SSMI project and/or the DPS/HSEM Grant programs;

4. Configure all network security and infrastructure related devices to log activity and alert events to the Log Management and SIEM infrastructures;

5. Host discrete and/or virtual server(s) to aid in the collection and transmission of activity and alert events to the Log Management and SIEM infrastructures;

6. Provide timely feedback and information related to network traffic and/or conditions thought to be suspicious or malicious;

7. Provide rack or mounting space, electrical power, and cooling as needed for security appliances;

8. The County agrees to use State network services and security infrastructures in accordance with state and federal regulations;

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Billing acceptance criteria for service: The service is billable to the county partners from the date of January 1, 2021 and may be subject to a 3% increase in vendor cost for support and maintenance. The counties agrees to participate in the program for at least 4 years. After 4 years, if the county wants to end the agreement, they must provide a 30 day written notice of cancelation. The vendor will bill directly to the county for the threat and malware licenses and support and maintenance on the equipment. The State will bill for the security monitoring service, which covers the support and maintenance on the shared county equipment. All costs are identified in the table below. The rates are based upon the current cost recovery schedule. The rates are subject to annual and/or periodic rate adjustments as jointly approved by the State Chief Information Officer and the Commissioner of Minnesota Management and Budget as part of the rate change process. By signing below, authorization is given to MN.IT Services to proceed with the service implementation.

__________________________________________ _____________________ Signature of customer representative Date __________________________________________ Printed name of customer representative Title

Equipment & Services Grant County County Yr 3

Cisco Firepower 2120 NGFW Appliance, 1U (QTY 2) $15,196.20

SOLN SUPP 8X5XNBD Cisco Firepower 2120 NGFW, 1U (QTY 2)

$7168 (Y1 & Y2) $3584 (Y3)

Cisco FPR2120 Threat Defense Threat Protection 3Y Subs (County responsible for all renewals after initial term)

$4864.00 (Y1 & Y2)

$2432.00 (Y3)

Anyconnect Plus 25-99 Users

$136.75

Security Monitoring service is 10 percent of annual COLLAB rate (currently $1300.00 per month)

$1560 ($130 per month)

Totals $27,228.20 $6,016.00 $1560.00

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20190702-18

Agenda Topic Title for Publication: Resolution to recommend UCare to provide health care services to recipients of Families and Children and MinnesotaCare services in Todd County

Date of Meeting: 07/02/2019 Total Topic Time Requested: 5 min Organization / Department Requesting Action: Health & Human ServicesPerson Presenting Topic at Meeting: Jena Peterson Background: Supporting Documentation enclosed

The Dept of Human Services is conducting procurement in 80 Minnesota counties in 2019. The procurement is to recommend a health plan to provide health care services to recipients of Families and Children and MinnesotaCare enrollees and will be effective for health care services beginning January 1, 2020.Options: 1. Approve by resolution to recommend UCare to provide health care services to recipients of Families and Children and MinnesotaCare services in Todd County. 2. Not approve Recommendation: The Todd County Board of Commissioners approves the following by Motion: Approve by resolution to recommend UCare to provide health care services to recipients of Families and Children and MinnesotaCare Todd County





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TODD COUNTY RESOLUTION MinnesotaCare

WHEREAS, the Minnesota Department of Human Services (DHS) has published a Request For Proposals (RFPs) to provide health care services to recipients of Families and Children and MinnesotaCare in eighty (80) Minnesota counties, including Todd County, and;

WHEREAS, DHS has requested County evaluations and recommendations regarding the RFP proposals from each respective county, and;

WHEREAS, HMO Minnesota d/b/a Blue Plus, Medica and UCare submitted proposals to provide managed health care services in Todd County, and;

WHEREAS, Representatives of Todd County Health & Human Services have reviewed and evaluated the proposals, and;

WHEREAS, UCare has submitted proposals suitable to meet our needs.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners supports the recommendation of Todd County Health & Human Services approving UCare as the Managed Care Organization (MCO) providing managed health care services in Todd County.

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20190702-19

Agenda Topic Title for Publication: Authorize Separation Agreement for an Employee Date of Meeting: July 2, 2019 Total Topic Time Requested: 5 minutes Organization / Department Requesting Action: AdministrationPerson Presenting Topic at Meeting: Sara Ogren, Human Resources Manager Background: Supporting Documentation enclosed

An agreement has been drafted for separation of employment with an employee. The agreement would pay out the accrued vacation (42 hours, $1,874.46) and 40% of the accrued sick leave ( 25.2 hours, $1,124.68) transferred to the employee's HCSP per the Todd County Personnel Policy. Additionally the agreement includes a lump sum payment equal to 2 months of salary ($15,471.73). These payments would be in consideration of waiving all claims and potential claims. Options: Option 1 authorize agreement to be signed by Chair and Vice Chair. Option 2 do not authorize agreement. Recommendation: The Todd County Board of Commissioners approves the following by Motion: Staff recommends option 1.

Additional Information: Budgeted: Comments Financial Implications: $ 18,470.87 Funding Source(s): Administration Budget

Yes No




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20190702-20

Agenda Topic Title for Publication: Appoint Interim Coordinator

Date of Meeting: July 2, 2019 Total Topic Time Requested: 5 minutes Organization / Department Requesting Action: AdministrationPerson Presenting Topic at Meeting: Sara Ogren, Human Resources Manager Background: Supporting Documentation enclosed

Todd County Coordinator Stainbrook's last date of employment was June 18, 2019. The County Board may choose to appoint an interim Coordinator. It is recommended the Interim Coordinator be paid at Grade 20, Step 4. The Board intends to move forward in finding a new Coordinator and anticipates the Interim Coordinator will be in place for approximately 16 weeks during the recruitment process. Total additional cost to the County would be approximately $4,674 based on 16 weeks. The position may take longer or shorter to fill. Effective date: 07/02/19. Options: Option 1 Appoint Chris Pelzer as Interim Coordinator Option 2 Do not appoint. Recommendation: The Todd County Board of Commissioners approves the following by Motion: Option 1 Appoint Chris Pelzer as Interim Coordinator

Additional Information: Budgeted: Comments Financial Implications: $ 4,674 Funding Source(s): Administration Yes No




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Documents

Tuesday, July 02, 2019 9:00 AM...barrels and IBC totes. On motion by Becker and second by Kircher, the following motion was introduced and adopted by unanimous vote: To extend the