Tuesday 15 December 2015 - Kaipara District Council · PDF fileThe consultants begun scoping the document for the new Three Waters maintenance contract which expires at ... Check Scafftag

Chief Executive’s Report

Part 1 : Activities Report

a) Chief Executive’s Overview

b) Activities Report

c) Looking Forward

d) Contract Acceptances

Part 2 : Financial Report

Tuesday 15 December 2015

Kaipara District Council

P a g e | 1 2002.02.16/Dec

CE Report Part 1 Ruth JM:cj

Appendix B

Part One

a) Chief Executive’s Overview

b) Activities Report

c) Looking Forward

d) Contract Acceptance


P a g e | 2 2002.02.16/Dec

CE Report Part 1 Ruth JM:cj

Appendix B

a) Chief Executive Overview – December 2015

Activity progress

This month building is again enjoying a busy time, with 33 new dwellings and relocations in the district with a

value totalling $8.9 million.

Reserves and Open Spaces have installed new concrete picnic tables in Ruawai and Dargaville. The

Taharoa Domain all set for the impressive numbers of seasonal visitors that will enjoy the Domain this summer

period.

A busy construction season is underway in the District with;

four tender recommendations for Roading this month;

currently four wastewater tenders are under evaluation for Three Waters;

one new floodgate replacement will be completed, this is for Flood Protection; and

the Whakapirau Toilets will receive a roof refurbishment.

Regional Collaboration

The work on regional projects is really beginning to get traction. We are already working regionally on a single

roads unit, economic development, digital enablement and one plan for Northland. A single roads unit may be

the first structural change to occur. This is planned to go live July 2016.

Collection of outstanding rates

Our Finance Team continues to reduce the number of rates arrears for the month. While rates arrears were

lower in dollars, the numbers rose during the 2014/2015 financial year with 1,457 properties over $200 in

arrears (other than Maori and abandoned land) at 30 June 2015. Since then the number has reduced to

665 properties arrears, 188 of these in Mangawhai.

Community Meetings

Community Planning is in full swing with workshops with the Dargaville Town Advisory Group having been

completed and return visits to Te Kopuru and Baylys communities undertaken this month. Good work has

occurred on the Kaiwaka Town Improvement Plan and feedback is being sought on this project from the

Community. The Kaiwaka Town Improvement Plan is a collaboration between the community, Council and

NZ Transport Agency.

Mangawhai Community Wastewater Scheme Extension Project

This project has seen Council work with an independent advisory panel to investigate extending the coverage

area of the Mangawhai Community Wastewater Scheme. A draft Statement of Proposal is being prepared,

building on past and recently commissioned reports. It is intended that the draft proposal will include

background information, extension and funding options.

P a g e | 3 2002.02.16/Dec

CE Report Part 1 Ruth JM: cj

b) Part One: Activities Report

Roads and Footpaths

The monthly report from Council’s Professional Services contractor MWH NZ Ltd reports that November was

another busy month with several deliveries:

ONRC performance measurement comments;

Procurement Strategy update;

Draft Annual Plan figures updated;

Capital works monthly status report;

Oparakau Bridge economic evaluation report;

Funding uptake spreadsheet completed;

Tenders advertised:

785 – 2015/2016 road rehabilitation and minor improvements package 1

Tenders evaluated:

785 – 2015/2016 road rehabilitation and minor improvements package 1

Commissioner briefings/agenda items:

Con 738 Tender recommendation brief;




Con 682 Maintenance rollover brief;

Con 682 Maintenance separable portion brief;

Oparakau Bridge brief;

Beach access restrictions brief;

Procurement strategy brief;

Roading advisory panels update brief;

Con 738 Tender recommendation agenda;

Con 787 Tender recommendation agenda;

Con 788 Tender recommendation agenda.

Contract 682 Maintenance Contract

Sealed pavement repairs in the southern half of the district are now nearing completion, on track with the

programme set in September. The stabilised patching and dig-outs have now been completed throughout the

Kaiwaka, Maungaturoto and Paparoa areas. The stabilising crew will start in the northern area immediately

after the Christmas break.

Pre-reseal repairs have continued to be a focus during November with additional resources being put in to stay

ahead of the reseal contractors. To ensure longevity of the reseal, all existing potholes, scabbing, edge breaks,

low shoulder and high shoulder are being repaired along with the identified stabilised patches and dig-outs.

All preliminary works on Avoca North Road and the programmed heavy metal build-up was completed during

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November. It was imperative that these works were completed efficiently to ensure minimal disruption to this

already active logging route.

Photograph: Avoca North Road – compacted heavy metal surface

Contract 682 Reactive maintenance carried out:

225 sealed potholes repaired;

2,139 unsealed potholes repaired;

64,977m unsealed grading;

484m3 maintenance aggregate spread;

10,771m watertable cleaned or restored;

291m scoured water tables riprap lined;

823 cesspits vacuum cleaned;

8,342m2 of stabilising completed;

14 signs replaced;

136 edge marker posts replaced; and

49 culvert markers replaced.

Health and Safety:

Transfield Services Ltd. There were no incidents involving the maintenance contractor, sixteen site audits were

carried out with fourteen hazards identified.

MWH NZ Ltd. No incidents. Six Traffic Management Plan (TMP) audits, two health and safety audits and two

environmental audits carried out.

Road Safety Promotion:

There were no fatalities on the Kaipara District network this month. Since January 2015 there have been

two fatalities to date;

Young Drivers: The November programme ran with fifteen students of whom eleven have passed their

learner licence and four will re-sit;

Mentor Programme: The programme is continuing with four active mentors and one in the Community

Driver Mentor Programme (CDMP). Between them they are mentoring ten to twelve learners. Funding is

being sought for a dedicated car;

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CDMP: One student and mentor are in this programme;

Drive Soba: The first programme this year finished this month with five offenders completing the

programme. The current programme has six attending;

Restraints: An initial meeting has been held with Plunket to promote safety belts and child restraints.

The promotion is expected to occur at the Northland Field Days, Dargaville next March; and

Other Activities: Via Strada/NZTA workshop on the cycleway programme. Northport Truck Education

Stop, Northland Road Safety Trust AGM, attended Learner licence course, Sport Northland workshop to

increase active participation of older people, Northland Freight Group meeting, Northland Road Safety

Association meeting.

Active Projects include:

Category Project Name % Complete

Physical Works Completion Due

Status

Bridges 751 Guardrail and

Approaches

95% November 2015 ongoing.

752 Structural

Component Replacement

2014/2015

95% November 2015 ongoing

Emergency

Works

736 Slip Repairs

2014/2015

100% Complete Inspection to be done

for practical completion

certification.

Photograph: Tara Road - Sealed pavement dig-out repairs carried out due to a weak pavement layer

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Photograph: Ellen Street, Mangawhai - Completed parking improvements

November Audits carried out by MWH NZ Ltd:

Date Con # Contractor Audit Type Results

02.11.2015 682 Transfield TMP High




17.11.2015 770 Watertight TMP Acceptable

17.11.2015 770 Watertight H&S Pass

17.11.2015 770 Watertight Env Low impact

23.11.2015 751 Rintoul TMP Acceptable

23.11.2015 751 Rintoul H&S Pass

23.11.2015 751 Rintoul Env Low impact

Water Supply and Wastewater

2.1 Water

All routine operational activities were successfully completed by the maintenance contractor for the month of

November.

The consultants submitted a report following an overview of the drinking water standards compliance and the

systems currently in place. This highlighted minor adjustments required to mitigate risk of non-compliance.

The consultants begun scoping the document for the new Three Waters maintenance contract which expires at

the end of June 2016.

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Health and safety

Five health and safety audits were carried out for the month and six resource consent reports were submitted

for the month of November with no breach of consent conditions.

Working At Heights

What is the Risk?

Working at height is the main cause of serious harm injuries in

New Zealand:

Falling; and

Dropping objects on people.

What are the controls?

If there is a potential fall the more you need:

Working at Height Permit (if potential to fall is 1.8m or more);

Barriers (certified scaffolding);

No Go Zones (on ground and on edge);

Harness and Static Line;

Elevated Work Platforms (EWPs);

Step Platform; and

Ladders (specific risk assessment and approval required).

Fall Restraint / Fall Arrest:

When using harnesses – fall restraint is the first choice before fall arrest –

you must have the correct training and equipment to carry out these

works.

Do:

Do a risk assessment;

If over 1.8m have a Working

at Heights Permit;

All persons Working at

Heights has correct Training;

All equipment is certified and

inspected prior to use;

Work from the ground if

possible;

Check Scafftag is current;

Secure ladder;

Only trained and competent

people in EWPs; and

Have a rescue plan.

Don’t:

× Undertake works without

checking that you have

correct controls in place;

× Alter scaffold that has been

inspected and tagged safe;

and

× Don’t violate No Go Zones.

Training Requirements

Working at Heights (Harness and Line) Unit Standard 15757

Setting Up Fall Protection Unit Standard 17600

Elevated Work Platform Unit Standard

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Downer Cardinal Rule No 2

NEVER work at

height

without fall

protection

ALWAYS make

yourself

safe with approved

gear.

Ladders

Ladders are to be at 4:1 ratio they must extend past

the landing point by 1m and be secured at the top

and bottom.

All ladders must be construction grade.

All ladders must be inspected and deemed fit for

purpose before use.

Scaffolding

All scaffold over 5M must be erected by Registered

Scaffloder and inspected every 7 days – affixed with

Scaffold Tag. A register is to be developed to record

inspections.

Hand Rails / Guard Rails

Must be between 900 – 1100mm high and have a

centre rail – they must be constructed and are able

to withstand forces they are likely to come in contact

with.

Elevated Work Platforms

Must be certified equipment – inspected prior to use

Must have a trained and competent operator –

aware of weight restrictions and operated on even

ground

Harness to be worn and affixed to the holding points

whilst working out of EWP/ Cherry Picker.

Additional References

HSM23 – Downer Permit to Work Procedure

HS06 significant hazard control plan #16 – Working at Heights

or Scaffold

Green Page HS1812 – Working at Heights

Green Page DR552 – Driving Techniques Reversing Trucks

Or Contact:

Your local Zero Harm Advisor

Clinton Hill

Zero Harm Manager – Major Projects &

Water

[email protected]

mailto:[email protected]

DATE: 05/11/2015

New Work at Height Standard and Work at Height Permits

What happened?

A new Downer Zero Harm Standard and associated Permits have been developed to set out minimum requirements for Work at Height. Working at height means any work where a person may be injured in a fall from one level to another. DN-ZH-ST042 – Work at Height Standard DN-ZH-FM042.1 – Work at Height Permit (required for any work with potential fall of 2m or more) DN-ZH-FM042.2 – Contract Work at Height Permit (alternative for routine, low risk, work at height) DN-ZH-FM042.3 – Contract Work at Height Permit Register (to record issue of the Contract Permits)

Why did it happen?

Working at Height is recognised as one of our critical risks. The new standard is intended to set clear guidelines for how the risks associated with working at height must be managed to avoid serious injuries to our people.

Actions required

Initially, this Standard is being piloted in our Technology Solutions business. For other communities, if you are involved with work where any person does work at height, you should be working towards full compliance with this new Zero Harm Standard, including: Ensuring that all prescribed training requirements are achieved (including Subcontractors), and Work at Height Permits are being used, supported by Safe Work Method Statements which take into

account the hierarchy of controls (Eliminate, Isolate, Minimise). A more formal role-out of this Standard to the rest of the business is planned to begin in February 2016, and full compliance will be required when that is complete. For further information contact Chris Harris, National H&S Manager Phone 027 226 2032

Authorised by Fiona Carney, GM HSE Operations Phone 027 403 0373

Discuss at next available pre-start meeting / post on notice boards (valid for 3 months)

Remember the Cardinal Rule NEVER work at height without fall protection.

Document Number: ZHB 15-10 Version: 1.0

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Photograph:Removal of the chlorine gas cylinder from the Baylys booster pump station. This is now being

chlorinated from Dargaville Wastewater Treatment Plant.

Rainfall, groundwater and river flow summary

Rainfall was slightly below average for most of the region except the eastern hills, north of Whangarei and

Bream Bay which are again well below average this month (Refer to Figure 1);

River flows across Northland were generally below average (Refer to Figure 2);

Most rivers will be reaching Mean Annual Low Flow (MALF) within two to five weeks if no rainfall is received

(Refer to Table 1); and

Groundwater level monitoring indicates all aquifers across Northland are beginning to decline, most aquifers

are slightly below average levels for November. The Mangawhai aquifer remains well below average levels

for this time of the year.

Figure 1 Rainfall Map November 2015

Figure 2 River Flows November 2015

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Table 1: Predicted river flows for Northland (Assuming there is no rainfall from this point onwards)

Water Level recorder Weeks to reach

Mean Annual Low Flow (MALF)

Weeks to reach

1 in 5 year low flow

Awanui at School Cut 5 7

Kaihu at Gorge 2 3.5

Maungaparerua at Tyrees Ford 2 3.5

Ngunguru at Dugmores Rock 5 7

Soil moisture levels across Northland have begun to decline. All stations are showing soil moisture levels

below average but above levels seen pre-summer in 2013.

2.1.1 Water Capital Works Update:

Contract 739 - Gordon Street Dargaville pipe renewal – Construction to follow Ranfurly Street completion;

Contract 770 - Ranfurly Street Dargaville pipe renewal – 80% complete;

Contract 771 - Dargaville water pipe renewals – 30% complete;

Contract 772 - Servicing strategy for small communities – 25% complete;

Contract 773 - Whaka Street watermain renewal;

Contract 789 - Drinking Water Standards for New Zealand (DWSNZ) compliance review – complete; and

Contract 790 - Three Waters assets condition assessment – 25% complete.

Contract 771 - New pipe in Finlayson Park being drilled underground

2.2 Wastewater

One resource consent report was submitted for the month with no breach of consent conditions. There is an

issue with high faecal coliform at the Kaiwaka Wastewater Treatment Plant (WWTP) and high ammonia levels

at Te Kopuru. Council has engaged an independent consultant and we are in regular contact with Northland

Regional Council.

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2.2.1 Wastewater Capital Projects Update:

Planning, design and scoping capital projects for tendering have been the focus for this month. The following

capital projects have been tendered:

Contract 775 - Victoria Street and Onslow Street wastewater renewals – evaluation;

Contract 776 - McKay Crescent / Carrington Street wastewater renewals – evaluation;

Contract 777 - Pirika, Haimona and Lorne Streets and Hokianga Road wastewater renewals – evaluation;

and

Contract 778 - Normanby Street wastewater renewals – evaluation.

The above contract sites have been Closed-Circuit Televisioned (CCTV) with reports being reviewed by

consultants to confirm the methodology of the works.

2.2.2 Mangawhai Community Wastewater Scheme

Council Report – November 2015

During the month of November, Trility Water successfully operated the system achieving targets established

under the contract deed. There were no occupational health and safety issues experienced or any

environmental incidents.

The wastewater treatment plant performed well during November. Effluent quality for the month met

performance requirements as specified by Northland Regional Council in the Resource Consent.

There were seven Mono-grinder pump faults reported in the month. All faults were responded to as per the

contract and pumps placed back in service within four hours. Pump stations continued to operate without fault

over the period. We continue to educate users as to what should not be flushed into the sewer.

Peak inflow for month was 364m3 recorded on 16 November. The average flow for November was 345m3 per

day. The chart below shows the flows throughout the month in daily cubic metres.

The irrigation dam is currently at 55Ml. We continue to visit the farm weekly during the irrigation season and the

farm paddocks are in good condition. A problem with a break in the control cable between different farm zones

was identified and rectified by Trility water staff. The farm is looking great with the grazier having completed his

spraying and general tidying up of the watertable and drains.

Daily cubic metres

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Park and Community

3.1 Community Planning

Two workshops have been held with the Dargaville Town Advisory Group. This group was established to assist

with implementing the Dargaville Community Action Plan. The first one workshop included analysing

information such as the original main street concept plan and the Dargaville Action Plan, as well as creating a

vision for the group. The second workshop was around placemaking and how it might be implemented in

Dargaville including a proposed street closure for December that was received positively.

The Dargaville main street has had a clean-up (identified in the action plan) including pavement and the boat

shaped traffic islands. To support Council’s contribution an article was published in the local paper asking

shop-owners to get behind this clean up initiative. The band rotunda has been water-blasted in preparation for

Corrections Department Community Workers to paint in December.

Te Uri O Hau lodged a funding application for the Tinopai Wharf project. A decision will be known early

December. Work on repairing the wharf is proposed to be started in early December and be finished before

Christmas to be ready for the summer season.

The Kaiwaka Town Improvement Plan consultation brochure was released to the community via email contact,

brochures, maps and feedback boxes located in four key locations throughout the township. Local community

group Kaiwaka Can is also distributing these to their contacts. Feedback on these brochures closes on

Friday 18 December 2015.

The Community Planning Team met with two communities this month as part of the scheduled community

planning programme. Around 10 people attended the Tangiteroria meeting held at the Tangiteroria School.

Around 30 people attended the Baylys workshop held at the Northern Wairoa Golf Club. This workshop was the

start of the second round of the programme. Main issues raised were regarding rubbish, tidying the beach

entrance and parking, signage, speeds on the beach, a bus shelter and weeds.

A meeting was held in Te Kopuru to discuss how to increase the use of the Domain and to justify the retention

of the public toilets. It was well-attended with a conclusion to create a Domain committee to further develop the

ideas proposed.

The Community Planning Team facilitated an interactive presentation to Council staff by Bank of I.D.E.A.S.

founder Peter Kenyon. This was well received and inspirational.

Supported Maungaturoto Community with new plants for their working bee and playground tidy up.

The Sport NZ and KiwiSport Rural Travel Fund Assessment Committee met in November and granted

$8,164.86 to eight applicants. The purpose of the fund is to assist in the development of junior sport by

providing a travel subsidy and to help increase numbers and opportunities for children in playing or gaining skills

in sport.

The next round of funding opens in March 2016.

Also in late November we started advertising to encourage Community Assistance Policy Funding applications.

Applications opened on 01 December 2015 and will close 05 February 2016.

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Reserves and Open Spaces

Recreational Services, the parks contractor, is now focusing on keeping on top of the grass growth, which is

challenging. They also managed the contractors undertaking the pavement clean in the Dargaville Township.

This work was carried out at night to reduce the disruption to businesses.

New picnic tables have been placed in Ruawai (action from the Community Plan), Dargaville Gardens, and Old

Gas Works.

Bollards have been placed at Selwyn Park to keep vehicles off the park (another action from the Community

Plan).

At Taharoa Domain the pre-summer track upgrade work has been completed. Track use is increasing with the

higher number of summer visitors. The Manager has received positive comments on the improvements in

general. Bollards have also been installed to separate children and cars in the day visitor area of Pine Beach.

Registration of Expressions of Interest for an entrance upgrade and signs/branding at Harding

Park/Pou Tu o Te Rangi closed on 04 December with a number of organisations showing interest.

Data collection of all parks and reserves assets has continued towards developing a robust Reserves and Open

Space asset register.

Library

The ‘GoGo’ computer sign-in system was installed at the end of the month. This allows customers to

manage their own computer reservations and sign-in. The system is user friendly and customers find it

easy once they have received a quick instruct. Staff no longer have to be involved with looking after every

sign in and off;

Planning is underway for our summer reading programme. We have talked to Dargaville schools and are

working with them to support literacy over summer. This initiative also encourages library usage;

This month we have been trialing weekly visits to our community libraries. This idea has been well received

and the libraries are commenting that they appreciate the contact. Visits are a combination of deliveries,

trouble shooting and training; and

Staffing is stable with our two casual staff fully trained and on call.

Land Drainage

5.1 Raupo Drainage District

The first round of drain spraying in the Raupo District is presently underway as water levels lower. Most smaller

side drains are completed with the larger canals to be completed before the end of December. In conjunction

with the Raupo Drainage Board, NRC and the spray contractor spray trials to eradicate Californian Bull Rush

are being undertaken in Drain No49 (G Canal below State Highway 12 Sunrise Bridge). Five sites have been

chosen along the canal and sprayed with different chemicals and mix ratios to determine the most effective

method of control. Bull Rush is becoming a problem throughout the district and cannot be completely removed

with machine cleaning due to the length of the root structure.

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Work has begun on the replacement of Floodgate No2 in the Gent property at a cost of $103,500. A temporary

bund has been installed in front of the floodgate and once secured the old floodgate was removed. The new

floodgate is to be constructed with pre-cast concrete panels which are placed onsite and tied together with steel

reinforcing and mesh, then having aconcrete floor and roof poured. The length of the floodgate (with inner and

outer wing walls) is 15.45m and the concrete box culvert is 2.4m wide by 1.2m high. Invert levels have

remained the same as the old floodgate on State Highway 12 and this required the removal of the previous

concrete floor that the old floodgate was located on.

Condition assessments have been received on a further five tidal floodgates (Nos 1, 33, 38, 53 and 54) in the

district. Floodgate No38 in the Ruawai town boat marina has been assessed as grade five requiring urgent

attention due to its condition and location. At the recent Raupo Drainage Committee meeting the Committee

requested that an investigation regarding its replacement and costing’s be undertaken.

5.2 Aratapu Village Drainage District

Drain No1 and Heawa Street drains have been sprayed in the district. Drains Nos 6, 7 and 15 on Bell and

Church Streets could not be sprayed due to water storage requirements for cropping. The property owners are

to spray these drains at a later date.

5.3 Aratapu Swamp Drainage District

Drain spraying has been completed in Drain Nos 2, 3, 4, 5, 6, 7 and 11 in the Aratapu Swamp District. Machine

cleaning will be required in the Black Swamp Drains prior to winter.

5.4 Foreshore Drainage District

Drain spraying has been completed in the following drains in the Hore Hore District. Nos1, 2, 5, 6, 11, 12, 13,

16, 17, 19, 21, 23, 24, 25, 26, 27, 28, 36 and 78. Drains No.7,12,16 and 17 were not completely sprayed being

weed-free or under shelter-belt trees. Drain No19 was not sprayed due to water being removed for cropping.

The main section of the Carlson Drain was machine cleaned last month and had a follow up hand-gun spray for

Rice Grass on sections the digger could not reach. Drains Nos12 and 13 Turiwiri West Road were sprayed for

Bull Rush.

5.5 Kaihu Valley Drainage District

Drain spraying has been completed in the following drains in the Kaihu district. Nos1, 4, 5, 15, 16, 17, 21, 23, 24,

25, 26,and 27. Drain Nos1 and 5 will require the outlet and the bottom 500metres machine cleaned when the

Kaihu River cleaning programme is underway. Drain No22 Maitahi and the Rotu Loop will be sprayed at a later

date. Machine cleaning of the Babylon catchment will be required prior to winter.

5.6 Arapohue No 1 Drainage District

Drain No1 from the river outlet to State Highway 12 has been sprayed.

5.7 Hoanga Drainage District

The Hoanga Districts internal drains Nos1, 2 and 3 have been sprayed. The ring drain in The Gillabrand

property has been sprayed prior to cropping. The balance of the eight kilometre ring drain is to be machine

cleaned prior to winter.

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5.8 Kopuru Swamp

Drains Nos3, 4 and 5 have been sprayed in the Kopuru Swamp District.

Regulatory

6.1 Resource Consents - November Report

The following information is based on the applications processed from 01 – 30 November 2015.

During this period 39 resource consents were processed to a decision with 38 in accordance with the statutory

timeframe of 20 days for non-notified consents, and one limited notified consent processed within 77 days.

Table 1: Types and Number of Resource Consents Processed to a Decision

Types of Resource Consent Subdivision Land Use Other Total

Number of notified consents processed - - - -

Number of limited notification consents processed - 1 - 1

Number of non-notified consents processed 13 24 1 38

Total consents processed 13 25 1 39

The processing requirements for the month can be summarised as follows:

Applications rejected pursuant to s88 0

Written requests required for further information under s92(1) 0

Written requests required for further information under s92(2) 7

Average processing days (non-notified) 9

Resource consent decisions made by Council officers 38

Resource consent decisions made by Hearings Commissioners 1

Resource consents withdrawn by the applicant 1

Resource consents notified 0

New resource consents allocated to consultants 3

Applications processed to decision in-house 35

Neither consultants nor Council planners have been involved in any incidents which should be reported under

the Health and Safety at Work Act while undertaking work for Council.

6.2 Building Control – November Report

Total number Building Consents Received for November 2015 – 68 - $9,925,074

Numbers Value

Commercial 2 $131,000

Other Consents 32 $817, 2926

New Dwellings and Relocates 34 $8,983,500

Of the new dwellings and relocates, there are 15 in Mangawhai (value $5,182,500).

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Issued/Undertaken in October:

Notice to Fix – 0

Certificates of Acceptance – 1

Service Requests – 25

Warrant of Fitness Audits – 7

Swimming Pools – 4

Exemptions – 1

Land Information Memorandum (LIMs)

During October there were 56 LIM applications received for building comments.

November 2015

Building Consents Issued No. Time

frames: Total Number Processed 67

Average Processing Days 13.37

No. Complete within 20 days 65

% complete within 20 days 97.01%

Total Value $7,475,594

PIM’s Only Applications Received: Total number Received 8

PIM”s Only Applications Issued: Total number processed 6


No. complete within 20 days 6

% complete within 20 days 100%

PIM’s Issued No. Time frames: Total Number Processed 56


No. complete within 20 days 56


Code Compliance Certificate Issued No. Time frames:

Total Number Processed 28 Alpha/8 NCS 36

Average Processing Days 7

Number complete within 20 days 35


Summary of all inspections undertaken Alpha 357 NCS 21

Processing Performance Review:

Average processing times for Building Consent applications = 13.37 working days.

Average processing times for Code Compliance Certificates = 7 working days.

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Monthly letters sent to Building Consent Applicants:

“Code Compliance Certificate” reminder letters – 0

“Commence work” reminder letters – 0

Extensions of time issued - 11

Preparation of Building Consents for scanning and property file

This month there was 143 completed and 33 Aged Building Consent files sent to Dargaville to be scanned.

Targets met

Building Consent Targets were not met for the month of November 2015; and

Code Compliance Certificate targets were not met for the month of November 2015.

Plan Going Forward:

Building Consents. The Building Act states 100% is compliance with the Building Act 2004.

6.3 Monthly Monitoring Reports - November Report

There were 66 new monitoring investigations carried out in November 2015. Six enforcement actions were

taken and 58 investigations were informally resolved. Two monitoring activities did not require any further

action.

Bylaws

There were eighteen bylaw investigations of which one was enforced and fifteen were informally resolved.

These included: complaints about smoke and noise nuisances, including a noisy rooster, an offensive odour

nuisance, wandering stock, a person driving over a road berm when exiting a property, gorse and noxious

weeds, overgrown properties, a query regarding regulation of traffic movements and a dispute between two surf

school’s, one of which has a concession to operate in Mangawhai.

Resource Management Act

There were six resource management investigations all six of which were informally resolved. These included:

an objection to a proposed vehicle access on a neighbouring property, issues between neighbouring property

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owners related to a driveway widening, complaints about an encroachment, storage of road gravel on a

property, non-compliance with resource consent conditions, as well as concerns related to silt control measures,

detention ponds and a slip on a future subdivision.

Queries

There were thirteen queries which were all resolved. These included queries regarding signage, a road

boundary, flying a drone on a rural property, a trespass notice that was not issued by Council, overhanging

trees, whether a hairdressing business requires a grease trap, permanent campers, a litter infringement and a

LGOIMA query related to wind damage. Auckland Council gave us a heads-up about a proposed upcoming

event in the Kaipara District.

District Plan

There were twelve District Plan investigations all of which were informally resolved. These included: removal or

applications for resource consent approval for non-complying or proposed signage, the approval of a sign

located at a business premise, requests by several real estate agents for authorisation to display temporary

signs on road reserves, adding the address of a for sale property to a real estate sign to avoid confusion with

another property, removal of a sign obstructing traffic sight lines, an old landfill cap that was disturbed by an

activity which was initially permitted by Council and NRC, requirements for replacement signs at the entrances

to Maungaturoto and a landfill near a waterway.

Water Services

There were two investigations both of which were informally resolved. They related to stormwater from a road

and from a property discharging into an open drain on a neighbouring property and stormwater discharge from a

neighbouring property onto a complainant’s properties.

Building Consents

There were two building consent investigations which were informally resolved. It related to a complaint about a

spa pool on a shared boundary and a stormwater discharge.

Roading

There were three roading investigations all of which were informally resolved. They related to a private road as

an extension of a paper road, the possible relocation of handicapped parking at Wood Street which was referred

to the Roading Team for consideration and damage to a kerb that has to be reinstated.

Litter

One warning letter and four litter infringements were issued for illegally depositing of household refuse on the

roadside. A notice was issued to remove household material and furniture deposited on a road reserve.

Health

Information was posted on the Knowledgebase and CSC was advised via a response sheet how to answer

general questions relating to recreational water quality, NDHB to inspect the water quality at a campground

where the owners continue to operate without a health licence.

P a g e | 19 2002.02.16/Dec


Civil

There were two civil investigations which were informally resolved. One related to the number of animals kept

on a rural property and the health risk, noise and odour nuisances created by the wild fowl, the other related to

noise predominantly caused by people that constitutes disturbance of the peace which is a Police matter.

Service Request activity from 01/11/2015 to 30/11/2015

Received Completed In Time

23 23 22

Summary

Of the twenty-three (23) service requests received during November, one was completed on time. A variety of

monitoring and compliancy issues were dealt with this month including a fair number of District Plan and Bylaw

issues.

Four litter infringement notices were issued for illegal dumping of household refuse on the roadside. Two litter

infringement notices were cancelled pending payment of a recovery fee, after we accepted that there were

extenuating circumstances. An abatement notice was issued under section 322 of the RMA 1991 to cease all

excavations and to mitigate sediment run-off on a property and on the esplanade reserve in front of the

property.

The recreational swimming water quality programme started on 23 November 2015 and will run until

23 February 2016. The Recreational Water Quality pre-season stakeholder's meeting was held in Whangarei at

NRC, where a summary of the recreational swimming water quality programme, problem sites, signage and the

sample process was discussed. Health warning signs will be deployed when water quality does not meet

swimming guidelines.

Two training sessions were undertaken with the Building, Planning and Regulatory Teams to expedite the

customer services charter roll-out. It included presence management, SharePoint, out of office voicemail and e-

mail messages as well as processing of service requests.

Fifty (50) LIM applications were checked and co-signed this month.

Activities recorded in last month’s statistics were followed up and finalised this month. Compliance with

directives and notices that were issued in previous months are monitored on a regular basis.

Health and Safety

In September, October and November 2015 there were no health and safety incidents reported by Council staff

or contractors.

Further ergonomic work station assessments have taken place by an occupational health nurse. Work is

continuing to prepare for the April 2016 introduction of the Health and Safety at Work Act.

P a g e | 20 2002.02.16/Dec


Employee Data

As at 30 November 2015 As at 30 June 2015 As at 30 June 2014

Full Time Employees 84 77 68

Part Time Employees 8 13 17

Part Time FTE 4.2 5.9 9.2

Total Employees (FTE) 88.2 82.9 77.2

c) Looking Forward

1 Monday 07 December 2015 Audit and Risk Committee – 2.00pm – Dargaville

2 Monday 14 December 2015 Taharoa Domain Governance Committee – 2.00pm – Dargaville

3 Tuesday 15 December 2015 Ordinary Council Meeting – 10.00am – Dargaville

4 Tuesday 15 December 2015 Harding Park Combined Committee – 2.00pm – Dargaville

5 Tuesday 26 January 2016 Ordinary Council Meeting – 10.00am – TBA

6 Tuesday 09 February 2016 Mangawhai Community Park Meeting – 10.00am – Mangawhai

7 Thursday 18 February 2016 Raupo Drainage Committee – 10.00am – Ruawai

8 Monday 22 February 2016 Taharoa Domain Governance Committee – 12.00pm – Dargaville

d) Contract Acceptance

Contract 788 – Bridge structure component replacement 2015/2016

Steve Bowling Contracting Ltd for $240,580.26.

Price Quality Method (PQM) – Weighted Attribute. Within approved budget and in terms of Council’s Roading

Programme.

2002.02.16 Part 2

JM:cj

Appendix B

Part Two

Financial Report for November 2015

There is no financial report this month.


Documents

Tuesday 15 December 2015 - Kaipara District Council · PDF fileThe consultants begun scoping the document for the new Three Waters maintenance contract which expires at ... Check Scafftag