TROY UNIVERSITY

Graduate Assistant and Supervisor

Workshop

Index

INTRODUCTIONS• Dr. Dianne L. Barron – Assoc.

Provost and Graduate Dean• Dr. Mary Anne Templeton– Assoc.

Dean, Graduate School• Ciara Burrows – Graduate Prog.

Spec• Kara Hall– Coordinator, Human

Resources• Mrs. Darlene Schmurr-Stewart –

Dean, International Students

What Can a Graduate Assistant or Fellow Do For You?

Types of Graduate Assistantships & Fellowship

Eligibility

Pay / Scholarships

Supervision

GA ORIENTATION WORKSHOP

Index

What Can a GA Do For You?• Assist with administrative duties• Assist with research projects• Assist with grading• Assist with teaching after 18 sh

Graduate Administrative Assistant

Graduate Research Assistant

Graduate Teaching Assistant

Graduate Administrative Fellow

Graduate Research Fellow

Graduate Assistantship & Fellowship Workshop

CATEGORIES

Eligible for and seeking graduate admission or Conditional/Temp – GAA (Only)

Unconditionally admitted – Teaching and Research Assistants/Fellows

Must remain in good standing – All

(Academic Suspension)

Make satisfactory progress toward the degree - All

Intl. Students – TOEFL Requirement

Graduate Assistantship & Fellowship Workshop

ELIGIBILITY

Index

General Eligibility1. Must possess an undergraduate degree with an

excellent academic record;

2. Must be admitted to a graduate program at TROY;

3. Must be pursuing a graduate degree in the field to which assigned or in a related field in which the student has substantial background;

4. Must be registered in the Graduate School for at least six graduate semester credit hours during a regular semester or at least six graduate semester credit hours for the Summer term.

5. Limited to a maximum of 2 years

Guidelines, p.1

Unconditional Admission

Have earned 18 graduate semester hours in the teaching discipline

Exceptions: Engaged only in assisting in laboratory sessions, teaching physical education or other activity courses, attending or helping prepare lectures, grading papers, keeping class records, and conducting discussion groups.

Graduate Assistantship & Fellowship Workshop

GRADUATE TEACHING ASSISTANTS

Restrictions

Open position in PeopleAdmin; Submit I-9

Student applies online, submits transcripts, resume, cover letter, other attachments as required

Candidate’s Application is then reviewed and selected by Supervisor

Graduate Assistantship & Fellowship Workshop

HIRING PROCESS

Once position is filled, notify Cayce Rogers

Background Check Completed, Students MUST complete TAX forms with Human Resources Department

Index

Replacing a GAAs soon as you know that a GA is leaving:• Student must submit resignation

letter• Supervisor must submit a

termination date – VERY IMPORTANT• “Request to Fill the Position” be

posted in People Admin

Index

Academic Enrollment• 6 - 9 sh is considered FT enrollment

each semester for GA’s• If you go below 6 sh, must request a

waiver.• > 9sh must have approval of Advisor,

Supervisor and Graduate Dean

Index

Tuition Scholarships• Out-of-State Portion of Tuition

– Full Scholarship for Out-of State Tution for all courses

• In-State Portion of Tuition – 6sh or less for FALL/SP

• In-State Portion of Tuition – SUMMER– If available – Must apply – Beginning Feb 15 – April 30– Criteria – Academic Excellence & Univ. Need

Index

Pay for AY 2014-15• New Pay Amounts• GA - $7,000 [$11,380 w Tuition]• GRA - $7,500 [$11,880]• GTA - $8,000 [$12,380]• Scholarship – $2,190 – FA/SP

– Total Tuition - 12sh ($4,380)• Must be hired by the end of

Drop/Add in order to receive Tuition Scholarship - Important

Index

December Vacation• GA’s are paid for the full month.

Index

Graduation Departures• Determine the GA’s last day of work • Submit the “Termination Date” • GA will be paid for time worked

during the month – Paid on the normal pay date.

• Ex. GA who is graduating typically works to the last day of exams

(Works to Wed. and Graduates on Friday)

Index

May and Summer Leave Requests• “Suspending Pay” if student will not

work for a short period of time. (Double check with Payroll to Stop Pay)

• Ex. Month of May student goes home – Supervisor will submit “Leave of Absence” in PeopleAdmin

• If this is not done, the student will be paid and the money will have to be returned. Upon return, supervisor will complete another PeopleAdmin Action to restart pay

IndexTROY UNIVERSITY

GRADUATE ASSISTANTSHIP/FELLOWSHIPJOB PERFORMANCE, DUTIES AND EVALUATION

Conduct Each SemesterSTUDENT: _______________________________________IMMEDIATE SUPERVISOR: ______________________________________ PERIOD COVERED: _______________________________________JOB DUTIES: (To be completed by the immediate supervisor in conference with the Graduate Assistant/Fellow.)1. Describe clearly what is expected of the graduate assistant/fellow on a routine basis.2. Describe special projects that you may require of the graduate assistant/fellow.3. When should the graduate student contact you, daily, weekly, on what schedule?

_________________________________ ___________________________________Immediate supervisor / Date Graduate Assistant/Fellow / Date(Signed copy provided to the Graduate Assistant/Fellow; Original to file)

PERFORMANCE:4. Please indicate the extent you agree or disagree with the following statements:

To what extent has the graduate assistant: Not Required

Strongly Disagree *

Disagree * Agree Strongly Agree

…demonstrated adequate skills for the job required.

…demonstrated adequate research skills

…been available when attention to a task/project was required.

…completed assignments accurately.

…completed assignments on time.

…met overall expectations.

IndexSemester Evaluation

I recommend: ____continuing the student's assistantship/fellowship____not continuing the student's

assistantship/fellowship*

REMARKS: [*Please note specifics that support your response for items that are marked with an asterisk. In those events, also note the dates on which you discussed the shortcoming with the student].

My signature acknowledges that I have read the evaluation, but does not necessarily signify agreement. I understand that any written statement I wish to make regarding this report will be attached to all copies of the evaluation.

Student’s Signature: ______________________________Date: ______________Supervisor's Signature: ___________________________Date: ______________

Supervisor’s original to be sent to the Office of the Dean of Graduate School.

Copy to be kept in department file.

Index

University Expectations• Maintain Confidentiality • Safety First – Labs, Activity Classes, and

Offices• Security – Office, lab, building, key

control, report concerns• Teaching Assistants – Must go through a

teacher training session with Supervisor prior to working with students and be supervised throughout this training period.

Index

Termination• Rights and Responsibilities• University Property Returned

– (Keys, Equipment, etc.)• Complete Employee Separation

Questionnaire and forward to Human Resources

• Last Paycheck

Questions?

Have a Great Year!

Index