TROOP 283 EVENT PLANNING · PDF fileIt is a collection of Forms from the BSA and former Troop 283 ... Patrol Campout Menu and Duty Roster ... upcoming week

Wayzata, MN

TROOP PROGRAM FORMS NOTEBOOK

Published 04/23/13

Printing Instructions The Troop Program Forms Notebook was created to gather all of the forms used by the Troop in carrying out the Program and activities. It is a collection of Forms from the BSA and former Troop 283 administrations and in some cases they have been modified for our use. This Notebook is intended to be the source for the Forms used by the PLC and the Troop for conducting meeting, preparing and planning for activities and campouts. Additional Forms may be created and added to the Notebook and kept here for future reference and use. Some pages will be available as individual forms on the Troop web site and others will reside in the Notebook to be extracted when needed. The entire notebook is available as a separate document entitled Troop Program Forms Notebook and available on the Troop Web Site. Troop 283 Leadership Event Resources To access the Troop Leadership Section, you will need the User ID and Password for the Leadership Section of the Troop web site. Contact the Webmaster if you do not know the access codes. Any questions or comments on this guide, please forward them to [email protected] References: The Scoutmaster Handbook BSA Publication 33009B 2004 Printing Various Troop 283 Forms from prior Troop Administrations

Last updated: April 23/2013 by TWJ

© 2013 Boy Scout Troop 283, Wayzata, MN

ii

http://www.troop283.net/Leadership/leadertroop283_009.htm


mailto:[email protected]

iii

TROOP 283 PROGRAM FORMS NOTEBOOK Table of Contents

PLC Meeting Forms ............................................................................................. 2

Patrol Leaders Council (PLC) Agenda ........................................................................................3 Patrol Leaders Council (PLC) Minutes ...................................................................................... 4 Patrol Call-down Instruction Sheets ...........................................................................................5 Troop Meeting Planner .............................................................................................................. 6

Troop Camping Forms..........................................................................................7 Event Program Planner .............................................................................................................. 8 Event Agenda.............................................................................................................................10 Event Agenda <Blank Form>.................................................................................................... 11 Patrol Campout Duty Roster ..................................................................................................... 12 Patrol Campout Menu Planner ................................................................................................. 13 Patrol Campout Menu Planner <Added Days> ........................................................................ 14 Patrol Campout Shopping List .................................................................................................. 15 Campsite Inspection.................................................................................................................. 16 Campfire Program Planner ....................................................................................................... 17 Troop 283 Post Event Assessment Form (Adult Leadership) ..................................................18 Troop 283 Post Event Assessment Form (Scout Leadership) .................................................. 19

Troop Equipment Forms ................................................................................... 20 Quartermaster Campout Checklists..........................................................................................21 Troop Room Procedures .......................................................................................................... 22 Troop Equipment Checklist ..................................................................................................... 23 Special Equipment Checklist.................................................................................................... 24 Patrol Box Inventory Checklist .................................................................................................25 Troop Garage Set-up Instructions ..............................................................................................2 Scout Personal Outdoor Essential Gear List...............................................................................3 Brule River Camping Gear List .................................................................................................. 4 Many Point Personal Camping Gear List................................................................................... 4 Philmont Backpacking List ........................................................................................................ 4 Winter Personal Camping Gear List .......................................................................................... 4

Reference Materials ............................................................................................ 5 Troop First Aid Kit Inventory..................................................................................................... 6 Backpacking First Aid Kit Inventory.......................................................................................... 6 Personal First Aid Kit Inventory ................................................................................................ 6 Uniform Inspection Sheet ...........................................................................................................7 Patrol Uniform Inspection Checklist ..........................................................................................7 Patrol Uniform Inspection Checklist ......................................................................................... 8

Alternative Forms ............................................................................................... 9 Event Agenda <Categories>....................................................................................................... 9 Patrol Campout Menu and Duty Roster <Combined>.............................................................10

Troop 283 Program Forms Notebook

Troop 283 Program Forms Notebook.doc Page 2

PLC Meeting Forms Troop 283 forms used by the scouts in performing their leadership duties at the Patrol Leaders Council (PLC). Individual forms are available here in this section and also available for download on the Troop Web Site. During tour leadership term you will need additional copies of these forms to plan and participate in activities. These forms are located on the Troop 283 Web site for downloading and printing at: http://www.troop283.net/Leadership/leadertroop283_009.htm These forms are to be used and improved over time. so if there are questions, suggestions, criticisms, or ideas for improvements or additional forms, please let the Troop Leaders know your comments and ideas The entire Troop Program Forms Notebook is available on the Troop Web Site at: http://www.troop283.net/Leadership/leadertroop283_009.htm To access the Troop Leadership Section, you will need the User ID and Password for the Leadership Section of the Troop web site: User: Scout PW: T283 If during the process you have questions or changes to the guide, please contact the Webmaster at [email protected] Patrol Leaders Council Forms Patrol Leaders Council (PLC) Agenda Patrol Leaders Council (PLC) Minutes Patrol Call-down Instruction Sheets Troop Meeting Planner





Patrol Leaders Council (PLC) Agenda

Date: ___ / ___ / _____ Location ____________ Start Time: 6:45p Agenda Prepared by: ______________________ Attendance: (Roll call and write down who is here) (See Attendance Sheet) Prior Event Discussion: Review the prior months events and ask for feedback on what went well and what can be improved upon. Troop Meetings: Plan all Troop Meeting agenda’s for the upcoming month and prepare Troop Meeting Planner for each one. Themes Activities Duties assigned Event Programming and Assignments: Review all upcoming events during the next two months along with leadership assignments. Prepare the Event Programming for all events within the next month and schedule the Event Planning meeting. Service Projects: Review and plan upcoming Service Project. Special Activities: Review and plan any special activities scheduled or discussion and assignments for future activities Old Business: Follow-up discussion on outstanding issues from previous PLC meetings or reports from scouts assigned at the last PLC meeting. New Business: Leadership Issues & Questions (Specific requests may be forwarded from the Leaders Meeting) Reports: Quartermaster Report Other Position Reports Scoutmaster Items Call-Down Schedule: (How is it working? Review with Patrol Leaders if they have the Call-down Instructions prepared for the upcoming week. Review if calls were made the week prior.) Adjourned at: 8:45p



Patrol Leaders Council (PLC) Minutes

Date: ________ Location __________________ Start Time: ______ Minutes taken by: ______________________ In Attendance - Scouts: In Attendance - Adult Leaders: Prior Event Discussion: Troop Meetings: Event Programming and Assignments: Service Projects: Special Activities: Old Business: New Business: Reports: Call-Down Schedule: Adjourned at: ________



Patrol Call-down Instruction Sheets

Patrol: _________________________________ Date: ___ / ___ / ______ Senior who called me: __________________ Day: ___________ Time: __________ My Patrol

Scout Name Phone Notes Notices to communicate: What’s Happening at the Meeting Special Activities: Special Announcements:



Troop Meeting Planner

Meeting Date: ___ / ___ / _____ Meeting Theme: ___________________ Senior Patrol Leader: ___________________

Agenda Item

Description Assigned to

The Pre-opening

Opening Flag Ceremony 7:00p (5 minutes)

Patrol Assigned __________________

Program Presentation (15 to 20 minutes)

Skills Instruction (15 to 20 minutes)

New Scouts: Experienced Scouts: Older Scouts:

Theme Presentation or Activity (15 to 20 minutes) (May be more than one activity as the Troop can be broken into groups)

Patrol Meetings (Optional) (5 to 10 minutes)

Closing Flag Ceremony 8:20p (2 minutes)

Patrol Assigned __________________

Circle-up and Announcements (5 minutes)

Scoutmaster's Minute (3 minutes)

Scoutmaster

The "After the Meeting" Meeting 8:30p (5 minutes)

SPL & ASPL’s




Troop Camping Forms This section contains the Troop 283 forms used by the scouts in performing their leadership duties at the Troop Campouts and Events. Individual forms are available here in this section and also available for download on the Troop Web Site. During tour leadership term you will need additional copies of these forms to plan and participate in activities. These forms are located on the Troop 283 Web site for downloading and printing at: http://www.troop283.net/Leadership/leadertroop283_009.htm These forms are to be used and improved over time. so if there are questions, suggestions, criticisms, or ideas for improvements or additional forms, please let the Troop Leaders know. your comments and ideas The entire Troop Program Forms Notebook is available on the Troop Web Site at: http://www.troop283.net/Leadership/leadertroop283_009.htm To access the Troop Leadership Section, you will need the User ID and Password for the Leadership Section of the Troop web site: User: Scout PW: T283 If during the process you have questions or changes to the guide, please contact the Webmaster at [email protected] Troop Camping Forms Event Program Planner Event Agenda Event Agenda <Blank Form> Patrol Campout Duty Roster Patrol Campout Menu Planner Patrol Campout Menu Planner (added Days) Patrol Campout Shopping List Campfire Program Planner





Event Program Planner Event: _______________________ Event SPL: ________________________

Event Program Planner

Determine the Event Activity Program

Equipment Required (See Equipment Lists in the Scout Leadership Notebook)

Troop Trailer Packing Instruction

Trailer Packing Coordinator

Phone Number

Email

Schedule Troop Training Classes

Obtain maps of area and plan routes for activities (Include copies of maps in the Event Leader’s Tour Notebook for use at the event)

Determine Troop Guide assignments for Event Activities

Determine Instructors assignments for Event Activities

SPL’s Approval: ______________________ Scoutmaster’s Approval: _____________________



Event Program Planner (Page 2) Event: _______________________ Event SPL: ________________________

Event Program Planner

Service Project Coordination and Programming in SPL Schedule Scout Service project

Coordinator

Phone Number

Email

Merit Badge Coordination for PLC Schedule

Scout Merit Badge

Coordinator

Phone Number

Email

Campfire Program

Campfire Program Coordinator

Phone Number

Email

Contact Troop Chaplain for Sunday Devotional Chaplain

Phone Number

Email

Assign a Troop Photographer or contact the Historian Photographer

Phone Number

Email

Assign responsibility for Meal Planning Prepare agenda for cracker-barrel meetings at Event

Assign responsibility for Rose Bud Thorn

Other




Event Agenda Event: _______________________ Event SPL: ________________________

Time Event Notes Leader 7:00a Reveille 7:30a Breakfast 8:00a 9:00a 10:00a 11:00a 12:00p Lunch 1:00p 2:00p 3:00p 4:00p 5:00p Retreat 6:00p Dinner 7:00p 8:00p 9:00p 10:00p Taps 11:00p Lights-out




Event Agenda <Blank Form> Event: _______________________ Event SPL: ________________________

Time Event Notes Leader




Patrol Campout Duty Roster Patrol: _______________________ Patrol Leader: ________________________ Camping Trip: __________________ Assistant Patrol Leader: __________________ Grub Master: ___________________ Patrol Quartermaster: ___________________ Cook Assistant Cook Cleanup (2 scouts) Quartermaster Prepare meals and responsible to clean the stove. Put Food away in coolers and store in Trailer. Responsible to refill water container.

Assist cook as needed and boil water for washing dishes and supervise cleanup. Help clean kitchen area.

Clean and wash all pots and pans, utensils and place in patrol box. Clean kitchen area and dispose trash.

Clean up patrol area, put equipment and food in Troop Trailer. Responsible for storing the Patrol Box. (properly stocked)

Friday Campsite Set‐up: All Patrol Members

Saturday Breakfast: ___________________________________________________________________

Cook Assistant Cook Cleanup (2 scouts) Quartermaster

Saturday Lunch: ______________________________________________________________________


Saturday Dinner: _____________________________________________________________________


Sunday Breakfast: ____________________________________________________________________


Sunday Lunch: _______________________________________________________________________


Sunday Campsite Break‐down: All Patrol Members help with cleaning the campsite. Quartermaster verifies the Patrol Box contents are packed and cleaned; any broken or missing inventory noted and packed in Trailer.

SPL’s Approval: ______________________



Patrol Campout Menu Planner Patrol: _________________ Patrol Leader: ________________________ Camping Trip:__________________ Assistant Patrol Leader: __________________ Grub Master: ___________________ Patrol Quartermaster: ___________________

Friday Cracker-barrel Saturday Cracker-barrel Snack _______________ Drink _______________

Snack _______________ Drink _______________

Saturday Breakfast Sunday Breakfast Main _______________ Side _______________ Drink _______________ Fruit _______________ Extra _______________

Main _______________ Side _______________ Drink _______________ Fruit _______________ Extra _______________

Saturday Lunch Sunday Lunch Main _______________ Side _______________ Bread _______________ Fruit _______________ Drink _______________ Extra _______________

Main _______________ Side _______________ Bread _______________ Fruit _______________ Drink _______________ Extra _______________

Saturday Dinner Notes Main _______________ Side _______________ Side _______________ Bread _______________ Fruit _______________ Drink _______________ Extra _______________

Patrol Leader Approval: ______________________



Patrol Campout Menu Planner <Added Days> Patrol: _________________ Patrol Leader: ________________________ Camping Trip:__________________ Assistant Patrol Leader: __________________ Grub Master: ___________________ Patrol Quartermaster: ___________________

___________ Crackerbarrel Preparation Instructions (Special Equipment) Snack _______________ Drink _______________

___________ Breakfast Preparation Instructions Main _______________ Side _______________ Drink _______________ Fruit _______________ Extra _______________

___________ Lunch Preparation Instructions Main _______________ Side _______________ Bread _______________ Fruit _______________ Drink _______________ Extra _______________

___________ Dinner Preparation Instructions Main _______________ Side _______________ Side _______________ Bread _______________ Fruit _______________ Drink _______________ Extra _______________

Patrol Leader Approval: ______________________



Patrol Campout Shopping List Patrol: _________________ Patrol Leader: ________________________ Camping Trip:__________________ Assistant Patrol Leader: __________________ Grub Master: ___________________ Patrol Quartermaster: ___________________

Item No. of Meals Amount Cost

Cooking Oil (In Patrol Box) n/a PAM Cooking Spray (In Patrol Box) n/a Cooler (Check one out from Troop Room) n/a Ice for Cooler Paper Towels (In Troop Paper Supplies Box) n/a Aluminum Foil (In Troop Paper Supplies Box) n/a Salt Pepper, Spices (in Troop Spice Box) n/a Patrol Leader Approval: ______________________




Campsite Inspection Camping Trip:__________________ Date: _________________ Patrol 1: _________________ Patrol Leader: ________________________ Patrol 2: _________________ Patrol Leader: ________________________ Patrol 3: _________________ Patrol Leader: ________________________ Patrol 4: _________________ Patrol Leader: ________________________

Possible 1 2 3 4

Campsite

Site Selection 20 Best Possible Camp Arrangement 10 Fire Bucket by Patrol Fire Pit 15 Patrol Area (Clean=5, Neat=5, Safe=5) 15 Camp Gadgets (5 pts per lashing, 3 maximum) 15 Tent set-up correct with tarp, fly and drainage 25

100

Patrol Equipment

Duty Roster 5 Patrol Flag 5 Cooking Utensils & Equipment Clean 15 Dishwashing equipment clean & dry 15 Patrol Yell 20

65

Sanitation

Water Bottles have lids on 10 Food Stored properly & protected 25 Garbage container available and in use 10

40

Personal Equipment

Inside of tent arranged and orderly 15 Sleeping bag neat and dry 15 Cloths and gear stored in pack 15

45

250 Grand Total


Campfire Program Planner DRAFT Look for structured Format to use for planning. Create links to former itineraries for trips like Brule River Canoe Trip and Lake Katrina Bike Camping. We should have these resources saved as examples for the scouts to use.



Troop 283 Post Event Assessment Form (Adult Leadership) Event: _______________________ Date of trip: ___/___/_____ Event Coordinator(s) : __________________ Event SPL: __________________ Scoutmaster in Charge: __________________

Both the Event Coordinator and the Adult Leader(s) in charge on the trip should fill out this form. Other Adults can use this form if they have comments on the trip or would like to make a suggestion.

Provide your Rose, Bud, Thorn comments for the Event. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________

What other information or arrangements would have been helpful to have prior to the trip? _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________

Did you discover any information on the trip that would be useful to the next person who coordinates the same trip? _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________

Was the Troop Roster prepared in sufficient detail to provide useful information at the event and to account for expenses of the trip? Y or N and explain what else would have been useful. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________

If the trip went over budget, please describe the reason(s). Please DO NOT mention any names in this section, we are looking for items we may have overlooked. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________

Please feel free to provide any additional comments here: _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________

Thank you very much for taking the time to provide your feedback! It is greatly appreciated. Please return this completed form to the Troop Committee Chair.

Signed (optional) __________________________



Troop 283 Post Event Assessment Form (Scout Leadership) Event: _______________________ Date of trip: ___/___/_____ Event Coordinator(s) : __________________ Event SPL: __________________ Scoutmaster in Charge: __________________

The Senior Patrol Leader and Quartermaster in charge on the trip should fill out this form. Other Scouts can use this form if they have comments on the trip or would like to make a suggestion.

Provide your Rose, Bud, Thorn comments for the Event. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________

Were the Troop 283’s Scout Leadership Notebook and event forms useful in the planning and organization of the Event? Y or N and explain what else would have been useful. _________________________________________________________________ _________________________________________________________________ _________________________________________________________________

Did you discover any information on the trip that would be useful to the next SPL in charge on the same trip or what additions you would make to the agenda? _________________________________________________________________ _________________________________________________________________ _________________________________________________________________

Were the Tents, Patrol Boxes, and other equipment clean, fully supplied, and ready to pack for the Event? Y or N _________________________________________________________________

Were the Tents, Patrol Boxes, and other equipment cleaned, dried and put away after the campout? Y or N _________________________________________________________________

Was there any additional equipment needed or was there a list prepared of items missing from the current supplies? Y or N and provide the list here or on a separate sheet.

_________________________________________________________________ _________________________________________________________________ _________________________________________________________________ Please feel free to provide any additional comments here: _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________ _________________________________________________________________

Thank you very much for taking the time to provide your feedback! It is greatly appreciated. Please return this completed form to the Troop Committee Chair. Signed (optional) __________________________




Troop Equipment Forms This section contains the Troop 283 equipment forms used by the Quartermaster and Patrol Leaders in procuring, storing and camping equipment. Individual forms are available here in this section and also available for download on the Troop Web Site. Use the link below to download Troop Equipment Forms on the Troop web site.

Troop Camping Resources These forms are to be used and improved over time so if there are questions, suggestions, criticisms, or ideas for improvements or additional forms, please let the Troop Leaders know or contact the Webmaster. Troop Equipment Forms Quartermaster Campout Checklists Troop Room Procedures Troop Equipment Checklist Special Equipment Checklist Scout Personal Equipment Checklist Patrol Box Inventory Checklist Troop Garage Set-Up Instructions



Quartermaster Campout Checklists Camping Trip:__________________ Quartermaster: _______________________ NOTE: This is a Draft Form, please submit comments. The Quartermaster should complete these checklists for each campout where the Troop will need resources to conduct the event. Pre Departure Checklist Make Sure the Propane tanks are filled _________________ Check lantern batteries _________________ Check Trailer tire pressure (recommended 32 – 35 psi) _________________ Check Trailer lights (turn signals and brakes) _________________ Trailer properly loaded with weight evenly distributed _________________ Completed By: _______________________ Date: ___ / ___ / ______ Trip Checklist Supervise loading and unloading of Troop and Patrol Equipment _________________ Supervise Patrol Box Inventories prior to Departure _________________ Review and Sign-off on Patrol Box Inventories prior to Departure _________________ Trailer properly loaded with weight evenly distributed _________________ Final campsite inspection for any equipment left behind _________________ Completed By: _______________________ Date: ___ / ___ / ______ Post - Trip Checklist Prepare any equipment Damage Report _________________ Hang tents in the Troop Room to dry _________________ Hang tarps in the Troop Room to dry _________________ Prepare Equipment requisition Forms _________________ Follow-up with Patrols on replacement of consumables _________________ Completed By: _______________________ Date: ___ / ___ / ______ THINGS WE FORGOT OR RAN OUT OF ON THIS CAMPOUT: ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ SPL’s Approval: ______________________ Adult Quartermaster’s Approval: ___________________



Troop Room Procedures Camping Trip:__________________ Quartermaster: _______________________ NOTE: This is a Draft Form, please submit comments. The following is a draft the procedures for Troop 283 to use for the Troop Room and the Patrol Boxes. The responsibility for storing, packing and cleaning all of the Patrol equipment is with the individual Patrol. The Quartermaster should take the lead on reviewing this document. Troop Room

• It is the Patrol Leader’s job to make sure that all of their Patrol's gear is in their proper location. Each Patrol will have a shelf space designated for them.

• A checklist of what should be in the patrol locker will be posted in the Troop Room. • The Patrol Leader should tell the Quartermaster what items they are missing or need.

The Quartermaster will either find you a replacement from the storeroom or bring it up to the Committee to get the gear you need.

• All equipment (including utensils in the small plastic boxes) will be color-coded. • The Patrol Leader and Quartermaster will periodically take an inventory of the contents

of each Patrol Box. • No Scouts will be allowed in the Patrol Room without the permission of the Senior

Patrol Leader or the Quartermaster. Packing for Troop Events

• Patrol Leader’s must put all the gear they want to bring on the trip in the center of the Troop Room on the floor at the Event Planning meeting.

• The Quartermaster will supervise packing the Troop Trailer. • If your gear isn’t in the center of the Troop Room on the floor, it won’t be going. (If the

Patrol Leader won’t be there the Assistant Patrol Leader must cover for them. Give them a list.)

Storing the Troop Equipment after an Event

• After a camping trip it is the Patrol Leader’s job to assign the responsibility to thoroughly clean the Patrol Stoves and Patrol Boxes. Depending on the condition, that means taking the equipment home to clean. An inventory of any broken or missing items should be given to the Quartermaster.

• It is the Patrol Leader’s job to make sure the gear is back in the Troop Room prior to the next Event Planning meeting (preferably the next Troop meeting). If someone in your Patrol doesn’t clean their gear, you will use the same gear on the next trip, so it’s your Patrol’s problem.

Gear should be returned to and stored in the Troop Room by the Patrol Leader, not the Senior Patrol Leader or Quartermaster.



Troop Equipment Checklist Patrol: _________________ Patrol Leader: ________________________ Camping Trip:__________________ Assistant Patrol Leader: __________________ Grub Master: ___________________ Patrol Quartermaster: ___________________

NOTE: This is a Draft Form, please submit comments.

Equipment / Description Comments

Camping Equipment (Packed in Trailer) Ground Tarps Minimum one for each tent Tents (check rain fly, poles, and stakes) Verify number needed Troop Garage Cooking Stoves One stove per camping Patrol, two

stoves if patrol is over ten

Stove-propane hose Connector Count and verify Propane tanks Verify they are full and there are

enough for stoves Dutch Oven (needs charcoal) Weber Grill (needs charcoal) Lanterns w/ full battery Ropes

Kitchen Equipment Coffee Pot (Adult Patrol) Wash Bins, Soap & Bleach & scrub brushes Cooking Oil Purell / Hand Soap Aluminum Foil Paper Towels Coolers One per patrol

Other Equipment Troop Flags Troop Camping Plaque SPL’s Approval: ______________________ Adult Quartermaster’s Approval: ___________________




Special Equipment Checklist Patrol: _________________ Patrol Leader: ________________________ Camping Trip:__________________ Assistant Patrol Leader: __________________ Grub Master: ___________________ Patrol Quartermaster: ___________________

NOTE: This is a Draft Form, please submit comments.


Special Equipment (for Event pack in Trailer)

Sub One SPL’s Approval: ______________________ Adult Quartermaster’s Approval: ___________________


Patrol Box Inventory Checklist Patrol: _________________ Patrol Leader: ________________________ Camping Trip:__________________ Assistant Patrol Leader: __________________ Grub Master: ___________________ Patrol Quartermaster: ___________________ NOTE: This is a Draft Form, please submit comments.


Patrol Boxes Pots and Pans Large Pot Large Pot Lid Medium Pot with Lid Small Pot with Lid Pot Handles Chef’s Kit Large Knife Serrated Knife Paring Knife, small Stirring Spoon Ladle Spatula Two Prong Fork Can Opener Hot Mitts (2) Long Lighter Paper Towels SPL’s Approval: ______________________ Adult Quartermaster’s Approval: ___________________



Troop Garage Set-up Instructions NOTE: This is a Draft Form, please submit comments. The PLC is tasked to draft the instructions for set-up of the Troop garage. The instructions should be clear enough that a group of scouts with no prior experience could, by reading the instructions, successfully set-up the Troop Garage.



Scout Personal Outdoor Essential Gear List Perhaps the best part about scouting is the camping trips, a Scout must be prepared. The following is a list to help the Scout decide what to pack for camping. Items can be added or removed depending on the type and time of year the scout is camping.


• Appropriate clothing for weather conditions both predicted and not predicted. Pack

extra clothing in case Scout becomes wet. As a precaution, pack all clothes in large zip lock bags in case it rains. Some Scouts will put together an outfit for each day - lay out your pants, place your shirt, underwear and socks in it and roll it up tightly. Place in a large zip lock storage bag. Each day, simply pull out one bag. If your backpack becomes wet from rain, all of your clothes will remain dry.

• Scout “Field Uniform” (Class A) Shirt for traveling. • Scout “Activity Uniform” (Class B) shirt for adventure. • Camping Long pants & shorts. (wear 1 bring 1) (not cotton) • Underwear. (wear 1 bring 1) • T-Shirts. (extra as they get dirty) • Jacket or Sweatshirt, Gloves and Hat for evening or cooler weather. • Boots for Rain or Water Shoes in the summer, Tennis shoes for around camp. Extra

Shoes or boots if space allows. • Extra personal clothing appropriate for the season. • Backpack fitted to the scout with external frames. Consider a rain cover for backpack as

well. If not a backpack, a duffel bag will work. It is important that all your scout’s gear fits into one bag for packing in the Troop Trailer.

• Waterproof Raingear. (Jacket & Pants or Poncho) • Water bottle (2) Quart Plastic bottles with tops and loops to attach to packs. • Flashlight with full batteries, Headlamps are very handy in the tents. • Sun Screen, Bug Spray, or Mosquito Net. (No aerosol sprays are allowed, lotion only) • Swimsuit, Beach Towel, Sunglasses, Hat to provide shade in summer. • Eating utensils, Mess kit including plate, cup and knife, fork and spoon • Personal items, Towel and Washcloth, Toothbrush and Toothpaste, Soap, Comb etc • Sleeping Pad or Mat to sleep on (The ground is cold and hard) • Sleeping Bag and Pillow, with stuff sack, mummy, preferably 0 or 20 degrees. • Blanket if camping in cold weather. Place blanket inside sleeping bag. The scout should

always change clothes immediately before sleeping if camping in cold weather. • Scout Hand Book (you will want to get sign-offs on the trip) • Pocket Knife and Toten Chip and Firemen Chip card • Personal Medications

Optional Items:

• Pocketknife, Compass, Watch, Pencil and notebook, Playing Cards • Camera, disposable is best, packed in a zip lock bag and marked with name and phone

number. (See Troop Electronics Policy for restrictions on cell phones, game players etc.)



Brule River Camping Gear List Many Point Personal Camping Gear List Philmont Backpacking List Winter Personal Camping Gear List Separate camping lists for various events exist in different event directories within the Troop archive. They need to be accumulated here in this Notebook to be used in future events or for general information for scouts to accumulate camping equipment. The Quartermaster should take the lead on reviewing these camping lists.



Reference Materials Troop First Aid Kit Inventory Backpacking First Aid Kit Inventory Personal First Aid Kit Inventory Uniform Inspection Sheet Patrol Uniform Inspection Checklist


NOTE: This is a Draft Form, please submit comments. Troop First Aid Kit Inventory Backpacking First Aid Kit Inventory Personal First Aid Kit Inventory An inventory of all the First Aid Kits should be undertaken along with a check sheet on the expiration of the item and when last checked


Troop 283 Program Forms NotebookTroop 283 Program Forms Notebook

Uniform Inspection Sheet

Troop 283 Program Forms No




Patrol Uniform Inspection Checklist Event: _______________________ Inspection Date: ___ / ___ / ____ Special Ceremonies Check in Box is passing blank needs work

Scout Name Shirt Scarf Badges Name Tag

Over- All

MB Sash

OA Sash

Patrol Name: _____________________

1 2 3 4 5 6 7 8 9 10 Comments: Patrol Name: _____________________

1 2 3 4 5 6 7 8 9 10 Comments:

SPL’s Approval: ____________________ Scoutmaster’s Approval: __________________


Alternative Forms

Event Agenda <Categories> Event: _______________________ Event SPL: ________________________ Event SPL: ________________________

DateActivity One Activity Two

7:00 AM7:30 AM8:00 AM8:30 AM9:00 AM9:30 AM

10:00 AM10:30 AM11:00 AM11:30 AM12:00 PM12:30 PM1:00 PM1:30 PM2:00 PM2:30 PM3:00 PM3:30 PM4:00 PM4:30 PM5:00 PM5:30 PM6:00 PM6:30 PM7:00 PM7:30 PM8:00 PM8:30 PM9:00 PM9:30 PM

10:00 PM10:30 PM11:00 PM

Event Agenda

Notes: Notes:




Patrol Campout Menu and Duty Roster <Combined> Patrol: _________________ Patrol Leader: ________________________ Camping Trip:__________________ Assistant Patrol Leader: __________________ Grub Master: ___________________ Patrol Quartermaster: ___________________

Patrol Campout Menu and Duty Roster Combined

Patrol Leader for Event: _______________________

Patrol Quartermaster for Event: _______________________

MENU

Duty Roster Preparation Before Campout: Buy Food: ___________________ Check Equipment and Patrol Box: ___________________

Friday Dinner: Cook: ____________________ 2nd Cook: ____________________ Clean-up: ____________________ 2nd Clean-up: ____________________

Saturday Breakfast: Cook: ____________________ 2nd Cook: ____________________ Clean-up: ____________________ 2nd Clean-up: ____________________

Saturday Lunch: Cook: ____________________ 2nd Cook: ____________________ Clean-up: ____________________ 2nd Clean-up: ____________________

Saturday Dinner: Cook: ____________________ 2nd Cook: ____________________ Clean-up: ____________________ 2nd Clean-up: ____________________

Sunday Breakfast: Cook: ____________________ 2nd Cook: ____________________ Clean-up: ____________________ 2nd Clean-up: ____________________

Break Camp & Other Duties: Take Patrol Box Home & Clean: ___________________________ Troop Wash Stand Duty: (assigned) ___________________________


Documents

TROOP 283 EVENT PLANNING · PDF fileIt is a collection of Forms from the BSA and former Troop 283 ... Patrol Campout Menu and Duty Roster ... upcoming week