Trish Smothers Personnel Records

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    Public personnel records for Patricia Smothers

    Name Patricia Smothers Agency Office of the Governor Age 58Salary $45,000Last Salary Change $3,400Job Title Western Operations CoordinatorLast Salary Change Date 12/15/2014Last Salary Change Reason Transfer-Temporary to PermanentLast Action Date 12/15/2014State Government Start Date 07/29/2013

     Agency Hire Date 12/15/2014

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    PD 2012

    April 2012

    OFFICE OF THE GOVERNORPOSITION DESCRIPTION FORM

    Name of Employee Present University or Beacon Position Number / Proposed Number

    Patric ia A. Smothers TBD

    Present Classification Title / Salary Grade orBanded Level

    Proposed Classification Title / Salary Grade or Banded Level

    Western Operations Coordinator

    Usual Working Title of Position Department, University, Agency or Commission

    Western Operations Coordinator Office of the Governor

    Institution / Division Section / Unit

    Office of the Governor Admini stration

    Street Address, City and County Location of Workplace, Building and Room Number

    45 Patton Mountain Road Ashev il le, NC 28804

    Western Residence

    Name of Immediate Supervisor Supervisor's Position Title and Number

    David Robinson Residence Director of the Executive Mansion, Office of the

    Governor

    Work Schedule (i.e. Monday-Friday, rotatingshifts, etc.) 40 hours per week/weekendsas needed. 

    Work Hours (i.e. 8:00 am-5:00 pm, etc.)Flexible times Monday through Sunday as needed to conduct thebusiness o f the Western Residence.

    Primary Purpose of the Organizational Unit  

    The Director of the Executive Residences is responsible for the management and oversight of the Governor’sExecutive Mansion in Raleigh, as well as the Governor’s Western Residence. It ensures that all residences are runefficiently and effectively.

    Primary Purpose of the Positi on

    To provide oversight, management and coordination of daily events and activities of the Governor’s WesternResidence

    Changes in Responsibi liti es and/or Organizational Relationship Since the Posit ion Was Last Classified

    These duties were previously provided by a tourism position in Cultural Resources. These duties will now be assignedto a dedicated position that will be a part of the Governor’s staff.

    %  Description of Work Describe in detail the major functions of this position as well as the duties andresponsibilities required for each of those functions.  In the small left-hand column, indicate thepercent of time the employee spends in each functional element. The percentage amounts shouldadd up to 100%. In addition, please place an asterisk (*) next to each essential duty/function as

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    defined by the Americans with Disabilities Act. 

    •  Schedule, coordinate and prepare for functions at the Western Residence.

    •  Hosts and guides special tours of the Western Residence.

    •  Special projects as assigned by Western Residence Board of Directors and Residence

    Director of the Executive Mansion.

    •  Coordinate house preparation for overnight quests.

    •  Help coordinate and prepare for Western Residence Board of Director meetings and assist

    Board of Directors as needed.

    •  Orders, tracks and records routine maintenance and upkeep of Western Residence property

    and grounds.

    •  Processes invoices and tracks expenditures

    •  Communicates all issues pertaining to Western Residence with Residence Director of the

    Executive Mansion.

    •  Special Projects as assigned by the Western Regional Field Director.

    •  Represent the Governor and First Lady at various events in Western N.C.

    •  Assist Raleigh-based Governor’s Office staff as needed.

    Competencies, Knowledge, Skills and Abilit ies Required in this Position

    •  Have general knowledge of bookkeeping, invoices and expenditures, for Western Residence account.

    •  Strong communication skills

    •  Strong interpersonal and problem solving skills

    •  Strong organizational skills

    •  Attention to detail

    Education and Experience Required What educational background is needed to perform these duties andresponsibilities? What kind of work experience is needed?High School education required with additional college education optional.Must have experience working in a coordinative role with high visibility. 

    License or Certif ication Required by Statute or Regulation:  Is a license or certificate required? What kind andtype?None required 

    Employee's Signature/Title  Date  Supervisor's Signature/Title  Date