Tri-Lakes Monument Fire Protection District Treasurer’s Report · 2018-04-25 · Tri-Lakes Monument Fire Protection District Treasurer’s Report December 31, 2015 December represents

Tri-Lakes Monument Fire Protection District

Treasurer’s Report December 31, 2015

December represents 100% of the year so when reading through the spreadsheets

compare the % of budget to 100%.

REVENUE

1. YTD we have received $4,096,749 (99.9%) of the budgeted property tax revenue.

2. Specific Ownership Taxes received were $500,331 (117.7%) of the budget with

the budgeted revenue of $425,000.

3. Ambulance Revenues were $529,616 (97.2%) of the budget with budget revenue

of $545,000.

4. Impact Fees were $240,758 (96.3%) of the budget with budget revenue of

$250,000 and revenue to date is $9,242 under proposed revenues.

5. Total revenue for the District for 2015 including impact fees was $5,658,683

(104% of budget). Total revenue for the District excluding impact fees was

$5,417,925 (104.3% of budget).

6. $98,000 of the excess 2014 fund balance was also allocated towards operational

expenses.

EXPENSES

1. Total operating expenses for the District for 2015 was $5,316,632 (101.5%) of

budget) including the payment portions of refinancing.

2. Total pre-audit net change for the District excluding impact fees and capital

expenses is +$135,890.

3. Individual notes related to significant overbudgeted expenses or underbudgeted

revenues are footnoted on the individual reports.

4. The refinancing/payoff of the vehicles and how to show it appropriately across

multiple years is not as clear as I would like it. I’m working with Sharon on how

best to depict this.

TRI-LAKES MONUMENT FIRE PROTECTION DISTRICT

PROFIT & LOSS BUDGET PERFORMANCE

December 2015

Dec 2015 Jan-Dec 2015 Jan-Dec 2014 Annual Budget

$ Over/Under

Budget % of Budget

Income

4100 · REVENUE - TAX RECEIPTS 78,492 4,612,202 4,453,141 4,534,119 78,083 101.7%

4200 · REVENUE - OPERATING REVENUES 54,651 532,771 617,524 557,000 (24,229) 95.7%(1)

4400 · REVENUE - INTEREST 342 2,085 2,785 1,800 285 115.8%

4500 · MISCELLANEOUS INCOME 6,728 413,125 642,047 350,000 63,125 118.0%

Fund Balance Transfer 98,500(2)

0 98,500

Total Income 140,213 5,658,683 5,715,497 5,442,919 215,764 104.0%

Expense

5100 · ADMINISTRATION EXPENSES 30,762 349,227 327,974 392,627 43,400 88.9%

5200 · BUILDINGS EXPENSE 5,964 87,075 67,421 91,767 4,692 94.9%

5300 · COMM/TECH EXPENSE 17,160 138,841 128,010 132,375 (6,466) 104.9%(3)

5390 · FIRE PREVENTION 314 4,880 5,351 6,250 1,370 78.1%

5400 - VEHICLES EXPENSE 26,012 167,169 140,224 134,000 (33,169) 124.8%(4)

5450 · OPERATIONAL EQUIPMENT EXP 20,984 100,330 108,445 106,850 6,520 93.9%

5500 · PAY & BENEFITS EXPENSE 446,607 3,987,779 3,957,659 4,015,793 28,014 99.3%

5600 · TRAINING & EDUCATION EXPENSE 490 14,175 10,584 19,500 5,325 72.7%

5700 · UTILITIES EXPENSE 5,888 51,527 55,151 56,499 4,972 91.2%

5900 · FINANCE - DEBT SERVICE 0 415,629 293,400 281,097 (134,532) 147.9%(5)

Total Expense 554,181 5,316,632 5,094,219 5,236,758 (79,874) 101.5%

GOAL 100.0%

NET OVER/UNDER BUDGET 135,890

1 - Reduced Ambulance Revenues

2 - Excess 2014 funds used

3 - $10,000 Lexipol expense post budget approval process

4 - Overall more maintenance costs plus $14,000 towards new B/C vehicle

5 - Payoff of one lease w/borrowed funds for new veh purchases

1:25 PM

11/10/15

Accrual Basis


Profit & Loss Budget vs. Actual January through December 2015

Dec 2015 Jan - Dec 2015 Jan - Dec 2014 Annual Budget

$ Over/Under

Budget % of Budget

Ordinary Income/Expense

Income

4100 · REVENUE - TAX RECEIPTS

4110 · Revenue - Property Taxes 625 4,096,749 4,016,239 4,101,119 (4,370) 99.9%

4120 · Revenue - Specific Ownership Tx 76,151 500,331 425,516 425,000 75,331 117.7%

4150 · Revenue - Other Tax Revenue 216 4,622 11,386 8,000 (3,378) 57.8%

4160 · Assessment Fees (Palmer Lake) 1,500 10,500 0 0 10,500 100.0%

Total 4100 · REVENUE - TAX RECEIPTS 78,492 4,612,202 4,453,141 4,534,119 78,083 101.7%

4200 · REVENUE - OPERATING REVENUES

4210 · Revenue - Ambulance Fees 54,651 519,116 589,996 545,000 (25,884) 95.3%

4230 · Revenue - CPR Fees 0 250 275 0 250 100.0%

4250 · Revenue - Inpection/Plan Review 0 13,405 27,253 12,000 1,405 111.7%

Total 4200 · REVENUE - OPERATING REVENUES 54,651 532,771 617,524 557,000 (24,229) 95.7%

4400 · REVENUE - INTEREST

4410 · Revenue - Interest on Deposits 342 2,085 1,759 1,800 285 115.8%

4420 · Revenue - Interest on Invstmnts 0 0 1,026

Total 4400 · REVENUE - INTEREST 342 2,085 2,785 1,800 285 115.8%

4500 · MISCELLANEOUS INCOME

4510 · Revenue - Misc Donations 0 175 5,787 0 175 100.0%

4520 · Revenue - Misc Income 2,878 3,125 (1,784) 0 3,125 100.0%

4525 · Revenue - Misc. Grants 0 0 3,242 0 0 0.0%

4526 · Revenue - SAFER Reimburs 0 0 321,980 0 0 0.0%

4530 · Revenue - Impact Fees 3,850 240,758 204,952 250,000 (9,242) 96.3%

4560 · Revenue - Wildland Deployment 0 169,067 107,870 100,000 69,067 169.1%

Total 4500 · MISCELLANEOUS INCOME 6,728 413,125 642,047 350,000 63,125 118.0%

Fund Balance Transfer 98,500 98,500 0

Total Income 140,212 5,658,683 5,715,497 5,442,919 215,764 104.0%

Expense

5100 · ADMINISTRATION EXPENSES

5105 · Accounting 0 1,167 91 1,360 193 85.8%

5107 · Auditing Expenses 0 8,200 13,268 8,200 0 100.0%

5110 · Ambulance Collection Fee Exp 2,680 28,993 35,400 36,000 7,007 80.5%

(1) 5115 · Bank Charges & Credit Card Fees 341 8,099 3,306 3,500 (4,599) 231.4%

5120 · Books, Subscriptions & Dues 88 5,066 3,095 6,000 934 84.4%

5125 · Consultants Expense 0 0 0 10,000 10,000 0.0%

5130 · Copies, Postage & Shipping Exp 244 1,673 5,798 10,000 8,327 16.7%

5135 · Cty Treasurer's Fees @ 1.5% Exp 0 61,471 60,515 61,517 46 99.9%

(2) 5145 · General Expense 60 5,005 3,892 2,250 (2,755) 222.4%

5150 · Legal Fees Expense 2,606 11,340 19,576 14,000 2,660 81.0%

5155 · General Liability Insurance Exp 7,160 35,875 31,320 32,000 (3,875) 112.1%

5160 · Maintenance Contracts Expense 338 3,386 2,980 4,000 614 84.7%

5165 · Office Supplies Expense 127 4,338 3,990 5,000 662 86.8%

5166 · Office Equipment/Furniture 0 556 0 1,000 444 55.6%

5170 · SDA Dues Expense 0 0 1,238 0 0 0.0%

5185 · Travel Expenses 0 1,276 1,390 1,500 224 85.1%

5188 · Election 0 0 39,091 10,000 10,000 0.0%

5190 · Workman's Compensation Exp 12,940 158,508 107,182 170,000 11,492 93.2%

5191 · Morale & Welfare Expense 107 1,075 3,661 4,000 2,925 26.9%

5192 · Medical Exams / Services 3,948 3,970 716 11,500 7,530 34.5%

5193 · Heart Benefit 0 0 0 0 0 0.0%

5196 · Public Relations 123 564 1,068 800 236 70.5%

5198 · Wildland Deployment Expense 0 8,665 6,760 0 (8,665) 100.0%

5199 · Bad Debt Expense 0 0 (16,363) 0 0 0.0%

Total 5100 · ADMINISTRATION EXPENSES 30,762 349,227 327,974 392,627 43,400 88.9%

Page 1 of 5

1:25 PM

11/10/15

Accrual Basis




$ Over/Under

Budget % of Budget

5200 · BUILDINGS EXPENSE

5210 · Repairs & Maintenance Expense

5211 · Bldg R&M - Station #1 979 18,362 14,709 20,000 1,638 91.8%

5212 · Bldg R&M - Station #2 378 18,800 24,626 17,500 (1,300) 107.4%

5213 · Bldg R&M - Station #3 1,334 10,457 15,531 16,000 5,543 65.4%

5214 · Bldg R&M - Admin Office 0 660 1,881 650 (10) 101.5%

Total 5210 · Repairs & Maintenance Expense 2,691 48,279 56,747 54,150 5,871 89.2%

5220 · Supplies Expense

5221 · Bldg Supplies Exp - Station #1 134 2,829 2,821 3,100 271 91.3%

5222 · Bldg Supplies Exp - Station #2 131 2,880 2,582 3,100 220 92.9%

5223 · Bldg Supplies Exp - Station #3 211 3,449 3,084 3,200 (249) 107.8%

5224 · Bldg Supplies Exp - AdminOffice 603 1,544 2,187 1,900 356 81.3%

Total 5220 · Supplies Expense 1,079 10,702 10,674 11,300 598 94.7%

5230 · Admin Bldg Lease 2,194 16,886 0 12,600 (4,286) 134.0%

5231 · Admin Lease CAMS 0 11,208 0 13,717 2,509 81.7%

Total 5200 · BUILDINGS EXPENSE 5,964 87,075 67,421 91,767 4,692 94.9%

5300 · COMMUNICATIONS EXPENSE

5310 · Cable Expense 160 1,293 1,686 1,300 7 99.5%

5315 · Telephone Expense 0 7,979 11,056 9,700 1,721 82.3%

5320 · Cellular Expense - Nextel 1,900 19,599 16,157 19,000 (599) 103.2%

5330 · Information Technology Exp 2,812 56,281 47,382 50,000 (6,281) 112.6%

5335 · Internet Connectivity 2,217 27,388 22,142 26,000 (1,388) 105.3%

5340 · Pager Service Contract 188 1,808 2,766 3,500 1,692 51.7%

5341 · Maintenance Contract 800 Mhrtz 0 4,230 4,230 4,300 70 98.4%

5360 · Radio License 800 Expense 2,097 11,880 9,299 9,575 (2,305) 124.1%

5370 · Communication Repair & Mtce Exp 7,786 8,383 13,292 9,000 617 93.1%

Total 5300 · COMMUNICATIONS EXPENSE 17,160 138,841 128,010 132,375 (6,466) 104.9%

5390 · FIRE PREVENTION

5391 · Personnel Training - Fire Prev 35 1,316 2,524 2,000 684 65.8%

(3) 5392 · Public Education - Fire Prev 0 2,325 1,495 1,000 (1,325) 232.5%

5393 · Wildland Mitigation 0 0 0 500 500 0.0%

5394 · Fire Prevention Equip/Supplies 279 1,174 1,012 2,000 826 58.7%

5395 · Community CPR/First Aid 0 65 120 750 685 8.7%

5396 · Misc. Grants 0 0 200 0 0 0.0%

Total 5390 · FIRE PREVENTION 314 4,880 5,351 6,250 1,370 78.1%

5400 · VEHICLES EXPENSE

5410 · Firefighting Vehicles Expense

5411 · Firefighting Fuel Expense 1,311 20,670 24,448 22,000 1,330 94.0%

5412 · Firefighting Repairs & Maint. 3,970 60,593 34,280 55,000 (5,593) 110.2%

5433 - Bench Stock 0 49 0 0 (49) 100.0%

Total 5410 · Firefighting Vehicles Expense 5,281 81,312 58,728 77,000 (4,312) 105.6%

5420 · Medical Vehicles Expense

5420 · Medical Vehicles Expense - Other 0 5,300 0 0 (5,300) 100.0%

5421 · Medical Fuel 1,184 11,954 18,230 15,000 3,046 79.7%

5422 · Medical Repairs & Maintenance 1,561 33,980 38,781 26,000 (7,980) 130.7%

Total 5420 · Medical Vehicles Expense 2,745 51,234 57,011 41,000 (10,234) 125.0%

5430 · VEHICLES - ADMINISTRATIVE

5431 · Fuel 698 7,609 9,184 8,500 891 89.5%

5432 · Repairs & Maintenance 17,288 27,014 15,301 7,500 (19,514) 360.2%

Total 5430 · VEHICLES - ADMINISTRATIVE 17,986 34,623 24,485 16,000 (18,623) 216.4%

Total 5400 · VEHICLES EXPENSE 26,012 167,169 140,224 134,000 (33,169) 124.8%

Page 2 of 5

1:25 PM

11/10/15

Accrual Basis




$ Over/Under

Budget % of Budget

5450 · OPERATIONAL EQUIPMENT EXP

5460 · Firefighting Equipment Expense

5461 · Equipment Repairs & Maintenance 4,412 8,957 5,077 7,000 (1,957) 128.0%

5462 · SCBA Repair Expense 2,729 7,277 6,532 7,000 (277) 104.0%

5463 · Firefighting Supplies Expense 4,578 6,727 5,612 6,000 (727) 112.1%

5464 · Hazmat Equipment Expense 576 576 90 500 (76) 115.2%

5465 · TEMS (Tactical Emerg Med Svc) 0 330 2,930 750 420 44.0%

5467 · Wildland Fire Supplies 0 2,852 1,271 3,000 148 95.1%

5468 · PPE 70 11,421 17,219 15,000 3,579 76.1%

Total 5460 · Firefighting Equipment Expense 12,365 38,140 38,731 39,250 1,110 97.2%

5470 · Medical Equipment

5471 · EMS Equipment Repairs & Maint 0 1,361 0 0 (1,361) 100.0%

5472 · EMS Maintenance Contracts 0 7,547 7,547 7,600 53 99.3%

5473 · Medical Supplies Expense 8,619 53,282 62,167 60,000 6,718 88.8%

Total 5470 · Medical Equipment 8,619 62,190 69,714 67,600 5,410 92.0%

Total 5450 · OPERATIONAL EQUIPMENT EXP 20,984 100,330 108,445 106,850 6,520 93.9%

5500 · WAGES

5507 · Administration Personnel (FT) 37,857 324,512 218,435 334,007 9,495 97.2%

5508 · Operations Personnel (FT) 251,109 2,112,131 2,241,291 2,195,000 82,869 96.2%

5510 · Finance/Accting 0 0 26,192 0 0 0.0%

5512 · Firefighters - Parttime 241 5,610 22,986 9,000 3,390 62.3%

(4) 5513 · Firefighters Overtime Expense 55,765 435,476 520,971 400,000 (35,476) 108.9%

5514 · Firefighter Overtime (Other) 4,331 36,318 0 40,000 3,682 90.8%

5515 · Overtime Wildland Backfill 0 26,074 0 0 (26,074) 100.0%

5518 · Wildland Deployment Pay 183 64,040 34,424 100,000 35,960 64.0%

(5) 5520 · FICA Tax 5,073 5,784 3,051 563 (5,221) 1027.4%

5530 · Medicare Tax 0 43,867 48,611 43,486 (381) 100.9%

5535 · Unemployment Expense 0 6,482 9,442 9,024 2,542 71.8%

6560 · Payroll Expenses 3,655 17,923 132 0 0 100.0%

Total 5500 · WAGES 358,214 3,078,217 3,125,535 3,131,080 70,786 98.3%

5540 · BENEFITS

(6) 5541 · Health Insurance Expense 50,240 609,843 547,492 587,286 (22,557) 103.8%

5542 · Dental Insurance Expense 0 8,684 11,498 10,951 2,267 79.3%

5543 · Vision Insurance Expense 0 287 (41) 0 (287) 100.0%

5544 · Death & Disability Insurance 7,330 59,890 61,354 64,844 4,954 92.4%

5546 · Pension Expense 23,006 187,893 193,533 194,360 6,467 96.7%

5547 · Insurance - Accident & Sickness 0 1,891 0 1,900 9 99.5%

5548 · Blanket Accident 0 3,472 0 3,472 0 100.0%

(7) 5549 · Employee Assistance Program 2,700 5,200 0 2,500 (2,700) 208.0%

(8) 5550 · Flex Spending Payments & Fees 3,033 4,419 994 1,400 (3,019) 315.6%

5551 · Supplemental Insurance 0 2,570 (90) 0 (2,570) 100.0%

Total 5540 · BENEFITS 86,309 881,579 814,830 866,713 (14,866) 101.7%

5560 · Uniforms Expense

(9) 5561 · Uniforms - Paid Staff 2,084 27,983 17,294 18,000 (9,983) 155.5%

Total 5560 · Uniforms Expense 2,084 27,983 17,294 18,000 (9,983) 155.5%

Total 5500 · WAGES & BENEFITS 446,607 3,987,779 3,957,659 4,015,793 28,014 99.3%

Page 3 of 5

1:25 PM

11/10/15

Accrual Basis




$ Over/Under

Budget % of Budget

5600 · TRAINING & EDUCATION EXPENSE

5610 · Firefighting Training 0 0 7,312 0 0 0.0%

5610-1 · Fire Academy 140 2,614 0 0 (2,614) 100.0%

5610 · Firefighting Training - Other 170 8,856 0 12,000 3,144 73.8%

Total 5610 · Firefighting Training 310 11,470 7,312 12,000 530 95.6%

5620 · Medical Training 0 1,695 1,572 5,000 3,305 33.9%

5650 · Admin/Other Training 180 1,010 829 1,000 (10) 101.0%

5651 · Health and Wellness 0 0 871 1,500 1,500 0.0%

5652 · Tuition Reimbursement 0 0 0 0 0 0.0%

Total 5600 · TRAINING & EDUCATION EXPENSE 490 14,175 10,584 19,500 5,325 72.7%

5700 · UTILITIES EXPENSE

5710 · Electricity Expense

5711 · Electric - Station #1 735 7,480 7,347 7,400 (80) 101.1%

5712 · Electric - Station #2 546 7,833 7,637 7,700 (133) 101.7%

5713 · Electric - Station #3 623 6,409 6,464 6,500 91 98.6%

5714 · Electric - Admin Office 0 402 3,431 402 0 100.0%

Total 5710 · Electricity Expense 1,904 22,124 24,879 22,002 (122) 100.6%

5720 · Heating/Gas Expense

5721 · Heating - Station #1 1,327 7,911 6,810 10,000 2,089 79.1%

5722 · Heating - Station #2 829 5,514 5,596 7,000 1,486 78.8%

5723 · Heating - Station #3 718 5,908 5,422 7,000 1,092 84.4%

5724 · Heating - Admin Office 0 0 2,003 0 0 0.0%

Total 5720 · Heating/Gas Expense 2,874 19,333 19,831 24,000 4,667 80.6%

5730 · Water & Sewer Expense

5731 · Water - Station #1 320 1,811 1,623 1,655 (156) 109.4%

5732 · Water - Station #2 0 0 0 0 0 0.0%

5733 · Water - Station #3 356 5,013 4,770 5,200 187 96.4%

5734 · Water - Admin Office 0 33 377 33 0 100.0%

Total 5730 · Water & Sewer Expense 676 6,857 6,770 6,888 31 99.6%

5740 · Trash Collection

5741 · Trash - Station #1 158 1,156 1,134 1,200 44 96.3%

5742 · Trash - Station #2 138 989 960 1,200 211 82.4%

5743 · Trash - Station #3 138 1,059 1,016 1,200 141 88.3%

5744 · Trash - Admin Office 0 9 561 9 0 100.0%

Total 5740 · Trash Collection 434 3,213 3,671 3,609 396 89.0%

Total 5700 · UTILITIES EXPENSE 5,888 51,527 55,151 56,499 4,972 91.2%

5900 · FINANCE - DEBT SERVICE

5910 · Lease Principal - Zions Bank 0 51,454 0 66,268 14,814 77.6%

5911 · Lease Principal - #1062-005 0 164,183 0 36,950 (127,233) 444.3%

5912 · Lease Principal - #1062-006 0 24,994 0 24,994 0 100.0%

5913 · Lease Principal - #2296-001 0 152,885 0 152,885 0 100.0%

5920 · Interest Expense 0 22,113 76,528 (22,113)

5930 · Depreciation Expense 216,872 0

Total 5900 · FINANCE - DEBT SERVICE 0 415,629 293,400 281,097 (134,532) 147.9%

TOTAL EXPENSES 554,181 5,316,632 5,094,219 5,236,758 (79,874) 101.5%

Page 4 of 5

1:25 PM

11/10/15

Accrual Basis




$ Over/Under

Budget % of Budget

6000 · CAPITAL IMPROVEMENT FUND

6100 · Buildings Capital Outlay

(10) 6134 · Admin 9,916 1,699

(11) 6131 · BCO - Station #1 0 0 13,154 75,000 (75,000) 0.0%

6132 · BCO - Station #2 63,373

Total 6100 · Buildings Capital Outlay 0 9,916 78,226 75,000 (65,084) 13.2%

6200 · Communications Capital Outlay 7,200 10,300 0 26,200 (15,900)

6400 · Vehicle Capital Outlay 0 0

6410 · Admin Vehicle Capital Outlay 0 0 53,500 (53,500) 0.0%

(12) 6420 · Fire Vehicle Capital Outlay 7,200 355,756 0 100,000 255,756 355.8%

Total 6400 · Vehicle Capital Outlay 7,200 355,756 0 153,500 202,256 231.8%

6500 · Equipment Capital Outlay

(13) 6520 Medical Equipment 36,125 45,000

Total 6000 · CAPITAL IMPROVEMENT FUND 7,200 412,097 78,226 299,700 112,397 137.5%

1 - $4,100 related to move to People's bank and refinancing

2 - $2,600 related to newhire and promotional process which we do not have separate line items for

3 - Extra fire prevention supplies

4 - Annual cost of minimum staffing

5 - Typo or incorrect assessment

6 - D/C health insurance not factored in

7 - 2015/16 in same budget year

8 - Flex Savings transactions misclassified (near budget)

9 - Promotions and new employees

10 - Cost of Gleneagle move

11 - Well expense pushed to 2016

12 - Payoff and Brush truck deposit

13 - 50% share of defibrillators

Page 5 of 5


BOARD OF DIRECTORS

15455 Gleneagle Drive, Suite 230

Colorado Springs, CO 80921

Bus: 719.484.0911 Fax (HIPAA) 719.481.3456

Jake Shirk, President Roger Lance, Vice- President

Dr. John Hildebrandt, Treasurer Michael Smaldino, Secretary

Bill Ingram, Director Larry Smith, Director

Tom Tharnish, DIrector

MEETING AGENDA Meeting Date/Time: February 24, 2016, 6:30P

LOCATIONS: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO 80132

I. Call to Order

II. Pledge of Allegiance

III. Roll Call

IV. Approval of Agenda

V. Approval of Minutes - Regular meeting – January 27, 2016

VI. Financial Report

VII. Items not on the Agenda – Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit)

VIII. Old Business

IX. New Business

X. Chief’s Report

XI. Future Agenda Items

XII. Adjournment


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING MINUTES Meeting Date/Time: January 27, 2016, 6:30P

LOCATION: Monument Town Hall, 645 Beacon Lite Rd, Monument, CO 80132

I. Call to Order - Vice President Lance called the meeting to order @ 6:31P


III. Roll Call

- Present: Bill Ingram, John Hildebrandt, Tom Tharnish, Roger Lance - Absent: Larry Smith, Mike Smaldino, Jake Shirk, excused.

IV. Approval of Agenda - Agenda reviewed and approved. (Ingram: 4-0).

V. Approval of Minutes

- Regular meeting, December 8, 2015, minutes reviewed and approved as amended. (Tharnish: 4-0).


- Financial report read and approved. (Tharnish: 4-0).

VII. Items not on the Agenda – Board/Citizen/Staff Comment - Reporter for the OCN, participated in County training, titled “Operation Deep Freeze” and commented on event.

VIII. Old Business

IX. New Business a. Appointment of Designated Election Official

MOTION: To appoint Fire Chief, Chris Truty, as the District’s designated election official (DEO) for the May, 2016, election. (Hildebrandt: 4-0).

b. November 2016 Board of Directors meeting date MOTION: To amend November Board Meeting date from November 16, 2016 to November 15, 2016, with caveat that board members absent from tonight’s meeting can attend. (Hildebrandt: 4-0)


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





X. Chief’s Report

XI. Future Agenda Items a. Quarterly update on ambulance billing b. George K. Baum

XII. Adjournment

MOTION: To adjourn. ( Hildebrandt: 4-0). 7:33P


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING AGENDA Meeting Date/Time: March 23, 2016, 5:45P


I. Call to Order (5:45p @ Sta1, 18650 W Hwy 105)

II. Roll Call

III. Station 1 tour

IV. Pledge of Allegiance (6:30p @ Town Hall)

V. Approval of Agenda

VI. Approval of Minutes - Regular meeting – February 24, 2016

VII. Financial Report

VIII. Items not on the Agenda – Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit)

IX. Old Business

X. New Business a. Refinance – Part II

XI. Chief’s Report

XII. Future Agenda Items

XIII. Adjournment


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING MINUTES Meeting Date/Time: February 24, 2016, 6:30P


I. Call to Order - President Shirk called the meeting to order @6:30p


III. Roll Call

- Present: Bill Ingram, John Hildebrandt, Roger Lance, Larry Smith, Tom Tharnish, Jake Shirk,

Mike Smaldino


- Agenda reviewed and approved. (Ingram: 7-0).


- Regular meeting, January 27, 2016, minutes reviewed and approved. (Hildebrandt: 4-0).


- Financial report read and approved. (Ingram: 7-0).

VII. Items not on the Agenda – Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) - May 7, 2016, Community Fire Wise Day - Police and Fire participated in a joint training on “excited delirium.”

VIII. Old Business - Ambulance billing review - Station Tours (Board agreed to do one tour per meeting).

IX. New Business - Display of new Battalion Chief vehicle

X. Chief’s Report


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456






a. Growth update

b. Station tour, 5:45P

XII. Adjournment

- MOTION: To adjourn. (Lance: 7-0)@ 7:49p


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING AGENDA Meeting Date/Time: April 27, 2016, 6:30P


I. Call to Order


III. Roll Call


V. Approval of Minutes - Regular meeting – February 24, 2016

(March meeting cancelled)



VIII. New Business a. Refinance – Part II b. Policy 412 – Community Room

MOTION: To approve Policy #412 – Community Room

IX. Old Business a. Tri-Lakes Monument, Donald Wescott, Black Forest consolidation discussions

X. Chief’s Report


XII. Adjournment


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING MINUTES Meeting Date/Time: February 24, 2016, 6:30P


I. Call to Order - President Shirk called the meeting to order @6:30p


III. Roll Call

- Present: Bill Ingram, John Hildebrandt, Roger Lance, Larry Smith, Tom Tharnish, Jake Shirk,

Mike Smaldino


- Agenda reviewed and approved. (Ingram: 7-0).


- Regular meeting, January 27, 2016, minutes reviewed and approved. (Hildebrandt: 4-0).


- Financial report read and approved. (Ingram: 7-0).

VII. Items not on the Agenda – Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) - May 7, 2016, Community Fire Wise Day - Police and Fire participated in a joint training on “excited delirium.”

VIII. Old Business - Ambulance billing review - Station Tours (Board agreed to do one tour per meeting).

IX. New Business - Display of new Battalion Chief vehicle

X. Chief’s Report


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456






a. Growth update

b. Station tour, 5:45P

XII. Adjournment

- MOTION: To adjourn. (Lance: 7-0)@ 7:49p


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456



Tom Tharnish, Director Terri Hayes, Director

Jason Buckingham, DIrector

MEETING AGENDA Meeting Date/Time: May 25, 2016, 6:30P


I. Call to Order


III. Oath of Office for new Board members

IV. Roll Call

V. Approval of Agenda

VI. Approval of Minutes - Regular meeting – April 27, 2016

VII. Financial Report

VIII. Election of Board Officers MOTION: President/Chairman ____________________________ MOTION: Vice-President ____________________________ MOTION: Treasurer ____________________________ MOTION: Secretary ____________________________

IX. Items not on the Agenda – Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit)

X. New Business a. Acknowledge Service for Bill Ingram and Larry Smith

RESOLUTION 2016-03 Larry Smith Service RESOLUTION 2016-04 Bill Ingram Service

b. Refinance RESOLUTION 2016-02 Fire Station Refinancing

c. Wage Schedule adjustment MOTION: To approve 2016 amended wage schedule to include a starting wage for a certified paramedic without firefighter certification

d. Future elections discussion


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





XI. Old Business

a. Station Tours

XII. Chief’s Report

XIII. Future Agenda Items

XIV. Adjournment


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING MINUTES Meeting Date/Time: April 27, 2016, 6:30P


I. Call to Order - President Shirk called the meeting to order @6:30p.


III. Roll Call Present: Mike Smaldino, Roger Lance, John Hildebrandt, Tom Tharnish, Jake Shirk

Absent: Bill Ingram and Larry Smith (excused)

IV. Approval of Agenda - Agenda reviewed and approved. (Smaldino: 5-0).


- Regular meeting February 24, 2016 approval. (Smaldino: 5-0). (March meeting cancelled)


- Financial report reviewed and approved. (Lance: 5-0).

VII. Items not on the Agenda – Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) a. President Shirk commended Captain Mola and his crew. b. Chief Truty introduced the District’s part time accountant, Sharon Solheim.

VIII. New Business

a. Refinance – Part II - Postponement of refinance of the station until May meeting - Refinance of Engine 2212.

RESOLUTION 2016-01 Refinance of 2005 Engine MOTION: To approve resolution approving financing the lease/purchase agreement with Peoples National Bank. (Smaldino: 5-0).

b. Policy 412 – Community Room (Corrected Policy #413) MOTION: To approve Policy #413 – Community Room. (Lance: 5-0)

IX. Old Business a. Tri-Lakes Monument, Donald Wescott, Black Forest consolidation discussions.


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





- The Board gave the Chief approval to continue discussions of consolidation. Director Lance suggested that all three Districts have one board member from each to “sit in” on the discussions with the Chiefs.

X. Chief’s Report

a. Legislation updates: House Bill 1088, Impact Fees Senate Bill 183, 911 Deregulation

b. New Ambulance, 2281, now in service. Thank you Nate Snyder for all the hard work! c. Plymovents to be installed in all three stations. d. Ambulance Revenue update. Revenue increased with new billing company. e. Hiring update provided by Deputy Chief Trost. District to hire 3 new medics to train as

firefighters. MOTION: Pending available funding, the District will hire an additional firefighter for 2017 and to consider the advancement of the 2018 firefighter. (Smaldino: 5-0).

f. Stations update provided by Deputy Chief Trost. Station 1 well update g. Fleet update provided by Deputy Chief Trost h. The Chief signed a contract for Fire Marshal Vincent to be part of a county fire investigator

team. i. The District is hosting two upcoming events:

- County Wildland Preparedness on May 13th - Colorado Fire Training Officers on May 12th

j. Station Tour options k. Mill levy committee update l. Happy Administrative Professional Day-thank you Jen Martin and Sharon Solheim


a. Acknowledge Service for Bill Ingram and Larry Smith b. Swear in New Board Members c. Future election discussion

XII. Adjournment

MOTION: To adjourn. (Lance: 5-0) 8:33P


BOARD OF DIRECTORS



(719) 484-0911

Jacob Shirk, President Roger Lance, Vice- President


Thomas Tharnish, Director Terri Hayes, Director

Jason Buckingham, Director

RESOLUTION 2016-003

A RESOLUTION RECOGNIZING THE 2 YEARS OF SERVICE OF LARRY SMITH TO THE TRI-LAKES

MONUMENT FIRE PROTECTION DISTRICT AS BOARD DIRECTOR.

WHEREAS, the Tri-Lakes Monument Fire Protection District existed as a relatively young organization in

2014;

WHEREAS, having a desire to serve his community, Larry Smith was elected as a member of the Board of

Directors on May 6, 2014;

WHEREAS , Larry Smith was instrumental in the continued development of the young Tri-Lakes

Monument Fire Protection District;

WHEREAS, Larry Smith has served on the Board of Directors for the Tri-Lakes Monument Fire Protection

District for 2 consecutive years;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRI-LAKES MONUMENT FIRE

PROTECTION DISTRICT, COLORADO:

1. To recognize the outstanding service of Larry Smith to the Tri-Lakes Monument Fire Protection

District and the community of the Tri-Lakes region for 2 years, and;

2. On behalf of the residents of and the members of the Tri-Lakes Monument Fire Protection

District award a Service of Distinction plaque to Larry Smith for his years of community service.

Adopted this 25th day of May 2016.

_______________________________________

Jacob V. Shirk

President



BOARD OF DIRECTORS



(719) 484-0911

Jacob Shirk, President Roger Lance, Vice- President


Thomas Tharnish, Director Terri Hayes, Director


RESOLUTION 2016-04

A RESOLUTION RECOGNIZING THE 15 YEARS OF SERVICE OF BILL INGRAM TO THE WOODMOOR

MONUMENT AND TRI-LAKES MONUMENT FIRE PROTECTION DISTRICTS AS BOARD DIRECTOR.

WHEREAS, the Woodmoor Monument Fire Protection District existed as a single station fire protection

district in 2001;

WHEREAS, having a desire to serve his community, Bill Ingram was appointed as a member of the Board

of Directors of the Woodmoor Monument Fire Protection District in 2001;

WHEREAS, the Tri-Lakes Fire Protection District existed as a fire protection district surrounding the

Woodmoor Monument Fire Protection District in 2004;

WHEREAS, the Tri-Lakes and Woodmoor Monument Fire Protection Districts began consolidation efforts

in 2004 continuing through 2007;

WHEREAS , Bill Ingram was instrumental in the successful and complete consolidation of the Tri-Lakes

and Woodmoor Monument Fire Protection Districts into the Tri-Lakes Monument Fire Protection

District;

WHEREAS, Bill Ingram has led the continued development of the young Tri-Lakes Monument Fire

Protection District;

WHEREAS, Bill Ingram has served on the Board of Directors for the Woodmoor Monument and Tri-Lakes

Monument Fire Protection Districts for 15 consecutive years;

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE TRI-LAKES MONUMENT FIRE

PROTECTION DISTRICT, COLORADO:

1. To recognize the outstanding service of Bill Ingram to the Tri-Lakes Monument Fire Protection

District and the community of the Tri-Lakes region for 15 years, and;

2. On behalf of the residents of and the members of the Tri-Lakes Monument Fire Protection

District award a Service of Distinction plaque to Bill Ingram for his years of community service.

Adopted this 25th day of May 2016.

_______________________________________

Jacob V. Shirk, President



BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING AGENDA Meeting Date/Time: June 22, 2016, 5:00P


I. Call to Order

II. Roll Call

III. Approval of Agenda

IV. Items not on the Agenda – Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit)

V. Old Business a. Station Tours

i. CSFD Station 22 – 711 Copper Center Pkwy (5:30p) ii. TLMFPD Sta 2 – 18460 Roller Coaster Rd (6:00p)

iii. TLMFPD Sta 3 – 1855 Woodmoor Dr (6:30p) iv. TLMFPD Sta 1 – 18650 Hwy 105 (7:00)

VI. Future Agenda Items

a. TLWC Grant acknowledgement b. Peak Leadership Introduction

VII. Adjournment


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING AGENDA Meeting Date/Time: July 27, 2016, 6:30P


I. Call to Order


III. Roll Call


V. Approval of Minutes - Regular meeting – May 25, 2016 - Regular meeting – June 22, 2016



VIII. New Business a. Tri-Lakes Women’s Club Grant Acknowledgement b. Peak Leadership Introduction c. Colorado Indigent Care Program Approval

IX. Old Business

X. Chief’s Report


XII. Adjournment


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MINUTES Meeting Date/Time: May 25, 2016, 6:30P


I. Call to Order (6:30p)


III. Oath of Office for new Board members - Roger Lance, Terri Hayes, Jason Buckingham and Thomas Tharnish sworn in by Chairman Jake Shirk.

IV. Roll Call (Present: Shirk, Lance, Hildebrandt, Tharnish, Hayes, Buckingham) (Excused: Smaldino)

V. Approval of Agenda (Lance: 6-0)

VI. Approval of Minutes (Hildebrandt: 4-0) - Regular meeting – April 27, 2016

VII. Financial Report (Lance: 6-0)

VIII. Election of Board Officers MOTION: President/Chairman _Jake Shirk (Ayes: 6 Nays: 0)_________ MOTION: Vice-President _Roger Lance (Ayes: 6 Nays: 0) _______ MOTION: Treasurer _John Hildebrandt (Ayes: 6 Nays: 0) __ MOTION: Secretary _Mike Smaldino (Ayes: 6 Nays: 0) ____

IX. Items not on the Agenda – Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) - Jake Shirk expressed his appreciation for B/C Mike Keough’s work with Manitou PD and also his congratulation to Lt. Mo Ayala for completing the Monument PD’s citizen academy.

X. New Business a. Acknowledge Service for Bill Ingram and Larry Smith

RESOLUTION 2016-03 Larry Smith Service MOTION: To approve resolution thanking Larry Smith for his 2 years of service (Lance: 6-0) - Larry Smith heard and accepted a resolution appreciating his 2 years of service to the District and was awarded a Service of Distinction plaque. RESOLUTION 2016-04 Bill Ingram Service MOTION: To approve resolution thanking Bill Ingram for his 15 years of service (Hildebrandt:


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





6-0) - A resolution was approved honoring Bill Ingram for his 15 years of service to the Woodmoor Monument and Tri-Lakes Monument FPDs. Bill, who was unavailable to attend the meeting, was also awarded a Service of Distinction plaque.

b. Refinance RESOLUTION 2016-02 Fire Station Refinancing MOTION: To approve resolution approving financing the lease/purchase agreement for Fire Station 1 with Peoples National Bank. (Tharnish: 6-0) - The final refinancing plan of the District’s debt with People’s Bank was approved. This plan is to refinance the District’s remaining $764,425 with no term extension to save the District $42,692 less closing costs.

c. Wage Schedule adjustment MOTION: To approve 2016 amended wage schedule to include a starting wage for a certified paramedic without firefighter certification. (Hildebrandt: 6-0) - The District will be seeking paramedic applicants for the position of firefighter/paramedic however, the existing wage schedule does not depict a wage for paramedic without a firefighter certification. This modification to the wage schedule approves this. It’s expected that the new hires will be onboard around Labor Day.

d. Future elections discussion - Chief Truty presented information about the last ballot election that showed only a 9.4% response rate on the mail-in ballot for Board of Directors. The question was posed to the Board regarding good use of limited funds when the approximate expense for a mail-ballot is $40,000. Consensus of Board members was that with that low of response rate, funds could be better used elsewhere and that for the purposes of Board elections, the 2018 election would be a polling place election. No formal approval vote taken, but general direction was given to the Fire Chief by the Board about proceeding next time.

XI. Old Business

a. Station Tours - The Board has chosen to use their June Board meeting to tour all three fire stations as well as CSFD Sta22. Chief Truty advised that Sta22 is a great example of a contemporary fire station and would like to use it as a basis of comparison to the District’s stations. Start time will be around 5:00p.

XII. Chief’s Report

- Chief Truty provided handbooks to the Board members. These handbooks contain a variety of information related to the management and operations of the District. - HB1088 is expected to be signed next week. The signing of the bill allows the District to move forward with discussing the establishment of impact fees with builders.


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





- The cutover for the new well at Station 1 is expected to occur tomorrow and will finally allow Station 1 to have its own water supply. - Station 2’s septic field is having problems related to elevated watertables due to the winter snowmelt. D/C Trost and Chief Truty will be meeting with an engineer next week to discuss various solution options. - D/C Trost is still working with Ford on what their contribution may be to replacing 2281s ambulance motor. Ford is requesting maintenance records that D/C Trost is in the process of gathering. - An additional merger meeting took place between TLM, DW, and BF fire districts but nothing new to report. - The District’s annual audit begins next week. - TLMFPD will be working with a local leadership organization, Peak Leadership, to provide leadership and teamwork guidance to District staff. The organization, made up of several retired AFA professors will have regular interaction with all levels of District staff to help promote professional and organizational growth. It’s expected that Peak Leadership will provide a brief presentation to the Board at an upcoming Board meeting.

XIII. Future Agenda Items

XIV. Adjournment (7:40p)


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MINUTES Meeting Date/Time: Jun 22, 2016, 6:30P



II. Roll Call (Present: Shirk, Lance, Hildebrandt, Smaldino, Tharnish, Hayes, Buckingham) (Excused: Tharnish)

III. Approval of Agenda (Lance: 6-0)

IV. Items not on the Agenda – Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit)

V. Old Business a. Impact Fee Study – Chief Truty presented a proposal from BBC Research to provide an impact

fee study for the entire district which would be in accordance with the new recently passed state law. BBC advised that they would provide a service-equivalent quote which develops an estimated cost that existing services provide and then that amount is applied to all new development.

MOTION: To accept engagement letter from BBC Research and Consulting to conduct a rational nexus impact fee study for a cost to not exceed $10,000. (Hildebrandt: 6-0)

b. Station Tours

i. CSFD Station 22 – 711 Copper Center Pkwy (5:30p) ii. TLMFPD Sta 2 – 18460 Roller Coaster Rd (6:00p)

iii. TLMFPD Sta 3 – 1855 Woodmoor Dr (6:30p) iv. TLMFPD Sta 1 – 18650 Hwy 105 (7:00)

- Chairman Shirk and Chief Truty chauffered the attending Board including an OCN reporter to the new CSFD fire station and then to the 3 TLM fire stations. The purpose of seeing the new CSFD station was to show the Board the design of a contemporary fire station and its functionality for full-time crews. This evaluation was to create a basis for comparison when the TLM Board reviewed the three TLM stations subsequent to the CSFD station.

VI. Adjournment (7:40p)


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING AGENDA Meeting Date/Time: August 24, 2016, 6:30P


I. Call to Order


III. Roll Call


V. Approval of Minutes - Regular meeting – July 27, 2016



VIII. New Business a. Auditor Report

IX. Old Business

a. Impact Fee Update RESOLUTION 2016–05: A resolution of the Board of Directors of the Tri-Lakes Monument Fire Protection District approving and accepting an impact fee study and setting an impact fee schedule

X. Chief’s Report


XII. Adjournment


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING MINUTES Meeting Date/Time: July 27, 2016, 6:30P




III. Roll Call - Present: Shirk, Lance Hildebrandt, Tharnish, Hayes Absent: Buckingham (Excused), Smaldino

IV. Approval of Agenda - Agenda reviewed and approved. (Hayes: 5-0).


- Regular meeting – May 25, 2016. Reviewed and approved. (Hayes: 5-0). - Regular meeting – June 22, 2016. Reviewed and approved with removal of Tharnish being

listed as “present” during roll call. (Hildebrandt: 5-0).

VI. Financial Report - Financial report reviewed and approved. (Lance: 5-0).

VII. Items not on the Agenda – Board/Citizen/Staff Comment

(Individuals will be kept to a 3 min time limit) - Introduction of Rebecca Weese, CPA (District new accountant).

VIII. New Business

a. Tri-Lakes Women’s Club Grant Acknowledgement. o Battalion Chief Dooley did demonstration of the vests.

b. Peak Leadership Introduction o Drs. John Anderson and Robert Ginnett introduced themselves and described the

services they will be providing to the organization, pro bono. o Board requested copy of the assessment provided to them.

c. Colorado Indigent Care Program Approval - MOTION: To approve Colorado Indigent Care Program Contract. (Hayes: 5-0). - MOTION: To give the Chief authority to automatically renew contract each year with

condition that numbers are tracked annually. (Hayes: 5-0). IX. Old Business


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





X. Chief’s Report a. 2 new ambulances are now here b. Hiring update-4 conditional offers. Plan for the new recruits to attend a CSFD training

academy. c. No update to report on Wescott/Black Forest merger. d. 2015 audit-extension filed due to pension annual reports not being available until June. e. Impact fees - BBC Research hired to do study. f. Ambulance claim - waiting for insurance to give us an answer. g. Insurance update provided by JMartin. h. Fleet update provided by DC Trost. i. Stations update provided by DC Trost. j. Station tour feedback from Board.

XI. Future Agenda Items a. 2015 Auditor Report b. Impact Fee Study update

XII. Adjournment

- MOTION: To adjourn. (Hildebrandt: 5-0) 7:55p.


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING AGENDA Meeting Date/Time: September 28, 2016, 6:30P


I. Call to Order


III. Roll Call


V. Approval of Minutes - Regular meeting – August 24, 2016



VIII. Public Hearing – 2016 Amended Budget

IX. New Business a. 2016 Amended Budget RESOLUTION 2016-6: To approve the 2016 Amended budget as presented RESOLUTION 2016-7: To appropriate sums of money to various funds b. 2017 Draft Budget Presentation

X. Old Business

a. Hiring update



XIII. Executive Session - pursuant to CRS Section 24-6-402(4)(b) with counsel for the District for legal advice on impact fees and employment issues.

XIV. Adjournment


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING MINUTES Meeting Date/Time: August 24, 2016, 6:30P


I. Call to Order (6:30P)


III. Roll Call – Present: Shirk, Lance, Hildebrandt, Tharnish, Hayes, Buckingham Absent: Smaldino (Excused)

IV. Approval of Agenda - Agenda reviewed and approved. (Hayes: 6-0).


- Regular meeting – July 27, 2016. Reviewed and approved. (Hildebrandt: 6-0).

VI. Financial Report - Financial Report reviewed and approved. (Buckingham: 6-0).


(Individuals will be kept to a 3 min time limit) - Treasurer Hildebrandt commented on article from Arlington that removed American flags from the vehicles and he opposed the decision. - Director Hayes encouraged all to take the survey on the Town of Monument website which

pertains to the comprehensive plan of the Town. - President Shirk, concerned with staffing, directed the Chief to make this a priority to fix.

VIII. New Business

a. Auditor Report MOTION: To accept the 2015 audit for the Tri-Lakes Monument Fire Protection District as presented. (Hildebrandt: 6-0)

IX. Old Business

a. Impact Fee Update RESOLUTION 2016–05: A resolution of the Board of Directors of the Tri-Lakes Monument Fire Protection District approving and accepting an impact fee study and setting an impact fee schedule. (Lance: 6-0).

X. Chief’s Report

a. New hire update


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





b. Staffing update. The Board of Directors request that the Chief, put his 5 point solutions in writing, as well as submit timeline to complete each point. In addition, the Board requests for monthly progress reports.

c. 2017 budget priorities (staffing, wages, operations, fleet, station, training). d. Peak Leadership update. Director Lance request assessment sent to the Board prior to the

next Board of Directors meeting. e. AFG Grant denied f. Adult Care Facility g. Congratulations Keegan Black and Mike Smith for passing their aerial driver certification for

the State of Colorado.

XI. Future Agenda Items a. 2016 Amended Budget b. 2017 Budget c. 2017 Mill levy plan

XII. Adjournment

- MOTION: To adjourn. (Hildebrandt: 6-0) 9:06P.


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING AGENDA Meeting Date/Time: October 26, 2016, 6:30P


I. Call to Order


III. Roll Call


V. Approval of Minutes - Regular meeting – September 28, 2016



VIII. New Business a. Heather Young, Girl Scout Troop 536

IX. Old Business a. Hiring update b. 2017 Budget discussion c. Wages update

X. Chief’s Report


XII. Executive Session - Executive session pursuant to C.R.S. Section 24-6-402(4)(b) with employment counsel for the District to answer specific legal questions and provide legal advice on an employment matter.

XIII. Adjournment – (GO CUBS!!!)


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING MINUTES Meeting Date/Time: September 28, 2016, 6:30P


I. Call to Order (6:30pm)


III. Roll Call – Present: Shirk, Hildebrandt, Tharnish, Hayes, Buckingham Absent: Lance, Smaldino (Excused).

IV. Approval of Agenda -Agenda reviewed and approved with public discussion of amended budget moved prior to Resolution approval. (Hayes: 5-0).

V. Approval of Minutes -Regular meeting – August 24, 2016. Reviewed and approved. (Hildebrandt: 5-0).

VI. Financial Report -Financial report reviewed and approved. (Buckingham: 5-0).


VIII. Public Hearing – 2016 Amended Budget MOTION: To open the public hearing on the approval of the amended 2016 budget approval. (Hayes: 5-0) There was no public who spoke in favor nor in opposition. MOTION: To close the public hearing on approval of the 2016 amended budget. (Hildebrandt: 5-0).

IX. New Business a. 2016 Amended Budget RESOLUTION 2016-6: MOTION: To approve the 2016 Amended budget as presented. (Hildebrandt: 5-0). RESOLUTION 2016-7: MOTION: To appropriate sums of money to various funds. (Buckingham: 5-0). b. 2017 Draft Budget Presentation

X. Old Business


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





a. Hiring update- Board request timeline to be set and request update on lateral hiring be presented at next meeting. (See MEMO submitted by the Chief).

XI. Chief’s Report a. Update on Peak Leadership-Group out of town b. TLMFPD participated in poverty simulation with community coordinated by Tri-Lakes Cares

and United Way.


a. Hiring update b. 2017 Budget c. Wage update

XIII. Executive Session - pursuant to CRS Section 24-6-402(4)(b) with counsel for the District for legal advice on impact fees and employment issues. (7:36 pm).

XIV. Adjournment

MOTION to adjourn. (Hildebrandt: 5-0)


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING AGENDA Meeting Date/Time: November 15, 2016, 6:30P


I. Call to Order


III. Roll Call


V. Approval of Minutes - Regular meeting – October 26, 2016



VIII. PUBLIC HEARING – 2017 Proposed Budget

IX. New Business a. Location discussion for 2017 Board Meetings

MOTION: To move the 2017 TLMFPD Board meetings to Fire Station 1 MOTION: To accept the 2017 Board meeting schedule

b. 2017 Fee Schedule MOTION: To accept the 2017 Fee Schedule as proposed

X. Old Business

a. 2017 Proposed Budget – Rev 3



XIII. Adjournment


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING MINUTES Meeting Date/Time: October 26, 2016, 6:30P


I. Call to Order (6:30 pm)


III. Roll Call – Present: Smaldino, Hildebrandt, Lance, Tharnish, Buckingham Absent: Shirk, Hayes (Excused)

IV. Approval of Agenda - Agenda reviewed and approved. (Hildebrandt: 5-0).


- Regular meeting – September 28, 2016. Reviewed and approved. (Hildebrandt: 5-0).

VI. Financial Report - Financial report reviewed and approved. (Smaldino: 5-0).


(Individuals will be kept to a 3 min time limit)

VIII. New Business a. Heather Young, Girl Scout Troop 536-Heather made 22 teddy bears for pediatric patients that

need transporting by ambulance. Thank you Heather.

IX. Old Business a. Hiring update- the Chief thanked Deputy Chief Trost and the hiring committee for all their

hard work. DC Trost gave update on current hiring process. b. 2017 Budget discussion. The Board gave the Chief permission to explore options with finding a

permanent location for the administration building. c. Wages update – With the priority of the budget being personnel wages, raises for all staff with

the exception of Chief and Deputy Chief were increased from 3% to 6%

X. Chief’s Report a. Deputy Chief Trost gave update on fleet and stations. b. Peak Leadership update c. Impact Fees – report d. J Martin gave update on fire prevention. Crews spoke to 1034 kids during the month of

October in educating them about fire safety. Thank you to District 38 for “spoiling” our staff


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





for September 21st “Emergency Responder Appreciation Day.” JMartin also gave update on FPPA Annual Conference which she attended and ambulance billing claim status.

e. 2017 fee schedule f. 2017 meeting location


a. 2017 Budget Hearing b. 2017 Fee Schedule c. 2017 Meeting location

MOTION: To go into executive session. (Hildebrandt: 5-0) 8:10 pm.

XII. Executive Session - Executive session pursuant to C.R.S. Section 24-6-402(4)(b) with employment counsel for the District to answer specific legal questions and provide legal advice on an employment matter. (End: 9:42 pm)



BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING AGENDA Meeting Date/Time: December 7, 2016, 6:30P


I. Call to Order


III. Roll Call


V. Approval of Minutes - Regular meeting – October 26, 2016 - Regular meeting – November 15, 2016

VI. Items not on the Agenda – Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit)

VII. Old Business a. RESOLUTION 2016-08 – 2017 Final Budget approval (Roll call vote)

A resolution approving 2015 Amended Budget

VIII. New Business a. RESOLUTION 2016-09 – 2017 Budget Appropriations (Roll call vote)

A resolution appropriating sums of money to the various funds in the amount and for the purpose as set forth below, for the Tri-Lakes Monument Fire Protection District for the 2017 budget year. RESOLUTION 2016-10 – 2017 Property Tax Levy (Roll call vote) A resolution levying property taxes for the year 2016, to help defray the costs of government for the Tri-Lakes Monument Fire Protection District for the 2016 budget year.

b. 2016 Wage Schedule

MOTION: To approve 2017 Wage Schedule

IX. Chief’s Report

X. Future Agenda Items

XI. Adjournment


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING MINUTES Meeting Date/Time: October 26, 2016, 6:30P




III. Roll Call – Present: Smaldino, Hildebrandt, Lance, Tharnish, Buckingham Absent: Shirk, Hayes (Excused)

IV. Approval of Agenda - Agenda reviewed and approved. (Hildebrandt: 5-0).


- Regular meeting – September 28, 2016. Reviewed and approved. (Hildebrandt: 5-0).

VI. Financial Report - Financial report reviewed and approved. (Smaldino: 5-0).


(Individuals will be kept to a 3 min time limit)

VIII. New Business a. Heather Young, Girl Scout Troop 536-Heather made 22 teddy bears for pediatric patients that

need transporting by ambulance. Thank you Heather.

IX. Old Business a. Hiring update- the Chief thanked Deputy Chief Trost and the hiring committee for all their

hard work. DC Trost gave update on current hiring process. b. 2017 Budget discussion. The Board gave the Chief permission to explore options with finding a

permanent location for the administration building. c. Wages update – With the priority of the budget being personnel wages, raises for all staff with

the exception of Chief and Deputy Chief were increased from 3% to 6%

X. Chief’s Report a. Deputy Chief Trost gave update on fleet and stations. b. Peak Leadership update c. Impact Fees – report d. J Martin gave update on fire prevention. Crews spoke to 1034 kids during the month of

October in educating them about fire safety. Thank you to District 38 for “spoiling” our staff


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





for September 21st “Emergency Responder Appreciation Day.” JMartin also gave update on FPPA Annual Conference which she attended and ambulance billing claim status.

e. 2017 fee schedule f. 2017 meeting location


a. 2017 Budget Hearing b. 2017 Fee Schedule c. 2017 Meeting location

MOTION: To go into executive session. (Hildebrandt: 5-0) 8:10 pm.

XII. Executive Session - Executive session pursuant to C.R.S. Section 24-6-402(4)(b) with employment counsel for the District to answer specific legal questions and provide legal advice on an employment matter. (End: 9:42 pm)



BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





MEETING MINUTES Meeting Date/Time: November 15, 2016, 6:30P




III. Roll Call – Present: Lance, Hildebrandt, Tharnish, Shirk Absent: Smaldino, Hayes, Buckingham (Excused)

IV. Approval of Agenda - Agenda reviewed and approved. (Hildebrandt: Approved 4-0).


- Regular meeting – October 26, 2016. Review next meeting due to lack of a voting quorum of directors present at the October meeting.


- Financial report reviewed and approved. (Lance: Approved 4-0).

VII. Items not on the Agenda – Board/Citizen/Staff Comment (Individuals will be kept to a 3 min time limit) - President Shirk reported “Santa on Patrol” event to take place on Dec. 17th. Toys or gift cards

can be brought to any of our fire stations or Monument PD. Due date to drop off items is Dec. 16th @ 3:30pm.

- Director Tharnish announced new parking under construction on east side of Mitchell and 2nd Street.

VIII. PUBLIC HEARING – 2017 Proposed Budget -MOTION: To open the public hearing on the proposed 2017 budget. (Hildebrandt: Approved 4-0)

* No public objections or comments -MOTION: To close the public hearing on the proposed 2017 budget. (Lance: Approved 4-0)

IX. New Business a. Location discussion for 2017 Board Meetings

MOTION: To move the 2017 TLMFPD Board meetings to Fire Station 1. (Lance: Approved 4-0). MOTION: To accept the 2017 Board meeting schedule. (Hildebrandt: Approved 4-0).


BOARD OF DIRECTORS



Bus: 719.484.0911 Fax (HIPAA) 719.481.3456





b. 2017 Fee Schedule MOTION: To accept the 2017 Fee Schedule as proposed. (Hildebrandt: Approved 4-0). Board asked for definitions to be attached.

X. Old Business

a. 2017 Proposed Budget – Rev 3

XI. Chief’s Report a. Submitted fire grant for $375,000 (new radios). b. New paramedic resigned last week effective immediately. c. Hiring update. d. Impact fee update e. Peak Leadership to begin staff training.


a. Review of October 26th minutes. b. Wage Schedule approval c. 2017 Budget approval

XIII. Adjournment

MOTION to adjourn. (Hildebrandt: Approved 4-0)

Documents

Tri-Lakes Monument Fire Protection District Treasurer’s Report · 2018-04-25 · Tri-Lakes Monument Fire Protection District Treasurer’s Report December 31, 2015 December represents