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Spring Virginia Area Assembly
1
TREASURER'S REPORT
March 31, 2017
1. ATTACHMENTS
A. Budget v. Actual Report, March 31, 2017
B. Income & Expense Report, March 31, 2107
C. Group Contributions Report, March 31, 2017
D. Income from Fall 2016Appeal Letter, March 31, 2017
E. Area 57 group funds allocation suggestion
F. Check illustration for the VA Area
2. QUICK SUMMARY
Checking Account Balance, March 31, 2017 $19,095
Savings Account Balance, March 31, 2017 $24,955
Pay Pal Account Balance, March 31, 2017 $ 3,468
2017 Income, January 1 thru March 31, 2017 $ 6,882
2017 Expenses, January 1 thru March 31, 2017 $ 6,087
3. INCOME ANALYSIS
a. Operating income for 2017 (Attachment A) was 28 percent of the projected income for the
year ($6,882 v. $24,500). If we compare this amount with the reference percentage for the first
quarter (25 percent) this tell us that our contributions thus far are running ahead of our
projection. We are deeply grateful to our groups, districts and service centers for their renewed
generosity. The detailed Group Contributions Report appears at Attachment C. We request that
DRs review this report and recognize groups for their contributions.
b. Income from the Fall 2016 Appeal Letter ($115) appears at Attachment D. These figures are
already included in the income reports. They do not represent additional income. This small
amount is not surprising since these are "leftover" contributions from last year's Fall Appeal.
The Spring 2017 Appeal Letter went out by email on April 9th. We request that DRs remind
groups to circulate the letter and request donations.
2
4. EXPENSE ANALYSIS
Expenses for the first quarter of 2017 were 25 percent of total projected expenses ($6,087 v.
$24,500) for the year. Expenses are not evenly distributed by quarter over the year, and this
figure, while it appears to be on target, is not yet a reliable indicator of final results for the year.
5. ADDITIONAL INFORMATION
a. We saw a dramatic increase in the use of credit cards and PayPal for contributions and
Assembly registration. At this time, the Area is absorbing the cost of credit card use via PayPal,
which averages three percent per transaction. For example, if a member donates $100 by credit
card via PayPal, the Area receives approximately $97. It is too early to determine if absorbing
this cost will be a problem for the Area.
b. In a letter dated March 6, 2017, the IRS demanded that we add language to our bylaws
stating that the Virginia Area Assembly will distribute all remaining funds to qualified
organizations should the nonprofit corporation cease to exist. IRS provided the language that we
must insert. I signed a statement indicating that we would add this language and mailed it back
on April 5, 2017.
c. We request that Assembly attendees review Attachments E and F, and ensure that group
treasurers are made aware of and understand these items.
Respectfully submitted:
Bruce L. Burrows
Area Treasurer
INCOME Budgeted Actual Percent Notes
Group & District Contributions 23,400$ 6,729.26$ 29%
Service Center Contributions 700$ 100.00$ 14%
Other Income 400$ 53.22$ 13%
TOTAL OPERATING INCOME 24,500$ 6,882.48$ 28% reference: 25%
EXPENSES Budgeted Actual Percent
OFFICERS
Delegate
WSC Equalized Travel 1,900$ 0%
WSC Incidentals 100$ 0%
Area Expenses 400$ 0%
Southeast Regional SERDGT 500$ 0%
Alternate Delegate 200$ 598.38$ 299%
Chair 250$ 0%
Alternate Chair 50$ 0%
Secretary 300$ 0%
Treasurer 100$ 25.80$ 26%
Alternate Secretary/Treasurer 50$ 0%
COORDINATORS
Alateen 200$ 0%
Alateen Process 250$ 0%
Archives 400$ 75.00$ 19%
Group Records 100$ 0%
Literature 100$ 0%
Public Outreach 200$ 0%
Web/Website 1,000$ 513.06$ 51%
STANDING COMMITTEE
Long Range Planning 100$ 0%
MEETINGS
Officers Meetings 500$ 0%
VAWSC Meetings 500$ 475.36$ 95%
OPERATIONS
PO Box 26$ 0%
Bank Service Charges 50$ 0%
Capital Expenses/Equipment 800$ 0%
Convention 5,000$ 0%
Event Insurance 407$ 0%
Public Outreach Scholarships 300$ 0%
Appeal Letter Mailing 100$ 0%
ASSEMBLIES
Spring Assembly Registration & 7th Trad (24,500)$ (1,871.38)$ 8%
Spring Assembly Expenses for Area 5,500$ 0%
Spring Assembly Expenses for GR/DR 24,300$ 6,271.16$ 26%
Fall Assembly Registration & 7th Trad (24,500)$ 0%
Fall Assembly Expenses for Area 5,500$ 0%
Fall Assembly Expenses for GR/DR 24,300$ 0%
Miscellaneous 17$ 0%
TOTAL OPERATING EXPENSES 24,500$ 6,087.38$ 25% reference: 25%
Income minus Expenses -$ 795.10$
Prior Year Surplus or (Deficit) 2,059.09$ 2,059.09$
Carry Forward to Next Year 2,059.09$ 2,854.19$
VIRGINIA AREA ASSEMBLY 2017 BUDGET v. ACTUAL
AS OF: March 31, 2017
1/1/2016- 1/1/2017- AmountCategory 3/31/2016 3/31/2017 Difference
INCOME
01 Contributions
001 Albemarle 91.40 380.00 288.60
002 Springfield Annandale 124.00 445.20 321.20
003 Arlington 158.50 190.63 32.13
004 Blue Ridge 151.00 448.00 297.00
005 Bull Run 72.00 889.78 817.78
006 Central Valley 165.00 135.00 -30.00
008 Fairfax 312.00 768.80 456.80
009 Falls Church Vienna McLean 122.32 397.72 275.40
010 Loudoun Reston 501.21 508.00 6.79
012 Nansemond 100.00 0.00 -100.00
013 New River 35.00 78.00 43.00
014 Norfolk 82.06 118.65 36.59
016 Peninsula 263.66 747.22 483.56
017 Piedmont 30.00 0.00 -30.00
018 Alexandria 272.50 150.00 -122.50
019 Rappahanock 143.30 165.00 21.70
020 Richmond North 746.95 633.90 -113.05
021 Roanoke Alleghany 15.00 90.00 75.00
022 Seven Hills 25.00 25.00 0.00
023 Southside 108.00 50.00 -58.00
027 Virginia Beach 504.66 413.86 -90.80
029 James River South 298.97 94.50 -204.47
098 Al-Anon Service Centers 243.75 100.00 -143.75
099 Other 0.00 52.00 52.00
TOTAL 01 Contributions 4,566.28 6,881.26 2,314.98
02 Other Income 1.24 1.22 -0.02
TOTAL INCOME 4,567.52 6,882.48 2,314.96
EXPENSES
10 Delegate
4 Area Expenses 81.24 0.00 81.24
TOTAL 10 Delegate 81.24 0.00 81.24
20 Officers
3 Alt Delegate 0.00 598.38 -598.38
5 Treasurer 0.00 25.80 -25.80
TOTAL 20 Officers 0.00 624.18 -624.18
21 Coordinators, Liaisons, Other
AAPP 46.92 0.00 46.92
Archives 0.00 75.00 -75.00
Public Outreach 45.00 0.00 45.00
Website 500.00 513.06 -13.06
Income-Expense Comparison by Category - Last quarter1/1/2016 through 3/31/2017
4/7/2017 Page 1
1/1/2016- 1/1/2017- AmountCategory 3/31/2016 3/31/2017 Difference
TOTAL 21 Coordinators, Liaisons, Other 591.92 588.06 3.86
31 Convention 5,000.00 0.00 5,000.00
40 Meetings
1 Donations to Meeting Venue 0.00 300.00 -300.00
2 VAWSC Meetings 82.07 175.36 -93.29
3 Officers Meetings 114.85 0.00 114.85
TOTAL 40 Meetings 196.92 475.36 -278.44
50 Assembly, Spring
1 Registration Income -909.00 -1,871.38 962.38
4 Hotel Expense-AV, food, coffee, etc. 6,000.00 6,000.00 0.00
6 Suppies, Printing & Other 892.63 271.16 621.47
TOTAL 50 Assembly, Spring 5,983.63 4,399.78 1,583.85
TOTAL EXPENSES 11,853.71 6,087.38 5,766.33
OVERALL TOTAL -7,286.19 795.10 8,081.29
Income-Expense Comparison by Category - Last quarter1/1/2016 through 3/31/2017
4/7/2017 Page 2
Date Description Memo Amount
INCOME 6,882.48
01 Contributions 6,881.26
001 Albemarle 380.00
1/3/2017 30578522 Keep It Simple ck1251, James J Mehlin 60.00
1/11/2017 502073 Bound To Improve ck1021 Deirdre Redington 100.00
2/6/2017 30545332 Unity ck5126 Kelly M 80.00
2/24/2017 13823 Monday Night ck1061 Edna Zaenker 80.00
3/1/2017 30648896 Rockfish Gap ck1088 Maureen Powers 60.00
002 Springfield Annandale 445.20
1/4/2017 60385 Friday AM Discussion ck582 Jane Crittenden 300.00
1/23/2017 13790 Serenity Seekers ck3149 Kathleen Skilton 63.60
2/17/2017 30657676 Just for Today ck3012 Betty Shanklin 30.00
2/24/2017 14039 Courage To Change ck277 Barbara Liechti 12.00
3/20/2017 13790 Serenity Seekers ck3149 Kathleen Skilton 39.60
003 Arlington 190.63
1/20/2017 30564272 As We Understood Step Study ck995047 John Huffman 32.00
2/13/2017 13797 Let It Begin With Me ck1079 Fouzilla Sebbak 38.63
3/11/2017 61000 Thursday Niters ck619458 Kathrine Skogg 100.00
3/24/2017 District Contribution ck1295 Nancy Starr (incl $15 cash) 20.00
004 Blue Ridge 448.00
1/14/2017 30624004 First Saturday ck1217 Dennis Moriarity 38.00
2/27/2017 14083 Fig Tree ck545 Bob Bragg 176.00
3/9/2017 30634838 Breakfast on Picadilly ck1660 Linda Nelson 90.00
3/16/2017 30590997 Better Fridays ck148 Carol Carroll 144.00
005 Bull Run 889.78
1/13/2017 13940 Wednesday Winners ck564 James LaRosa 60.00
1/17/2017 32340 Thursday Forum ck9749 Dorothy D Cumber 140.33
1/23/2017 40875 Nokesville ck643 Denise King 320.00
2/15/2017 13936 Good Morning Manassas ck525 Gretchen Almstead 50.00
2/16/2017 63816 Back to Basics ck7410 Catherine Clifford 20.00
3/9/2017 28113 Hope and Help mo975951 Lewanna Koprucu 15.00
3/29/2017 30642116 Saturday Serenity mo5052873 Kathleen Rogers 264.45
3/31/2017 30642116 Saturday Serenity mo393818 Lewanna Koprucu 20.00
006 Central Valley 135.00
1/4/2017 14049 Verona ck634 Becky J Connor 60.00
2/3/2017 District Contribution ck641 Robert Waldbauer 20.00
2/3/2017 14078 Waynesboro 12 & 12 ck1232 Robert Waldbauer 15.00
3/28/2017 30654852 Discovering Choices ck1047 Barbara Martins 40.00
008 Fairfax 768.80
1/3/2017 30502268 Recovering Parents ck1114 Rex Luzader 112.00
1/3/2017 13855 New Hope ck3316 Carrie Wolfe 40.00
1/4/2017 13854 Stepping Stones ck3079 Lyn Adams 40.00
1/18/2017 District Contribution ck184 Anthony Baird 100.00
2/23/2017 13861 University ck975015 no name 240.00
Group Contributions - Last quarter1/1/2017 through 3/31/2017
4/7/2017 Page 1
Date Description Memo Amount
3/4/2017 13855 New Hope ck3339 Carrie Wolfe 40.00
3/4/2017 Dist 008 Contribution paypal Chris Batchelder 96.80
3/28/2017 47071 Inner Peacemakers Adult Children ck2004 Tye Jurgensen 100.00
009 Falls Church Vienna McLean 397.72
1/12/2017 14051 Beulah Road ck1029 Donald Haft 25.00
1/17/2017 13872 Serenity One ck1427 Joan Buscher 90.00
1/23/2017 62182 Ladies Night Out ck547 Gulsebnom Bishop 32.20
1/23/2017 62182 Ladies Night Out ck550 Gulsebnom Bishop 20.42
1/23/2017 62182 Ladies Night Out ck555 Gulsebnom Bishop 32.10
2/28/2017 64511 Half Measures Availed Us Nothing ck102 Joann Burton 48.00
3/8/2017 13867 Great Expectations ck6496 Delight Penny Pace 150.00
010 Loudoun Reston 508.00
1/3/2017 46037 4-M Mens ck88025 Joseph Stoltz 180.00
1/7/2017 62752 Lunch Group ck3021 Christi Tillman 74.10
1/17/2017 47696 Thank God It's Saturday ck1150 Debra J Kirkpatrick 60.00
3/2/2017 30620507 Bring Your Own Paper paypal Jancey Templeton 193.90
013 New River 78.00
1/14/2017 13807 Blacksburg ck9003 name unreadable 78.00
014 Norfolk 118.65
1/11/2017 60605 Courage to Change ck1226 William E Brown 77.58
3/23/2017 30601059 The Ghent Gathering ck164 Ann Templin 41.07
016 Peninsula 747.22
1/3/2017 13888 Progressive ck763 Karen Hanaway 89.02
1/24/2017 14080 Williamsburg Step Study ck155 Donna P Griffiths 30.00
2/1/2017 14081 Saturday Night Live ck1176 Bonnie P Norton 40.00
2/3/2017 District Contribution ck823 Duane Faircloth 125.00
2/4/2017 51837 Relationships with Serenity ck1094 Jan Phaup 25.00
2/7/2017 30525268 Up The Creek ck1190 Martin Bartlett 240.00
2/13/2017 50733 Monday Morning Women ck341 Darlene Marshall 30.00
2/13/2017 52330 Friday Morning Women ck671 Darlene Marshall 30.00
2/16/2017 13951 Serenity ck1180 name unreadable 50.00
2/24/2017 60778 Baby Steps ck6948 Sally Price 25.00
3/30/2017 13888 Progressive ck773 Karen Hanaway 63.20
018 Alexandria 150.00
1/10/2017 44148 Sunday Evening Old Town ck2809 Jennifer Conger 25.00
1/13/2017 30509054 Awesome Alateen ck500062 Emily Ferguson 20.00
1/13/2017 42219 Arlandria ck500058 Emily Ferguson 15.00
3/29/2017 District Contribution ck995014 Zoya DiCaprio (APPEAL) 90.00
019 Rappahanock 165.00
2/1/2017 51545 New Beginnings ck1161 name unreadable 25.00
2/21/2017 62690 Surviving the Weekend ck2065 Ed Burwitz (amt 144.00) 194.00
2/21/2017 62690 Surviving the Weekend incorrect amount recorded on slip -50.00
2/27/2017 48590 Step By Step ck1215 25.00
2/27/2017 48590 Step By Step bounced check fee -12.00
2/27/2017 48590 Step By Step ck1215 bounced 3/6/17 -25.00
Group Contributions - Last quarter1/1/2017 through 3/31/2017
4/7/2017 Page 2
Date Description Memo Amount
3/31/2017 63711 Over The Rainbow ck343 name unreadable 8.00
020 Richmond North 633.90
1/3/2017 32645 Tuesday Night Adult Child ck1146 Robert Hatton 110.00
1/4/2017 50095 Monday Strength & Hope ck9069 Brooke M Davis 50.00
1/9/2017 66389 Al-Anon Spoken Here ck1264 Kathleen Redmond 113.30
1/17/2017 65244 Light Of Serenity ck853 Chris Seward 56.60
2/2/2017 13990 Thursday Night Men's ck232 name unreadable 160.00
3/1/2017 13992 Happy Wednesday ck841954 bank check 144.00
021 Roanoke Alleghany 90.00
1/3/2017 51031 Moneta ck1232 Janice Brotherton 15.00
2/15/2017 62381 Botetourt ck1009 Ben Harris 75.00
022 Seven Hills 25.00
3/4/2017 13931 Spiritual Awakenings ck1082 M. Ostroski 25.00
023 Southside 50.00
1/18/2017 13912 Sunday Night Serenity ck1087 Josie Cuffe 50.00
027 Virginia Beach 413.86
1/5/2017 14067 Small Shores Step Study ck0012 Dorothy Schultz 50.60
1/11/2017 30569949 Beach Parents ck8439 Donald Keeling 102.27
1/30/2017 60471 Corporate Landing mo237575 Eric Simms 60.20
1/30/2017 60471 Corporate Landing mo237571 Eric Simms 70.00
3/3/2017 14063 Beginner ck 0005 Beginner 40.00
3/10/2017 24754 Sandbridge ck7028 Caryn Johnson 50.00
3/21/2017 62794 Basic Recovery ck2494 Jeffrey Driskill 40.79
029 James River South 94.50
1/23/2017 13989 Early Tuesday ck119 Melanie Dalton 43.00
2/6/2017 30616272 Parents with Hope ck1028 Mary Sue Todd 51.50
098 Al-Anon Service Centers 100.00
1/10/2017 ASC Tidewater ck1563 Rikako Jacoby 100.00
099 Other 52.00
1/21/2017 Individual Contribution ck1317 Nancy Star 52.00
02 Other Income 1.22
1/31/2017 Deposit Interest 0.42
2/28/2017 Deposit Interest 0.38
3/31/2017 Deposit Interest 0.42
OVERALL TOTAL 6,882.48
Group Contributions - Last quarter1/1/2017 through 3/31/2017
4/7/2017 Page 3
Note: these are memo entries, already included in contributions report.
Postmark District Group # Group Name Amount Subtotal
SPRING 2016
3/7/2017 Individual Contribution 25.00
3/29/2017 18 District Contribution 90.00 115.00
INCOME FROM APPEAL LETTERS
as of March 31, 2017
pg. 1 of 1
VIRGINIA AREA WORLD SERVICE COMMITTEE
SUGGESTED GUIDELINES FOR GROUP CONTRIBUTIONS
August 6, 2016
Group Autonomy. Underlying all Virginia Area World Service Committee (VAWSC) suggestions for group
fund management is our Tradition 4: Each group should be autonomous, except in matters affecting another
group or Al-Anon or AA as a whole. Healthy groups also follow the letter and spirit of Tradition 7: Every group
ought to be fully self-supporting, declining outside contributions. Additional suggestions for the healthy
management of group funds can be found in the following places: The 2014-2017 Service Manual, pages 53-54
and 96; Reserve Fund Guideline G-41; Seventh Tradition S-21 Supplementary Material.
First Things First Expenses. Each group has expenses that need to be paid if the group is to continue to exist.
In order, these expenses are:
1. Rent (may include utilities and insurance, if applicable).
2. Group Representative (GR) and/or Alternate Group Representative (AGR) expenses to attend District
meetings, Service Center meetings, and Virginia Area Assembly meetings.
3. Al-Anon Conference Approved Literature.
4. Refreshments (if applicable), miscellaneous costs such as placing ads, telephone listing, photocopying,
post office box rental and other necessary expenses.
Ample Reserve. After expenses that need to be paid are covered, each group should set aside funds each month
to build up and maintain an ample reserve. A group’s ample reserve ensures that the group can keep going if
group contributions decline. The amount of the ample reserve is generally dependent on the size of the group:
the smaller the group, the longer the ample reserve should last. In some very large groups, an ample reserve of
one month is adequate; in some small groups, an ample reserve of one year is appropriate. It is suggested that a
new group start out with a six-month ample reserve, and adjust it up or down to suit experience with
contributions and expenses.
Financial Contributions to Our Links of Service. After a group’s expenses that need to be paid and ample
reserve are covered, any remaining funds can be contributed to the links of service in accordance with the group
conscience. While groups are free to develop their own fund allocation formula, the VAWSC suggests that each
group allocate its remaining funds as follows:
District Treasury 40%
Virginia Area Assembly 40%
Information Service and Literature Distribution Center contribution 10%
World Service Office (AFG, Inc.) 10%
Payment Schedule: It is customary to organize finances in monthly, quarterly and annual increments. Group
autonomy allows groups to decide which contribution schedule best suits the group. Adherence to a suitable
contribution schedule supports healthy group fund management.
Bruce L. Burrows
Area Treasurer
703-609-0034
date
AlAnon World Bank
123 Sanity Street
Serenity, USA 99999
For
222 Name on Bank Account
Pay to the Order of
DOLLARS
$
--- 1 2 3 4 5 6 7 8 9 - 0 2 2 2 --- 3 3 3 3 3 3 3 3 3 3 3 --- 0 0 1
Virginia Area Assembly 1,000,000.00
One million and 00/100 ~~~~~~~~~~~~~~~
057 – 099 - 00012345
Name of Your Group
Treasurer’s Signature
1/1/2016
Virginia Area Assembly Check Illustration
August 6, 2016
Please pass this illustration to your groups’ treasurers! 1. On the “pay to the order of” line, please enter only, Virginia Area Assembly. 2. On the For (memo) line (lower left), enter your Area, District and Group number as shown in
the example (numbers shown are fake numbers, not an actual group). The Area number is 057. Your District number appears in the box below. Your five-to-eight digit Group number appears on envelopes mailed to your Group from the WSO, or ask your District Representative. If this is a District or individual contribution, please write that on the memo line instead of the group number (but do write the District number).
3. Above your signature, write your group’s name as shown above. If the check is sent in response to the Area Semiannual Appeal, write “(appeal)” to the right of your group’s name, or at the top center of the check.
4. All of this information is needed by our Area Treasurer to properly record your contributions so that your District and Group receive credit. Otherwise your contributions will appear in Area financial reports under “miscellaneous contributions.”
001 Albemarle 002 Springfield Annandale 003 Arlington 004 Blue Ridge 005 Bull Run 006 Central Valley 007 Eastern Shore 008 Fairfax 009 Falls Ch Vienna McLean 010 Loudoun Reston
011 unused number 012 Nansemond 013 New River 014 Norfolk 015 Northern Neck 016 Peninsula 017 Piedmont 018 Alexandria 019 Rappahannock 020 Richmond North
021 Roanoke Alleghany 022 Seven Hills 023 Southside 024 Southwest 025 unused number 026 Triangle 027 Virginia Beach 028 unused number 029 James River South 030 unused number
Table of District Numbers
Mail checks to: Virginia Area Assembly, PO Box 2583, Midlothian, VA 23113 Questions? Call the Area Treasurer, Bruce B., 703-609-0034
VIRGINIA AREA ASSEMBLY
LONG RANGE PLANNING COMMITTEE REPORT
May 6, 2017
1. Nonprofit corporation application status:
By letter dated March 6, 2017, IRS demanded we add language to our bylaws stating that
remaining funds would be distributed to qualified organizations if the nonprofit corporation
would cease to exist. We agreed to add this language. Approval of nonprofit status is still
pending.
2. Building Healthy Groups:
The LRPC is looking at concrete ways that the Virginia Area can help groups become healthy
(filling service positions, ensuring financial health, fostering attraction rather than promotion).
Ideas are welcome. Please contact me or any member of the LRPC with your suggestions.
3. Keeping it Simple: The LRPC is encouraging the increased use of electronic media.
Improving our Area Website (downloadable information, direct credit card payments):
modifications to the website are under way now.
Gradual transition from paper based Assemblies to electronic distribution (download) of
reports and online registration: the use of online registration for this Assembly is a direct
outcome of LRPC discussions. Likewise the use of email for semiannual appeal letters is also an
outcome of the LRPC initiative.
Consider setting up a subcommittee to report to the Assembly on the feasibility and cost
of setting up direct credit card payments for contributions, Assembly registrations and other
payments, rather than using PayPal.
Respectfully Submitted:
Bruce L. Burrows
Chair, LRPC
