Transportation Department

Dave PrevostTransportation Supervisor

Budget

Budget◦ The 15/16 amended budget (1.8M – Function 7) vs Departmental budget (2.4M)

◦ Amended budget is reported in a format required by the Ministry of Education.

◦ The Departmental budget includes Function 7 plus some Function 5 expenses and is therefore higher.

Department Staffing:

1 Supervisor 1 General Foreman/Bus Driver Mechanic 1 Dispatch Coordinator 20 Regular Bus Drivers & 9 Casual Bus Drivers 2 Bus Driver Mechanics & 1 Casual Mechanic 1 Cartage/Courier Staff

Background

Bus Routes

16 regular bus routes

4 special needs bus routes

1,400 students transported to and from school daily

Buses travel over 650,000 kilometers per year

Protection & Gabriola Island Service provided

Additional Information

All bus routes are reviewed and revised regularly to provide the best possible service.

The Dispatch Coordinator assigns all charter/field trips.

Special needs bus routes are our longest bus routes and require regular adjustments to provide the best possible service while accommodating the student’s and families requirements.

Bus Driver Information

A Bus Driver’s typical day consists of:

Working a split shift at a minimum 4 hoursper day i.e. 7 to 9 am & 2 to 4 pm.

Between bus routes, drivers gain additional hours/pay by performing charter/fieldtrip, bus cleaning, bus seat repairs etc.

To gain up to 8 hours pay, it is not unusual fora driver to be at work for up to 12 hours.

Bus route lengths are from 4 hours to 7.5 hoursper day, on school days only.

Curricular & Extra Curricular Field Trips

The Transportation Department supports our schools by providing bus service for approximately 2,000 charter/field trips per year.

The charter/field trips are from short in town trips (swimming, hockey academy, etc.) to longer trips to Victoria, Mt. Washington and Bamfield.

Costs for these trips are billed back to the requesting school.

Bus Route Summary

Bus Routes SummaryRoute 1Trip 1 Hammond Bay to Dover Bay SecondaryTrip 2 Aulds Road Area and Mount Benson Area to Pleasant Valley ElementaryRoute 2 Garbiola Ferry to Fairview/NDSSRoute 3Trip 1 East Wellington to NDSSTrip 2 Black Daimond/Westwood to Mountain View ElementaryTrip 3 Munroe Road/Allsop Road to Mountain View ElementaryRoute 4 Protection Island/Gabriola Ferry to NDSS, Friday only North Oyster to LadysmithRoute 5Trip 1 North Lantzville to Dover Bay SecondaryTrip 2 Nanoose Ridge to Seaview ElementaryRoute 6Trip 1 Lantzville Area to Dover Bay SecondaryTrip 2 Winchelsea to Seaview ElementaryTrip 3 North end students for CTC/VAST/ABOUT/SLA programs at NDSSRoute 7Trip 1 Cedar Area to Woodbank Primary and North Cedar IntermediateTrip 2 Cedar Area to John Barsby Community SecondaryTrip 3 Also pickups up Cedar Area Students for CTC/VAST/ABOUT/SLA programs at NDSSRoute 8Trip 1 South Wellington/Cassidy to North Oyster ElementaryTrip 2 South Wellington Area to John Barsby Community Secondary

Trip 3 Also pickups up South Wellington students for CTC/VAST/ABOUT/SLA programs at NDSS

Bus Route Summary

Bus Routes SummaryRoute 9Trip 1 Extension Area to Chase River ElementaryTrip 2 Cinnabar Area to John Barsby Community SecondaryRoue 10Trip 1 Davis Road School Site to Ladysmith Secondary

Trip 2 South Wellington to Woodbank Primary, North Cedar Intermediate and Chase River Elementary

Route 11Trip 1 Cassidy to Ladysmith Secondary

Trip 2 Chemainus Road to Davis Road School Site to Ladysmith Secondary & Intermediate & North Oyster Elementary

Trip 3 Also pickups up Ladysmith students for CTC/VAST/ABOUT/SLA programs at NDSSRoute 12

Trip 1 Yellow Point and Kulleet Bay to Ladysmith Primary, Intermediate and Secondary schools and North Oyster Elementary

Route 13Trip 1 Gabriola Island to NDSSTrip 2 North and South Roads to Gabriola ElementaryTrip 3 Berry Point Road to Gabriola ElementaryRoute 14

Trip 1 Yellowpoint to Woodbank Primary/North Cedar Intermediate/John Barsby Community Secondary

Route 15Trip 1 Yellowpoint to Ladysmith SecondaryTrip 2 Kulleet Bay to North Oyster ElementaryRoute 17Trip 1 Extension Area/Nanaimo River Road to John Barsby Community Secondary

Secondary School/Bus Information

Bus Capacity

High School Students (2 per seat) 56

High Schools Bussing

Number of Regular Busses Riders

Special Needs Busses

Special Needs Riders

Dover Bay Yes 3 116 1 5John Barsby Community Yes 5 198 1 3Ladysmith Secondary Yes 4 135NDSS/CTC/VAST/ABOUT/SLA Yes 6* 160 3 12Wellington Yes 1 4Woodlands No* Three busses do other routes than bring in 34 students for the CTC/VAST/ABOUT/SLA programs

Elementary School/Bus Information

Bus Capacity

Elementary Students (3 per seat) 84

Elementary Schools Bussing

Number of Regular Busses Riders

Special Needs Busses

Special Needs Riders

Bayview NoBrechin NoChase River Yes 2 69Cilaire NoCinnabar Valley NoCoal Tyee NoDeparture Bay NoFairview Community NoForest Park NoFrank J. Ney No

Gabriola Elementary Yes 1** (3 trips) 128Georgia Ave. Community NoHammond Bay NoLadysmith Intermediate Yes 2 22Ladysmith Primary Yes 1 12

** One trip to the ferry with NDSS students, then two trips to the elementary school

Elementary School/Bus Information

Elementary Schools Bussing

Number of Regular

Busses Riders

Special Needs Busses

Special Needs Riders

McGirr NoMountain View Yes 1 (2 trips) 95North Cedar Intermediate Yes 3 88North Oyster Yes 4 236Park Avenue Community NoPauline Haarer NoPleasant Valley Yes 1 43Quarterway NoRanderson Ridge NoRock City NoRutherford Yes 2 8Seaview Yes 2 85Uplands Park NoWoodbank Primary Yes 3 31 1 1

SD68 Policy Requirements

Ride Time Limitations

Attendance Designation

District Walk Limits

Transportation Assistance

SD68 Policy Requirements

Eligible Riders Students must register for transportation at

school within two weeks commencing school.

Students must use transportation regularly, otherwise their seat my be re-allocated.

Students not registered will be considered to have elected to make their own way and must do so for the entire year.

Due to previous Board decisions, some portions of bus routes are not within Board policy.

Courtesy Riders

Courtesy Riders

A courtesy rider is a student that utilizes current bus service and resides within 4.0 kilometers and 4.8 kilometers walk limits of their catchment school or attends a school outside of their attendance area.

Courtesy riders must use existing bus service and stops, bus routes are not altered and new bus stops are not implemented for courtesy riders.

Once a courtesy rider begins utilizing the system, it becomes increasingly difficult to revoke riding privileges.

Bus Information

We have 29 school busses:

4 wheel chair equipped busses on regular bus routes and 2 spare busses.

16 regular busses (70 to 84 passenger) on bus routes and 7 spare busses. Regular busses transport 56 secondary students and up to 84 elementary students.

Spare busses are used as replacements when busses are being serviced/repaired or are going out of District for a charter/field trip.

Presently we have 9 spare busses, which is more than we usually have. This was due to the possibility of needing more busses temporarily due to school closures. We will be eliminating at least one bus from our fleet at the end of this school year.

Bus Replacement

Busses are replaced as per Ministry of Education criteria:- 84 passenger busses: 15 years or 450,000 KM- 34-76 passenger busses: 12 years or 325,000 KM

Note: SD 68 has been purchasing 48 passenger busses that are equipped with wheel chair lifts and tie downs.

Once a bus has been replaced, it serves as a spare bus and it cannot be utilized permanently on a regular bus route as per the Ministry of Education.

Each year our district submits a bus replacement plan to the Ministry of Education.

Bus Purchase Costs:- 84 passenger: $140,000- 48 passenger (Wheel chair equipped): $112,000

Note: Bus prices fluctuate from year to year.

Bus Replacement Plan & Mileage

School District No. 68 Bus Replacement Plan & Mileages

January 2015

Bus Year Make Capacity Status Replacement Year

Current Mileage

3681 2004 Thomas 24 & 3 w/c Reg. Route 2015/16 265,333 2680 2002 Blue Bird 72 Reg. Route 2016/17 350,100 2681 2002 Blue Bird 84 Reg. Route 2016/17 307,543 2683 2002 Blue Bird 84 Reg. Route 2016/17 329,932 5680 2006 Thomas 84 Reg. Route 2020/21 348,266 5681 2006 Thomas 84 Reg. Route 2020/21 333,239 5682 2006 Thomas 84 Reg. Route 2020/21 320,202 5683 2006 Thomas 84 Reg. Route 2020/21 253,267

A7680 2009 Thomas 84 Reg. Route 2023/24 252,523 A8680 2009 International 84 Reg. Route 2023/24 220,984 A8681 2009 International 24 & 3 w/c Reg. Route 2020/21 192,406 0680 2012 International 24 & 3 w/c Reg. Route 2023/24 150,831 0681 2012 International 24 & 3 w/c Reg. Route 2023/24 163,546

A2680 2012 International 81 Reg. Route 2026/27 75,584 A2681 2012 International 81 Reg. Route 2026/27 85,137 A3680 2013 Blue Bird 84 Reg. Route 2027/28 45,101 A3681 2013 Blue Bird 84 Reg. Route 2027/28 42,437 A3682 2013 Blue Bird 84 Reg. Route 2027/28 44,449 A3683 2013 Blue Bird 84 Reg. Route 2027/28 61,953 A4680 2015 Blue Bird 84 Reg. Route 2029/30 17,485 Spare Buses 7680 1998 Blue Bird 24 & 3 w/c Spare Bus N/A 360,313 2682 2002 Blue Bird 72 Spare Bus N/A 380,057 3680 2004 Thomas 24 & 3 w/c Spare Bus N/A 243,410 3211 1996 Blue Bird 84 Spare Bus N/A 478,724 7682 1998 Blue Bird 70 Spare Bus N/A 436,169 7683 1998 Blue Bird 70 Spare Bus N/A 374,021 7684 1998 Blue Bird 70 Spare Bus N/A 458,662 7685 1998 Blue Bird 70 Spare Bus N/A 348,259 8680 1999 Thomas 84 Spare Bus N/A 425,620

Cartage/Courier

Cartage services (moving) is provided 3 days per week and inter-school courier is provided 2 days per week by 1 employee.

Cartage movements consist of teacher moves, rental deliveries, school to school moves, emptying a school after a closure and many other assorted movements.

Our rentals consist of 2,000 chairs, 150 tables, 4 stages, stage light and sound systems, choral risers and a BBQ grill. These rental items are used by our schools and outside organizations.

Mechanical Shop

Our Mechanical shop services and repairs all of our 29 busses, 52 vehicles, 8 trailers, 13 tractors/mowers/forklift as well as chainsaws, weed eaters, blowers etc.

Mechanical staff drive 2 daily bus routes.

Vehicle Replacement Program

2010, a third party Fleet Review was performed and recommended that for staff safety, performance and liability we enter into a vehicle replacement program.

Since 2011/12, staff have maintained a vehicle/equipment replacement program.

This replacement program sees the acquisition of new vehicles and equipment, replacing vehicles that were up to 28 years old.

The replacement program continues to result in cost savings and staff efficiencies.

Additional Information

Bus driver and Bus Driver/Mechanic Training

Fuel: SD 68 is a member of a fuel purchasing group and all busses, vehicles and equipment are fueled at Chevron Card locks.

A Transportation Review was completed and was presented to the Board in late November 2012.

Conclusion

Questions?