Transportation Asset Management Webinar Series Webinar 15:
Lessons Learned from Developing Transportation Asset Management
Plans Sponsored by FHWA and AASHTO With support from the FHWA TAM
ETG Webinar 15 April 8, 2015
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FHWA-AASHTO Asset Management Webinar Series Sharing knowledge
is a critical component of advancing asset management practice This
is the fifteenth in a webinar series that has been running since
2012 Webinars are held every two months, on topics such as off-
system assets, asset management financial plans, and more We
welcome ideas for future webinar topics and presentations Submit
your questions using the webinars Q&A feature Next webinar:
TRANSPORTATION ASSET MANAGEMENT FINANCIAL PLANS: PART II June 10,
2015 2:00 EST 2
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Welcome 3 FHWA is pleased to sponsor this webinar on lessons
learned from developing transportation asset management plans, in
cooperation with the AASHTO Sub-Committee on Asset Management and
with support from the FHWA TAM Expert Task Group Todays
presentations address a topic that all state DOTs are following
closely Under MAP-21, state DOTs will be required to develop and
implement a risk-based transportation asset management plan FHWA is
working to help support agencies in this process Three of our
presenters today will discuss some of FHWAs important work in this
area: helping LADOTD, MnDOT, and NYSDOT to pilot the TAMP
development process
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Pilot TAMP Projects 4 MAP-21 requires States to develop asset
management plans that consider risks Includes requirements
pertaining to the development process FHWA Office of Asset
Management has supported three State DOTs in developing their first
TAMPs Louisiana DOTD Minnesota DOT New York DOT Along with other
states TAMPs, these serve as examples for agencies responsible for
managing highway infrastructure assets at the state or local level
All three TAMPs developed through the Pilot Project are posted to
the the FHWA Asset Management website:
http://www.fhwa.dot.gov/asset/plans.cfm Colorado DOTs TAMP is also
available at this address
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Webinar Overview 5 Todays presentation includes four
perspectives on developing transportation asset management plans
Together, we will explore the experiences of State DOTs that have
been at the forefront in taking on these challenges Presentations
will highlight important lessons learned Each presentation will
focus on specific outcomes of an agencys TAMP development journey
We will also address some key success factors that may be
applicable for those who are just beginning the process of TAMP
development
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Learning Objectives 6 Building working knowledge of key
concepts and definitions relevant to developing transportation
asset management plans Understanding specific approaches that the
Pilot agencies are taking to address these issues today Beginning
to apply this knowledge in order to answer: How can TAMP
development help agencies to improve coordination between the
maintenance, preservation and the capital programs? What benefits
can states expect from developing a TAMP that formalizes the
process of managing physical assets for the long term? What are the
key lessons-learned for agencies that are in the early stages of
TAMP development? SHARE LESSONS LEARNED, IDEAS, KNOWLEDGE!!!
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7 Webinar Agenda 2:00Webinar introduction and overview Matt
Hardy (AASHTO), Steve Gaj (FHWA), and Hyun-A Park (Spy Pond
Partners, LLC) 2:15 Louisiana DOTD TAMP Mark Suarez (Louisiana
DOTD) 2:30 Colorado DOT TAMP William Johnson (Colorado DOT)
2:45Minnesota DOT TAMP Mark Nelson (Minnesota DOT) 3:00New York
State DOT TAMP Steve Wilcox (New York State DOT) 3:15Q&A and
wrap up
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Louisiana DOTD Our Experiences Developing the MAP-21 TAMP FHWA
/ AASHTO TAM Webinar #15 Lessons Learned from Developing a
Transportation Asset Management Plan April 8, 2015 Mark Suarez P.E.
8
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Asset Management in US 9 (ISTEA) 1991 - Intermodal Surface
Transportation Efficiency Act(ISTEA) 1991 - Intermodal Surface
Transportation Efficiency Act Establishes National Highway System
(NHS) (TEA-21) 1998 - Transportation Equity Act for the 21 st
Century(TEA-21) 1998 - Transportation Equity Act for the 21 st
Century Establishes FHWA Office of Asset Management (SAFETEA-LU)
2005 - Safe, Accountable, Flexible, Efficient Transportation Equity
Act: A Legacy for Users(SAFETEA-LU) 2005 - Safe, Accountable,
Flexible, Efficient Transportation Equity Act: A Legacy for Users
(MAP-21) 2012 - Moving Ahead for Progress in the 21st Century
Act(MAP-21) 2012 - Moving Ahead for Progress in the 21st Century
Act
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MAP-21 Deliverables MAP-21 Requires each State DOT to Develop A
Risk-Based Transportation Asset Management Plan (TAMP) for the
National Highway System 10 TAMP An essential management tool that
brings together all related business processes and stakeholders,
internal and external, to achieve a common understanding and
commitment to improve performance.
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MAP-21 Deliverables 11 Notice of Proposed RulesNotice of
Proposed Rules FHWA-2013-0052 Asset Management Plan o Extended to
May 29, 2015 FHWA-2013-0053 - National Performance Management
Measures o Extended to May 8, 2015 Final Rules Scheduled for
October 2015 o TAMP Due 18 Months After
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TAMP Major Focus Points NHS Pavements & Bridges Management
Systems NeededNHS Pavements & Bridges Management Systems Needed
Asset Management Objectives & MeasuresAsset Management
Objectives & Measures Performance Gap IdentificationPerformance
Gap Identification Life Cycle Cost AnalysisLife Cycle Cost Analysis
Risk Management AnalysisRisk Management Analysis A Financial PlanA
Financial Plan Investment StrategiesInvestment Strategies 12
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TAMP Management Focus 13 Establish Organizational Support for
TAMPEstablish Organizational Support for TAMP Define the
individuals responsible for management of the TAMPDefine the
individuals responsible for management of the TAMP How it will be
used throughout the AgencyHow it will be used throughout the Agency
How it relates to other Agency documentsHow it relates to other
Agency documents Policies Procedures Agreements Redefine Business
CultureRedefine Business Culture Preservation vs. Worst 1
stPreservation vs. Worst 1 st
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TAM Steering Committee Finance (Initial Executive
Champion)Finance (Initial Executive Champion) Statewide Operations
(Maintenance)Statewide Operations (Maintenance) Multimodal
PlanningMultimodal Planning Data Collection and Management
SystemsData Collection and Management Systems Multimodal Planning
(Long-range)Multimodal Planning (Long-range) DistrictsDistricts
ITIT EngineeringEngineering Research CenterResearch Center
Strategic Planning/QCIPStrategic Planning/QCIP 14
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Core Working Team Executive ChampionExecutive Champion Data
Collection and Analysis (Co-Chair)Data Collection and Analysis
(Co-Chair) Statewide Operations (Maintenance) (Co-Chair)Statewide
Operations (Maintenance) (Co-Chair) Asset Management EngineerAsset
Management Engineer Outside Consultant (Dye Management)Outside
Consultant (Dye Management) FHWA Pilot Consultant (Cambridge and
AMEC)FHWA Pilot Consultant (Cambridge and AMEC) 15
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Support Structure 16
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AM Objectives & Measures 17 Identify all policies &
procedures TAMP will affectIdentify all policies & procedures
TAMP will affect TAMP is a New Policy Document Identify &
Determine how existing plans (e.g., the Statewide Transportation
Improvement Program, Statewide Transportation Plan, Strategic Plan,
etc.) need to tie together in a comprehensive, coordinated asset
management processIdentify & Determine how existing plans
(e.g., the Statewide Transportation Improvement Program, Statewide
Transportation Plan, Strategic Plan, etc.) need to tie together in
a comprehensive, coordinated asset management process TAMP Does Not
Replace other Plans TAMP Must Influence Other Plans
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TAMP Link to Other Plans 18
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AM Objectives & Measures 19 Pavement Performance
MeasuresPavement Performance Measures IRI focus only (customer
centric) Project Selection vs. Performance MeasuresProject
Selection vs. Performance Measures Use All PMS Index Measures If
100% Based on Performance Measure would never select preservation
treatments (i.e. chip seals) Implement Levels of Service
(Maintenance)Implement Levels of Service (Maintenance)
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Asset Management Objectives & Measures 20 Bridge
Performance MeasuresBridge Performance Measures Switched from %
Deficient Bridges to % Structurally Deficient by Deck Area after
Katrina/Rita 7887 Bridges on State System7887 Bridges on State
System 118 Bridges w/ Deck Area > 175,000 sq. ft. 1.5% of the
Total Number of Bridges 47% of the Total System Deck Area
Slide 21
Performance Gap Identification NCHRP 08-90A TAMP GAP Analysis
ToolNCHRP 08-90A TAMP GAP Analysis Tool Maturity Level GAP
AnalysisMaturity Level GAP Analysis 5 Level Maturity Range5 Level
Maturity Range Initial, Awakening, Structured, Proficient &
Best Practices Focus AreasFocus Areas Policy, Planning &
Programming, Program Delivery, Information & Analysis, Life
Cycle Management, Legislative Compliance 21
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Life Cycle Cost Analysis Maturity Level InitialMaturity Level
Initial Limited Implementation So FarLimited Implementation So Far
Limited Expertise & KnowledgeLimited Expertise & Knowledge
NCHRP 08-71 Guide for Estimating Life Expectancies of Highway
AssetsNCHRP 08-71 Guide for Estimating Life Expectancies of Highway
Assets Six (6) Life Expectancy Models Four (4) Deterioration Models
Other Research ConfusingOther Research Confusing 22
Financial Plan & Investment Strategies Move to a Ten (10)
Year Financial PlanMove to a Ten (10) Year Financial Plan Refresh
Financial Plan AnnuallyRefresh Financial Plan Annually Implement
Prediction Models (lifecycle cost)Implement Prediction Models
(lifecycle cost) Focus on Preservation & SustainabilityFocus on
Preservation & Sustainability Modify Investment Strategies As
NeededModify Investment Strategies As Needed Provide Transparency
to StakeholdersProvide Transparency to Stakeholders Budgetary GAP
AnalysisBudgetary GAP Analysis Targets Steady State 24
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Asset Management Data Necessary Data Inventory and
ConditionInventory and Condition Risk AssessmentRisk Assessment
Cost/RevenueCost/Revenue Performance Measures (Targets)Performance
Measures (Targets) Management Systems (What-If Scenarios)Management
Systems (What-If Scenarios) Future Needs (Forecast
Deterioration)Future Needs (Forecast Deterioration) Communication
Tools (Dash Board)Communication Tools (Dash Board) 25
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Asset Management Data Data Gathering Timeliness data cant be
out of dateTimeliness data cant be out of date Accuracy is more
critical than everAccuracy is more critical than ever Quality
Assurance / Quality Control the quality of the data must be
verifiableQuality Assurance / Quality Control the quality of the
data must be verifiable Location most transportation data has a
location component and it must be accurateLocation most
transportation data has a location component and it must be
accurate Collection Cycles must meet needs, too often is costly
over collectionCollection Cycles must meet needs, too often is
costly over collection 26
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Asset Management Data Data Interoperability and Consistency
Using Indexes for Disparate Data Comparison (i.e. roughness vs
rutting indexes)Using Indexes for Disparate Data Comparison (i.e.
roughness vs rutting indexes) Linking Data Systems kill the data
silos and eliminate inaccurate data redundancyLinking Data Systems
kill the data silos and eliminate inaccurate data redundancy GIS
ties data together and allows data viewing in a spatial wayGIS ties
data together and allows data viewing in a spatial way ESRI Roads
& Highways potential tool to tie all the data silos together
and eliminate redundancyESRI Roads & Highways potential tool to
tie all the data silos together and eliminate redundancy 27
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Asset Management Data Needs Dealing with Data Deficiencies
Missing Data dont always have all needed data, even when you plan
to collect itMissing Data dont always have all needed data, even
when you plan to collect it Existing Data Errors data that wasnt
critical may now be critical and must be accurateExisting Data
Errors data that wasnt critical may now be critical and must be
accurate Duplicated Data in Various Silo Systems need one data
source to be truth, link from other systems to the primary data
sourceDuplicated Data in Various Silo Systems need one data source
to be truth, link from other systems to the primary data source
Data Entry Errors even with pick listData Entry Errors even with
pick list 28
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Recommendations Start as Soon As PossibleStart as Soon As
Possible Borrow from Existing TAMPsBorrow from Existing TAMPs Must
Have Executive Leadership SupportMust Have Executive Leadership
Support Recommend Full Time PersonRecommend Full Time Person
Develop a plan to implement the TAMPDevelop a plan to implement the
TAMP Start Working on Your DataStart Working on Your Data Get Local
Feds In the Mix Early & OftenGet Local Feds In the Mix Early
& Often Gain Understanding of Risk ManagementGain Understanding
of Risk Management NHI Course No. 134065 Risk ManagementNHI Course
No. 134065 Risk Management 29
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Questions? Mark Suarez, P.E. Asset Management Engineer
Louisiana Department of Transportation & Development
[email protected] (225) 379-1159 30
http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Multimodal/Dat
a_Collection/Pages/Asset-Management.aspx
http://wwwsp.dotd.la.gov/Inside_LaDOTD/Divisions/Multimodal/Dat
a_Collection/Pages/Asset-Management.aspx Louisiana DOTDs Pilot
TAMP
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Risk-Based Asset Management Plan (RB-AMP) Lessons Learned from
Developing a TAMP April 2015 31 William Johnson Asset Management
Branch Manager
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Gap Analysis 32 Top 10 Asset Management Gaps Identified:
1.Develop and Document the Budget Distribution, Project Selection
and Project Tracking Process 2.Integrate Risk Analysis into
Planning and Programming Processes 3.Develop Strategies to Manage
Project and Program Delivery Risks 4.Establish a Risk Framework to
Evaluate Alternative Strategies 5.Analyze Budget Tradeoffs Across
Programs 6.Improve Project Scoping and Optimization 7.Incorporate
Life-Cycle Analysis into Decision-Making 8.Clarify the Role of
Target-Setting 9.Implement a Strategic Management Framework to
Reflect on Progress 10.Communicate the Benefits of TAM =
significant progress
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Project Selection Process Gap 1 33
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Risk Register Gaps 2 & 3 34
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Corridor Approach to Risk Gaps 2 & 3 35
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Risk Framework Gap 4 36 Proposed Framework
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Cross-Asset Optimization and Trade-Off Analysis Gap 5 37
Courtesy of Deighton Associates Limited Performance Curves
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Cross-Asset Optimization and Trade-Off Analysis Gap 5 38
Courtesy of Deighton Associates Limited Slider Tool
Communication Gap 10 42 Internal website TAM pamphlet YouTube
TAM workshop
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43 Contact Information William Johnson Asset Management Branch
Manager Colorado Department of Transportation 303-512-4808
[email protected]
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April 8, 2015 44
Slide 45
Draft Transportation Asset Management Plan (TAMP) Pilot state
Moving Ahead for Progress in the 21 st Century (MAP- 21) TAMP
rulemaking
Slide 46
Pavement Bridge Drainage Structures Centerline Culverts Deep
Stormwater Tunnels Guardrails Traffic Signals Signs Overhead Sign
Structures Pavement Markings ITS Pedestrian Ramps Lighting
High-Mast Light Tower Structures Land Rest Areas Sidewalks
Retaining Walls Tunnels Noise Barrier Fencing Weigh Stations ADA
Infrastructure Modal Infrastructure Transit Vehicles Highway
Assets
Slide 47
Section 515.009 Asset Management Plan Content Requirements,
page 9241 .if a State DOT elects to include such other assets, all
of the analysis and plan content requirements proposed in this
rulemaking would apply.
Slide 48
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Section 515.007 Asset Management Plan Development Process, page
9240 The FHWA proposesincluding: an estimate of the value of the
agencys pavement and bridge assets and the needed investment to
maintain the value of these assets.
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Asset Type Performance Measure Pavements Share of system with
Poor ride quality in travel lane Bridges NHS bridges in Poor
condition as a percent of total NHS bridge deck area Highway
CulvertsShare of culverts in Poor or Very Poor condition Deep
Stormwater Tunnels Tunnels in Poor and Very Poor condition,
measured as a percent of total tunnel length Overhead Sign
Structures Share of Overhead Sign Structures in Poor or Very Poor
condition High-Mast Light Tower Structures Share of High-Mast Light
Tower Structures in Poor or Very Poor condition
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51 Pavement System Current Condition 2023 Target (Desired)
Interstate2.4% Poor 2% Poor Non- Interstate NHS 4.3% Poor 4% Poor
Non-NHS7.5% Poor 10% Poor Bridge System Current Condition 2023
Target (Desired) NHS4.7% Poor 2% Poor Non-NHS2.1% Poor 8% Poor
Slide 52
Asset Performance (NPRM), Section 490.105, Page 327 The State
DOTs would establish 2- and 4- year targets for a 4-year
performance period for the condition of infrastructure assets.
Section 515.007 Asset Management Plan Development Process, page
9240 The FHWA proposes that the financial plan would be required to
identify annual costs over a minimum period of 10 years.
Slide 53
Section 515.009 Asset Management Plan Content Requirements,
pages 9241, 3rd column & 9242, 1 st column In the proposed
rule, the FHWA would require State DOTs to make their asset
management plans available to the public, and encourages them to do
so in a format that is easily accessible.
Slide 54
Slide 55
TAMP Future Capital Plan (MnSHIP) Starting to incorporate
lifecycle analysis Adding detailed information about other roadside
infrastructure Future Operations Plan (HSOP) Requirements for
maintenance by asset type More strategic More data-driven 55
Enhancements Enhance existing business processes Build on existing
information, plan, & processes.
Slide 56
Slide 57
Steve Wilcox, Director, NYSDOT Transportation Maintenance
Planning Bureau
Slide 58
Infrastructure Responsibilities Infrastructure Conditions
Funding Available to the Agency Funding Deconstructed to Show Whats
Available to Address Infrastructure Assets How Youre Organized to
Manage these Assets Your Treatment Strategy The Risks You Face Your
Likely End Conditions and Management of Risk What Youre Going to
Improve Next Iteration
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Internally Requires Working Across Stovepipes and Documents
Asset Management Practices for All DOT Employees Documents a Common
Vision for Asset and Program Management Defines Common Decision
Time Frames and Periods of Analysis Explains Rationale Behind
Treatment Strategies Begins a Dialogue for Cross Organizational and
Cross Asset Decisions: i.e. Backlog, What Counts as a Preservation
Action? Externally Creates a Basis for Dialogue with FHWA MPOs
Elected Officials Stakeholders
Slide 60
Provides Self Assessment tool to determine strengths,
weaknesses and gaps Provides requirements for Asset Management
Planning Adds Management of Risks Provides a Basis for Continuous
Improvement
Slide 61
Information is coming from many sources and needs coordination
Needs a Project Manager and detailed Management Plan Create a Team
with all necessary Subject Matter Experts Establish an Author and
one voice Establish deadlines Double the time to write the TAMP
once all necessary data and analysis is done Double the time you
think is necessary for high level review
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Most Important stay closely coordinated with FHWA Realize this
is new to your Area FHWA office and they may not have the expertise
or understanding of intent that Washington does Stay closely
coordinated with other NHS owners, for us the NYS Thruway Authority
Consider how to involve MPOs
Slide 63
Pavements and Bridges The NHS TAMP development is a lot of work
each asset class requires full TAMP analysis and reporting Unknown
impact of NPRM and how TAMP will be used by others Can expand asset
classes in subsequent TAMPs
Slide 64
TAMP should define improvement areas of your asset management
and program planning processes Develop policy, governance,
treatment strategies between reporting periods Do external outreach
between reporting periods This is where having a core Asset
Management organization is more advantageous than our governance
structure
Slide 65
Risk Management as it relates to the TAMP is still not clearly
defined Risk Management is akin to the previous slide in that the
work needs to be done prior to the next TAMP and the next program
update Again, an Asset Management organization would be a benefit
here to manage the work
Slide 66
Transparency is good, but we need a better way to communicate
with the public about infrastructure and its impact on them in ways
they care about Need to define the capacity and condition of key
stakeholder use corridors rather than by functional class or
NHS/non-NHS: Commuters Commercial Transportation Mass Transit
Emergency Responders Pedestrians and Bicyclists Tourists
Slide 67
Federal funding for NHPP far exceeds STP NPRM can tip the
balance further States are not picking up the growing funding gap
for non-NHS highways An Asset Management Plan that concerns itself
primarily with the NHS may not paint the entire picture or
demonstrate the increasing impact on lower volume roads and
bridges
Slide 68
There is a fundamental disconnect between Asset Management
Planning and the National Performance Measures NPRM does not
consider current conditions or the resources required to meet
legislated performance levels where TAMP targets are set by what
models say is possible with available resources NPRM will likely
drive poor (worst first) management decisions to meet the measure
and avoid penalties NPRM will drive minimal asset reporting in the
TAMP to avoid the reporting requirements and penalties NPRM
imposes