TRANSIT AUTHORITY OF NORTHERN KENTUCKY …...3.neral Manager’s Report (Aiello)Ge 4. Old Business 5. New Business 6.neral Council’s Report (Duncan)Ge A DJOURN 1 TRANSIT AUTHORITY

TRANSIT AUTHORITY OF NORTHERN KENTUCKY

BOARD OF DIRECTORS MEETING

AGENDA

APRIL 8, 2020

CALL TO ORDER 5:30 P.M. PM – VIA VIDEO CONFERENCE

ROLL CALL/ANNOUNCEMENTS

APPROVE MINUTES OF PRIOR MEETINGS – March 11, 2020

AUDIENCE RECOGNITION – Staff will monitor the comments section of the Facebook live event

REPORTS

1. February FY 2020 Financial Statement (Aiello)

2. TANK’s Response to the COVID-19 Pandemic (Aiello)

3. General Manager’s Report (Aiello)

4. Old Business

5. New Business

6. General Council’s Report (Duncan)

ADJOURN

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TRANSIT AUTHORITY OF NORTHERN KENTUCKY

Board of Directors

March 11, 2020

The TANK Board of Directors meeting was called to order at 5:30 p.m. on Wednesday, March

11, 2020, at the TANK Offices at 3375 Madison Pike, Ft. Wright, KY 41017 by Mr. Brian

Ellerman, Board Chair. Mr. Ellerman requested all to stand for the Pledge of Allegiance.

In attendance were: Mr. Brian Ellerman, Board Chair; Mr. Ed Kuehne, Vice-Chair; Mr. Tim

Donoghue; Mr. Scott Guenther; Mr. Jim Parsons; Mrs. Gina Rittinger; Ms. Laura Thompson;

Mr. Bill Voelker; Mr. Andrew Aiello, General Manager; Mr. Mike Duncan, Legal Counsel and

Mrs. Nancye McClanahan, Executive Assistant/Board Secretary.

Absent from the meeting was Mr. Dave Sogar.

Mr. Ellerman asked for a motion to approve the February 12, 2020 and March 3, 2020 Board

Minutes. Mr. Ed Kuehne made a motion to accept the Board minutes of February 12, 2020

and March 3, 2020. The motion was seconded by Mr. Tim Donoghue. MOTION PASSED.

AUDIENCE RECOGNITION – Mr. Ellerman

Mr. Aiello reported a few weeks ago we celebrated the retirement of Mr. Greg Fillhardt

and now the TANK Board would like to present to Greg a Resolution on his outstanding

accomplishments. Mr. Fillhardt was an Operator for TANK for forty-six (46) years and

for the last thirty-eight (38) consecutive years he had zero preventable accidents. Mr.

Aiello said Mr. Fillhardt had a terrific attitude and will impossible to replace. He read the

Resolution that was presented to Mr. Fillhardt and the Board members along with the

audience gave him a standing ovation. Mr. Fillhardt thanked the Board for the Resolution

and expressed his appreciation to his wife. Pictures were taken of the presentation.

DRAFT FY 2021 BUDGET – Mr. Aiello

Mr. Aiello reported we have an Action Item relative to this Draft FY 2021 Budget. He

indicated we did go over this in the Committee meetings we held last week. The goal

tonight is to answer any additional questions the Board might have after having the

information to review for a week. If approved, this Draft Budget will be sent to the three

(3) County Fiscal Courts for their feedback.

Mr. Parsons made the motion to approve the Draft FY 2021 Budget to submit to the 3

County Fiscal Courts. Mr. Voelker seconded the motion.

Prior to the vote, Mr. Kuehne said he had attended some of the Public meetings with the

TANK Staff and heard the Public comments. He indicated there have some changes to

the Redesign Plan – please go back and read the changes. Certain things have been put

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TANK Board of Directors

March 11, 2020

Page 2 of 4

back in that were once concerns to the community. The changes will be good and this is a

fair Budget for all.

Mr. Ellerman recommended that the Board only approve the FY21 budget expenses and

revenues as shown – any potential changes to the county funding formula or multi-year

funding would follow only after discussion with the Fiscal Courts.

Mr. Parsons agreed and said at this time we are only approving next year’s Budget.

Discussions will be had with the Counties as to how this will be implemented over the

years to come – this is outside of the Budget process.

Mr. Guenther asked Mr. Aiello if he could confirm this is the same version Budget that

was presented to the committees last week - Mr. Aiello confirmed.

Mr. Ellerman asked for further discussion and there was none. MOTION PASSED.

PREVENTABLE ACCIDENTS – Mr. Lockman

Mr. Lockman distributed information to the Board members regarding Preventable

Accidents for 2015 and 2019. (See Enclosed)

He said the first five to six years he was at TANK we averaged between 90 to 100

Preventable Accidents for the year. For the past couple of years we have been tracking

around 70 to 80. Two years ago we had a record low of 64. We continue to push safety

around here and on the road and our numbers are reflecting it. Mr. Lockman said the

accident trends (years of service, types of accidents, locations, etc.) have been relatively

consistent over the years.

Mr. Kuehne asked about the total number of miles TANK operates each month and Mr.

Lockman said it is approximately 400,000 each month, which equates to about 5,000,000

each year.

Mr. Aiello added that this is Mr. Lockman’s last Board meeting with us as he is retiring.

He thanked him for service.

GENERAL MANAGERS RERPOPT – Mr. Aiello

Mr. Aiello reported on the following:

o Mr. Aiello reported the Staff has been working on the Draft Budget and he

appreciates the Board’s approval.

o Mr. Aiello reported the Legislative session is moving along. We have working on

the Toll Credit issue and the VW Settlement issue. He indicated he was in

Frankfort today and said there is a little traction there. He feels there is a general

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March 11, 2020

Page 3 of 4

understanding by the House and the Senate that there needs to be some

replacement for Toll Credits so we can import 40 million dollars of Federal funds

into the State of Kentucky for public transit. He feels the message is resonating,

but as you know, the next three to four weeks everything has to come together and

the Budget must be balanced, published and approved. We are cautiously

optimistic.

o Mr. Aiello reported we have all been following the changes with respect to

COVID-19 and the Coronavirus. On our Facebook page and our website we have

a Public response out there where we are disinfecting touch-points and drivers’

areas each day. We have posted notices internally encouraging employees if they

are sick to stay home but at the same time we are a critical service for the

community and we will keep operating and following the guidelines from the

CDC, Northern Kentucky Health District and from the State Health Department.

We check the guidelines multiple times a day. Things keep changing on a daily

bases and will react accordingly. We have built an internal response team with

varied responsibilities to tracking what is going on in terms of public information

and guidance from State and Federal sources. We continue to monitor our own

staffing levels as things progress and also on contingency planning. The team

meets regularly to keep on top of it. We also communicate with our Bargaining

Unit, ATU. They have been helping us communicate consistently to all of our

employees. We will continue on and respond as needed.

OLD BUSINESS – Mr. Ellerman

Mr. Ellerman asked if there was any Old Business and there was none.

NEW BUSINESS - Mr. Ellerman

Mr. Ellerman reported about that next week is Transit Worker Appreciate Week. You are

welcome to participate and thank the Operators for the essential work that they do.

GENERAL COUNSEL REPORT – Mr. Duncan

Mr. Duncan reported said he wanted to add to what Mr. Aiello said about Mr. Lockman.

Mr. Duncan said he has been working on the TANK account in one capacity or another

since 1984. Much of that time has been working on claims and litigation mostly through

our self-insured retention. You all know how good Bob is with his contribution to

increasing safety and reducing claims and accidents. Bob, with his East coast attitude,

has been one heck of a negotiator and has saved a lot of money for TANK, the Counties,

and the citizens of Northern Kentucky – he will be missed.

Mr. Duncan informed the Board that former Board member Harry Riggs has recently

passed away. Please keep his family in your prayers.

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March 11, 2020

Page 4 of 4

Mr. Ellerman requested a motion to adjourn the Board of Directors meeting. Mr. Donoghue

made the motion to adjourn the Board Meeting. The Motion was seconded by Mr. Voelker.

MOTION PASSED.

The Board of Directors meeting adjourned at 6:05 p.m.

Respectfully Submitted:

Nancye McClanahan

Executive Assistant/

Board Secretary

___________________________________ ____________________________________

Brian Ellerman, Board Chair Nancye McClanahan, Board Secretary

5

Through February 29, 2020

Update Header Month

Check MonthFeb FY20 Feb FY19 % ∆

Total 228,694 238,086 -3.9%

Local 157,759 163,437 -3.5%

Express 45,019 45,247 -0.5%

SBS 18,820 22,047 -14.6%

RAMP 6,725 6,921 -2.8%

Sr./Med 371 434 -14.5%

10.5 7.4 3.0 6.3 3.1 4.1 4.7 9.1

Target

Jul Oct Jan Apr

Preventable Accidents per 400k mi.

0K

100K

200K

300K

400K

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Total Ridership FRT+DRT

FY 2018 FY 2019 FY 2020

0K

50K

100K

150K

200K

250K

Jul Oct Jan Apr

Local Ridership

0K

20K

40K

60K

Jul Oct Jan Apr

Express Ridership

0K

20K

40K

60K

Jul Oct Jan Apr

Southbank Ridership

$262,613

$0 $291,745

Current Month Pass Rev vs. Budget

$2,340,566

$0 $2,531,951

Passenger Revenue YTD vs. Budget

$74.77 Cost per Hour

FRT $86.72

$62.65 Cost per Hour

DRT $66.56

$0.74 Maintenance Cost/Mile $0.78

12.0

Passengers per Hr, FRT 12.4

15.4%

Farebox Recovery 13.1%

1.40 Passengers per Hr, DRT 1.43

5.0% Abandonded Calls, FRT 3.9%

6.0% Abandoned Calls, DRT 5.2%

16,500 Miles per Road Call 19,439

$2,500

Bus Damage, Preventable $4,076

82%

On-Time Performance 74%

95 66 58 51 46

Complaints 64.4

4

4 1 0

5

Commendations 3.1

1.50% Employee Turnover 1.34%

58 Lost Time Days 78

● = goal is below line ∆ = goal is above line Notes:

$2,039,009

$0 $2,025,737

Current Month Expenses vs. Budget

$16,730,889

$0 $16,834,414

Expenses YTD vs. Budget

YTD FY20 YTD FY19 % ∆

Total 2,042,423 2,088,299 -2.2%

Local 1,340,937 1,366,694 -1.9%

Express 392,796 398,555 -1.4%

SBS 247,108 261,487 -5.5%

RAMP 58,274 58,641 -0.6%

Sr./Med 3,308 2,922 13.2%

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TANK’s COVID-19 Response as of 4/3/2020 TANK has made a number of significant changes as a result of the Coronavirus pandemic. This includes changes to our service to the community and changes to our internal operation. Highlights of these changes are as follows:

TANK created an Internal COVID-19 Task Force that has been meeting/coordinating daily on our response to the pandemic. This includes at least weekly meetings with the bargaining unit, ATU.

TANK has been deemed an essential public service by both state and federal officials. Our service is critical for members of our community to access essential needs (medical, grocery, etc.) and essential jobs (hospital workers, public safety workers, etc.).

Service Changes, effective Monday, March 23rd o TANK scaled back our operation and moved to a “Sunday Plus” service, 7 days a

week. o TANK eliminated passenger fares and asked passengers to board through the

center door unless they use a mobility device or a wheelchair. This is being done to protect the operator from additional exposure.

o TANK has been asking all customers to limit non-essential travel. o TANK will continue our cleaning and disinfecting effort of both the vehicles and

the facility. o The TANK call center has been scaled back and our front-desk service area has

been closed.

Staffing Approach, effective Monday, March 23rd o Maintenance and most Administrative workforce levels will remain as-is with

some employees working from home, if/when feasible. o Fixed-Route and RAMP Operators age 60 and above are serving as our reserve

crew, on temporary paid report from home. o Fixed-Route and RAMP Operators under age 60 continue to report to work.

Adjustments Since Initial Implementation o Heavy passenger loads. Dispatch has strategically placed wildcat buses

throughout our service network to assist with high passenger levels (20+ passengers on one bus). Their goal is to help with passenger loads as quickly as possible. We want to promote social distancing between our passengers.

o Unnecessary trips. Passengers that board a bus are now required to alight the bus at the EOL (End of the Line.) Customers required to alight the bus at the EOL will not be permitted to board the bus for the return trip. The customer will have

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to wait on the next bus. This was put into place to limit casual riding of the system.

o Additional cleaning and disinfection. Starting 4/5/20, staff will be using a

disinfecting fogging system in break rooms, offices and common areas within the facility.

o Employee Temperature Screening. Effective 4/6/20, all TANK employees will

have their temperature taken prior to being able to report to their work assignment. Any employee with a temperature of 100.4F or above will be sent home and not permitted to return to work until their temp has remained under 100.4F for 72 hours without the aid of medication.

o Suspension of Southbank Shuttle Service. Effective 4/6/20, service on the

Southbank Shuttle was suspended. We have been closely monitoring ridership on the system as well as our workforce capacity on a day-to-day basis. Due to staffing considerations, low ridership, and the lack of a rear boarding door on the Trolleys, TANK will be temporarily suspending service on the Southbank Shuttle.

External Communication o Passenger and media communication regarding changes to service levels. o Text and email alerts to entire full database with route-specific updates to

service. o Ongoing passenger communication via website, social media and on-board

messaging to limit trips, provide physical distance, CDC and Health Dept. reminders, etc.

o Bus destination signs programmed with the message “If you are sick, STAY HOME”

Internal Communication o TANK has posted a number of detailed internal memos explaining the changes to

our service, our staffing, our cleaning efforts, etc. o TANK has posted FAQs for our employees to assist in understanding the changes. o TANK created a mass email list of our employees’ personal emails so that we can

more effectively (and remotely) provide copies of all posted memos and video announcements to front line staff.

o Multiple update videos have been sent to all employees to keep them informed of the rapidly changing environment and expectations.

o Weekly meetings with bargaining unit, ATU.

Families First Act o Effective April 1, 2020, the federal government’s Families First Coronavirus

Response Act (FFCRA or Act) requires certain employers (TANK) to provide employees with expanded family medical leave and paid sick leave.

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o TANK’s HR Manager and TANK’s labor attorney have worked through the details of the Act, posted notices for our employees, and have begun tracking the use of the expanded FMLA and Sick Leave.

CARES Act, Federal Stimulus o The President signed a federal stimulus bill called the CARES Act. This Act

provides financial relief directly to transit systems to help offset expenses and lost revenue that transit systems are experiencing as a result of the pandemic. This infusion of revenue from the federal government will surely help in the short-term, if not indeed much longer. We will learn more about this in the coming weeks.

What happens when a TANK employee has a positive test result for COVID-19? o We want you to know that TANK is prepared in the event that one of our

employees tests positive for COVID-19. Based on the numbers we are seeing around the country, it is most likely not a question of if one of us will have a positive test result, but when will that news come. We have been in close coordination over the last few weeks with the Northern Kentucky Health Department. As soon as a case is confirmed, the health department will work directly with us to respond.

TANK’s Front-Line Staff and Leadership Team An Overwhelmingly Outstanding Response

o Bus Operators o Vehicle Maintenance Staff o Facility Maintenance Staff o Road Supervisors o Dispatchers o Wayne Bey, Manager of Purchasing – worked to procure necessary equipment

(PPE, disinfectants, etc.). o Frank Busofsky, Manager of Planning – helped to develop the “Sunday Plus”

service level and is tracking daily ridership on the system. o Kail Clifton, Manager of Special Services – reworked the entire RAMP operation

with now fewer passengers, fewer runs, and a number of employees now on the reserve crew.

o Rich Conley, Assistant Director of Maintenance – worked with vehicle manufacturers/suppliers to address any outstanding issues related to our fleet.

o Gina Douthat, Deputy General Manager – issued all external communications, interaction with the media, and helps to lead the overall operation through this event.

o Tricia Duvall, HR Manager – developed, implemented, communicated and is tracking two entirely new leave categories (expanded FMLA and Emergency Sick Leave) for all TANK employees.

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o Alex Fuchs, Manager of Finance – created a payroll and tracking methodology for the new leave types and managed the transition with our vendors to a temporarily cashless system (no fares being collected).

o Ray Helms, Information Systems Manager – helped to create the new all-employee email posting tool and established new VPN connections for work-from-home.

o Bill Hock, Director of Maintenance – quickly established a new SOP for disinfecting buses, and has supported the overall operation through this event.

o Gary McCulley, Manager of Scheduling – reworked the entire fixed-route operation, created an operator pick, and helped to evaluate/implement the new staffing model and reserve crew process.

o Sean O’Leary, Director of Operations – in less than 72 hours, worked with the operations team and the ATU leadership to implement an entirely new service plan and an entirely new way of staffing for the organization. Helps to lead the organizational response.

o Pete Papucci, Manager of Buildings & Grounds – overhauled the facility cleaning SOP to more frequently clean and disinfect work areas and breakrooms. Implemented a fogging/disinfecting process.

o Becky Weatherford, Marketing Manager – worked to establish the video conferencing format and live connection to TBNK for TANK Board meetings.

o Lyndi Whiteker, Performance Analyst – created a process to track the new reserve crew (our operators over the age of 60) and remotely insure their active status, and coordinate that information with our payroll team.

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Report of the General Manager Highlights for the Month of March 2020

GENERAL

TANK staff met with the County Administrators to deliver the draft FY 2021 budget as

approved by the TANK Board of Directors. The Administrators requested some

additional information that is currently being compiled.

TANK staff is tracking the draft state budget through the Kentucky General Assembly.

Andrew Aiello represented TANK at the following Boards/Committees/Programs:

o Ohio Kentucky Indiana Regional Council of Governments, Board of Directors

o NEORide, Board of Directors

o Northern Kentucky Workforce Investment Board

o APTA, Bus and Paratransit CEO Committee

o Kentucky Public Transportation Association

o Kentuckians for Better Transportation, Board of Directors

OPERATIONS

Preventable Accidents March 2020 – 6

Preventable Accidents March 2019 – 6

YTD 2020: 20

YTD 2019: 21

PLANNING & MARKETING

Staff continues to work with Tindale Oliver on back-end implementation of redesign. The

final public involvement report is complete and the last technical memo from the

consultant is under staff review.

Becky Weatherford started as TANK’s new Marketing Manager. Becky comes to TANK

after serving in various marketing roles at NKU over the last 12 years.

MAINTENANCE

Installation of 2 new shelters at 5th & Bakewell and Dixie & Commonwealth

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1

TANK Finance Committee March 27, 2020

February TFY20 Financial Statements

TO: FROM:

DATE:

Subject:

T. Alex Fuchs, Manager of Finance

3375 Madison Pike Ft. Wright, KY 41017 Ph.: (859) 578-6943 Fax: (859)578-6952 www.tankbus.org

Ridership: For TFY20 Year-to-Date (YTD), total TANK ridership (unadjusted for operating days) is down 2.2% from last year (TFY19).

When compared to February of last year, Fixed Route Transit (FRT) services lost 4.0% in ridership, while Demand Response Transit (DRT) lost 3.5%.

During February, TANK’s Express Routes lost 0.5% in ridership, while local routes lost 3.5%. Southbank Shuttle ridership was down by 14.6%.

Revenues: Passenger revenue (line 304) was $29,132 less than the monthly budgeted amount.

Operating Expenses: TANK operated $13,271 over operating budget for February (line

418). However, for TFY20 YTD, TANK continues to run under budget by $103,525.

Total Assistance: In order to balance operating expenses and revenues, TANK is drawing $4,830 more in operating assistance than budgeted for TFY20 YTD (line 319).

General Manager’s Notes for the Month: Fringe expenses were ahead of budget due to timing of medical claims for the month. It should also be noted that TANK received a $100,000 payment for damages to one of our buses that occurred during an accident in 2019.

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2

Operating Statistics and Key Performance Indicators (KPIs):

February TFY20

February TFY19 Change

Express Service Riders

45,019

45,247 -0.5%

Local Service Riders*

157,759

163,437 -3.5%

Southbank Shuttle Riders

18,820

22,047 -14.6%

Sub-Total FRT Ridership

221,598

230,731 -4.0%

Demand Response Riders

7,096

7,355 -3.5%

Total Ridership 228,694 238,086 -3.9%

Hours of Fixed Route Service

18,852

18,590 1.4%

Hours of Demand Response Service

5,057

4,974 1.7%

Fixed Route Transit - Cost per Hour $89.17 $73.33 21.6% Fixed Route Transit - Cost per Rider $7.45 $5.89 26.6%

Southbank Shuttle - Cost per Rider $9.02 $6.13 47.2%

Demand Response - Cost per Hour $70.79 $61.05 15.9% Demand Response - Cost per Rider $50.44 $41.29 22.2%

* Includes Local, NKU and Additional Service

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Monthly Financial ReportsPart I: Balance Sheet

February TFY20

TFY 2020 TFY 2019Assets

Current Assets

100 Cash 1,357,030$ 1,917,159$ 101 Working Funds 500 500 102 Temporary Cash Investments 5,097,473 4,979,459 103 Accounts Receivable 135,611 193,242 104 Grants Receivable 185,212 514,025 105 Receivable for Accidents 31,325 24,984 106 Materials and Fuel 598,020 466,422 107 Work in Process 119,413 184,885

108 Sub-Total Current Assets 7,524,583$ 8,280,675$

Fixed Assets

109 Tangible Property 83,104,245 80,186,298 110 Accumulated Depreciation (46,901,814) (49,207,427)

111 Net Fixed Assets 36,202,431$ 30,978,872$

Other Assets

112 Liability Fund 352,977 325,084 113 Other Prepaid Assets 207,301 180,395

114 Sub-Total Other Assets 560,279$ 505,479$

115 TOTAL Assets 44,287,293$ 39,765,026$ Page 1

Current vs. Previous Year

14

Monthly Financial ReportsBalance Sheet, continued

February TFY20

TFY 2020 TFY 2019Liabilities & Capital

Current Liabilities

201 Accounts Payable 256,742$ 200,710$ 202 Accrued Vacation 793,448 746,973 203 Wages Payable 258,558 195,821 204 Other Payroll Liabilities 61,363 63,297 205 Unredeemed Fares 90,356 93,717 206 Uninsured PL/PD Losses 223,800 367,500 207 Prepaid State and Federal Funding 1,416,890 2,017,255 208 Other Current Liabilities 329,629 239,020

209 Sub-Total Current Liabilities 3,430,786$ 3,924,293$

Long Term Liabilities

210 Deferred Revenue - Boone County 544,023 600,455 211 Deferred Revenue - Campbell County 1,840,388 1,888,119 212 Deferred Revenue - Kenton County 1,524,539 1,614,883

213 Sub-Total Long-Term Liabilities 3,908,950$ 4,103,457$

Capital

214 Local Investment net of Depreciation 2,038,539 2,077,718 215 Kentucky Investment net of Depreciation 1,406,214 1,075,145 216 Federal Investment net of Depreciation 33,502,802 28,584,414

217 Sub-Total Capital 36,947,556$ 31,737,277$

218 TOTAL Liabilities & Capital 44,287,293$ 39,765,026$ Page 2

Current vs. Previous Year

15

Monthly Financial ReportsPart II : Statement of Revenue and Expenses

February TFY20

Current Month Year to DateActual Budget Variance Actual Budget Variance

Consolidated TANK

PASSENGER REVENUES301 228,907$ 252,971$ (24,064)$ Fixed Route Transit Passenger 1,969,842$ 2,130,669$ (160,828)$ 302 17,981 22,219 (4,238) Southbank Shuttle Passenger 226,111 261,828 (35,717) 303 15,725 16,555 (830) RAMP Passengers 144,613 139,454 5,160 304 262,613$ 291,745$ (29,132)$ Sub-Total : Passenger Revenue 2,340,566$ 2,531,951$ (191,385)$

OTHER INCOME305 14,718$ 20,816$ (6,099)$ NKU Shuttle Revenue 98,928$ 124,518$ (25,591)$ 306 12,530 16,667$ (4,137) NKY Senior + Medicaid Transp. Rev. 124,495 133,333 (8,838) 307 7,033 6,586 447 U-Pass Revenue 55,475 77,802 (22,327) 308 - - - Additional Svc. Revenue (private cos) 1,134 - 1,134 309 24,583 24,583 (0) Advertising Revenue 181,684 196,667 (14,982) 310 10,969 8,333 2,636 Investment Income 78,536 66,667 11,870 311 - - - Gain/(Loss) on Sale of Equipment 39,688 - 39,688 312 11,700 11,478 222 State Fuel Tax Refund 98,854 96,755 2,099 313 16,850 417 16,433 Miscellaneous Income 103,308 3,333 99,974 314 98,382$ 88,880$ 9,502$ Sub-Total : Other Income 782,102$ 699,075$ 83,027$

OPERATING ASSISTANCE315 215,081$ 227,588$ (12,506)$ Federal Operating Assistance 1,556,801$ 1,820,700$ (263,899)$ 316 - - - Other Federal Reimbursement - - - 317 31,150 46,956 (15,806) Drawdown of TANK Reserves 597,157 375,646 221,511 318 1,431,783 1,370,570 61,213 Local Assistance Rcvd net of Capital 11,454,261 11,407,043 47,218 319 1,678,013$ 1,645,113$ 32,900$ Sub-Total : Assistance 13,608,219$ 13,603,389$ 4,830$

320 2,039,008$ 2,025,738$ 13,271$ TOTAL Revenues 16,730,887$ 16,834,415$ (103,528)$

Page 3

Operating and Other REVENUES

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February TFY20


Consolidated TANK

SALARIES & WAGES401 627,947$ 659,477$ (31,530)$ Operators' Salaries & Wages 5,519,960$ 5,615,925$ (95,964)$ 402 322,841 307,233 15,609 Other Salaries & Wages 2,658,101 2,618,512 39,589 403 950,788 966,709 (15,922) Sub-Total Salaries & Wages 8,178,062 8,234,437 (56,375)

404 570,514 549,061 21,453 FRINGE BENEFITS 4,769,521 4,412,172 357,349

405 111,739 92,782 18,958 SERVICES 605,019 759,166 (154,147)

MATERIALS & SUPPLIES406 156,252 166,045 (9,793) Fuel & Lubricants 1,410,020 1,399,081 10,939 407 17,510 20,176 (2,666) Tires & Tubes 155,083 167,079 (11,996) 408 77,045 100,546 (23,501) Other Materials 786,841 804,367 (17,525) 409 250,808 286,768 (35,960) Sub-Total Materials & Supplies 2,351,944 2,370,527 (18,583)

410 26,644 20,675 5,969 UTILITIES 193,401 165,400 28,001

411 84,204 54,934 29,270 CASUALTY & LIABILITY 315,015 439,470 (124,455)

412 18,859 20,646 (1,787) FUEL TAXES 147,996 174,042 (26,046)

413 8,278 14,204 (5,926) MISCELLANEOUS 101,560 113,633 (12,073)

414 44 758 (715) INTERNAL MARKETING 9,448 11,967 (2,519)

415 15,334 16,500 (1,166) PUBLIC INFORMATION 45,619 132,000 (86,381)

416 - 833 (833) LOCAL PLANNING - 6,667 (6,667)

417 1,797 1,867 (70) LEASES & RENTALS 13,304 14,933 (1,629)

418 2,039,009$ 2,025,737$ 13,271$ TOTAL Expenses 16,730,889$ 16,834,414$ (103,525)$

419 -$ -$ -$ NET INCOME / (LOSS) (2)$ 1$ (3)$

Page 4

Operating EXPENSES

17


February TFY20


501 525,183$ 557,300$ (32,118)$ Operators' Salaries & Wages 4,633,072$ 4,755,919$ (122,846)$ 502 78,569 71,252 7,316 Other Salaries & Wages 693,737 610,815 82,921 503 603,751$ 628,552$ (24,801)$ Sub-Total Salaries & Wages 5,326,809$ 5,366,734$ (39,925)$

504 364,577 356,998 7,578 Fringe Benefits 3,120,708 2,873,833 246,875

505 3,239 12,025 (8,786) Services 21,740 106,011 (84,271)

Materials & Supplies506 131,146 142,515 (11,369) Fuel & Lubricants 1,207,366 1,201,666 5,700 507 14,164 16,101 (1,936) Tires & Tubes 128,431 133,354 (4,923) 508 3,226 8,583 (5,358) Other Materials 12,006 68,667 (56,661) 509 148,536 167,199 (18,663) Sub-Total Materials & Supplies 1,347,803 1,403,687 (55,883)

510 16,181 17,866 (1,685) Fuel Taxes 126,981 150,645 (23,664)

511 1,640 3,417 (1,776) Miscellaneous 39,725 27,333 12,392

512 1,137,924$ 1,186,058$ (48,134)$ Sub-Total Expenses, FRT 9,983,765$ 9,928,243$ 55,522$


513 102,764$ 102,177$ 588$ Operators' Salaries & Wages 886,888$ 860,006$ 26,882$ 514 15,133 16,513 (1,380) Other Salaries & Wages 117,381 140,616 (23,235) 515 117,897$ 118,690$ (793)$ Sub-Total Salaries & Wages 1,004,270$ 1,000,623$ 3,647$

516 67,973 67,412 561 Fringe Benefits 566,759 536,622 30,137

517 1,313 2,744 (1,431) Services 15,082 21,951 (6,869)

Materials & Supplies518 19,048 22,030 (2,982) Fuel & Lubricants 180,770 185,415 (4,645) 519 3,346 4,076 (730) Tires & Tubes 26,652 33,725 (7,073) 520 - 208 (208) Other Materials 306 1,667 (1,360) 521 22,395 26,315 (3,920) Sub-Total Materials & Supplies 207,728 220,807 (13,079)

522 2,678 2,780 (102) Fuel Taxes 21,015 23,397 (2,382)

523 - 21 (21) Miscellaneous - 167 (167)

524 212,255$ 217,961$ (5,706)$ Sub-Total Expenses, DRT 1,814,854$ 1,803,566$ 11,288$

Page 5

Fixed Route Transit (FRT)

Demand Response Transit (DRT)

18


February TFY20


600 148,109$ 133,396$ 14,713$ Salaries & Wages 1,155,094$ 1,157,753$ (2,659)$

601 89,087 75,765 13,322 Fringe Benefits 676,711 621,142 55,569

602 2,569 3,903 (1,335) Services 32,627 33,327 (700)

Materials & Supplies603 6,058 1,500 4,558 Fuel & Lubricants 21,883 12,000 9,883 604 - - - Tires & Tubes - - - 605 53,866 83,129 (29,263) Other Materials 680,045 665,033 15,012 606 59,925 84,629 (24,705) Sub-Total Materials & Supplies 701,928 677,033 24,895

607 229 125 104 Miscellaneous 5,320 1,000 4,320

608 299,918$ 297,819$ 2,099$ Sub-Total Expenses, Maintenance 2,571,680$ 2,490,254$ 81,425$


609 12,982$ 16,800$ (3,818)$ Salaries & Wages 116,992$ 142,599$ (25,607)$

610 7,845 9,542 (1,697) Fringe Benefits 68,540 76,500 (7,960)

611 11,283 20,218 (8,935) Services 117,858 166,744 (48,886)

612 14,345 3,750 10,595 Materials & Supplies 43,508 30,000 13,508

613 - - - Miscellaneous - - -

614 46,454$ 50,310$ (3,856)$ Sub-Total Expenses, B&G 346,898$ 415,843$ (68,945)$

Page 6

Vehicle Maintenance

Building & Grounds Maintenance (B&G)

19


February TFY20


700 35,207$ 33,284$ 1,923$ Salaries & Wages 276,452$ 274,464$ 1,988$

701 21,181 18,904 2,277 Fringe Benefits 161,960 147,270 14,690

702 92,016 30,558 61,458 Services 409,729 244,467 165,263

703 3,308 2,792 516 Materials & Supplies 40,484 22,333 18,151

704 26,644 20,675 5,969 Utilities 193,401 165,400 28,001

705 84,204 54,934 29,270 Casualty & Liability 315,015 439,470 (124,455)

706 6,409 10,433 (4,024) Miscellaneous 56,515 83,467 (26,952)

707 1,797 1,867 (70) Leases & Rentals 13,304 14,933 (1,629)

708 270,766$ 173,447$ 97,320$ Sub-Total Expenses, Admin 1,466,861$ 1,391,804$ 75,057$


709 32,842$ 35,987$ (3,145)$ Salaries & Wages 298,445$ 292,265$ 6,180$

710 19,852 20,440 (588) Fringe Benefits 174,844 156,805 18,039

711 1,320 23,333 (22,014) Services 7,983 186,667 (178,683)

712 2,300 2,083 217 Materials & Supplies 10,492 16,667 (6,175)

713 44 758 (715) Internal Marketing 9,448 11,967 (2,519)

714 15,334 16,500 (1,166) Public Information 45,619 132,000 (86,381)

715 - 833 (833) Local Planning - 6,667 (6,667)

716 - 208 (208) Miscellaneous - 1,667 (1,667)

717 71,691$ 100,143$ (28,452)$ Sub-Total Expenses, C&D 546,831$ 804,703$ (257,872)$

Page 7

General Administration

Communications & Development (C&D)

20

Monthly Financial ReportsPart III : Statistics & KPIs

February TFY20

Current Month Year to DateActual Plan / Target Last Year Actual Plan / Target Last Year

Fixed Route Transit (FRT)800 20 20 20 Service - Weekdays 169 169 168 801 5 5 4 Service - Saturdays 35 35 34 802 4 4 4 Service - Sundays 40 40 41 803 221,598 257,852 230,731 Ridership 1,980,841 2,274,275 2,026,736 804 45,019 56,802 45,247 Express Routes 392,796 479,621 398,555 805 157,759 174,760 163,240 Local Routes* 1,330,250 1,470,721 1,361,557 806 18,820 26,140 22,047 Southbank Shuttle 247,108 308,032 261,487 807 - 150 197 Additional Service (incl. BLINK) 10,687 15,900 5,137 808 1,903 2,058 1,842 Service Hours-Southbank Service 17,331 23,061 21,588 809 16,949 19,897 16,748 Service Hours-Oth Scheduled Service 142,623 164,805 164,145 810 18,852 21,955 18,590 Total Service Hours-Sched+unsched 159,954 187,866 185,733 811 308,376 305,349 289,212 Miles Operated-Total Service 2,555,623 2,574,658 2,528,510 812 109 115 107 Total Vehicles 110 115 108 813 96 97 96 Peak Vehicles 96 97 97 814 13.6% 11.0% 10.0% % Operations Overtime 13.9% 11.0% 12.3%

Demand Response Transit (DRT)815 20 20 20 Service - Weekdays 169 169 168 816 5 5 4 Service - Saturdays 35 35 34 817 4 4 4 Service - Sundays 40 40 41 818 7,096 6,590 7,355 Ridership 61,582 55,515 61,563 819 7,096 6,590 7,355 Special Service Riders 61,582 55,515 61,563 820 5,057 5,261 4,974 Service Hours Operated 42,953 44,275 43,758 821 87,374 90,981 89,962 Service Miles Operated 749,032 765,729 756,364 822 31 33 34 Total Vehicles 33 33 33 823 26 26 26 Peak Vehicles 26 26 23

Vehicle Maintenance (MNT)824 152 154 153 Number of Active Vehicles In Fleet 155 154 151 825 28.5 32.0 29.5 Number of Mechanics & Servicers (FTE) 28.4 32.0 28.5826 15.3% 6.0% 15.1% Mechanic Overtime % 14.0% 6.0% 10.9%827 18 24 25 Mechanical Road Failures 170 202 191 828 473,249 463,000 347,014 Value of Inventory Parts on Hand (Av.) 420,729 463,000 334,799

* Includes Local, NKU and Additional Service

Current Month Year to DateActual Plan / Target Last Year Actual Plan / Target Last Year

Fixed Route Transit (FRT)829 0.72 0.84 0.80 Passengers per Mile Operated 0.78 0.88 0.80 830 11.75 11.74 12.41 Passengers per Revenue Hour 12.38 12.11 10.91 831 16.36 13.91 15.56 Fleet Miles per Hour 15.98 13.70 13.61 832 5.28 4.70 4.76 Fleet Miles per Gallon 4.84 4.70 4.64 833 12.1% 14.4% 14.7% Farebox Recovery Ratio 13.1% 15.0% 14.7%834 $89.17 $76.87 $73.33 Operating Expense per Service Hour $86.72 $74.83 $69.05835 $5.45 $5.53 $4.71 Operating Expense per Mile Operated $5.43 $5.46 $5.07836 $9.02 $6.05 $6.13 Southbank Service - Cost per Passenger $6.08 $5.60 $5.70837 $7.45 $6.60 $5.89 Oth Scheduled Svc - Cost per Passenger $7.13 $6.27 $6.42

Demand Response Transit (DRT)838 0.08 0.07 0.08 Passengers per Mile Operated 0.08 0.07 0.08 839 1.40 1.25 1.48 Passengers per Revenue Hour 1.43 1.25 1.41 840 17.28 17.30 18.09 Fleet Miles per Hour 17.44 17.30 17.29 841 8.89 9.00 9.24 Fleet Miles per Gallon 8.56 9.00 8.99 842 $70.79 $64.28 $61.05 Operating Expense per Service Hour $66.56 $62.72 $57.72843 $4.10 $3.72 $3.38 Operating Expense per Mile Operated $3.82 $3.63 $3.34844 $50.44 $51.31 $41.29 Demand Resp Svc - Cost per Passenger $46.43 $50.02 $41.03

Vehicle Maintenance (MNT)845 4.91 4.63 4.78 Vehicles per Employee 5.02 4.63 4.96 846 21,986 16,500 15,167 Miles per Mechanical Roadcall 19,439 16,500 17,198 847 $3,380 $3,128 $2,461 Inventory Value per Vehicle $2,950 $3,128 $2,368848 13.3 13.4 13.5 Maintenance Pay Hrs per 1000 Miles 12.1 13.8 11.7 849 $0.758 $0.751 $0.722 Maintenance Costs per Mile $0.778 $0.745 $0.696

Page 8

Operating Statistics

Key Performance Indicators (KPIs)

21

Documents

TRANSIT AUTHORITY OF NORTHERN KENTUCKY …...3.neral Manager’s Report (Aiello)Ge 4. Old Business 5. New Business 6.neral Council’s Report (Duncan)Ge A DJOURN 1 TRANSIT AUTHORITY