Transforming Local Government for the Digital Era

Premier local government event comprising:Welcome Reception, Two-day Plenary program and Trade Exhibition,

2020 Awards for Excellence Dinner, Melbourne Aquarium Networking, Masterclasses and Smart City Site Tour.

AUSTRALIALINKED ORGANISATION OF LOCAL AUTHORITIES

2020 NATIONAL CONFERENCE & AWARDS FOR EXCELLENCE

2 0 1 9 - 2 0 P R O S P E C T U S

The Municipal Association of Victoria The Municipal Association of Victoria (MAV) is the peak representative body for local government in Victoria. The MAV has a legislated responsibility to represent the interests of councils through policy formulation, advocacy work and insurance services.Formed in 1879 and incorporated by an act of Victorian Parliament in 1907, the MAV enjoys the support of all 79 Victorian councils, who are our financial members.To increase the capability and effectiveness of the sector, we conduct a wide range of activities. These include lobbying, campaign and issues management, procurement, research, councillor and professional development, event management and more. The MAV has been long-recognised as an influential and respected representative body by both local and state government.

MAV Technology MAV Technology was established by the MAV in 2004. It is an independently funded group that supports the effective delivery of council and community services by demonstrating leadership in business modernisation and digital transformation. MAV Technology provides member councils with:• Channels to share ideas, resources and knowledge;• Collaborative procurement opportunities to reduce costs and increase efficiency;• Conference, forums and workshop events to promote digital maturity;• Multi-council collaboration projects of strategic value to the sector;• Awards for Excellence to encourage and recognise innovation;• Advocacy for digital access and equity;• A platform to engage with other levels of government;• Membership of LOLA international local government digital society.MAV Technology membership is available to all Victorian councils. In 2019-20, 75 of Victoria’s 79 councils are members. Refer to pages 12-13 for more about MAV Technology structure and activities.

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ContentsMAV Technology 2019-20 Event Program overview 2 - 5

Sponsor and exhibitor opportunities & provisions 6 - 9

About local government in Victoria 10 - 11

About MAV Technology 12 - 13

Apply to sponsor or exhibit 14 - 15

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MAV Technology event opportunities 2019-20

1. "Datalicious!" Local Government Forum Friday, 6 December 2019 in Wangaratta [Members only. Anticipated participants = 70-80]

2. OUR PREMIER EVENT: "Champions of Change” National Conference Comprising Welcome Reception, two-day Plenary program and Trade Exhibition, Awards for Excellence Dinner, Melbourne Aquarium Networking evening, Masterclasses & Smart City site tour Marvel Stadium, Docklands, Melbourne on 25-27 March 2020. [Anticipated participants = 300]

3. "The Award Winners" Local Government Forum Friday, 5 July 2020 in Healesville. [Anticipated participants = 100]

4. “MAVHACK 2020” Early September 2020 in two regional locations. [Anticipated participants = 150]

Member forum sponsorships include a plenary presentation and networking opportunity. Up to four opportunities per forum are available to providers of products or services relevant to the forum topic.National conference exhibitor opportunities include a trade exhibition booth, lead capture application, website and app promotion, admission to Welcome Reception, Plenary sessions, Awards for Excellence Dinner and Melbourne Aquarium Networking.Refer to following pages for additional benefits of conference sponsorships.

MAVHACK opportunities include team participation, acknowledgement in promotional materials including videos, presentations, posters and social media.

This prospectus details opportunities for our premier event. An application form is included in this document. For other event enquiries, please email the MAV Technology Executive Officer, Lisa Bennetto – lbennetto@mav.asn.au

• Promote your products and services to a sector responsible for 44,000 employees and $8.7 billion in annual expenditure

• Raise and enhance your organisation’s profile among local government senior decision-makers who are hard-to-reach key influencers from Victorian, Australian and international councils

• Leverage the MAV Technology brand which is a trusted and respected name within the local government sector

• Network at more social events with potential and current clients

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National Conference 2020 "Champions of Change"The MAV Technology National Conference is a 3-day event that explores the role of local government in a digital world. The event is targeted to a diverse government audience that includes directors, general managers, CEOs, Customer Experience and Business Transformation leaders, Information and Communications Technology leaders and elected officials.We anticipate that the 2020 event will attract approximately 300 people from across Australia and around the world. The plenary and social program is strengthened every year to increase and broaden the executive audience, in order to create a better understanding of ICT developments and opportunities, and to facilitate better business results for councils.

Location & venuesThe venue for the 2020 MAV Technology National Conference and Trade Exhibition is Marvel Stadium, Docklands, Melbourne. This premier facility is easy to get to by foot, car or public transport. The Trade Exhibition will be held in the Victory Room, where all delegate catering will be served, providing your organisation with great networking opportunities.The National Awards for Excellence Formal Dinner will be held in the Medallion Room at Marvel Stadium, with pre-dinner drinks served upon arrival.The Welcome Reception will be held at Level 46, 55 Collins Place, Melbourne on Tuesday 24 March.The Melbourne Aquarium Networking Evening will be held in The Fish Bowl at Melbourne Aquarium.

Event marketingThe "Champions of Change" conference will be promoted to local and state government networks in Victoria, interstate, and overseas from October 2019. Channels will include MAV Bulletin (circ. 14,000), MAV and MAV Technology websites, MAV social media channels, printed collateral distributed at LG events in Australia and New Zealand, direct email, conference app, and selected press advertising.Registrations will open in October 2019.Promotional packs will be made available to exhibitors and sponsors in November 2019 to enable cross promotion of the event. Direct invitations will be extended to Local Government ICT associations from other Australian states and other countries in MAV Technology’s LOLA network (USA, UK, New Zealand, Canada, Netherlands, Sweden, Belgium). It is anticipated that the audience in 2020 will include a higher proportion of executive and elected official delegates.

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2020 Conference themeThemed “Champions of Change”, this year’s program will explore how councils are transforming local government to serve communities in the digital era. Topics will include emerging technologies, data ethics, data governance, customer experience, smart cities, collaborative ways of working, access, equity and diversity – and navigating the massive cultural change that all this will bring. The first day of plenary programming will focus on leadership and will include metro and regional Council CEO panels and expert speakers from government and business. The second day of plenary programming will focus on operational excellence and will include case studies from Victorian, interstate and international councils.The 2020 program will include international, national and local high profile speakers, exhibitors and networking activities, details of which will be made available as they are confirmed.

New and improved trade exhibitionThe Trade Exhibition is a highlight of the conference for vendor and delegates alike and is usually a sell-out. This year’s trade expo and sponsorship opportunity includes the following features:• Longer breaks in the plenary program, allowing delegates to explore the trade expo

for 30+ minutes at morning and afternoon tea and 70+ minutes at lunch on both days.• Contemporary booth design, featuring sleek white walls and event-branded fascia.• Layout includes 40 exhibitor booths and several catering stations.• New online campaign including promotion of sponsors on MAV and conference

websites.• MAVTech Conference App including promotion of sponsors and exhibitors.• Lead capture by Cvent.

Awards for Excellence Formal DinnerThe MAV Technology Awards for Excellence are all about celebrating the achievements of council teams in improving customer experience, collaboration, Smart City and Strategy & Planning outcomes for their councils and the communities they serve. The 2020 Victorian finalists will be celebrated at the Awards for Excellence Formal Dinner on Wednesday 25 March 2020 in the sensational Medallion Room at Marvel Stadium.A key networking opportunity, this popular evening event is always a sell out, with 200+ people enjoying food, wine and entertainment to close out day one of the conference. In addition to the Victorian awards, we will also announce the Victorian and Australian Achievement of the Year Award winners as we host guests from interstate and international local government associations. The winner of the Australian Achievement of the Year will go on to represent Australia in the International Achievement of the Year to be announced in Amsterdam later in 2020.

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National Conference – Sponsor and exhibitor provisionsSeveral different sponsor and exhibitor opportunities are available, offering varying provisions and budget options (please note all prices exclude GST).

PRINCIPAL SPONSOR – EXCLUSIVE $24,000 + GST • Acknowledgment as Principal Sponsor by conference chair (all days)• Double exhibition booth (6m x 2m)• Signage in all event venues• Speaking opportunity (20 minutes) during the Plenary session of the Conference* • Sponsorship and logo acknowledged pre- and post- conference across all MAV marketing and

communication channels • Six networking event passes to the Welcome Reception (Tuesday evening)• Six conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Six passes to the Awards for Excellence formal dinner (Wednesday evening)• Six passes to the Melbourne Aquarium networking evening (Thursday evening)• First right of refusal for Welcome Reception / Event launch (combined package offer $30,000 + GST)

WELCOME RECEPTION / EVENT LAUNCH* – EXCLUSIVE $12,000 + GST *First right of refusal by Principal Sponsor (combined package offer of $30,000 + GST)• Photo opportunity with attending dignitaries, VIP speakers and guests• Opportunity to place signage and provide promotional material at the Reception event• Sponsorship and logo acknowledged pre- and post- conference across all MAV marketing and

communication channels If Welcome Reception package is not taken by the Principal Sponsor, the opportunity will also include:• Four networking event passes to the Welcome Reception (Tuesday evening)• Single exhibition booth (3m x 2m)• Two conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Two passes to the Awards for Excellence formal dinner (Wednesday evening)• Two passes to the Melbourne Aquarium networking evening (Thursday evening)

AWARDS FOR EXCELLENCE FORMAL DINNER – EXCLUSIVE $15,000 + GST • Acknowledgment as the Awards for Excellence Formal Dinner sponsor, by conference chair (all days)• Double exhibition booth (6m x 2m)• Speaking opportunity (3-5 minutes) during the Awards Dinner*• Sponsorship and logo acknowledged pre- and post- conference across all MAV marketing and

communication channels • Opportunity to place a free-standing banner and provide promotional material at the awards• Four networking event passes to the Welcome Reception (Tuesday evening)• Four conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Six passes to the International Awards for Excellence formal dinner (Wednesday evening)• Four passes to the Melbourne Aquarium networking evening (Thursday evening)

TUESDAY EVENING

WEDNESDAY EVENING

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NETWORKING EVENING – EXCLUSIVE $12,000 + GST • Acknowledgment as Networking Evening Sponsor by cby conference chair (all days) • Single exhibition booth (3m x 2m)• Speaking opportunity (3-5 minutes) during the networking dinner* • Opportunity to place a free-standing banner and provide promotional material at the dinner• Sponsorship and logo acknowledged pre- and post- conference across all MAV marketing and

communication channels • Two networking event passes to the Welcome Reception (Tuesday evening)• Two conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Two passes to the Awards for Excellence formal dinner (Wednesday evening)• Four passes to the Melbourne Aquarium networking evening (Thursday evening)

COFFEE SPONSOR – EXCLUSIVE $12,000 + GST • Acknowledgment as Coffee Sponsor by conference chair (all days)• Single exhibition booth (3m x 2m) setup with coffee cart complete with barista and all supplies to

serve coffee for the duration of the conference – full branding opportunities• Sponsorship and logo acknowledged pre- and post- conference across all MAV marketing and

communication channels • Two networking event passes to the Welcome Reception (Tuesday evening)• Two conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Two passes to the Awards for Excellence formal dinner (Wednesday evening)• Two passes to the Melbourne Aquarium networking evening (Thursday evening)

LUNCH SPONSOR – EXCLUSIVE $8,000 + GST • Acknowledgment as Lunch Sponsor by conference chair (all days)• Single exhibition booth (3m x 2m)• Logo on screens during lunch on both days• Speaking opportunity (2-3 minutes) prior to lunch break on day 1* • Sponsorship and logo acknowledged pre- and post- conference across all MAV marketing and

communication channels • Two networking event passes to the Welcome Reception (Tuesday evening)• Two conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Two passes to the Awards for Excellence formal dinner (Wednesday evening)• Two passes to the Melbourne Aquarium networking evening (Thursday evening)

MORNING TEA SPONSOR – EXCLUSIVE $8,000 + GST • Acknowledgment as Morning Tea Sponsor by conference chair (all days)• Single exhibition booth (3m x 2m)• Logo on screens during afternoon tea on both days• Speaking opportunity (2-3 minutes) prior to morning tea break on day 1* • Opportunity to provide gifts that could be used for afternoon tea, eg: mugs• Sponsorship and logo acknowledged pre- and post- conference across all MAV marketing and

communication channels • Two networking event passes to the Welcome Reception (Tuesday evening)• Two conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Two passes to the Awards for Excellence formal dinner (Wednesday evening)• Two passes to the Melbourne Aquarium networking evening (Thursday evening)

THURSDAY EVENING

WED &THURS

WED &THURS

WED &THURS

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AFTERNOON TEA – EXCLUSIVE $8,000 + GST • Acknowledgment as Afternoon Tea Sponsor by conference chair (all days)• Single exhibition booth (3m x 2m)• Logo on screens during afternoon tea • Speaking opportunity (2-3 minutes) prior to afternoon tea break on day 1* • Opportunity to provide gifts that could be used for afternoon tea, eg: mugs• Sponsorship and logo acknowledged pre- and post- conference across all MAV marketing and

communication channels • Two networking event passes to the Welcome Reception (Tuesday evening)• Two conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Two passes to the Awards for Excellence formal dinner (Wednesday evening)• Two passes to the Melbourne Aquarium networking evening (Thursday evening)

AV SPONSOR – EXCLUSIVE $8,000 + GST• Acknowledgment as AV Sponsor by conference chair (all days)• Single exhibition booth (3m x 2m)• Logo on screens during afternoon tea on both days• Speaking opportunity (2-3 minutes) prior to morning tea break on day 2* • Opportunity to provide gifts that could be used for afternoon tea, eg: mugs• Sponsorship and logo acknowledged pre- and post- conference across all MAV marketing and

communication channels • Two networking event passes to the Welcome Reception (Tuesday evening)• Two conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Two passes to the Awards for Excellence formal dinner (Wednesday evening)• Two passes to the Melbourne Aquarium networking evening (Thursday evening)

KEYNOTE SPONSOR – EXCLUSIVE $22,000 + GST • Acknowledgment as Key Sponsor by conference chair (all days)• Double exhibition booth (6m x 2m)• Signage in all event venues• Speaking opportunities (3-5 minutes) during the Welcome Reception & Plenary session* • Sponsorship and logo acknowledged pre- and post- conference across all MAV marketing and

communication channels • Six networking event passes to the Welcome Reception (Tuesday evening)• Six conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Six passes to the Awards for Excellence formal dinner (Wednesday evening)• Six passes to the Melbourne Aquarium networking evening (Thursday evening)* Note: Length and content of sponsor speaking opportunities subject to MAV Technology approval.

MASTERCLASS – 2 AVAILABLE, $8,000 + GST • Acknowledgment as Masterclass sponsor by conference chair (all days)• Single exhibition booth (3m x 2m)• Two networking event passes to the Welcome Reception (Tuesday evening)• Two conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Two passes to the Awards for Excellence formal dinner (Wednesday evening)• Two passes to the Melbourne Aquarium networking evening (Thursday evening)• 1 x 2.5 hour Masterclass venue for 15-25 delegates (morning tea and basic facilities included).* Note: In the event that Masterclass is not adequately enrolled, this sponsorship will revert to exhibitor (cost difference refunded).

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WED &THURS

WED &THURS

WED &THURS

FRIDAY

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EXHIBITOR – 22 OPPORTUNITIES AVAILABLE, $5,800 + GST • Single exhibition booth (3m x 2m)• Two networking event passes to the Welcome Reception (Tuesday evening)• Two conference exhibitor passes (includes morning tea, lunch, afternoon tea and conference entry)• Two passes to the Awards for Excellence formal dinner (Wednesday evening)• Two passes to the Melbourne Aquarium networking evening (Thursday evening)

Standard exhibitor shell scheme package and floor planThe exhibition will be held in the Victory Room, Marvel Stadium, Melbourne. Morning tea, lunch and afternoon tea will be served in this area ensuring maximum exposure for exhibitors.

Floor plan indicative only. Note that the final floor plan will include a total of 40 exhibitor booths and will be provided before 1 November 2019. The final floor plan will be subject to minor change without notice. Floor space will be allocated according to sponsorship value and date of application.

Note: Corner booths are required to place an additional order for a second fascia signage board with Moreton Hire.

INCLUSIVE IN YOUR TRADE BOOTH PACKAGEBooth Size 3.0m x 2.0mWalls 2.4m flush, slimline aluminium wall frame

with removable white panels that allow for graphics

Fascia 500mm high fascia to maximise presenceSign Digitally printed board containing exhibitors

name, stand number & generic event logoFascia x2 spotlights on track per shell scheme

exhibitorPower x2 spotlights on track per shell scheme

exhibitorFurniture 1x 1.8 Banquet table with Black cloth and

2x Black Atlanta Chairs

Glass doors not used. Operable wall store

Bar a

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Bar area

Accessdoor

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Glass doors not used.

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CLIENT OPTION 113/09/2019 5:04:29 PM

O:\EXHIBITIONS\VIC\EXHIBITIONS\2020Q1\MUNAM_MARVEL STADIUM\FLOOR PLANS\V01\MUNAM_MARVEL STADIUM_PL01.DWG

01 THIS PLAN IS SUBJECT TO CHANGE,VENUE APPROVAL & A SITE INSPECTIONONCE SIGN OFF HAS BEEN ACCEPTED

copyright of MORETON HIRE

REVISION NO:

©VICTORY ROOM

2020 MAV TECHNOLOGY CONFERENCEMARVEL STADIUM

DESIGNER:

AV

ACCOUNT MANAGER:

KC

@moretonhire1300 360 424moreton.net.au JOB CODE: MUNAM20 SHOW DATE: 25TH -26TH MARCH 2020

30x 3x2 BOOTHS

Indicative only. Final floor plan will include 40 exhibitor booths.

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31 metropolitan

48 rural

22,000 km2

to 10.8 km2

Land areas from

Employs

43,396people

26,283 17,106

$10 billion

Annual revenue

$102 billioninfrastructure and assets

averagemetro council

$219million

$67million

averagerural council

Annual budgets

241391

632democratically

elected councillors

Populations from

2,900 to

340,000

79municipalities

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Snapshot of Victorian Local Government

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Maternal and child health

827,000consultations4.6

millionhours

Home assistanceandrespite care

Immunisations

306,600in preschools andsecondary schools

Homecare meals

3.4 milliondelivered

Roads and bridges

131,552km maintained Planning

permits

56,500processed

$50 million

Public and street lighting

Rubbish collections

1.1 millionkerbside

Libraries

46.1 millionitems loaned to1 million people

Parks and reserves

44,350maintained

Sporting facilities

15,000managed

Anti-smoking

16,336visits

Registrations

73,405�xed and mobilefood businesses

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About MAV Technology

STRUCTUREMAV Technology is an advisory group of the Municipal Association of Victoria (MAV). The MAV is a membership association and the legislated peak body for local government in Victoria, incorporated by an Act of State Parliament. Membership of the MAV is voluntary and all 79 Victorian councils are currently members.

MEMBERSHIP MAV Technology membership is available to all Victorian Councils by annual subscription. Membership entitles ALL council employees and Councillors to access MAV Technology resources, events and communication networks. In 2019-20, 75 Victorian Councils are current members of MAV Technology. Associate membership is available to interstate members of LGITSA, LGTAS, LGAQ, WALGA, LGNT, LGNSW.

GOVERNANCE MAV Technology is governed by an annually elected Executive Committee of representatives from member councils and the MAV. It operates under an MOU with the MAV, working towards a common goal of providing technology and digital advice, capability, services, resources and events to member councils.The MAV Technology Executive Committee direct and determine the activities of MAV Technology and report them to the MAV Board and CEO through their appointed Executive Officer. Activities are guided by the MAV Strategic Plan and the MAV Technology Charter, and are developed by sub-committees who focus areas of strategic importance to the sector. Full committee meetings are held quarterly. Sub-committee meetings are held monthly, except when a full Committee meeting is scheduled.All MAV Technology member councils are eligible to nominate representatives to participate on the MAV Technology Executive Committee for a term of two years. Successive terms are permissible. The call for nominations for available positions occurs annually in July/August. One Chair and five Sub-Committee Chairs are then elected by the Executive Committee. Up to three representatives per council can be included in the Executive Committee, but only one vote per council can be accepted in any Committee decision.

CHARTERThe MAV Charter is to advocate for local government interests; build the capacity of councils; protect and support the viability of councils and promote the role of local government.The MAV Technology Charter is to support and inform the MAV Charter by providing digital and technical expertise, advice and activities, guided by our Local Government Digital Declaration which commits us to: • design services that best meet the needs of our citizens• challenge the technology market to offer the flexible tools and services we need• protect citizens’ privacy and security• deliver better value for money

PRINCIPLES1. We will redesign our services around the needs of the people using them, prioritising citizen and user needs

above professional, organisational and technological silos.2. We will break our dependence on inflexible and expensive technology that doesn’t join up effectively, by moving

towards modular building blocks for the IT we rely on, and open standards to give a common structure to the data we create.

3. We will work collaboratively with other organisations and reuse good practice to target our resources more effectively, build trust and better support the most vulnerable members of our communities.

4. We will embed an open culture that values, encourages and expects digital ways of working from every member of our workforce.

5. We will demonstrate digital leadership, creating the conditions for genuine organisational transformation to happen.

OUR ROLEThe MAV Technology Executive Committee has five key roles to enable cultural and technology shift in Victorian local government: We motivate, convene, enable, govern and co-design. In all areas of focus, we seek to leverage and influence our networks within councils, the MAV, other Victorian local government associations, interstate and overseas local government associations, private sector providers and partners, academia, not-for-profits and other levels of government.

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M AV B O A R D

C O - D E S I G N E R S

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E NA B L E R S G O V E R N

OR S

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MAV TECHNOLOGYExecutive Committee

(Meets quarterly. Includes MAV CEO.Outcomes reported to MAV Board

and MAV Technology members)

MAVHACK design and developmentMulti-council projects:

- Council Transformation Centre/s- Data Management Platforms

- Integration solutions- Animal registrations- Waste minimisation- Digital Assistant (AI)

- API Gateway- Arising opportunities

Professional Development- Workshops and roadshows- Information sessions- Training & accreditation

Strategic procurement- Panel development- Procurement innovation- Contract evaluatation- Integrations- Investment & Tech debt

Equity & Access- Ethics frameworks- Advocacy- Diversity- Infrastructure access- Emerging technologies

Recognition- Awards for Excellence- Sector promotion

Collaboration resources- Infobase - Toolkits & Publications

Best Practice- Policies & processes- Standards- Risk assessment & audit- Digital maturity - Cyber security- e-Waste- Skills audit- Sharing of services

Major events- Annual Conference - Members Forums- Inform MAV events- External representation

Specialist collaboration- GIS/IM groups- Interstate LG groups- LOLA international

Social media voice- Yammer network- LinkedIn / Twitter

MAV TECHNOLOGY EXECUTIVE COMMITTEE 2019-20The MAV Technology Executive Committee is currently comprised of 37 Members with a broad range of skills, experience, expertise and interest areas, from 28 regional, rural and metropolitan councils. The five Sub-Committees focus on different aspects of local government business and digital transformation enabled by technology. They meet monthly and inform the quarterly full MAV Tech Executive Committee meetings. 2019-20 MAV Technology Chair is Michael Smyth, Manager Information Management, City of Greater Bendigo. Sub-Committee Chairs are:

• Conveners: Russell Bennett, Manager Business Systems, Southern Grampians Shire Council• Motivators: Daniela Mazzone, Technology Partnership and Sector Innovation Manager, City of Melbourne• Enablers: Justine Resta, Transformation Office Manager, City of Greater Geelong• Co-Designers: Michael Smyth, Manager Information Management, City of Greater Bendigo• Governors: John Staines, Chief Information Officer, Glen Eira City Council

The MAV Technology Executive Officer is Lisa Bennetto. lbennetto@mav.asn.au

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MAV Technology "Champions of Change" 2020 National Conference & Awards for Excellence Sponsor / Exhibitor Application Form• Complete the Sponsorship Application Form and return to the MAV• Confirmation of your booking will be acknowledged by email• The MAV will raise an invoice for your prompt payment• Payment must be received before the event date

Company Name: ABN:

Address:

Contact Name:

Position:

Telephone: Mobile:

Email:

Purchase Order number:

Sponsorship/exhibitor level (tick one only):

Level Amount (ex GST) Total amount

Principal sponsor package (includes welcome reception sponsorship)* $32,000 $35,200

Principal sponsor $24,000 $26,400

Keynote sponsor $22,000 $24,200

Welcome Reception sponsor (Principal sponsor has first right of refusal)* $12,000 $13,200

MAV Technology Awards for Excellence Dinner sponsor $15,000 $16,500

Networking evening sponsor $12,000 $13,200

Coffee sponsor $12,000 $13,200

Lunch sponsor $8,000 $8,800

Morning Tea sponsor $8,000 $8,800

Afternoon Tea sponsor $8,000 $8,800

Masterclass sponsor $8,000 $8,800

AV sponsor $8,000 $8,800

Exhibitor $5,800 $6,380

We accept the sponsor package as outlined in this proposal and agree to the terms and conditions outlined on the next page of this prospectus. We agree to pay the sponsorship fee indicated (incl. GST) in accordance with the details provided. Authorised Signature:

Print Name: Date:

Return to:Lisa Bennetto, Executive Officer, MAV Technology Phone: 0412 992 005 Email: lbennetto@mav.asn.au MUNICIPAL ASSOCIATION of VICTORIA ABN 24 326 561 315

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1. Definitionsa. ‘The Event’ is "Champions of Change" - MAV Technology National Conference which will take place from 25-28 March 2020 at

Marvel Stadium, Melbourne, Victoria.b. ‘Application’ means an application to be a sponsor or exhibitor.c. ‘Sponsor’ means any person, firm, body corporate, unincorporated association or authority allocated space by the organiser

of the event and includes all employees, agents and representatives of such person, firm, body corporate, unincorporated association or authority.

d. ‘Organiser’ means the Municipal Association of Victoria, its employees, agents and contractors.e. ‘Venue’ means Marvel Stadium.2. Application for Participation and Acceptancea. A binding contract comes into existence in accordance with the Application and Terms and Conditions upon the Organiser’s

acceptance of the Application.b. The Organiser has the right to reject or accept any Application.3. Sponsor Obligationsa. The Sponsor will provide all necessary information and material required for the Organiser to carry out its obligations to the

Sponsor, by the dates stipulated by the Organiser.b. The Sponsor will make good and compensate Venue for damage caused by any act or omission of the Sponsor or other persons

arising from or in connection with the use of the exhibition venue by the Sponsor.c. The Sponsor must have the display space ready with all exhibits completed and available for display by the time specified by the

Organiser before the opening of the Exhibition.d. Sponsors are responsible for any damage or loss of own goods and equipment left in the Hotel or function area prior to or after

the function and must secure all goods and equipment during the Event.e. All Sponsor deliveries to the Venue must be prior advised to the Venue and must be marked with the name and date of the

Event and Sponsor.4. Exhibition Space: Standard Fittings, Design and Signsa. The Organiser agrees to provide the Exhibition booth and fittings, as detailed in this application, whereby applicable to the

sponsorship level selected.b. The Organiser will ensure that booth positions will be allocated according to sponsorship value and on a first served basis

should value be equivalent.5. AssignmentThe Sponsor may not assign its rights under the agreement without the Organiser’s prior written consent.6. Terms of PaymentThe agreement will be terminated if the Sponsor does not pay the required fee prior to the event. In the event of termination by the Organisers, the Sponsor will not be entitled to any form of compensation.7. WithdrawalsThe Sponsor will not withdraw, cancel, alter or reduce in any way their Application.In the event the Sponsor withdraws after receipt of signed application and confirmation of acceptance, the following terms shall apply:• Withdrawal, cancellation or reduction of agreement 60 days before event 50% of sponsorship value will be charged.• Withdrawal, cancellation or reduction of agreement 30 days before event 75% of sponsorship value will be charged.• Withdrawal, cancellation or reduction of agreement <30 days before event 100% of sponsorship will be charged.8. Insurance and Indemnitya. The Sponsor shall take out and maintain a policy of public liability insurance for an amount of not less than $5,000,000 during

the Event.b. The Sponsor will indemnify the Organisers against any cost, claim, liability and expense to which the organisers are in any way

subject arising from or in connection with any act or omission of the Sponsor.9. ComplianceThe Sponsor will comply with all applicable laws and regulations and all reasonable directions from the Organiser and the owner of the exhibition venue.

MUNICIPAL ASSOCIATION OF VICTORIA (MAV)Level 12, 60 Collins Street, Melbourne VIC 3000 GPO Box 4326, Melbourne VIC 3001Email: lbennetto@mav.asn.auPh: 0412 992 005www.mav.asn.au

Transforming Local Government for the Digital Era

AUSTRALIALINKED ORGANISATION OF LOCAL AUTHORITIES

2019 DATALICIOUS MEMBER FORUM • WANGARATTA

2020 NATIONAL CONFERENCE & AWARDS FOR EXCELLENCE

2020 AWARD WINNERS MEMBER FORUM • YARRA VALLEY

MAVHACK 2020

2 0 1 9 - 2 0 P R O S P E C T U S