8/19/2019 Transfer Policy 982
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Transfer / Relocation Expenses ( within India ) Policy
Policy No. : Effective Date :
1. OBJETI!E
To lay down guidelines of transfer and relocation of
employees.
". E#I$IBI#IT%
All on roll employees.
&. E'TIT#EE'T
3.1 Travel
3.1a The employee shall e reimursed travel e!penses for self"
spouse" children
and dependent parents y the mode he is entitled to as per
Domestic TravelPolicy.
3.1 The employees in grade #3 and aove shall e entitled to
second class
railway tic$et for one servant.
3.1c %n case an employee decides to shift his family on a date
suse&uent to thedate of transfer due to the reason of
children's schooling" he shall e entitled
for reimursement of one additional return tic$et y the class of
hisentitlement and local transport e!penses as per the e!isting
Domestic Travel
Policy.
3.1d No DA shall e payale for the trip mentioned in 3.1c.
3.( )reight
$R*E E'TIT#EE'T
3.(a * #1 + Aove , -pto a ma!imum of one truc$ load
e&uivalent to./ Ton.
3.( * AE1 0 E , -pto a ma!imum of one canter * 1' ,
loade&uivalent to (.2 Ton.
3.3 Transport of ehicle
3.3a %f the place of transfer4relocation is within a distance of
3// $ilometers" the
employee may drive down his vehicle and claim reimurse e!penses
as perlocal travel entitlement
8/19/2019 Transfer Policy 982
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3.3 %f the place of transfer4relocation is more than 3//
$ilometers" then theemployee can either drive down to the place of
location and claim as per local
travel entitlement or transport the vehicle y goods train.
3.3c The employee shall e granted the aove only for one vehicle
which he4she isnormally using at the time of transfer.
3. 5ettling Allowance * 6nly those employees are entitled who
have eentransferred to a location other than their home state ,
The employee shall e entitled to one month's asic salary as
settlingallowance.
3.2a 6n transfer to the new location * other than home
state ," the employee and
his family shall e entitled to stay in a hotel for ma!imum numer
of 3 days"within which the employee shall have to loo$ for a new
accommodation.
3.2 The e!penses as per the aove clause" if staying single shall
not e!ceed the
DA rates applicale to him4her under the Domestic Travel Policy.
%f staying
with family" it should not e more than doule of the same
amount.
+. PO#I% *ETI#,
.1 The employee under transfer shall otain at least two
&uotations for freight
and pac$ing etc. and sumit to the 7ead 78 for approval efore
effectingtransfer.
.( 6n approval of the estimate" the employee under transfer may
also get
advance upto 2/9 from the Accounts Department on recommendation
of the)unctional 7ead.
.3 No reimursement shall e for transfer4relocation within the
ity.
. Any modification in this policy shall e made at the sole
discretion of themanagement.
-. OPERTI'$ PROE*RE
2.1 After the transfer" the employee is re&uired to sumit
the claim on theprescried form *Anne!ure, under each head to
Accounts Department for
payment.
2.( The letter of transfer issued y the 7ead 78 shall e attached
with the aoveclaim.
2.3 opy of approval of estimate shall also e attached with the
aove claim.
nnexre
