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TRANSFER DOESN’T NEED TO BE SCARY: STREAMLINING TRANSFER PATHWAYS
Presented by: Lori Johnson & Cathy VaughanKCTCS - Madisonville Community College
NACADA Annual Conference October 4th-7th, 2015
• Founded in 1968 as part of the University of Kentucky Community College System
• 1997 Postsecondary Education Improvement Act – Technical and Community Colleges were merged to form Kentucky Community & Technical College System
• Today – 1 of 16 community & technical college districts in Kentucky
• Murray State University & Lindsey Wilson College are housed on our campus
• Advising Structure - Decentralized
WHO ARE WE?
HISTORY OF TRANSFER• Main focus was on AA/AS transfer students only• Minimal four year involvement and limited presence on
campus• Transfer data was provided by KY CPE (Council on
Postsecondary Education) • There was not an adequate system in place to easily
identify transfer-bound students• Transfer Coordinator was solely responsible for everything
transfer• Transfer information on the web was basic
TRANSFER SELF-STUDY
• KCTCS was dedicated to improving transfer services across the state
• FOE Self-Study was conducted in 2012• All faculty/staff involved in committee work • Students, faculty, and staff completed surveys on transfer• Resulted in 10 transfer action implementation items
TRANSFER ACTION ITEMS
• Give transfer information a higher profile on the MCC website
• Include 2+2 transfer pathways for Baccalaureate degrees on the Madisonville Advising Plans for AAS degrees
• Mandate faculty/staff academic advisors attend training throughout the academic year
• Develop a process to collect college transfer-bound student information
TRANSFER ACTION ITEMS
• Establish Enrollment Center with transfer focus• Increase opportunities for collaboration with four-year
colleges and universities• Develop process for sharing transfer-bound student data• Better promotion of services• Create institutional philosophy statement of transfer• Workgroup to examine ways advisors can be more
consistent in advising
TRANSFER WEB PRESENCE
• GO2TRANSFER link to Transfer Information webpage
KnowHow2Transfer.org TES (Transfer Equivalency System) Transfer Pathways Joint Admission Upcoming Transfer Events http://madisonville.kctcs.edu/Academics/Transfer_Information.aspx
DEVELOP TRANSFER PATHWAYS
• Met with AAS program coordinators regarding their preferred 4-year transfer pathway
• Drafted TAP (Transfer Advising Pathway) document for each AAS credential
• Received final approval from 4-year institutions• Met with AAS program coordinators on finalized TAP • Launched TAPs on Transfer website
ADVISOR TRAINING• Training provided to faculty in academic division meetings
once a year• Training provided to new faculty each semester• Training provided to first semester orientation advisors• Professional Development sessions offered college wide• Advising Resource Guide• College-wide Student Advising Syllabus• Training specific to MAPs (Madisonville Advising Plans) and
TAPs (Transfer Advising Pathways)
IDENTIFYING TRANSFER STUDENTS
• Identify students at point of application• Track new students who meet with Enrollment Center
Advisor for transfer interest• Track transcript requests• Track transfer interest on graduation applications• Flag transfer students in PeopleSoft• Flag Joint Admission students
TRACKING TRANSFER STUDENTS• CPE – 2012/2013 247 Students transferred (207 public, 39 private)
59% transferred before completing degree
65.6% female, 34.4% male
53% traditional, 47% nontraditional
54% full-time, 46% part-time
Retention after one year - With a degree (83.3%), without (77.2%)
FALL 2014 SURVEY• 166 students responded• 39% absolutely will transfer, 34% are considering
transfer, 14% have little interest in transfer, and 12.8% have no interest in transfer
• 64% considered specific 4-year institutions and 63% are considering pursuing an online degree
• 80.5% are satisfied with advising about transfer requirements
• 77% are satisfied with availability of academic advising• 73.6% are satisfied with transfer documents and
pathways available
FALL 2014 TRANSFER SURVEY
Which methods have you used to research 4-year colleges?
College Websites 66.3%
Friends/Classmates 47%
Instructors/Professors 28.9%
College Fairs 26.5%
Recruiters from other schools 20.5%
Staff (Us!) 17.5%
FALL 2014 TRANSFER SURVEY
How often have you used the following resources for developing a plan for transferring?
Academic Advisor 62%
Instructors/Professors 47.8%
Transfer Center 29%
CC Website 74.7%
Transfer pathway guides 30.7%
Course Equivalency Guides 47.9%
Four-year college websites 77.5%
FALL 2014 TRANSFER SURVEY
When do students think about transfer?
Before starting CC 36%
After the first year at CC 24%
During the first semester at CC 10%
Not considering transfer 22%
TRANSFER EVENTS• Approximately 10 four-year colleges visit MCC’s campus
annually • Western KY University has increased campus presence • Established transfer week (MSU Free Transfer Day,
Transfer Advising Day, On-Campus Transfer Fair, Online Transfer Fair)
• Student Support Services/TRIO provides opportunities for students to visit four-year colleges
JOINT ADMISSION
• Admission & Transcript Fees waived• Catalog year is determined by Joint
Admission application date• Students receive an advisor from both
institutions• Access to four-year college student
services & activities
MCC + WKU
MSU Connect
TRANSFER MARKETING PLAN• Transfer events placed on transfer webpage• Contact Joint Admission students every semester to offer
advising assistance• Joint professional development sessions with regional
four-year colleges (Transfer Spotlights)• Email students under 30 credit hours regarding Joint
Admission• Distribute transfer materials at graduation practice
CURRENT ISSUES• Transfer Advising Pathways (TAPs) are confusing to students • Continue to work on tracking transfer students• Enhance our web presence and continue to work on design of
transfer webpage• Need still exists for a transfer center/dedicated transfer staff• Several levels of advising training exists, but not “mandatory”• Faculty Advisor transfer knowledge is limited
FUTURE GOALS
• Continue to work on transfer initiatives for AAS students
• Market transfer services
• Establish process for sharing/receiving transfer bound student data
“It is the mission of academic advising to assist AAS students in selecting university majors that most effectively use their vocational credits to ensure timely completion of a bachelor’s degree”
Pratt & Brown, “Vocational Degree to Bachelors:
A Program to Improve Access to 4-Year Degrees
for All Community College Students”,
NACADA Clearinghouse Academic Advising Resources
QUESTIONS ?
Lori Johnson, Transfer Coordinator/Academic [email protected]
Cathy Vaughan, Director of Counseling Services/Academic [email protected]