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1 Training for Principals of Schools Implementing the 2017-2018 Title I Schoolwide Program 1

Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

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Page 1: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

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Training for Principals of Schools Implementing the 2017-2018

Title I Schoolwide Program

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Page 2: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Welcome and Introductions

Mr. Edgardo L. ReyesAdministrative Director, Title I Administration and Federal/State Fiscal Operations

Department of Title I Administration

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Page 3: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Title I Schoolwide Program Training OverviewTraining Modules

Title I Program Goals

Legislative Updates

School-level Compliance and Accountability

Parent and Family Engagement

Fiscal Responsibilities

Property Management

Audits

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Title I Program Goals

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Page 5: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Title I Program Goals To ensure that all children have a fair, equal, and significant opportunity to obtain a high-

quality education

To provide services that improve the achievement of students who are failing or most at-riskof failing to meet challenging academic achievement standards and who reside in publicschool attendance areas with high concentrations of students from low-income families

• Additional teachers• Professional development• Extended learning opportunities• Activities to increase parent and family engagement• Initiatives in support of improving the graduation rate• Other activities designed to narrow the achievement gap

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Legislative Updates

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Page 7: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Legislative Updates

Every Student Succeeds Act (ESSA) Overview

Signed into law by President Obama on December 10, 2015

Reauthorizes the 52-year-old Elementary and Secondary Education Act (ESEA)

Expands educational opportunity and improves student outcomes

Replaces the previous version of the law, the No Child Left Behind (NCLB) Act of 2001

Effective Fall 2017

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Page 8: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Legislative Updates (Contd.)ESSA Overview (Contd.)Major provisions of the ESSA include: Repeals adequate yearly progress and replaces it with a statewide accountability system Maintains important information about student performance Affirms state control of standards Helps states to improve low-performing schools Improves accountability for learning outcomes for all students Targets funds to at-risk children Helps states increase teacher quality Supports at-risk populations Provides greater funding flexibility to enhance support for students and schools Promotes high-quality choices for parents Maintains and strengthens critical programs

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Legislative Updates (Contd.)ESSA Overview (Contd.)

Funds allocations under ESSA:

Fiscal Year 2016-2017: Under ESSA’s transition guidelines, formula funds wereawarded/allocated and administered in accordance with NCLB provisions

Fiscal Year 2017-2018: All ESSA allocation of funds regulations (including the newrequirement for the allocation of the proportional share of funds for private schools) arebeing fully implemented effective July 1, 2017

Annual determination is based on the percentage of students eligible for Free or ReducedPrice Lunch (FRPL) - Miami-Dade County Public Schools where 75% or more of thestudents (ages 5-17) are eligible for FRPL are provided with a Title I Schoolwide Programallocation (317 schools for FY 2017-2018)

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Page 10: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Legislative Updates (Contd.)ESSA Overview (Contd.)

Title I Financial & Fiscal Impact:

The Title I, Part A formula remains the same and ESSA sustains the existing one (1) percentreservation for state administration of the Title I, Part A program

States must reserve seven (7) percent of the Title I, Part A funds to carry out school improvementinterventions and technical assistance. Ninety-five percent of that amount must be awarded todistricts for comprehensive support authorized under ESSA

States may reserve up to three (3) percent of the Title I allocation to provide competitive grants toLocal Educational Agencies (LEAs) to provide Direct Student Services

The private schools proportional share of funds shall be determined based on the total amount offunds received by the local educational agency under this part prior to any allowable expendituresor transfers by the LEA

Cover any costs associated with transporting children in foster care to their school of origin

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Legislative Updates (Contd.)ESSA Overview (Contd.)Eligible children under ESSA as per the ESEA of 1965 (As amended through P.L. 114-95, enacted December 10, 2015): Economically disadvantaged Disabilities Migrant English Learners Pre-school Neglected or Delinquent Homeless Foster Care

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Page 12: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Legislative Updates (Contd.)ESSA Overview (Contd.)ESEA Important Sections:

Consultation and Complaint: Parent Advisory Councils Complaint Procedures

TITLE I, PART A—IMPROVING THE ACADEMIC ACHIEVEMENT OF THE DISADVANTAGEDSec. 1001. Statement of purposeSec. 1002. Authorization of appropriationsSec. 1003. School improvementSec. 1003A. Direct student servicesSec. 1004. State administration

TITLE I, PART C—EDUCATION OF MIGRATORY CHILDRENSec. 1301. Program purposesSec. 1302. Program authorizedSec. 1303. State allocationsSec. 1304. State applications; servicesSec. 1305. Secretarial approval; peer reviewSec. 1306. Comprehensive needs assessment and planSec. 1307. BypassSec. 1308. Coordination of migrant education activitiesSec. 1309. Definitions

TITLE I, PART D—PREVENTION AND INTERVENTION PROGRAMS FOR CHILDREN AND YOUTH WHO ARE NEGLECTED, DELINQUENT, OR AT-RISKSec. 1401. Purpose and program authorizationSec. 1402. Payments for programs under this part

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Legislative Updates (Contd.)House Bill (HB) 7069

1011.69 Equity in School-Level Funding Act

(Signed into law on June 15, 2017 effective July 1, 2017)

For purposes of this subsection, an eligible school is a school that is eligible to receive Title Ifunds, including charter schools

The threshold for identifying eligible schools may not exceed the threshold established by aschool district for the 2016-2017 school year or the statewide percentage of economicallydisadvantaged students, as determined annually

Prior to the allocation of Title I funds to eligible schools, a school district may withhold fundsonly as follows:

• One percent for parent involvement, in addition to the one percent the district mustreserve under federal law for allocations to eligible schools for parent involvement

• A necessary and reasonable amount for direct administration, which includes the district'sindirect cost rate, not to exceed a total of eight (8) percent

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Legislative Updates (Contd.)

House Bill (HB) 7069 (Contd.)• A reasonable and necessary amount to provide:

• Homeless programs• Delinquent and neglected programs• Prekindergarten programs and activities• Private school equitable services• Transportation for foster care children to their school of origin or choice programs

All remaining Title I funds shall be distributed to all eligible schools in accordance withfederal law and regulation. An eligible school may use funds under this subsection toparticipate in discretionary educational services provided by the school district

Title I, Part A, Basic funds have been allocated to schools above the 75 percent povertythreshold, in accordance with the ESSA and HB 7069

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Legislative Updates (Contd.)House Bill (HB) 7069 (Contd.)

Other Important Provisions:

Modifies the following charter school provisions:• Open enrollment procedures• Standard application and charter contract, administrative fees, reporting requirements, and

the calculation and authorized uses of charter school capital outlay• Requires school districts to share local millage revenue with charter schools

Authorizes high-performing charter schools to:• Establish more than one charter school in any year if it operates in the area of a

persistently low-performing school• Replicate its schools in any school district in the state and specifies application

requirements

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Page 16: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Legislative Updates (Contd.)House Bill (HB) 7069 (Contd.)

Other Important Provisions (Contd.):

Creates the Schools of Excellence Program

Authorizes the establishment of “Schools of Hope”

Modifies School Improvement

Modifies K-12 Assessments requirements

Revises teacher certification provisions

Revises eligibility requirements for virtual education

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Page 17: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Legislative Updates (Contd.)

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Title I Pillars

Page 18: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Legislative Updates (Contd.)

Title I Pillars (Contd.):

Supplement, Not Supplant

Federal Title I funds must supplement, and may not supplant, state and local funds Title I funds are additive and do not take the place of state and local funds in low-income schools Highest need students receive the additional financial resources necessary to help them

succeed

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Page 19: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Legislative Updates (Contd.)Title I Pillars (Contd.):Maintenance of Effort (MOE) The current requirement maintaining effort at 90 percent of prior funding is continued, and

federal funding is reduced if a state also fails to meet the MOE requirement The Secretary can waive the MOE requirement in the case of exceptional or uncontrollable

circumstances like a natural disaster or change in the organizational structure of the state, orprecipitous decline in the financial resources of the state

Comparability A district may receive Title I funds only if it uses state and local funds to provide services in

Title I schools that, taken as a whole, are at least comparable to the services provided innon-Title I schools

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Pause & Reflect

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Page 21: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Department of Title I Administration

Name Title Email Address Telephone Number

Mr. Edgardo L. Reyes

Administrative DirectorTitle I Administration and

Federal/State Fiscal [email protected] 305 995-3193

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Page 22: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Homeless Assistance Program Project UP-START

Ms. Debra Albo-SteigerCoordinator Student Services

Student Services

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Page 23: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Title I School-level Compliance and Accountability

Mr. Pedro ArteagaExecutive Director, Compliance and Accountability

Department of Title I Administration

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Page 24: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Title I Administration’s Website Handbook FDOE Requirements: ESSA - Parent and

Family Engagement Title I Neighborhood Resource Center (NRC) Presentations/Handouts News & Events

http://title1.dadeschools.net/titleI.asp

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Page 25: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Title I School-level Compliance and Accountability Collaboration Site

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https://collaborationportal.dadeschools.net/departments/9102/default.aspx

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Title I Compliance School-level Staff Contact Information Form

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FM-6899 (rev. 07-17) New information required Maintain copy in black folder of 2017-2018 Title I

Compliance Filing System

Page 27: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Title I School-level Compliance and Accountability Collaboration Site

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Announcements Calendar

Page 28: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Title I School-level Compliance and Accountability Collaboration Site

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Important Links and Resources Left Navigation Menu

Page 29: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Title I School-level Compliance and Accountability Collaboration Site – Filing System Documentation

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Page 30: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Title I School-level Compliance and Accountability Collaboration Site – Team Discussion Boards

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Page 31: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Title I AdministrationAccountability and Technical Assistance Team

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A-TAT Review - Most Common Areas of Concern

School Improvement Plan (SIP) Evidence of SIP Peer Review Process Page (including reviewers’ signatures and UTD

Steward’s signature)

Roster of Students Not Meeting State Standards Documentation of additional educational assistance provided - Evidence of Before/After

School Tutoring, Saturday Academies, Computer Assisted Instruction, etc., and StudentRecord of Attendance

Curriculum and Instruction

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A-TAT Review - Most Common Areas of Concern (Contd.)

Educational Field Trips Purchase Orders and Invoices - line items and amounts need to match on all documents All documentation pertaining to field trips need to be kept together in the School-level

Compliance Reference Document and Filing System, Section II.3

Payroll Always maintain records of employees paid with Title I funds in the School-level Compliance

Reference Document and Filing System, Section II.2

Budget and Expenditures

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A-TAT Review - Most Common Areas of Concern (Contd.)

Purchasing Guidelines Appropriate use of budgetary structures Purchase Orders and Invoices - line items and amounts need to match on all documents All documentation pertaining to orders need to be kept together in the School-level

Compliance Reference Document and Filing System, Section II.3 Furniture - PRIOR APPROVAL from the Department of Title I Administration is REQUIRED for

selected items to supplement core instruction

Budget and Expenditures (Contd.)

Page 35: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Capitalized and Non-Capitalized Title I Property Always maintain an inventory list of all Capitalized equipment purchased with Title I funds in the

School-level Compliance Reference Document and Filing System, Section III.1

Always maintain a perpetual inventory listing of Non-Capitalized property acquired with Title Ifunds (FM-7645) in the School-level Compliance Reference Document and Filing System,Section III.1

Maintain copies of Packing Slips, Invoices, Purchase Orders, etc.; in the School-levelCompliance Reference Document and Filing System, Section II.3 and Section III.1 (asapplicable)

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A-TAT Review - Most Common Areas of Concern (Contd.)Property

Page 36: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

List of Professional Development (PD) Activities and/or PD Calendar

Documentation of Professional Development to Address Deficient Indicators for SchoolsBased on State Assessment Outcomes Samples of memos, agendas, handouts, and evidence of PD attendance (payroll

documentation) for non-school based PD activities Sign-in sheets for school-based PD activities

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A-TAT Review - Most Common Areas of Concern (Contd.)Professional Development

Page 37: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Evidence of Meeting Notices

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A-TAT Review - Most Common Areas of Concern (Contd.)Educational Excellence School Advisory Committee (EESAC)

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Documentation of opportunities for participation in parental activities for all parents Evidence of Compact Communication Log (grades K-5 only)

Documentation of Meeting/Parent Conferences Evidence of providing full opportunities for participation of parents with limited English

proficiency and parents with disabilities Evidence of parental involvement in the decision-making process of how the School’s Title I

allocation will be used

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A-TAT Review - Most Common Areas of Concern (Contd.)Parent and Family Engagement (Former Parental Involvement and CIS Sections)

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Community Involvement Specialist (CIS)/Community Liaison Specialist (CLS) Weekly Schedule Weekly Schedules must be completed by the CIS/CLS and placed in folder VI.5

Completion and Timely Submission of the Monthly Parent and Family Engagement Report The report must be submitted electronically, via the Title I Parental Involvement Compliance

(PIC) Web-based System, by the 5th school day of each month All original printed reports, initialed by the Principal, must be kept in the Parent and Family

Engagement Section of the 2017-2018 School-level Compliance Filing System

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A-TAT Review - Most Common Areas of Concern (Contd.)Parent and Family Engagement (Contd.)

Page 40: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Principal’s Assurance Certification of Staff Assignment

(FM-7560-T)

Time and Effort Period Deadline to Upload Assurance

July - October 2017 Friday, November 10, 2017

November 2017 - February 2018 Friday, March 9, 2018

March - June 2018 Friday, June 8, 2018

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School Assurance of Accountability and Compliance Document

(FM-7346-T)

A signed and dated copy of this form must be submitted, no later than Friday, June 1, 2018

The form may be submitted via fax to 305 523-0708, via email to [email protected] or via School Mail to Work Location 9617, Attn. Department of Title I Administration - A-TAT

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Pause & Reflect

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Department of Title I Administration School-level Compliance and Accountability

Contact Information

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Name Title Email Address Telephone Number

Mr. Pedro Arteaga

Executive Director, Compliance and Accountability

[email protected] 305 995-1716

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Parent and Family Engagement

Ms. Bernadette MontgomeryDistrict Director, Title I Support Programs

Department of Title I Administration

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Page 45: Training for Principals of Schools Implementing the 2017 …Sec. 1003A. Direct student services Sec. 1004. State administration TITLE I, PART C—EDUCATION OF MIGRATORY CHILDREN Sec

Supports Student

Achievement

Connects Our Schools with

Parents, Families and Communities

Meaningful

Adheres to Federal, State,

and District Guidelines

Parent and Family

Engagement

Accessible

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No Child Left Behind

Implements programs, activities, and procedures for the involvement of parents

Each LEA that receives funds under this part shall develop jointly with, agree upon, and distribute to parents a written PIP

Involve parents in the development of the plan

Every Student Succeeds Act

Conducts outreach to all parents and family members

Each LEA that receives funds under this part shall develop jointly with, agree upon, and distribute to parents a written PFEP that provides for meaningful parent and family engagement

Involve parents and families in the developmentof the plan

Analysis of Section 1116 Title I, Part A

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Title I Parent and Family Engagement Program Title I Annual Parent Meeting Notice Title I Annual Parent Meeting Title I Parent Notification Letter District-level Parent and Family Engagement Plan (PFEP), formerly known as the District PIP School-level Parent and Family Engagement Plan (PFEP), formerly know as the School-level PIP School-Parent Compact Community Involvement Specialist (CIS)/Community Liaison Specialist (CLS) School Parent Resource Center/Area District Advisory Council (DAC) and Parent Advisory Council (PAC)

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Weekly Briefing #21965

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Title I Annual Parent Meeting Announcement Flyer

Distribute to announce the Title I Annual Parent Meeting Multi-language Communication

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Title I Annual Parent Meeting at a Glance…Before During After

Distribution of Title I Annual Meeting Announcement flyer or other advertisement and Title I Program Notification letter

Create Title I Annual Parent Meeting agenda and sign-in sheet

Customize Title I Annual Parent Meeting PowerPoint Presentation

Print blank copies of Title I Annual Parent Meeting Surveys

Print DAC/PAC Representative form (FM-6996)

Distribute agendas and collect signatures from parents and families utilizing the Title I Annual Parent Meeting sign-in sheet

Presentation of Title I Annual Parent Meeting PowerPoint

Distribute copies of Title I Annual Parent Meeting Surveys

Selection of Title I DAC/PAC Representatives

Discuss and gather parent and family feedback for School-level PFEP

Discuss District-level PFEP and School-Parent Compact

Compilation of survey results

File documentation in Section VI.4 of the Title I Compliance Filing System

Compilation of monthly Parent and Family Engagement reports

School-Parent Communication logs(K-5 only)

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A Closer Look at Title I Documentation

Title I Program Notification Letter District-level PFEP School-level PFEP Parent Notification Flyer School-Parent Compact

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Title I Program Notification Letter

Distribution of letter is required Advises parents of:

• Title I Program participation• District-level PFEP• School-level PFEP• School-Parent Compact• DAC/PAC • Title I NRC• Title I Handbook• Right-to-Know (HQ Paraprofessionals)• Consultation and Complaint Procedures

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District-level Parent and Family Engagement Plan (PFEP)

Formerly known as the District-level ParentInvolvement Plan (PIP)

Blueprint of the District’s outreach to providemeaningful parent and family engagement activities

Availability of the District-level PFEP

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School-level Parent and Family Engagement Plan (PFEP)

Formerly known as the School-level ParentInvolvement Plan (PIP)

Blueprint of how your school site will providemeaningful parent and family engagementactivities

Reviewed by A-TAT staff Upload to the Title I Collaboration site no later

than Friday, November 17, 2017 Availability of the School-level PFEP

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Parent Notification FlyerSend home the notification flyer informingparents that the plans are available for reviewat the school and via the school’s website

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School-Parent Compact

An agreement between the school andparents/families as to what is expected byboth to support student achievement

Multi-language Distributed to parents and families Grades K-5 only: Amendments to the contract

throughout the school year should bedocumented in at least one teacher’scommunication log with specific language thatit has been discussed

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Community Involvement Specialist/Community Liaison

Specialist (CIS/CLS) Job Description Title I Compliance Filing System – Section VI

• Title I Annual Meeting Documentation Packet (Section VI.4)

• CIS/CLS Documentation (Section VI.8)• Compiled by month • Easily reconciles with the online version of

the Monthly Parent and Family Engagement Report

• Parental Involvement Compliance (PIC) Web-based System

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Schoolsite Parent Resource Center/Parent’s Reception Area

Requirements• Designate a welcome room/area for parents and other visitors to the school,

preferably near the front entrance• Make available Parent and Family Engagement resources and materials• Maintain a Visitor’s Log• Provide access to Title I Documentation and other required documents, such as:

• Title I Program Notification letter, District-level PFEP, School-level PFEP, School-Parent Compact, school performance data, SIP, etc.

Recommendations/Suggestions

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District Advisory Council (DAC) andParent Advisory Council (PAC)

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Title I DAC/PAC Representatives

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Challenging Higher Education for Students in our Schools(CHESS)

Schools electing to participate in the Title I CHESS Program may use theTitle I Schoolwide Program allocation to:

• Allocate funds under the Basic Hourly Account• Pay transportation, hotel, and registration fees for students and chaperones

to attend CHESS competitions, as applicable• Schools implementing the Title I CHESS Program for the first time may

receive a limited quantity of chess materials, as available• All schools participating in the Title I CHESS Program will receive technical

assistance and support

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Challenging Higher Education for Students in our Schools

2017-2018 CHESS Calendar

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Pause & Reflect

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Department of Title I Administration

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Name Title Email Address Telephone Number

Ms. BernadetteMontgomery

District Director, Title I Support Programs

[email protected] 305 995-2587

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Title I Fiscal Responsibilities

Ms. Ana M. RodriguezExecutive Director, Finance and Budget Management

Department of Title I Administration

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Title I Schoolwide Budget 2017-2018 Schoolwide Program Number 39550000 Budgets and positions are currently available in SAP Title I SBBS COGNOS Application is no longer active and any revisions to the Title I

Schoolwide budget are to be made via the Budget Transfer process Title I funds are used to Supplement, not supplant the School's Academic Offerings

• Supplement means “in addition to”• Supplant means “to take the place of”

Title I Fiscal Responsibilities

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Salary Positions purchased with Title I funds must be 10 month positions and must have job

codes that are in core-assessed subject areas such as Language Arts/Reading, Math,Science and Social Studies; clerical and other office related positions are NOTallowable under the Title I Schoolwide Program

Important dates to keep in mind regarding Title I funded positions: Last day for full-time employees to be paid will be Friday, June 8th, 2018 Last day for part-time/hourly employees to be paid will be Thursday, June 7th, 2018 Final payroll for personnel to be charged to the 2017-2018 Title I Schoolwide

Program will be from June 1, 2017 through June 14, 2018

Title I Fiscal Responsibilities

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Title I Fiscal Responsibilities (Contd.)Salary (Contd.)Title I Supplements

Commitment Item 514400, 3 different functions for supplements:

PLEASE NOTE: Each of these supplements will generate a Time and Effort Certification Report that will have to be approved by your location, since the supplements are being paid with Title I funds

Supplement Code Supplement Code Description1105 ETPS Title I Science110D ETPS Title I Lang Arts110E ETPS Title I Math110T ETPS Title I Social Studies

FRLP % Supplement Amount per Year

90-100% FRLP $500

80-89.99% FRLP $300

75-79.99% FRLP $100*

Function 510001Title I Extra-Period Supplements purchased by school (Cost: $7,013 + fringes = $8,351)

Function 510002Title I Instructional Supplement: Instructional staff at each Title I School regardless of funding (*includes grandfathered schools)Function 510003Lowest 300 D & F Schools for 14 eligible schools

Supplement Amount per Year

$100

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Non-Salary Items budgeted and expended throughout the year should be included in your

approved School Improvement Plan (SIP) and should be referenced when makingany purchases

All shopping carts for non-salary items, which originate at the school level, must beprepared and submitted in accordance with the following:• Invoices are mathematically correct and reconciled• Purchases are charged to the proper funding structure• All equipment is properly labeled as Title I property

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Title I Fiscal Responsibilities (Contd.)

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Title I Fiscal Responsibilities (Contd.)Non-Salary (contd.)

Shopping Carts:• Contracts follow guidelines outlined in the Title I Handbook for professional services• Purchases must follow guidelines established by Procurement Management and

School Board Policy• Credit Card (P-Card) Transactions backup documentation: List of materials purchased

and justification, M-DCPS Purchasing Card Program Purchase Authorization FM-5707, credit card bank statement, M-DCPS Purchasing Card Program MonthlyReconciliation Work Sheet FM-5828, and copy of the vendor invoice with matchingamounts

• Refer to “Unauthorized Title I Purchases” handout in the Title I Handbook or contactTitle I Office with any questions

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Non-Salary (Contd.) All shopping carts and P-Card transactions under Program 39550000, for commitment

items 531000 through 569200 (with the exception of 533200) must be entered byFriday, February 9, 2018, no later than 4:30 p.m. Note: New shopping carts forthese commitment items will not be honored after this deadline, including S & Dand credit card orders. Credit card orders done on or before the deadline,should be reconciled the following month (ensure the purchase date listed on thebank statement states on or before Friday, February 9, 2018)

Title I Fiscal Responsibilities (Contd.)

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Parental Involvement A minimum of 1% of the school’s Title I Schoolwide Allocation must be allocated to fund

parental involvement personnel/activities

Parental Involvement funding may be monitored using the Grants Availability Report inSAP; all line items are under function 615000

Copies of documentation demonstrating use of parental involvement funding are to bemaintained for audit purposes for a minimum of five years

Title I Fiscal Responsibilities (Contd.)

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Property Management

Review of Property Inventory Records Matching Title I Program Numbers and Dates Schools must identify any Capitalized ($1,000 and over) and Non-Capitalized (under

$1,000) property purchased with Title I funds Inventory of both Capitalized and Non-Capitalized property purchased with Title I funds

must be maintained at the school for a minimum of five years

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Property Procedures Documentation (Refer to 2017-2018 Title I Handbook) Disposal of Title I Property - Title I Administration Property Disposal Form (FM-6587)

and Outgoing Controlled Equipment Form (FM-1670) Green Form (Not availableonline)

Off-campus Use of Title I Property - Approval of Off-Site Use of School BoardProperty (FM-2380)

Transferring of Title I Property - Outgoing Controlled Equipment Form (FM-1670)Green Form (Not available online)

Vandalism of Title I Property - Plant Security Report (FM-0366)

Property Management

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Important Title I Deadlines for the 2017-2018 School Year

Friday, February 9, 2018 All Shopping Carts and P-Card Transactions

Friday, May 11, 2018 All In-County and Out-of-County Travel All Shopping Carts and Funds Reservations for Field Trips

Thursday, June 7, 2018 All Open Purchase Orders (PO’s) are to be closed by completing the online receipt of

goods or services, and invoices bearing “Receipt of Goods” stamp, sent to the AccountsPayable Department

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Important Title I Deadlines for the 2017-2018 School Year (Contd.)

Thursday, June 7, 2018

All hourly personnel paid with Title I funds will be able to work in 2017-2018 through this date

Final hourly payroll and any pending payroll correction must be entered

Friday, June 15, 2018

All Budget Transfers requests must be submitted to the Financial Human Capital RegionAdministrative Director for approval; including, school locations with negative balance(s) in thestructures for overtime (513100), stipends (513600), substitutes (514900), hourly (515000),and textbooks (552000), must take appropriate action(s) in order to avoid a possible auditfinding

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Pause & Reflect

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Department of Title I Administration Finance Unit Contact

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Name Title Email Address Telephone Number

Ms. Ana M. Rodriguez

Executive Director, Finance and Budget Management

[email protected] 305 995-1705

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School Site Audits

Ms. Maria T. (Maite) GonzalezAssistant Chief Auditor—School Audits

Office of Management and Compliance Audits

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Follow-Up Assignment

Upload the Schoolsite Staff Contact Information to theTitle I Collaboration site

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2017-2018 Title I Compliance Filing System Folder Distribution

At the end of the meeting, the Title I Accountability and Technical Assistance Team (A-TAT) will distribute the filing system.

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