Trainee Assessment Youth development project - Careerforce · Collect and attach your evidence to this assessment to show that you helped to plan, develop, deliver and evaluate a

Trainee Assessment

Youth development project

Unit standard Version Level Credits

16857 Help to plan, develop, implement, and evaluate a youth development project in the youth development sector

5 3 10

Your name:

Your workplace:

Your date of birth:

NSN number (if you know it):

Declaration I was told about and understand the assessment requirements and appeals process.

I have prepared my answers myself.

Any evidence I have provided as my own, I produced myself.

I understand that this assessment may be used for moderation and quality control purposes.

I understand that when I achieve this unit standard my result will be registered with the New Zealand Qualifications Authority.

I confirm the above declaration: Yes No Date:

Youth development project (US 16857 v5) Trainee Assessment © Careerforce – Issue 2.0 – March 2017 2

Assessment summary (completed by assessor)

Trainee's performance summary

Assessment tasks Assessor’s signature Date achieved

Task 1: Help to plan a youth development project

Task 2: Help to develop and deliver a youth development project

Task 3: Help to evaluate a youth development project

Unit standard results

I have assessed the trainee and confirm the requirements have been met to demonstrate competency in:

Unit standard Version Level Credits

16857 Help to plan, develop, implement, and evaluate a youth development project in the youth development sector

5 3 10

Assessor’s name: Assessor’s number:

Signature: Date:


Trainee information

Before you start

The assessor/observer will talk about what you need to do.

You may have been observed doing some of these tasks already, or there may be workplace documents you have completed, such as a workplace incident report, which documents what you have done at work.

You need to provide a collection of evidence from your work to show how you have helped to plan, develop, implement, and evaluate a youth development project.

As you go

Follow the instructions for each task.

Collect your evidence.

You will need to write about the project, to support your collection of evidence.

Your assessor or observer will complete the observation form in this assessment when they observe your work. Sometimes they may ask you to do a specific task or ask a question about what you are doing.

You will need to make a presentation to your assessor about your role in this project.

If you need help with this assessment, please contact your assessor.

When you finish

Make sure you have completed any parts where the assessor/observer has said you need to do more work.

Appeals

If you wish to appeal against the assessment result or process, talk to your assessor. If you are still not satisfied, you can appeal to Careerforce by completing the assessment result appeal form. You can find this form online at www.careerforce.org.nz/contact/forms

Feedback

Careerforce regularly reviews our assessment and learning resources. As a user, we would appreciate feedback on how you found it. Feedback can be provided to Careerforce via:

our online feedback form at www.careerforce.org.nz/contact/resource-assessment- feedback

email to [email protected]


Definitions Project means a small-scale project, which the youth worker assists in, under the guidance of a project coordinator who oversees the planning, implementation and evaluation of the project.

The youth development sector is a situation where youth development practice is being used intentionally to promote positive development of young people, between 12 and 24 years of age. Examples include education, sport, community development, religious groups, cultural groups and interest groups.

The characteristics and needs of young people may be physical, spiritual, or mental.

Characteristics include: age and stage of development, coping strategies, culture, disabilities, experience and knowledge, gender, health status, personal history, language, sexual orientation, socio-economic situation, risk and resiliency factors.

Needs include physical comfort, safety and privacy.

Essential factors may include but are not limited to: needs, aims, objectives, implementation, method and evaluation.


What you need to do

For this assessment you are required to collect evidence that shows how you assisted with the planning, development, delivery and evaluation of a youth development project.

For assessment you need to:

1 collect evidence showing that you helped to plan, develop, deliver and evaluate a youth development project.

2 get a workplace observer to complete an observation form that verifies this evidence is current and correct and done by you.

3 write about the project and make a presentation to show your assessor to support your collection of evidence.

4 get your assessor to verify that you have completed these tasks with competence.

What is a project?

A project is a small-scale project carried out under the professional supervision of a project coordinator. For example, a project could be an issue-based workshop, a holiday programme, a youth week initiative, or another project identified by young people, the community or your organisation. Your project coordinator could be a senior youth worker or other authorised person.

Assisting with a project

Your presentation needs to show how you assisted with:

project planning.

development of the project.

delivery and evaluation of the project.

You will prepare a detailed presentation of your work, supported by a collection of evidence and observation of your work from an observer or supervisor to complete this assessment.

Principles

You must follow the principles of the Youth Development Strategy Aotearoa (YSDA) and the Code of Ethics for Youth Work in Aotearoa New Zealand. The principles of the YSDA include:

being shaped by the bigger picture.

helping youth make positive connections.

promoting a consistent strengths-based approach.

promoting quality relationships.

triggering youth participation.

quality information processes.

The Code of Ethics for Youth Work in Aotearoa New Zealand is at www.arataiohi.org.nz/code


Collection of evidence

Collect workplace evidence as you assist a project coordinator or authorised person with the planning and development of their project. This will be the evidence that demonstrates you are able to assist others with the successful delivery of a youth development project.

Collect and attach your evidence to this assessment to show that you helped to plan, develop, deliver and evaluate a youth development project.

The evidence checklist on pages 11-12 of this guide provides a list of workplace evidence that could be used for your presentation and this assessment.

You can use your collection of evidence to support your presentation. Read through the requirements for Tasks 1 to 3 so you know what you need to include in the evidence that you collect. Ensure the evidence you collect supports your presentation. Assemble your evidence in the order in which you refer to it in your presentation. Label each page of the evidence with your name.

Remember to follow your organisation’s guidelines for confidentiality.

Observation

Your collection of evidence needs to be seen by an appropriate observer or supervisor. Your observer needs to complete the observation form provided with this assessment. This will show that your evidence is authentic – correct, current and done by you.

Presentation

You need to write about the project to support your collection of evidence.

Then you will make a presentation to show your assessor how you have been involved in the project.

Your presentation may be done in any size, shape or form.

For example, it could be a low-key discussion, a slide show, or a written report. You can include posters, pamphlets, displays, diagrams, photos, graphics and images.

You may choose to use technology to give your presentation from a distance if this has been agreed with your assessor.

The assessor may ask you additional questions.

This assessment contains an evidence checklist for you to use. Give this checklist to your assessor before you begin your presentation.

You can also look at the presentation checklist to make sure your presentation covers all the relevant points. Your assessor will fill this in when you present to them.


Task 1: Help to plan a youth development project In this task you show how you helped to plan the project. Use the boxes below to check that the following information is included in your presentation.

What you need to do

Task 1 checklist

Identify the aim (overall outcome) of the project.

Identify the objectives (smaller outcomes or steps) of the project.

Identify a concern, issue or need to be addressed. Issues and needs can be wide-ranging, such as community issues, employment, parenting, disability, alcohol and drugs, health care, family and whānau, housing and land, iwi development.

Show how you identified the characteristics and needs of youth. This may include:

• language • health status • risk and resiliency factors • sexual orientation

• culture • disabilities • age and stage of development • coping strategies

• gender • privacy needs • socio-economic status • personal history

• behaviour • safety needs • experience and knowledge • physical comfort

Show how you planned according to the characteristics and needs of the youth.

Show how you planned for three factors essential to the delivery of the project. These factors may include:

• needs • aims • objectives

• implementation • evaluation

Show that your planning is consistent with two relevant criteria and your organisation’s policies and procedures. Relevant criteria may be selected from a variety of sources, including a code of ethics of a youth development organisation, a UN convention and legislation. For example, criteria could be:

the use of available resources to achieve objectives.

responsibilities and accountabilities of people who will be involved in the plan.

things that may go wrong.

procedures to deal with unplanned events.

methods for evaluating progress towards achieving the objectives.

Show that your help in planning the project is in accordance with your role and function and agreed to with the project coordinator.


Task 2: Help to develop and deliver a youth development project In this task you show how you helped to develop and deliver a youth development project. Use the boxes below to check the following information is included in your presentation.

What you need to do

Task 2 checklist

Obtain confirmation from a senior youth worker or other authorised person that the plan is ready for implementation before you develop and deliver it.

Describe your role and function in assisting with the development and the implementation process, and how you ensured you carried this out according to the project plan.

Show how you developed the project and encouraged and supported youth participation in accordance with the principles of the Youth Development Strategy Aotearoa, which include:

• being shaped by the bigger picture.

• helping youth make positive connections.

• promoting a consistent strengths-based approach.

• promoting quality relationships.

• triggering youth participation.

• quality information processes.

Identify any assistance you provided to deal with unplanned events or problems that occurred during the project, and show how you responded to these. Your response needs to be in line with your responsibilities within the plan.

Other points to note

Your observer needs to complete the observation form provided with this assessment.


Task 3: Help to evaluate a youth development project In this task you show how you helped to evaluate a youth development project. Use the boxes below to check that the following information is included in your presentation.

What you need to do

Task 3 checklist

Show how you measured the outcomes against the objectives in order to evaluate the project.

Describe how successful the project was in terms of the outcomes meeting the aims and objectives.

Describe the support you provided in evaluating the project.

Show how you considered each of the YDSA principles during all stages of the project.

Describe the support you provided to get feedback from stakeholders to ensure that the project has addressed their needs. Stakeholders can include people such as:

• youth • parents • caregivers

• youth leaders • youth workers • funding agencies

• community groups • other relevant people

Other points to note

You must include this feedback with your evidence.

Your observer needs to complete the observation form provided with this assessment.


Evidence checklist Use this evidence checklist to show the types of evidence you have collected showing that you helped to plan, deliver, and evaluate a youth development project.

Ask your observer or assessor to complete the checklist about your collection of evidence.

Evidence checklist

The trainee ticks for the evidence that is provided. Write NA next to evidence from the checklist below if it does not apply.

The observer or assessor must see the evidence and ticks if they are confident what the trainee has provided is accurate and authentic.

Trainee to tick

Observer/assessor to tick

A copy of the trainee’s job description and a summary of role in the project.

Approval from line manager to assist with the project.

A written summary of the need for the project.

Documented aims and objectives of the project.

Concerns, issues or needs the project addresses.

Documented special needs of participants, staff or volunteers.

Information on local community organisations and regional services, if relevant.

Notes from meetings with workers and/or young people and/or community representatives.

A copy of an information letter and health and consent forms.

Documented leadership and staffing ratios.

Media reports or social media updates, if relevant.

Session plans and evaluation forms.


Evidence checklist

Documented feedback, questionnaires, surveys or interviews with young people and relevant others.

Recordings of activities for the project, if appropriate and with consent – for example, photos or videos of events.

Monthly reports, photographs or minutes of meetings.

A copy of a reflective journal or narrative of one or more conversations had about the project.

Observation forms.

Other relevant items of evidence (write down what they are):

Please add any further comments you wish to make on the trainee’s evidence.

Observer name:

Signature: Date:

Contact details:

(phone/email)


Observation Ask your manager, supervisor or a senior staff member that you have worked closely with to complete and sign this observation form provided with this assessment.

Observation

Note to observer:

You have been asked to complete this observation in your capacity as the trainee’s manager, supervisor or senior staff member as you have worked closely with the trainee and you have expertise in developing projects in the youth development sector.

You have been asked to verify the trainee’s work towards unit standard 16857: help to plan, develop, implement, and evaluate a youth development project in the yourh development sector.

Please tick if you agree the trainee has met the following requirements and add comments where asked.

Have you had sufficient opportunity to observe the trainee and study the evidence they have collected to be certain the material they are presenting is their own work?

Please comment:


Task one requires the trainee to assist with the planning of a youth development project.

The trainee agreed with the project coordinator their role and function as a youth worker in helping to plan the project.

The trainee assisted the project coordinator to identify the characteristics and needs of youth.

The assistance that the trainee provided, during the planning phase of the project, met the characteristics and needs of youth.

Continued next page


The trainee assisted the project coordinator in the planning for three factors essential to the delivery of the project. Essential factors may include needs, aims, objectives, implementation, evaluation or any other factor.

Please write down what the three factors were:

Factor 1

Factor 2

Factor 3

The trainee assisted the project coordinator to ensure that the planning of the project met with at least two of the criteria from the list below.

the use of available resources to achieve objectives

responsibilities and accountabilities of people who will be involved in the plan.

things that may go wrong

procedures to deal with unplanned events


Please write down what the two criteria were:

Criteria 1

Criteria 2


Task two requires the trainee to help the project coordinator with the development and delivery of a youth development project.

The trainee assisted in the development and delivery of the project according to their role and function as a youth worker.

The trainee encouraged youth participation during the development of the project in accordance with the principles of the Youth Development Strategy Aotearoa.

Please comment on what the trainee did:

Continued next page


Did the trainee respond to any unplanned events or problems during the implementation in accordance with their responsibilities in the plan?

Please write down what unplanned event or problem occurred and how the trainee responded to it:


Task three requires the trainee to help the project coordinator to evaluate a youth development project.

The trainee assisted the project coordinator with the evaluation of the project by measuring outcomes of the project against its objectives.

The trainee provided support to source feedback from stakeholders to ensure that the project met their needs.

The trainee considered each of the Youth Development Strategy Aotearoa principles during all stages of the project.

Please comment:

Please add any further comments you wish to make.

Observer or assessor name:

Signature: Date:

Contact details:

(phone/email)


Presentation checklist Ask your assessor to complete the presentation checklist to verify your presentation. You can also use the checklist yourself to ensure that your presentation covers all the necessary points.

Remember, a presentation can be in any form - a low-key discussion, a slide show, a written report, or even presented from a distance using technology.

The assessor should check both the collection of evidence and the observation form before you give your presentation to them.

Presentation checklist

The trainee must do the following tasks.

The assessor may also use this column to record comments.

Assessor/observer to complete

The trainee provided a collection of evidence showing that they helped to plan, develop, deliver and evaluate a youth development project.


The trainee showed how they assisted a project coordinator with the planning of a youth development project.

Agreed role and function in helping to plan the project with the project coordinator.

Comments:

Identified the aims of the project.

Comments:

Identified the objectives of the project.

Comments:

Continued next page


Identified a concern, issue or need to be addressed by the project.

Comments:

Identified the characteristics and needs of the youth taking part in the project. Examples may include: health status, culture, gender, behaviour, language, sexual orientation, disabilities, personal history, physical comfort, risk and resiliency factors, coping strategies, socio-economic status, safety needs, age and stage of development, experiecnec and knowledge.

Comments:

Planned according to the identified characteristics and needs of youth.

Comments:

Assisted the project coordinator in the planning for three factors essential to the delivery of the project. Essential factors may include needs, aims, objectives, implementation, evaluation or any other factor.

Comments:

Planned according to the organisation’s policies and procedures and two of the relevant criteria from the list below:

the use of available resources to achieve objectives.

responsibilities and accountabilities of people involved in the plan.

things that may go wrong.

procedures to deal with unplanned events.


Comments:

Continued next page


Planned the implementation/delivery of the project.

Comments:

Planned the evaluation of the project. 1.1

Comments:


The trainee showed how they helped a project coordinator to develop and deliver the project.

Agreed role and function in helping to develop and deliver the project with the project coordinator.

Comments:

Encouraged youth participation in the project in accordance with the principles of the Youth Development Strategy Aotearoa.

Comments:

Identified and responded to any problems encountered in accordance with responsibilities in the plan for dealing with unplanned events.

Comments:

Continued next page



The trainee showed how they assisted a senior youth worker or project coordinator with the delivery and evaluation of the project.

Helped to evaluate the project according to agreed role and function as a youth worker.

Comments:

Provided support to get feedback from stakeholders to ensure that the project addressed their needs.

Comments:

Assisted with the evaluation of the project by measuring the project outcomes against the project objectives.

Comments:

Tasks 1-3: Assessor’s feedback to trainee

When the assessor agrees that you have completed these tasks successfully, they will sign them off on the assessment summary page at the front of this assessment.

Documents

Trainee Assessment Youth development project - Careerforce · Collect and attach your evidence to this assessment to show that you helped to plan, develop, deliver and evaluate a