Trails West!® 2018Call to Food Vendors

Show dates: August 17-19, 2018Applications must be postmarked by April 30, 2018

Notifications will be mailed on June 4, 2018Refund deadline June 18, 2018

Trails West!® is an outdoor arts festival celebrating the unique cultural heritage of St. Joseph, MO. Now in its 26th year, the festival features fine arts, folk arts, fine crafts and performance arts.

Selection Process Food. We all know half the reason people come to festivals is for the food. We are searching for unique food vendors! Our community loves coming for the traditional festival foods, but they also love coming to try some-thing they’ve never had before. Submit your one of a kind treats, meals, snacks and menu to Trails West!®. Our mouths are watering just thinking about it!

We have space for approximately 25 food vendors. Our goal is to present a well-rounded variety of culinary de-lights, but there is no predetermined number or percentage of spaces established for any category. We reserve the right to determine which foods are appropriate for this event and make all final judgments. All vendors are allowed to sell ice tea, lemonade, coffee etc.

Quick Facts

• Civic Center Park, 12th & Frederick, Downtown St. Joseph, Missouri• Held outdoors—rain, heat or shine• Three-day attendance typically 20,000- 30,000• Up to 25 food vendors accepted• One parking space provided for each vendor• Up to five (5) wrist bands included with acceptance. • Largest festival in northwest Missouri

JuryingThe food committee will jury for uniqueness and variety and insists on quality and professionalism. Up to 25 vendor spaces are available, and all vendors compete annually for selection. If you are selected, the food com-mittee has the right to disallow individual food items.

Requirements• You are responsible for conducting your own sales. It is your responsibility to collect and report sales tax. Information on Missouri sales tax can be found here http://dor.mo.gov/faq/business/special.php • You must complete a hold harmless agreement for Trails West!® and the city and clear any indebtedness

to the City of St. Joseph.• If accepted, you must supply a valid certificate of insurance with a minimum coverage of $1,000,000 for the dates of the festival, listing the Allied Arts Council and the City of St. Joseph as additional insured. Do not send the certificate until you are accepted.• Accepted food vendors must display a sign at the festival listing juried food items and prices. Items for sale shall be limited to the approved items.• Trails West!® reserves for itself the sale of beer, wine, water, and soda/pop/carbonated beverages. All vendors have the opportunity to sell lemonade, tea, coffee etc. • You must agree to accept five food gift certificates valued at $5 each, which Trails West!® issues to volun- teers who make the festival possible.• All food booths will be required to conform to all appropriate state and local regulations.• All food vendors participating in the Festival must attend an orientation meeting, location, date, and time to be determined.• Trails West!® is an outdoor festival and is held regardless of weather conditions.

Fees• Vendors selling food pay a base fee of $500 for up to 25 ft., or $550 for over 25 ft. The fee includes the $25.00 City Health License and standard electrical connections. A $10 additional charge applies for additional amperage on a single-circuit, 240 volt.• Food vendors will pay Trails West!® 15% of gross receipts• Vendor must submit proof and accounting of gross sales at the end of each day of the Trails West!® Festival, and is subject to, at Trails West!® sole discretion, a full reconciliation of gross sales and determination of percentage splits. Vendor agrees to keep accurate records of all sales. The vendor agrees to provide sales reports at the end of each day.

Exhibit Space• Booth Space: The primary food court area is located on two streets adjacent to the festival grounds. Some vendors will be placed throughout the park. You must list the dimensions of required booth space on the application for ease in setting up the festival.• Returning Vendors: Returning artists may request 1st, 2nd, and 3rd preferred locations. Requests are awarded in order received. • Electrical Needs: You must list on the application total amperage required to successfully run your booth, or it may be impossible to hook up the booth properly when you arrive. If you were to plug your booth into a circuit, what size circuit breaker would be needed? For 110 volts, this is normally 20 or 30 amps. For 220 volts, this could be larger. The total requirement is determined by adding up the amps required by your equipment.• Parking Space: You will receive one parking space for a normal sized vehicle. Any large vehicles (buses, RVs, travel trailers, etc.) must park outside the festival parking areas.• Security: Security is provided on the festival grounds. However, Trails West!® cannot assume liability for your items. Trails West!® is not responsible for any damage your booth or product may incur. • NO VEHICLES or STORAGE UNITS are allowed in the park after booths are set up. Push or golf carts may be used to restock.• No pets are allowed on the premises of Civic Center Park.

Entry Information• With your application include your check for the $500.00 or $550.00 booth fee which includes the City Health License. Applicants not selected by the jury for participation in the show will be refunded the fee. • Submit one photo or digital copy of your booth. If accepted your booth picture may be used in our market-ing materials.• Trails West!® will establish a waiting list. Food vendors on the waiting list may be called if space becomes available. • Notification of acceptance will be made on or about June 4, 2018. Please do not make phone inquiries.

Hospitality

• First Baptist Church, 1225 Francis, serves as the festival hospitality area. Beverages and light refresh-ments are available.• Parking and admission is free to vendors. Each food vendor will receive up to five (5) wrist bands and a locator map for his/her booth.

Force Majeure• In the event that any part of the vendor or any protion thereof is unavailable whether for the entire event, or a portion of the event as a result of fire, flood, tempest or any such cause, or as a result of war, strike, lock-out, labor dispute, riot or any other cause or agency over which the show has no control, or should festival of-ficals decide that because of any such cause it is necessary to cancel, postpone or resite the show, or reduce the installation time, show time or move-out time, the festival shall not be liable to indemnify or reimburse the Vendor in respect of any damage or loss, direct or indirect as a result thereof.

Calendar of Important Dates April 30, 2018 Postmark entry deadline

June 4, 2018 Notification of acceptance/non-acceptance e-mailed

June 18, 2018 Last day to withdraw without forfeiting booth fees

August 16, 20188:00 a.m. – 4:00 p.m. Food vendor check-in time will be assigned

Friday, August 17, 20185:00 p.m. Festival opensEnd of main stage concert Festival closes

Saturday, August 18, 201810:00 a.m. Festival opensEnd of main stage concert Festival closes

Sunday, August 19, 201810:00 a.m. Festival opens to the public. (Please note this is approximate, as we are still in the planning process)4:00 p.m. Festival closes

CHECKLIST: Incomplete applications will not be accepted. For more information, send email to info@stjoearts.org or call 816-233-0231. 1 digital image of your booth Check for booth fee $500.00 up to 25 ft Check for booth fee $550.00 over 25 ft Additional $10 for special electric Signed Hold Harmless agreement

MAIL TO: Allied Arts Council 118 S 8th Street

St. Joseph, MO 64501