TR AN SPOR TATION PLAN N IN G OR GAN IZ ATION ME E TIN … and... · from R 29 6 (Michigan Avenue) to 12th Avenue, Lighting Project as Financial Project Identification (FPID) umber

Florida-Alabama TPO S taffed by the West Florida Regional Planning Council

P.O. Box 1139 9 • 32524-139 9 Pensacola, FL | 4081 E. Olive Road-S uite A • 32514 P: 850.332.7 9 7 6 • 1.800.226.89 14 • F: 850.637 .19 23 | www.wfrpc.org

TR AN SPOR TATION PLAN N IN G OR GAN IZ ATION ME E TIN GS PLE ASE N OTE TPO, TCC AN D CAC ME E TIN G DATE S AN D LOCATION S

Monday, August 6 , 2018 Technical Coordinating Committee ( TCC) - 8:3 0 a.m. | Citiz ens’ Advisory Committee ( CAC) - 10:3 0 a.m.

Pensacola City H all, 222 West Main Street, Pensacola, Florida

Wednesday, August 8, 2018 Transportation Planning Organiz ation ( TPO) Board-9 :00 a.m.

West Florida R egional Library, 23 9 N orth Spring Street, Pensacola, Florida

A. CALL TO OR DE R / PLE DGE / PR AY E R - C hairman J eff B ergosh

B. APPR OV AL OF AGE N DAAny new action items to be added to the agenda must be approved by a vote of two thirds (2/ 3)of the TPO members present.

C. PU BLIC FOR U MPlease obtain a speaker req uest form from WFRPC staff. S peakers are asked to limit theirremarks to f ive minutes.

D. FDOT/ ALDOT U PDATE S:FDOT: Mr. Bryant Paulk, AICP, or Ms. Christy Johnson, AICP, Florida Department of Transportation (FDOT) U rban Liaisons ALDOT: Mr. V incent Beebe, P.E., Alabama Department of Transportation (ALDOT)

E . CON SE N T:1. ALL COMMITTE E S- Approval of June 2018 Meeting Minutes

F. ACTION :1. E N CLOSU R E A- ALL COMMITTE E S ( TPO R OLL CALL V OTE R E Q U IR E D) Consideration of

Resolution FL-AL 18-20 Amending the FY 2018-2022 and FY 2019 -2023 Transportation

Jeff Bergosh Chairman

S am Parker V ice Chairman


Improvement Programs to Add the Construction Phase for S R 7 27 (S . Fairfield Drive) from S R 29 2 (Gulf Beach Highway) to S R 9 5 (Palafox S treet), Lighting Project as Financial Project Identification (FPID) N umber 439 5862 in FY 2018/ 2019 in the Amount of $ 206,285- M r. B ryant P aulk , F DO T

2. E N CLOSU R E B- ALL COMMITTE E S ( TPO R OLL CALL V OTE R E Q U IR E D) Consideration of Resolution FL-AL 18-21 Amending the FY 2018-2022 and FY 2019 -2023 TransportationImprovement Programs to Add the Construction Phase for S R 29 1 (N . Davis Highway) fromS R 7 50 (Airport Road) to CR 49 8 (Copter Road), Lighting Project as Financial ProjectIdentification (FPID) N umber 439 5622 in FY 2018/ 2019 in the Amount of $ 434,7 54 - M r.B ryant P aulk , F DO T L iaison

3. E N CLOSU R E C- ALL COMMITTE E S ( TPO R OLL CALL V OTE R E Q U IR E D) Consideration ofResolution FL-AL 18-22 Amending the FY 2018-2022 and FY 2019 -2023 TransportationImprovement Programs to Add the Construction Phase for S R 10A (U S 9 0) Mobile Highwayfrom S R 29 6 (Michigan Avenue) to 12th Avenue, Lighting Project as Financial ProjectIdentification (FPID) N umber 439 559 2 in FY 2018/ 2019 in the Amount of $ 9 63,615 - M r.B ryant P aulk , F DO T L iaison

4. E N CLOSU R E D- ALL COMMITTE E S Consideration of Resolution FL-AL 18-18 S upportingthe Escambia-S anta Rosa Regional Advanced Traffic Management S ystem (RATMS ) andRegional Transportation Management Center (RTMC) - M r. B en F aust, DR M P , I nc.

5. E N CLOSU R E E - ALL COMMITTE E S Consideration of Resolution FL-AL 18-19 AuthorizingTPO S taff to Begin N egotiations with HDR Engineering, Inc. and Atkins, and Authorizing the Executive Director to S ign the Memorandums of Agreement Between the Florida-Alabama,Okaloosa-Walton, and Bay County TPOs and the S elected Consultants on the GeneralPlanning Consultant (GPC) Contract- M s. J ill L av ender, W F R P C S taff

G. WE ST FLOR IDA R E GION AL PLAN N IN G COU N CIL E X E CU TIV E DIR E CTOR ’ S R E POR T- TPOON LY - M r. A ustin M ount, W F R P C E x ecutiv e Director

H . PR E SE N TATION S (no action):1. E N CLOSU R E F- ALL COMMITTE E S Florida-Alabama TPO FY 2020-2024 Project Priorities-

M s. J ill L av ender, W F R P C S taff

2. E N CLOSU R E G- ALL COMMITTE E S Consideration of Targets for Performance Measures –M s. J ill L av ender, W F R P C S taff

3. E N CLOSU R E H - ALL COMMITTE E S Congestion Management Process (CMP) Plan MinorU pdate- M s. J ill L av ender, W F R P C S taff


4. E N CLOSU R E I- ALL COMMITTE E S Consideration of Performance Targets for TransitAssets- M r. R ob M ahan, W F R P C S taff

5. E N CLOSU R E J - ALL COMMITTE E S Review of the Draft Public Involvement Plan (PIP) forthe Florida-Alabama Transportation Planning Organization (TPO) 2045 Long RangeTransportation Plan (LRTP)- M s. K athy S aldana, W F R P C P ublic I nv olv ement M anager

6. E N CLOSU R E K - ALL COMMITTE E S Review of the Draft Florida-Alabama TransportationPlanning Organization (FL-AL TPO) Public Participation Plan (PPP) Minor U pdate- M s. K athy S aldana, W F R P C P ublic I nv olv ement M anager

I. IN FOR MATION ITE MS (no presentation necessary)1. E N CLOSU R E L- ALL COMMITTE E S

• TCC and CAC June Meeting Minutes• FL-AL TPO June Actions Report• CAC S ub Committee Meeting S ummary• Freight Meeting S ummary• Transportation Improvement Program (TIP) Amendment and Modification Letters• FL-AL TPO Chair Letter to S ecretary Gainer on West Cervantes• ITS Annual Progress Report• 2018 FL-AL TPO S chedule

J . OTH E R BU SIN E SS- The next Florida-Alabama TPO meeting will be Wednesday,September 12, 2018 at 9 :00 a.m. at the West Florida Regional Library, 239 N orth S pringS treet, Pensacola, Florida. Advisory committee meetings will be held at Pensacola CityHall, 222 West Main S treet, Pensacola, Florida 32502 on Monday, September 10, 2018. The TCC will meet at 8:30 a.m. and the CAC will meet at 10:30 a.m.

K . ADJ OU R N ME N T

S tay up to date with TPO events and activities on Facebook: www.facebook.com/ wfrpc Q uestions? Email Ms. Tiffany Bates, Transportation Program Coordinator, at [email protected]

http://www.facebook.com/wfrpc

mailto:[email protected]


P ublic p articip ation is solicited without regard to race, color, national origin, sex , age, religion, disability or family status. R easonable accommodations for access will be made in accordance with the A mericans with Disabilities A ct and for languages other than E nglish. P lease notify M s. Tiffany B ates of req uirements at 8 5 0 - 3 3 2 - 7 9 7 6 , ex t. 2 1 7 or 1 - 8 0 0 - 9 5 5 -8 7 7 1 for TTY - F lorida at least 4 8 hours in adv ance.

I ntroduz ca la p articip ació n del p ú blico se solicita, sin distinció n de raz a, color, origen nacional, sex o, edad, religió n, discap acidad o estado familiar. L a O P C hará arreglos raz onables p ara el acceso a esta reunió n de acuerdo con el A mericans with Disabilities A ct, y p ara los req uisitos de idioma q ue no seaI nglé s.N otifiq ue a la S r. Dan Deanda ( dan.deanda@ wfrp c.org) de los req uisitos de acceso o el idioma en el 8 5 0 - 3 3 2 - 7 9 7 6 ex t. 2 2 7 o 1 - 8 0 0 - 9 5 5 - 8 7 7 1 p ara TTY - F lorida al menos 4 8 horas de antelació n.


FLORIDA-ALABAMA TRANSPORTATION PLANNING ORGANIZATION TRANSPORTATION PLANNING ORGANIZATION (TPO) MINUTES WEST FLORIDA REGIONAL PLANNING COUNCIL (Designated staff) Tiger Point Community Center, 1370 Tiger Park Ln Gulf Breeze, FL 32563 June 13, 2018

Members in Attendance: Rob Williamson, Chair Santa Rosa County Commission Jeff Bergosh, Vice Chair Escambia County Commission Jerry Johnson Orange Beach City Council Doug Underhill Escambia County Commission Grover Robinson Escambia County Commission Steven Barry Escambia County Commission Gerald Wingate Pensacola City Council Jewel Cannada-Wynn Pensacola City Council P. C. WU Pensacola City Council Don Salter Santa Rosa County Commission Lane Lynchard Santa Rosa County Commission Sam Parker Santa Rosa County Commission Chris Elliot, Alternate Baldwin County Commission

Others in Attendance Bryant Paulk FDOT Christy Johnson FDOT John Cooper ALDOT Vince Calametti ALDOT Ed Austin ALDOT Vince Beebe ALDOT Arthur V Hooks Volkert Mike Warnke Volkert Tony Kennon Orange Beach Mayor Herb Malone Gulf Shores and Orange Beach Tourism Steve Griffin City of Gulf Shores Marc D Anderson City of Orange Beach Ken Grimes City of Orange Beach Bill Jeffries City of Orange Beach Griffin Powell City of Orange Beach Colby Brown Escambia County Public Works Jonathan Owens Escambia County Jim DeVries Escambia County Tonya Ellis Escambia County – ECAT Terri Malone Escambia County Kim Aderholdt Navy Federal Credit Union David Hoyt?? Atkins John Wimberly HDR Cory Wilkinson HDR Jim Waite BOI James L. Gulley Westside CRA

Florida-Alabama TPO Agenda August 2018

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FLORIDA-ALABAMA TPO MEETING MINUTES April 13, 2018 (Page 2 of 13)

Tim Milstead City of Milton Tucker Dorsey Baldwin County Commission Steve Rhodes Gulf Power Buz Eddy City of Gulf Breeze Mike Thompson City of Foley Chad Christian City of Foley Mark Acreman City of Gulf Shores David Forte Escambia County Leslie Statler City of Pensacola Jon McClain HNTB DC Reeves Quint Studer’s Office Glenn Lattanze Hurlburt Field, FL Sarah H. Sislak Baldwin County Commission Tina Perrault Citizen Ashley Lay Quest Jeff Helms Atkins Mike Powell Citizen Lisa Powell Citizen Donald Lindsey Citizen Linda Lindsey Citizen Mike Kilmer Citizen Riukze?? Kilmer Citizen Christian Wagley Citizen

West Florida Regional Planning Council Staff Austin Mount Mary Beth Washnock Tiffany Bates Jill Lavender Gary Kramer Gabrielle Merritt Jill Krug Kathy Saldana Brittany Ellers Annie Walthall

A. CALL TO ORDER / PLEDGE / PRAYERCommissioner Williamson called the meeting to order and led the prayer. There was a moment ofsilence for FL- AL CAC member Warren Jernigan, who recently deceased. Commissioner Elliot ledthe pledge of allegiance.

B. APPROVAL OF AGENDAChairman Williamson stated that item 4, under consent agenda, was to be removed from the agenda.Commissioner Underhill moved to approve the agenda as amended. Commissioner Lynchardseconded the motion and it passed unanimously.


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C. PUBLIC FORUMMr. John Cooper, the Alabama Transportation Director with ALDOT, addressed the board regarding the proposed Gulf Coast Intracoastal Waterway Bridge. Director Cooper stated that the departmentwas advocating strongly for the project.

Mr. Steve Griffin, City Administrator for the City of Gulf Shores, AL, stated that he was there onbehalf of Gulf Shores Mayor Robert Craft. Mr. Griffin was requesting support for the proposed GulfCoast Intracoastal Waterway Bride project. Mr. Griffin explained that the bridge would operate as ahurricane evacuation route and expressed the need for the project. Mr. Griffin stated that the City ofGulf Shores has spent over six and a half million dollars over the last three years on Highway 59 andthe bridge doing access management. In addition, the city has invested over three million dollars inbikeways and sidewalks to provide alternate forms of transportation. In conclusion, Mr. Griffin stated that the bridge is desperately needed to increase the capacity.

Mr. Herb Malone, President and CEO of Gulf Shores & Orange Beach Tourism, discussed the impactand growth of Gulf Shores & Orange Beach tourism and its impact on traffic. Mr. Malone describedthe amount of growth and tourism increase and expressed that the two proposed Alabama bridgeswere essential for future growth.

Ms. Tina Staff spoke in opposition to the proposed Gulf Coast Intracoastal Waterway Bride project.Ms. Staff stated that her husband Bill Staff spoke on the same matter at the April meeting. Ms. Staff explained that her house was adjacent to the road and overpass that were being proposed for thepotential Gulf Coast Intracoastal Waterways bridge. Ms. Staff provided the board with documentsthat included statements from engineers, mayors, and ALDOT representatives, discussing theproject. Ms. Staff expressed that she believed the project was about politics and not infrastructure.Ms. Staff stated that in 2016, when ALDOT brought plans for the bridge at the proposed location,Orange Beach official said that it would make traffic problems worse. Ms. Staff added that at the last TPO meeting, her husband and the committee were told by ALDOT's representative that there were studies showing a need for this road and bridge, but that the Director admitted there had been none. Ms. Staff stated that there were no studies performed to assess the impact on whether Canal Roadcould safety handle all the added traffic. Ms. Staff stated that people want to know why expandingHwy. 59 in Gulf Shores and building Wolf Bay Bridge or expanding the toll bridge considered beforeALDOT and Gulf Shores moved forward with this bridge. Ms. Staff discussed that the TPO bylawsstated that the TPO board must provide data to ensure consistency with local comprehensive plans.Ms. Staff questioned how the board followed its bylaws if the proposed Gulf Coast IntracoastalWaterways bridge is not in the Orange Beach Comprehensive Plan. Ms. Staff added that OrangeBeach's Comprehensive Plan recommended limiting ingress and egress on Canal Road.

Ms. Tina Perrault stated that she was at the April TPO meeting. Ms. Perrault informed the board that her home is being condemned due to the Gulf Coast Intracoastal Waterways bridge project. Ms.Perrault further discussed how the plans for this bridge were not included in the Orange BeachComprehensive Plan. Ms. Perrault stated that originally, she had not been shown anything where her business, which is located on her property, was being recognized. Ms. Perrault stated that the initialoffer did not recognize their business. It was not until later on, when they received a notice that their business was eligible for relocation assistance. Ms. Perrault stated that she was not able to get ananswer from ALDOT about when she will be paid and that she has had no assistance findingcomparable homes.


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Mr. Michael Powell stated that he lived in the north end of the Gulf Coast Intracoastal Waterways bridge project. Mr. Powell stated that there are still approximately over 100 houses being built in his community, with the cheapest house ranging around $300,000. Mr. Powell stated that he had already begun to hear traffic noise before he was even aware of the project. Mr. Powell attended a City Council meeting where the mayor said the bridge was going to be built. Mr. Powell explained that he and his wife drove to the ALDOT office in Mobile to get a better understanding of the project and what was happening. Mr. Powell stated that his house was not included in the map that the ALDOT representatives showed them. When Mr. Powell saw the map that included his home, it showed the road being approximately half a mile away. Mr. Powell stated that ALDOT could not give them an answer of the amount of volume that is expected. Mr. Powell stated that if a free bridge is placed next to a toll bridge, no one is going to use the toll facility and therefore a new traffic pattern will occur. Mr. Powell state that there is already a toll bridge and an express way, and that there does not need to be another bridge right next to them.

Baldwin County Commissioner Tucker Dorsey discussed the county's growing economy and tourism. Commissioner Dorsey stated that the county is trying to catch up on infrastructure needs due to continual growth. Commissioner Dorsey stated that the capacity for the beach region needs to be increased so that when a storm comes, there is a way to get people off the island. Commissioner Dorsey added that currently there is not capacity to get people off in a hurry. Commissioner Dorsey stated that he was asking for support from the board to move the Gulf Coast Intracoastal Waterways bridge project forward.

Mr. Mark Acreman, Public Works Director for the City of Gulf Shores, AL, discussed the need for more bridges over the Intracoastal Waterway. Mr. Acreman stated that on July 5, 2015 one of the barriers that surrounds Foley Beach express was struck by a barge. The bridge was closed for approximately 24 hours while it was inspected. This incident created an incredible amount of traffic congestion in Gulf Shores. Mr. Acreman explained that this event showed exactly why it is so important that there is another bridge. Mr. Acreman stated that Hwy. 59 often exceeds capacity and discussed a study performed by Kimley-Horn, a traffic engineering firm, as a part of a redevelopment project. The study identified license plates and where they ended up within Orange Beach and Gulf Shores. Mr. Acreman reported that 22 percent of the traffic that goes over the bridge goes to Orange Beach. Mr. Acreman stated that a large percent of the traffic avoids the Foley beach express because they want to avoid the toll. Mr. Acreman stated that the City of Gulf Shores and ALDOT invested 3 million dollars 4 or 5 years ago, to widen CR 4 and are now investing over 8 million dollars to widen CR 8. This is because of the traffic that's coming from the beach express to Hwy. 59 through Gulf Shores. Mr. Acreman stated that if a storm occurred and one of the current bridges closed, it would be catastrophic. Mr. Acreman stated that the proposed Gulf Coast Waterways Bridge is without question needed and warranted.

Mayor Tony Kennon stated that Gulf Shores and Orange Beach are the beaches of Alabama. Mayor Kennon stated that it is hard for him to see citizens lives disrupted but changes need to be made so that the area can continue to grow. Mayor Kennon stated that the oil spill opened their area up to the world and increased tourism. He stated that two lanes across the canal are not adequate and that the bridge to the west initially was disconcerting. Mayor Kennon stated that canal road will be widened to 5 and 4 lanes. He added that the east west corridor will flow significantly more traffic. Mr. Kennon explained that the traffic is coming down the express way because it is coming off of 59 and that the


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numbers are increasing anywhere from 12 to 15 percent a year coming over that single bridge with two lanes. Mayor Kennon stated that moving to four lands will solve a lot of problems and move traffic more smoothly. Mayor Kennon stated that there is currently 300 million dollars in state road projects going into Baldwin County. Mayor Kennon stated that Baldwin County, Gulf Shores, and Orange Beach are coming up with over 150 million dollars’ worth of funds for those projects. Mayor Kennon explained that solving these issues has been discussed and evaluated for years and a plan is finally coming together. The Wolf Bay Bridge is a city of Orange Beach project and its 50-million-dollar project that orange beach will pay for if the city gets permitted. Mr. Kennon there are a lot of hurdles that need to be cleared before the Wolf Bay Bridge project becomes a reality and that it will serve as an economic development bridge.

Mr. James L. Gulley, Westside CRA, addressed the board regarding the growing safety concerns on West Cervantes Street. Mr. Gulley discussed the recent fatality of a young woman and child who were trying to cross West Cervantes Street. Mr. Gulley stated that nothing should triumph safety and that measures must be taken in order to make that area safer for pedestrians.

Mr. Christian Wagley, Pensacola resident, presented an online petition calling for short term safety improvements to be done on West Cervantes Street. The changes include reducing the speed limit from 35 mph to to 30 mph, narrowing the lanes from 11 feet to 10 or 10.5 feet, increasing the police enforcement of speeding and adding designated crosswalks with signals. Mr. Wagley stated that as of that morning, there were over 200 signatures for the petition. Mr. Wagley asked that the TPO take action to implement immediate improvements to reduce traffic speeds and create safer conditions on West Cervantes Street.

Mr. Mike Kilmer expressed his concerns regarding safety on West Cervantes Street. Mr. Kilmer briefly discussed how the safety concerns directly affected him and his family. Mr. Kilmer shared a short passage that Robin Ray Shard, Brownsville resident and activist, wrote describing how safety improvements and streets lights would help prevent any more fatalities.

Mr. DC Reeves stated that he was there as a representative for Quint Studer to voice his support of any immediate short-term safety improvements to West Cervantes Street, especially those that pertain to reduced speed limits.

D. FDOT UPDATE:FDOT: Mr. Bryant Paulk, AICP, or Ms. Christy Johnson, AICP, Florida Department ofTransportation (FDOT) Urban Liaisons

Mr. Paulk reported that paving operations for the Airport Boulevard resurfacing project, from DavisHighway to 9th Avenue, are anticipated in the next two weeks. Mr. Paulk stated that the widening of 1-10 from Avalon Blvd. to the Escambia Bay Bridge project is expected to be complete by the first ofAugust. Mr. Paulk stated that the landscaping project on I-10 from Davis Highway to Scenic Highway will begin in the next couple weeks with a completion date in September.

Mr. Paulk explained that the pre-existing Transportation Investment Generating Economic Recovery (TIGER) grant program had been changed to BUILD Transportation grants. Mr. Paulk stated that each FDOT district will be allowed to submit two projects for consideration. Mr. Paulk stated that the project submitted for this area was the section of US 98 from Bayshore Road to Portside Drive.


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Mr. Paulk stated that last month FDOT partnered with Gulf Power for the installation of lights along the West Cervantes Street corridor. Mr. Paulk state that there are 72 lights were being installed and should be completed by the end of July. Mr. Paulk stated that funds were secured through The Traffic Engineering and Operations program that allowed them to be installed immediately. Mr. Paulk stated that the City of Pensacola and Escambia County sent a letter indicating the need to do a feasibility study for that corridor. FDOT will soon be entering into locally funded improvements to do that study. Mr. Paulk explained that from the study will come potential long-term improvements, which would include the possibility of a road diet. They will also be looking at all interim level improvements if the road diet does not look feasible and for near term improvements looking at installing mid lock crossings, improvements to turn lanes and signalized intersections. Those improvements would be funded through the federal safety program.

Commissioner Robinson stated that along West Cervantes Street there are no traffic signals between E Street and Pace Boulevard. Commissioner Robinson stated that putting in push button signals for crosswalks would be a good start to initiating safety improvements to that area. Commissioner Robinson discussed the similar situation on Via De Luna Drive and described how push button crosswalks increased the safety of pedestrian’s movement in that area.

Councilwoman Wynn asked what the next steps were to initiate the needed safety improvements. Mr. Paulk stated that the safety analysis from 12th Avenue to Dominguez Street along West Cervantes Street was completed and the consultants are finalizing the report. Mr. Paulk explained that once the report is finalized, improvements will be made as the funding becomes available.

Commissioner Underhill asked when the safety analysis would be completed for review on West Cervantes Street. Mr. Paulk replied that it would be no later than the August or September TPO meeting.

Commissioner Underhill asked if the road diet study determined it feasible, how the study to determine the possible effects on surrounding streets could be accelerated. Mr. Paulk replied that the department would look to into a locally funded agreement to allow FDOT to proceed in the next fiscal year and that it would be a 12-month study. Mr. Paulk added that at completion it would be brought back to the TPO, City of Pensacola and the Escambia County Commission, to lay out the impacts to the local facilities to determine whether to move forward with a PD&E.

Commissioner Williamson stated that the discussion on Cervantes Street would be continued after the action items.

ALDOT: Mr. Vincent Beebe, P.E, Alabama Department of Transportation (ALDOT)

Mr. Beebe stated that the SR 180 Canal Road project from the Foley Beach Express to SR 161 is currently in design. Utilities should be relocated towards the end of the summer, with the construction phase beginning in summer 2018. Mr. Beebe stated that there is a resurfacing job on SR 182 from the Perdido Pass Bridge to the state line that is currently under plan development, with a construction phase either at the end of this year or early next year. Mr. Beebe stated that the SR 182 medium improvement project is moving forward. Mr. Beebe explained that the region engineer will give an update on the Waterways project under Enclosure A.


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E. CONSENT:1. ALL COMMITTEES- Approval of April 2018 Meeting Minutes

Commissioner Robinson moved to approve the February 2018 minutes. CommissionerRobinson seconded the motion and it passed unanimously.

Commissioner Underhill moved to approve the Consent Agenda with the exception of itemfour. Commissioner Lynchard seconded the motion and it passed unanimously.

2. ALL COMMITTEES- Consideration of Resolution FL-AL 18-13 to Authorize the TPO Chairman to Sign the Alabama Department of Transportation’s Performance Measures Agreement forTransportation Planning Organizations

3. ALL COMMITTEES- Consideration of Resolution FL-AL 18-15 Adopting the Berryhill RoadCorridor Management Plan (CMP) Scope of Services to start after July 1, 2018, andAuthorizing Execution of Consultant Task Order

4. TPO ONLY: Consideration of Resolution FL-AL 18-14 to Authorize Filing of theTransportation Disadvantaged Trust Fund Planning Grant Agreement with the Commissionfor Transportation Disadvantaged

5. TPO ONLY- Consideration of the Membership Certification for the Escambia County andSanta Rosa County Transportation Disadvantaged Coordinating Boards

6. TPO AND CAC ONLY- Review of Citizens’ Advisory Committee (CAC) Membership andAttendance

F. ACTION1. ENCLOSURE A-ALL COMMITTEES (PUBLIC HEARING AND TPO ROLL CALL VOTE

REQUIRED) Consideration of Resolution FL-AL 18-12 to Amend the Florida-Alabama 2040Long Range Transportation Plan for Two projects: (1) Gulf Coast Intracoastal WaterwayBridge from SR 180 (Canal Road) to Foley Beach Express and (2) Wolf Bay Bridge andConnecting Roads from SR 180 (Canal Road) to CR 20- Mr. Gary Kramer, WFRPC Staff

Ms. Bates stated that the TCC and CAC chose to divide the enclosure into to separate motions.Neither committees recommended the amendment for the Gulf Coast Intracoastal WaterwayBridge. Both did recommend approval of the Wolf Bay Bridge Project.

Councilman Johnson stated that the City of Orange Beach had been trying to work with the tollcompany for 3 years. Councilman Johnson stated that the city tried to negotiate changes to thetoll bridge and even offered to buy the bridge. Councilman Johnson explained that even whenDirector Cooper tried negotiating with the toll company, the negotiations didn't go anywhere.The toll company came back and informed the city that in order to purchase the toll bridge, theywould have to purchase all four bridges that the toll company owns. Councilman Johnson stated that increasing capacity to get people on and off the island it was essential. Councilman Johnson stated that as an elected official, one of the main priorities is to protect the constituents and that the current conditions are not safe for getting people on and off the island. Councilman Johnson


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stated that he wanted to protect his everyday constituents and the millions of visitors and that the Gulf Coast Intracoastal Waterway Bridge would increase the safety of people getting on and off the island.

Commissioner Elliot stated that the Gulf Coast Intracoastal Waterway bridge is crucial to the state of Alabama as a whole. Commissioner Elliot added that the beach generates a tremendous amount of revenue for the state and an additional ingress and egress off the island is vital.

Commissioner Underhill stated that historically traffic issues on the island in Alabama have affected the communities in Perdido Key. Commissioner Underhill stated that he is a strong advocate for Alabama building the bridge if necessary to solve the Alabama traffic problems. Director Cooper ensured Commissioner Underhill that the Gulf Coast Intracoastal Waterway Bridge would not jeopardize the development of the Wolf Bay Bridge. Director Cooper explained that the bridge that ALDOT is advocating for is funded by state of Alabama funds. Director Cooper stated that this project may seem abrupt to some but discussed how BP money allowed Alabama to address longer range issues, specifically in Baldwin County.

Chairman Williamson discussed how transportation and economic development needs can change very rapidly but that doesn't minimize the impact of citizens that are negatively and personally affected by the changes. Chairman Williamson stated that he trusts in ALDOT to lean forward to make sure that the impact to lives are minimal and that the citizens are cared for and valued.

Councilman Wu addressed the citizens that came to speak and stated that he wanted them to know that it was not an easy decision and that their voices were heard. Councilman Wu stated that he wanted the citizens to know that he was going to vote in favor of the project, but it was not an easy decision. Commissioner Johnson echoed Councilman Wu's comment.

Councilman Johnson moved to authorize the TPO chairman to sign Resolution FL-AL 18-12 to amend the Florida-Alabama 2040 Long Range Transportation Plan for two projects: (1) Gulf Coast Intracoastal Waterway Bridge from SR 180 (Canal Road) to Foley Beach Express and (2) Wolf Bay Bridge and Connecting Roads from SR 180 (Canal Road) to CR 20. Commissioner Elliot seconded the motion and it was unanimously approved.

Public Comment: Mr. Powell asked that if the Gulf Coast Intracoastal Waterway Bridge is approved that there be a plan for buffering traffic near the new bridge, due to it putting the toll bridge out of business and redirecting traffic.

Roll Call Vote: Rob Williamson, Chair Yes Jeff Bergosh, Vice Chair Yes Jerry Johnson Yes Doug Underhill Yes Grover Robinson Yes Steven Barry Yes Gerald Wingate Yes


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Jewel Cannada-Wynn Yes P. C. WU Yes Don Salter Yes Lane Lynchard Yes Sam Parker Yes Chris Elliot, Alternate Yes

2. ENCLOSURE B- ALL COMMITTEES (TPO ROLL CALL VOTE REQUIRED) Consideration ofResolution FL-AL 18-05 Amending the FY 2018-2022 Transportation Improvement Programto Add Right-of-Way (ROW) Utility Relocation and Construction Phases for the Gulf CoastIntracoastal Waterway Bridge in the Amount of $52,483,000- Mr. Bryant Paulk, FDOTLiaison

Councilman Johnson moved to authorize the TPO chairman to sign Resolution FL-AL 18-05to amend the FY 2018-2022 TIP. Commissioner Lynchard seconded the motion and it wasunanimously approved.

Roll Call Vote:Rob Williamson, Chair Yes Jeff Bergosh, Vice Chair Yes Jerry Johnson Yes Doug Underhill Yes Grover Robinson Yes Steven Barry Yes Gerald Wingate Yes Jewel Cannada-Wynn Yes P. C. WU Yes Don Salter Yes Lane Lynchard Yes Sam Parker Yes Chris Elliot, Alternate Yes

3. ENCLOSURE C-ALL COMMITTEES (TPO ROLL CALL VOTE REQUIRED) Consideration ofResolution FL-AL 18-06 Amending the FY 2018-2022 Transportation Improvement Program(TIP) to Add the Wolf Bay Bridge and Connecting Roads from SR 180 (Canal Road) to CR 20as a Local Project in the Amount of $70,050,000- Mr. Bryant Paulk, FDOT Liaison

Commissioner Elliot moved to authorize the TPO chairman to sign Resolution FL-AL 18-06to amend the FY 2018-2022 TIP. Commissioner Underhill seconded the motion and it wasunanimously approved.

Councilwoman Canada-Wynn stated that she wanted to be assured that the woman who spoketoday about her house being condemned would be properly taken care of. Mr. Vince Calimette,South West Region Engineer of ALDOT, stated that if the project moves forward, it will enablethem to go forth on all the ROW actions, which includes all citizen issues being resolved.


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Roll Call Vote: Rob Williamson, Chair Yes Jeff Bergosh, Vice Chair Yes Jerry Johnson Yes Doug Underhill Yes Grover Robinson Yes Steven Barry Yes Gerald Wingate Yes Jewel Cannada-Wynn Yes P. C. WU Yes Don Salter Yes Lane Lynchard Yes Sam Parker Yes Chris Elliot, Alternate Yes

4. ENCLOSURE D- ALL COMMITTEES (PUBLIC HEARING AND TPO ROLL CALL VOTEREQUIRED) Consideration of Resolution FL-AL 18-11 Adopting the Florida-Alabama TPO FY2019-2023 Transportation Improvement Program (TIP) and Authorizing the TPO toAdministratively Amend the FY 2019-2023 TIP to Include the Projects in FDOT's VarianceReport- Mr. Gary Kramer, WFRPC Staff

Mr. Gary Kramer presented the item and stated that both advisory committees recommendedapproval.

Commissioner Robinson moved to authorize the TPO chairman to sign Resolution FL-AL 18-11 to adopt the FY2019-2023 TIP with any changes that may have been presented andauthorize the TPO to administratively amend the FY 2019-2023 TIP to include the projects inFDOT's Variance Report. Commissioner Bergosh seconded the motion and it wasunanimously approved.

Roll Call Vote:Rob Williamson, Chair Yes Jeff Bergosh, Vice Chair Yes Jerry Johnson Yes Doug Underhill Yes Grover Robinson Yes Steven Barry Yes Gerald Wingate Yes Jewel Cannada-Wynn Yes P. C. WU Yes Don Salter Yes Lane Lynchard Yes Sam Parker Yes Chris Elliot, Alternate Yes

5. ENCLOSURE E-ALL COMMITTEES Election of Chairs and Vice Chairs for Fiscal Year (FY) 2019 (July 1, 2018 through June 30, 2019) PLEASE NOTE: NOMINATING COMMITTEES ARE TOMEET 15 MINUTES PRIOR TO REGULAR MEETING TIME- Ms. Tiffany Bates, WFRPC Staff


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Commissioner Williamson stated that TPO nominations were taken care of at the previous meeting, nominating Commissioner Jeff Bergosh as chairman and Sam Parker as vice chairman. Ms. Bates stated that the board needed to formally elect those nominations and approve the chair and vice-chair nominations for the advisory committees. Ms. Bates stated that the Technical Coordinating Committee (CAC) nominated Mr. Griffin Powell, City of Orange Beach, as chairman and Ms. Samantha Abell, City of Gulf Breeze, as vice chairperson. The Citizens’ Advisory Committee (CAC) elected Mr. Vernon Compton as chairman and Mr. Victor Jordan as vice chairman.

Commissioner Robinson moved to approve all nominations for chairs and vice chairs for FY 2019. Commissioner Underhill seconded the motion and it was unanimously approved.

6. ENCLOSURE F-TPO AND CAC ONLY- Consideration to Update the Citizens’ AdvisoryCommittee (CAC) Recruiting Process- Ms. Brittany Ellers, WFRPC Staff

Ms. Ellers presented the item and stated that at the CAC meeting on Monday, a subcommitteewas appointed to discuss recruiting options for a more diverse membership on the CAC. Mr.Vernon Compton, Ms. Anne Bennet, and Mr. Victor Jordan were appointed to serve on thecommittee and Ms. Lisa Walsh will chair the committee and lead the discussion. Ms. Ellers added that the committee will meet sometime in July.

Commissioner Underhill moved to have the three selected Citizens’ Advisory Committeemembers serve on a CAC Recruitment Process Subcommittee. Councilwoman Cannada-Wynn seconded the motion and it was unanimously approved.

Chairman Williamson stated that he wanted to move forward Enclosure H.

ENCLOSURE H-ALL COMMITTEES Santa Rosa County and Florida Department of Transportation Feasibility Study for Navarre Community Access Road, Financial Project Identification Number: 436902-1-24-01- Mr. Arthur V Hooks IV, PE, Volkert, Inc.

Mr. Arthur Hooks presented the item and discussed the needs of the project. Mr. Hooks stated that the project would improve the overall safety conditions and mobility and multi-modal access for all forms of surface transportation. The project would also improve traffic operations and hurricane evacuation efficiency. Mr. Hooks stated that Shawn Ward was the point of contact for this project.

G. WEST FLORIDA REGIONAL PLANNING COUNCIL EXECUTIVE DIRECTOR’S REPORT- TPOONLY- Mr. Austin Mount, WFRPC Executive Director

Mr. Mount included a map in his discussion of the recent update to the Great Northwest CoastRegional Connector. He discussed the partnership with the Florida Greenways & Trails Foundationthat is advocating heavily for the trail. Mr. Mount stated that there might be an opportunity to do avery large regional project and that he anticipates it to come before the TPO board at the nextmeeting.


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Commissioner Underhill discussed that the two western most sections of the connector trail would meet Triumph funding criteria. Commissioner Underhill stated that he is very supportive of this plan and that the trail would improve the community and would have strong economic impact.

Chairman Williamson stated that he had to leave and stated that Commissioner Bergosh would serve as chair for the remainder of the meeting. Councilman Wu thanked Chairman Williamson for doing a wonderful job serving as chairman.

Commissioner Robinson stated that he would like to pass a motion supporting recommended increased safety measures on West Cervantes Street that would include reducing the speed limited to 30 miles per hour, narrowing the travel lanes, increasing police presence, and adding designated crosswalks, push button signals, and large planters.

Commissioner Robinson moved to adopt a community petition asking for increased safety measures on West Cervantes Street in Escambia County. Commissioner Underhill seconded the motion and was unanimously approved.

H. PRESENTATIONS1. ENCLOSURE G-ALL COMMITTEES Florida-Alabama TPO FY 2020-2024 Project Priorities -

Mr. Gary Kramer, WFRPC Staff

Mr. Kramer presented the item and outlined the outreach for the Project Priorities. Mr. Kramerstated that this item would be for review in August and approval would be requested inSeptember.

3. ENCLOSURE I- ALL COMMITTEES Review of State Road 173 (Blue Angel Parkway) Design-Mr. Jon McClain, P.E., HNTB

Mr. McClain introduced the project engineer, Mr. John Wimberly who presented the item.Commissioner Underhill requested a copy of the presentation. Commissioner Underhill ask howmany Escambia County dollars are in the project. Mr. Wimberly stated that there are currently 5million dollars of local funds in the TIP. The roadway cost is projected to be 15 million dollars and the impact to the SIS has not fully been realized. Commissioner Underhill asked if they weretracking the storm water issues in the area and the Commissioner Bergosh's RESTORE Act stormwater projects in that area. Commissioner Bergosh strongly recommend talking to ChipsKirschenfeld, who is heading the RESTORE Act projects. Commissioner Underhill stated that hewould like to see the project timeline accelerated.

4. ENCLOSURE J- CAC ONLY Orientation Overview- Ms. Tiffany Bates, WFRPC Staff

I. INFORMATION ITEMS1. ENCLOSURE K- ALL COMMITTEES

• TCC and CAC April Meeting Minutes• FL-AL TPO April Actions Report• Transportation Improvement Program (TIP) Amendment Letters• General Planning Consultant (GPC) Selection Process Memo• Bay Area Resource Council (BARC) Letter to TPO


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• Quarterly Air Quality Report• Updated 2018 FL-AL TPO Schedule

J. OTHER BUISNESS- The next Florida-Alabama TPO meeting will be Wednesday, August 8, 2018 at 9:00 a.m. at the West Florida Regional Library, 239 North Spring Street, Pensacola, Florida.Advisory committee meetings will be held at Pensacola City Hall, 222 West Main Street,Pensacola, Florida 32502 on Monday, August 6, 2018. The TCC will meet at 8:30 a.m. and the CACwill meet at 10:30 a.m.

K. ADJOURNMENTThe meeting was adjourned at 11:30 A.M.


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ENCLOSURE A


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ENCLOSURE A (TPO ROLL CALL VOTE)

SUBJECT: Consideration of Resolution FL-AL 18-20 Amending the FY 2018-2022 and FY 2019-2023 Transportation Improvement Programs to Add the Construction Phase for SR 727 (S. Fairfield Drive) from SR 292 (Gulf Beach Highway) to SR 95 (Palafox Street), Lighting Project as Financial Project Identification (FPID) Number 4395862 in FY 2018/2019 in the Amount of $206,285

ORIGIN OF SUBJECT: FDOT

LOCAL GOVERNMENT ACTION NEEDED: None

BACKGROUND: Annually, the TPO adopts a Transportation Improvement Program (TIP), which lists the projects scheduled throughout the five years of the FDOT Work Program for various phases such as project development and environmental study, design, right-of-way acquisition and construction. To receive federal funding, the projects must be in the TPO’s adopted TIP. This TIP amendment adds Project ID 4395862 Construction Phase for SR 727 (S. Fairfield Drive) from SR 292 (Gulf Beach Highway) to SR 95 (Palafox Street) in FY 2018/2019 in the amount of $206,285.

Attached are the following: • Resolution FL-AL 18-20• Request for Amendment• Page of the FY 2018 - FY 2022 TIP as amended• Page of the FY 2019 - FY 2023 TIP as amended

RECOMMENDED ACTION: Approval of a motion to authorize the TPO chairman to sign Resolution FL-AL 18-20 to amend the FY 2018-2022 and FY 2019-2023 TIP. This action is recommended to ensure FDOT can authorize funding for this project. Please contact Mr. Gary Kramer, TPO staff, at (800) 226-8914, Ext. 219 or [email protected] if additional information is needed.


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RESOLUTION FL-AL 18-20 A RESOLUTION OF THE FLORIDA-ALABAMA

TRANSPORTATION PLANNING ORGANIZATION AMENDING THE FISCAL YEAR 2018 – FISCAL YEAR 2022

AND FISCAL YEAR 2019 – FISCAL YEAR 2023 TRANSPORTATION IMPROVEMENT PROGRAMS

WHEREAS, the Florida-Alabama Transportation Planning Organization (TPO) is the organization designated by the governors of Florida and Alabama as being responsible, together with the states of Florida and Alabama, for carrying out the continuing, cooperative and comprehensive transportation planning process for the Florida-Alabama TPO planning area; and

WHEREAS, the Transportation Improvement Program (TIP) is adopted annually by the TPO and submitted to the governor of the State of Florida and the governor of the State of Alabama, to the Federal Transit Administration (FTA), and through the State of Alabama and State of Florida to the Federal Highway Administration (FHWA); and

WHEREAS, the TIP is periodically amended to maintain consistency with the Florida and Alabama Departments of Transportation Work Programs; and

WHEREAS, authorization for federal funding of projects within an urbanized area cannot be obtained unless the projects are included in the TPO’s TIP; and

WHEREAS, the Florida-Alabama Transportation Planning Organization (TPO) believes that the amendment listed below will support the performance targets established by the states and supported by the TPO;

NOW, THEREFORE, BE IT RESOLVED BY THE FLORIDA-ALABAMA TRANSPORTATION PLANNING ORGANIZATION THAT:

The TPO amends the Fiscal Year (FY)2018– FY 2022 and FY 2019– FY 2023 Transportation Improvement Programs adding the construction phase for SR 727 (S. Fairfield Drive) from SR 292 (Gulf Beach Highway) to SR 95 (Palafox Street) lighting project as Financial Project Identification (FPID) number 4395862 in FY 2018/2019 in the amount of $206,285.

Passed and duly adopted by the Florida-Alabama Transportation Planning Organization on this 81h day of August 2018.

FLORIDA- ALABAMA TRANSPORTATION PLANNING ORGANIZATION

BY: ____________________________ Jeff Bergosh, Chairman

ATTEST: ______________________


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FDOT

ID # Project Name/Location

Escambia County

4395862 SR 727 (S. Fairfield Drive) from Lighting9.008 Miles

Phase Code <2019 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 >2023 TOTAL Fund Code58 $206,285 $206,285 ACSS

$206,285 $0 $0 $0 $0 $0 $206,285

TPO Transportation Improvement Program

SR 292 (Gulf Beach Highway) to SR 95 (Palafox St.)


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18-22 TIP Page as Amended


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23

ENCLOSURE B


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ENCLOSURE B (TPO ROLL CALL VOTE)

SUBJECT: Consideration of Resolution FL-AL 18-21 Amending the FY 2018-2022 and FY 2019-2023 Transportation Improvement Programs to Add the Construction Phase for SR 291 (N. Davis Highway) from SR 750 (Airport Road) to CR 498 (Copter Road), Lighting Project as Financial Project Identification (FPID) Number 4395622 in FY 2018/2019 in the Amount of $434,754



BACKGROUND: Annually, the TPO adopts a Transportation Improvement Program (TIP), which lists the projects scheduled throughout the five years of the FDOT Work Program for various phases such as project development and environmental study, design, right-of-way acquisition and construction. To receive federal funding, the projects must be in the TPO’s adopted TIP. This TIP amendment adds Project ID4395622 Construction Phase for SR 291 (N. Davis Highway) from SR 750 (Airport Road) to CR 498 (Copter Road) in FY 2018/2019 in the amount of $434,754.


RECOMMENDED ACTION: Approval of a motion to authorize the TPO chairman to sign Resolution FL-AL 18-21 to amend the FY 2018-2022 and FY 2019-2023 TIPs. This action is recommended to ensure FDOT can authorize funding for this project. Please contact Mr. Gary Kramer, TPO staff, at (800) 226-8914, Ext. 219 or [email protected] if additional information is needed.


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WHEREAS, the Florida-Alabama Transportation Planning Organization (TPO) believes that the amendment listed below will support the performance targets established by the states and supported by the TPO;


The TPO amends the Fiscal Year (FY)2018 – FY 2022 and FY 2019 – FY 2023 Transportation Improvement Programs adding the construction phase for SR 291 (N. Davis Highway) from SR 750 (Airport Road) to CR 498 (Copter Road), lighting project as Financial Project Identification (FPID) number 4395622 in FY 2018/2019 in the amount of $434,754.




ATTEST: ______________________


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FDOT


Escambia County

4395622 SR 291 N Davis Highway from Lighting3.551 Miles


$434,754 $0 $0 $0 $0 $0 $434,754


SR 750 (Airport Road) to CR 498 (Copter Road)


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29

ENCLOSURE C


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ENCLOSURE C (TPO ROLL CALL VOTE)

SUBJECT: Consideration of Resolution FL-AL 18-22 Amending the FY 2018-2022 and FY 2019-2023 Transportation Improvement Programs to Add the Construction Phase for SR 10A (US 90) Mobile Highway from SR 296 (Michigan Avenue) to 12th Avenue, Lighting Project as Financial Project Identification (FPID) Number 4395592 in FY 2018/2019 in the Amount of $963,615



BACKGROUND: Annually, the TPO adopts a Transportation Improvement Program (TIP), which lists the projects scheduled throughout the five years of the FDOT Work Program for various phases such as project development and environmental study, design, right-of-way acquisition and construction. To receive federal funding, the projects must be in the TPO’s adopted TIP. This TIP amendment adds Project ID4395592 Construction Phase for SR 10A (US 90) Mobile Highway from SR 296 (Michigan Avenue) to N. 12th Avenue in FY 2018/2019 in the amount of $963,615.


RECOMMENDED ACTION: Approval of a motion to authorize the TPO chairman to sign Resolution FL-AL 18-22 to amend the FY 2018-2022 and FY 2019-2023 TIPs. This action is recommended to ensure FDOT can authorize funding for this project. Please contact Mr. Gary Kramer, TPO staff, at (800) 226-8914, Ext. 219 or [email protected] if additional information is needed.


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WHEREAS, the Florida-Alabama Transportation Planning Organization (TPO) believes that the amendment listed below will support the performance targets established by the States and supported by the TPO;


The TPO amends the Fiscal Year (FY)2018 – FY 2022 and FY 2019 – FY 2023Transportation Improvement Programs adding the construction phase for SR 10A (US 90) Mobile Highway from SR 296 (Michigan Avenue) to 12th Avenue, Lighting Project as Financial Project Identification (FPID) number 4395592 in FY 2018/2019 in the amount of $963,615.




ATTEST: ______________________


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FDOT


Escambia County

4395592 SR 10A (US 90) Mobile Highway from Lighting7.103 Miles


$963,615 $0 $0 $0 $0 $0 $963,615


SR 296 Michigan Avenue to N. 12th Avenue


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35

ENCLOSURE D


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ENCLOSURE D ALL COMMITTEES

SUBJECT: Consideration of Resolution FL-AL 18-18 Supporting the Escambia-Santa Rosa Regional Advanced Traffic Management System (RATMS) and Regional Transportation Management Center (RTMC)

ORIGIN OF SUBJECT: TPO Unified Planning Work Program (UPWP) Task C.4: ITS Planning


BACKGROUND: The Escambia-Santa Rosa ITS Technical Working Group is requesting that the FL-AL TPO adopt the enclosed resolution of support to allocate funds in the TPO’s Transportation Improvement Program (TIP) for deployment of the Escambia-Santa Rosa Regional ATMS and Regional Transportation Management Center (RTMC). The Escambia-Santa Rosa ITS Technical Working Group comprised of technical staff from Escambia County, Santa Rosa County, the City of Pensacola, the City of Milton, the City of Gulf Breeze, West Florida Regional Planning Council, and the FDOT has been formed to provide oversight for implementation of the Escambia-Santa Rosa Regional ITS improvements.

Since 2004, the Regional ITS/ATMS improvement project has been included in the TPO’s Project Priorities and ranked as follow:

• Priority # 5 – fiscal year 2004 to 2006• Priority # 6 – fiscal year 2007• Priority # 5 and 6 – fiscal year 2008 to 2013• Priority # 1 and 6 – fiscal year 2014 through 2017• Priority # 2 and 2A – fiscal year 2018• Priority # 1 and 1A – fiscal year 2019

The Escambia-Santa Rosa Regional ITS/ATMS project is included in the Florida-Alabama TPO’s adopted 2040 Cost Feasible Plan.

The Escambia-Santa Rosa Regional ATMS Feasibility Study and Implementation Plan was completed in 2017 by the FDOT and the Escambia-Santa Rosa ITS Technical Working Group, under management of the City of Pensacola. The ATMS Feasibility Study defines a comprehensive plan to update and modernize traffic management tools and capabilities to prepare and assist local agencies to meet their increasingly complex future transportation challenges. The implementation plan is a blueprint for the modernization of Escambia and Santa Rosa County counties’ transportation system. Based on the ATMS Implementation Plan, the estimated design and construction cost of the Escambia-Santa Rosa RATMS and RTMC is $42 million.

In 2016, Escambia County, Santa Rosa County, the City of Milton, the City of Gulf Breeze, and the City of Pensacola passed resolutions supporting the creation of a unified RTAMS and RTMC. Contingent upon the availability of funding, the ATMS Implementation Plan provides three different deployment scenarios:

1. A 2-phase deployment (phase 1: $25 million & phase 2: $17 million)2. A gradual system build-out ($10 million a year until full build-out)3. A full build-out ($42 million)

Attached is the following: • Resolution FL-AL 18-18


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RECOMMENDED ACTION: Approval of a motion authorizing the TPO chairman to sign Resolution FL-AL 18-18 supporting scenario 1 for the Escambia-Santa Rosa Regional Advanced Traffic Management System and Transportation Management Center. The purpose of this action is to support Scenario 1 with the allocation of funds in the amount of $25 million (phase 1) and $17 million (phase 2) using capacity project funds, in the TPO FY 2020-FY2024 Project Priorities update for a 2-phase deployment of the Escambia-Santa Rosa Regional Advanced Traffic Management System (RATMS) and Regional Transportation Management Center (RTMC). If more information is needed, please contact Mr. John Alaghemand, DRMP, at or 850.596.4368 or via email at [email protected]


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TRANSPORTATION PLANNING ORGANIZATION FOR THE ESCAMBIA-SANTA ROSA REGIONAL ADVANCED

TRAFFIC MANAGEMENT SYSTEM AND TRANSPORTATION MANAGEMENT CENTER

WHEREAS, the Florida-Alabama Transportation Planning Organization (TPO) is the organization designated by the governors of Florida and Alabama as being responsible, together with the states of Florida and Alabama, for carrying out the continuing, cooperative and comprehensive transportation planning process for the Florida-Alabama TPO Planning Area; and

WHEREAS, an Advanced Traffic Management System (ATMS) consists of advanced communication technologies integrated into transportation infrastructure such as traffic control systems, monitoring/detection subsystems, and motorist information systems designed to maximize the use of existing transportation networks; and

WHEREAS, an ATMS includes computerized signal systems and certain Intelligent Transportation System (ITS) components, including communications and networking, traffic signals, dynamic message signs (DMS), closed-circuit television (CCTV) video monitoring, incident detection, data collection and monitoring system, traffic operations center, regional center-to-center communications, and a public information portal; and

WHEREAS, the benefits of an ATMS include improved safety, air quality mitigation, reduced commute times, improved emergency response, regional growth adaptability, evacuations, system communications, cross-jurisdictional traffic flow, integration of transportation systems, regional security, transportation agency operations, as well as reduced maintenance callouts; and

WHEREAS, based on the previous studies by the Federal Highway Administration, the expected benefits from implementing an ATMS are 25% travel delay reduction, 30% incident duration reduction, 12.5% crash reduction and 17:1 benefit/cost ratio; and

WHEREAS, the development of ATMS, Advanced Traveler Information, and Emergency Management Systems are effective and efficient methods to improve roadway capacity, public safety, reduce fuel consumption, and reduce traffic congestion; and

WHEREAS, the Escambia-Santa Rosa ITS Technical Working Group comprised of technical staff from Escambia County, Santa Rosa County, the City of Pensacola, the City of Milton, the City of Gulf Breeze, West Florida Regional Planning Council, and the FDOT has been formed to provide oversight for implementation of the Escambia-Santa Rosa regional ITS improvements; and

WHEREAS, the Escambia-Santa Rosa Regional ATMS Feasibility Study and Implementation Plan project was completed in 2017 by the FDOT and ITS Technical Working Group under management of the City of Pensacola; and

WHEREAS, the ATMS feasibility study defines a comprehensive plan to update and modernize traffic management tools and capabilities to prepare and assist the local agencies to meet their increasingly complex future transportation challenges making the Implementation Plan is a blueprint for the modernization of the Escambia County and Santa Rosa County transportation system; and


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Florida Alabama Resolution 18-18 Page 2

WHEREAS, in 2016, Escambia County, Santa Rosa County, the City of Milton, the City of Gulf Breeze, and the City of Pensacola passed resolutions supporting the creation of a unified regional ATMS (RATMS) and regional Transportation Management Center (RTMC); and

WHEREAS, based on the ATMS Implementation Plan, the estimated design and construction cost of the Escambia-Santa Rosa RATMS and RTMC is $42 million; and

WHEREAS, contingent upon the availability of funding, the ATMS Implementation Plan recommends the following deployment scenarios:

Scenario 1: A 2-phase deployment, phase 1 consists of design and construction of a region-wide wired and wireless communications network, installing ITS devices, and performing key upgrades to signalized intersections throughout the region. Estimated construction cost of phase 1 is $25 million. Phase 2 will follow as a complete build-out of the Escambia-Santa Rosa RATMS and RTMC for collocated operations and adding additional ITS devices along system corridors. Estimated construction cost of phase 2 is $17 million.

Scenario 2: A gradual system build-out under the assumption that $10 million year to year funding until full buildout of the $42 million is achieved. Scenario 2 will expand upon the existing ATMS Phase I and uses relatively small improvement projects and prioritizes corridors based on benefit to the traveling public. Each project phase would include full ATMS functionality and RTMC construction can be scheduled at a point where corridor-based expansion and number of intersections managed clearly warrants additional space for system management.

Scenario 3: A full build-out of the RATMS and RTMC under the assumption the project receives $42 million funding.

WHEREAS, the Escambia-Santa Rosa Regional ITS/ATMS Project is included in the Florida-Alabama TPO 2040 Adopted Cost Feasible Plan; and

WHEREAS, since 2004, the Regional ITS/ATMS Improvement Project has been included in the TPO’s Project Priorities and ranked by FL-AL TPO as follow:

• Priority # 5 – fiscal year 2004 to 2006• Priority # 6 – fiscal year 2007• Priority # 5 and 6 – fiscal year 2008 to 2013• Priority # 1 and 6 – fiscal year 2014 thru 2017• Priority # 2 and 2A – fiscal year 2018• Priority # 1 and 1A – fiscal year 2019


The TPO’s supports Scenario 1 with the allocation of funds in the amount of $25 million and $17 million, using capacity project funds, in the TPO’s Project Priorities FY 2020 – FY 2024 for a 2-phase deployment of the Escambia-Santa Rosa Regional Advanced Traffic Management System (RATMS) and Regional Transportation Management Center (RTMC).


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Florida Alabama Resolution 18-18 Page 3

Passed and duly adopted by the Florida-Alabama Transportation Planning Organization on this 8th day of August 2018.

FLORIDA-ALABAMA TRANSPORTATION PLANNING ORGANIZATION

BY: Jeff Bergosh, Chairman

ATTEST:


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ENCLOSURE E


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ENCLOSURE E ALL COMMITTEES

SUBJECT: Consideration of Resolution FL-AL 18-19 Authorizing TPO Staff to Begin Negotiations with HDR Engineering, Inc. and Atkins, and Authorizing the Executive Director to Sign the Memorandums of Agreement Between the Florida-Alabama, Okaloosa-Walton, and Bay County TPOs and the Selected Consultants on the General Planning Consultant (GPC) Contract

ORIGIN OF SUBJECT: UPWP


BACKGROUND: Currently, the Florida-Alabama TPO, Okaloosa-Walton TPO, and Bay County TPO have one GPC, Atkins. In 2018, two or more GPCs will be hired, due to the anticipated number of projects available in the UPWP. The current GPC agreement is a three-year term, ending in October 2018 and the new agreements will also be for a three-year time period with two one-year extensions available.

The following individuals comprised the GPC Selection Committee: • Primary Member: Commissioner Rob Williamson (Santa Rosa County)• Primary Member: Amy Miller (Port of Pensacola)• Primary Member: Victor Jordan (Florida-Alabama TPO CAC)• Primary Member: Commissioner Nathan Boyles (Okaloosa County)• Primary Member: Trae Duley (City of Crestview)• Primary Member: Dean Covey (Okaloosa-Walton TPO CAC)• Primary Member: Commissioner Robert Carroll (Bay County)• Primary Member: Keith Bryant (Bay County)• Primary Member: John Lincoln (Bay County TPO CAC)• Primary Member: Gary Kramer (TPO Staff)• Non-Scoring Member: Bryant Paulk (FDOT)• Non-Scoring Member: Suzanne Lex (FDOT)

On March 5, 2018, a Request for Letters of Interest was issued and the eight (8) firms below responded. • Atkins• Cambridge Systematics, Inc.• CPWG Engineering• Dantin Consulting, LLC• HDR Engineering, Inc.• HNTB Corporation• Kittleson & Associates, Inc.• Tindale-Oliver

On May 2, 2018, the GPC Selection Committee met and scored the firms to develop a shortlList to proceed within the selection process. The short listed firms were:

• Atkins• HDR Engineering, Inc.• HNTB Corporation

Technical proposals were received from the three firms by the June 20, 2018 deadline. Oral presentations from each of the firms were made on July 25, 2018, after which a final recommendation of HDR Engineering, Inc. as the primary consultant and Atkins as the secondary consultant was made by the GPC Selection Committee; and if an agreement cannot be negotiated HNTB Corporation will be contacted. The evaluating members in attendance for the final recommendation were the following:


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• Amy Miller (Port of Pensacola)• Victor Jordan (Florida-Alabama TPO CAC)• Commissioner Nathan Boyles (Okaloosa County)• Trae Duley (City of Crestview)• Dean Covey (Okaloosa-Walton TPO CAC)• Commissioner Robert Carroll (Bay County)• Marc Mackey (Bay County)• John Lincoln (Bay County TPO CAC)• Gary Kramer (TPO Staff)

In August 2018, each TPO will consider for approval the GPC Selection Committee's recommendation and if they concur, negotiations will begin with the selected firms. Hard copies of the technical proposals from the short listed firms can be requested by contacting Jill Lavender, WFRPC Staff at [email protected] or 850-332-7976 ext. 212.

If an agreement cannot be negotiated with HDR Engineering, Inc. and Atkins, staff will begin negotiations with HNTB Corporation.

Attached are the following: • Resolution FL-AL 18-19• Request for Technical Proposals

RECOMMENDED ACTION: Approval of a motion to recommend that the TPO chairman to sign Resolution FL-AL 18-19 authorizing TPO staff to begin negotiations with HDR Engineering, Inc. and Atkins and authorizing the Executive Director to sign memorandums of agreement between the Florida-Alabama, Okaloosa-Walton, and Bay County TPOs and the selected consultants on the General Planning Consultant (GPC) contracts. This action is recommended because HDR Engineering, Inc. and Atkins were the top ranked firms after the ranking process. Please contact Ms. Jill Lavender, WFRPC staff, at 850-332-7976 x 212 or [email protected] if additional information is needed.


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TRANSPORTATION PLANNING ORGANIZATION APPROVING GENERAL PLANNING CONSULTANT

SELECTION COMMITTEE RECOMMENDATION

WHEREAS, the Florida-Alabama Transportation Planning Organization (TPO) is the organization designated by the governors of Florida and Alabama as being responsible, together with the states of Florida and Alabama, for carrying out the continuing, cooperative and comprehensive transportation planning process for the Florida-Alabama TPO Planning Area; and

WHEREAS, the General Planning Consultant (GPC) Selection Committee was formed by members of the Florida-Alabama, Okaloosa-Walton, and Bay County TPOs, their Technical Coordinating Committees and Citizens’ Advisory Committees, and a member of TPO staff; and

WHEREAS, a Request of Letters of Interest was issued on March 5, 2018; and

WHEREAS, a short listing of proposers was completed by the GPC Selection Committee on May 2, 2018; and

WHEREAS, a Request for Technical Proposals was issued to the three short listed firms, Atkins, HDR Engineering, Inc., and HNTB Corporation;

WHEREAS, the GPC Selection Committee met and heard presentations from the three firms, Atkins, HDR Engineering, Inc., and HNTB Corporation, on July 25, 2018 and scored those firms based on criteria established in the Request for Proposals; and

WHEREAS, the GPC Selection Committee made a final recommendation of HDR Engineering, Inc. as the primary consultant and Atkins as the secondary consultant, and if an agreement cannot be negotiated with either HNTB Corporation with be contacted;


The TPO approves the recommendation of the GPC Selection Committee to negotiate with HDR Engineering, Inc. and Atkins and authorizes the Executive Director to sign Memorandums of Agreement between Florida-Alabama, Okaloosa-Walton, and Bay county TPOs with HDR Engineering, Inc. and Atkins.

Passed and duly adopted by the Florida-Alabama Transportation Planning Organization on this 8th day of August 2018.

FLORIDA-ALABAMA TRANSPORTATION PLANNING ORGANIZATION

BY: Jeff Bergosh, Chairman

ATTEST:


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1 | P a g e

REQUEST FOR TECHNICAL PROPOSALS

FOR

General Planning ConsultantFlorida-Alabama Transportation Planning OrganizationOkaloosa-Walton Transportation Planning Organization

Bay County Transportation Planning Organization

Staff to the TPOs

May 7, 2018


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2 | P a g e

TECHNICAL PROPOSAL SUBMITTAL REQUIREMENTS

1.0 SUBMITTAL DEADLINE

In order to be considered responsive, all proposals must be received at the West Florida Regional Planning Council (WFRPC) before 4:30 p.m.(local time) on Wednesday, June 20, 2018.

Twenty (20) copies of the Technical Proposal shall be forwarded to:

Jill Lavender 4081 E. Olive Road Suite A Pensacola, Florida 32514

2.0 TECHNICAL PROPOSAL:

The Short Listed firms shall submit a detailed technical proposal for the project. The proposal shall include sufficient information to enable the Florida-Alabama, Okaloosa-Walton, and Bay County Transportation Planning Organizations (TPOs) to fully evaluate the capabilities of the firm and its proposed approach to providing the specified services. Firms and/or teams should demonstrate understanding of and approaches for the unique circumstances of each of the three TPOs in the region in terms of social, economic, and quality of life considerations in the transportation planning decision-making process. Unnecessarily elaborate or voluminous proposals are neither required nor wanted. Discussion of the firm's past experience that is not relevant to the specified services for the project should not be included.

The technical proposal shall be submitted in bound volumes on standard 8 ½" x 11" paper. If 11” x 17” sheets are necessary, they must be folded to conform to the required 8½” x 11”. A maximum of 20 single sided, letter-sized pages, exclusive of cover page, table of contents, resumes, staffing charts and required forms, has been established. The technical proposal should consist of a cover letter, table of contents, and numbered pages. The length of resumes is limited to two pages per person.


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3 | P a g e

3.0 TECHNICAL PROPOSAL CONTENT:

This section details the instructions and order to be followed in preparing a response to this Request for Proposal (RFP). The TPOs reserve the right to reject any proposal as non-responsive if the proposal fails to include any of the required information in the specified order. Each part of the proposal should be clearly labeled and tabbed for easy reference. The technical proposal shall address, in detail, the following items:

1. Name and Address of Firm2. Contact person for the project and telephone number and email address3. Key personnel, their titles, and/or classification4. Sub-consultants that may be used for the project(s)5. Relevant past experiences6. Firms must complete all required forms located at the end of this RFP

Project Approach / Unique Concepts

The consultant firm/team shall present the proposed approach for completing the desired work based on the unique needs of the Florida-Alabama, Okaloosa-Walton, and Bay County TPOs. The consultant firm/team shall demonstrate the manner in which the TPOs’ objectives will be achieved and how the firm/team will assist the TPO staff in establishing priorities, timelines, task orders, schedules, and budgets. The firm/team shall describe unique models, methodologies, or products that will be utilized in fulfilling the scope of services and shall detail the mechanisms that will be utilized to fulfill the Unified Planning Work Program (UPWP) planning tasks. Firms may propose additional activities beyond the scope of services that will assist the TPOs in fulfilling their respective missions in their respective communities. The efficient use of manpower and materials shall be considered. Methods to minimize TPO project support should be discussed along with innovative approaches for providing the services.

Understanding of requested services

Understanding of requested services should consist of, but not be limited to, the following:

The proposer should exhibit an understanding of what it means to provide general consultant services to public agencies. This should include an understanding of the appropriate relationships between the TPO staff and consultant support, the relationships and functioning of TPO staff to the TPO committees and boards, and how the proposer can best support the missions of the three agencies. Proposers should demonstrate an understanding of the urban transportation planning process. They should also demonstrate the means and mechanisms by which the UPWP and associated transportation plans relate to overall transportation systems in the region and other types of planning activities required by local governments. Proposers should demonstrate detailed understanding of the Federal, State, and local transportation planning requirements and compliance with those requirements.


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Technical Strength and Detailed Staffing Plan

The consultant shall submit a staffing plan which clearly illustrates the key elements of the organizational structure proposed to accomplish the management, technical and administrative services required, including sub-consultants. Project management and key technical personnel within each discipline shall be identified and past experience of each, as it relates to this project, shall be discussed. Key staff resumes also are to be included.

Experience

Prior experience with other MPO/TPOs and local governments of equal or larger size than the West Florida TPOs is highly desirable. The proposer will clearly identify the relevance of its experience with non-MPO/TPO projects, including clear explanation of similarities between the experience and the requested services. All proposals will be evaluated based on detailed descriptions of the experience related to the qualifications set forth and client references. A list of at least three (3) client references is to be provided. References should be individuals who can verify performance on projects of a similar scope and budget as this project. The TPOs reserve the right to contact the referenced clients to verify the information and to solicit comments regarding the applicants’ work.

Quality Control Methods

Quality control has been identified as a major evaluation component of the procurement. The consultant shall demonstrate the firm's quality control program, namely the distinguishing policies and procedures followed to assure a complete, accurate, and quality product.

Oral Presentation

The Short Listed firms shall be invited for “Oral Interviews” and will be asked to give an “Oral Presentation”. The firms will have a maximum of five (5) minutes for setup, fifteen (15) minutes for their presentation, fifteen (15) minutes for questions and answers andfive (5) minutes for breakdown.

Responsible Office(s):

Firms being considered for this project may have more than one office location. The consultant shall discuss the location(s) at which project activities will be performed. The office assigned responsibility for the project shall be identified in the technical proposal.

Coordination:

The consultant shall discuss in detail the manner in which proper coordination and


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information exchange will be guaranteed among the TPOs and other agencies.

Other Appropriate Data:

Other data demonstrating the ability and experience of the firm in providing the specified services may be included in the proposal.

4.0 CONSULTANT SELECTION CRITERIA:

The General Planning Consultant (GPC) Selection Committee shall review the written technical proposals. The scores of the GPC Selection Committee shall be submitted to the Florida-Alabama, Okaloosa-Walton, and Bay County TPO Boards. The GPC Selection Committee shall consider and weigh the following areas in their selection process:

A. Project approach / Unique concepts (up to 20 points)B. Understanding of requested services (up to 20 points)C. Technical strength (up to 20 points)D. Experience (up to 20 points)E. Quality control methods (up to 8 points)F. Oral Presentation (up to 12 points)

5.0 CONSULTANT SELECTION PROCESS

The GPC Selection Committee will evaluate, score, and rank the short listed firms based on the posted (to WFRPC website) selection criteria (also provided in this RFP) and posted (to WFRPC website) schedule. At the conclusions of oral interviews, the selection committee will conduct a final evaluation and make a final recommendation, which TPO staff will present to the Florida-Alabama, Okaloosa-Walton, and Bay County TPOs.

6.0 GPC SELECTION COMMITTEE ORAL PRESENTATION INTERVIEWS

The GPC Selection Committee will conduct Oral Interviews of the Short Listed firms. Information regarding Oral Interviews will be provided on the WFRPC website specifying the date, time, and place of an open meeting of the GPC Selection Committee to conduct interviews with only the proposers so selected in accordance with Section 5.0 above.

The order of these Oral Interviews will be in a random order of the Proposers with no other preference. To the extent possible, all “Oral Interviews” for this solicitation will be conducted on the same day.

At the conclusion of all the “Oral Interviews”, the GPC Selection Committee members will discuss the overall merits of each selected proposer. At the conclusion of this discussion, each voting member of the GPC Selection Committee will be required to consider the proposer’s original proposal and any additional information obtained during “Oral


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Interviews”. When all Oral Interviews are completed, the voting members of the GPC Selection Committee will have a discussion on the merits of each proposer’s interview. At the conclusion of this discussion, the GPC Selection Committee members shall finalize their choices, shall record the ranking of the firms as presented, and make a final recommendation to be presented at the regular meetings of the Florida-Alabama, Okaloosa-Walton, and Bay County TPOs. Additionally, the GPC Selection Committee may recommend that if negotiations with the top ranked proposers are not successful, negotiations may continue with the next ranked proposer(s).

7.0 FINAL SELECTION, CONTRACT NEGOTIATIONS, AND RIGHT OF REJECTION

The Florida-Alabama, Okaloosa-Walton, and Bay County TPOs reserve the right to, at any time, and in their sole discretion, reject any or all proposals; waive any informality in such proposals; to request new proposals; to revise the RFP; extend the submission date of proposals; withdraw the RFP; reject all proposals; not award contract(s); or reject a member of the proposer’s team.

Revisions to this RFP, if any, shall be made by written addendum. The receipt of proposals shall NOT in any way obligate the TPOs to enter into a consultant agreement or contract of any kind with any proposer. The notification of intent to award a contract to a proposer does not create a relationship of any kind between the TPOs and the proposer, and proposer shall not rely on such notification. Unless explicitly written to the contrary, all contracts to be awarded by the TPOs require the approval of the Governing Boards.

The selection process and potential contracts resulting from this process will obligate the successful proposers to comply with all local, state, and applicable federal funding requirements. Relevant State policies and procedures will at a minimum meet the intent of Section 287.055, Florida Statutes, Section 337.105, Florida Statutes and Chapter 14-75, Florida Administrative Code.


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REQUIRED FORMS:

• DBE PARTICIPATION STATEMENT• CERTIFICATION REGARDING DEBARMENT, SUSPENSION,

INELIGIBILITY AND VOLUNTARY EXCLUSION FOR FEDERALAID CONTRACTS

• CERTIFICATION FOR DISCLOSURE OF LOBBYING ACTIVITIESON FEDERAL-AID CONTRACTS

• TRUTH-IN-NEGOTIATIONS CERTIFICATE


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DBE PARTICIPATION STATEMENT Note: The Consultant is required to complete the following information and submit this form with the technical proposal.

Project Description: ____________________________________________________________

Consultant Name: ______________________________________________________________

This consultant (is) (is not) a Department of Transportation certified Disadvantaged Business Enterprise (DBE).

Expected percentage of contract fees to be subcontracted to DBE(s): _____________%

If the intention is to subcontract a portion of the contract fees to DBE(s), the proposed DBE subconsultants are as follows:

DBE Sub-Consultant Type of Work/Commodity _________________________________________ ________________________________

_________________________________________ ________________________________

_________________________________________ ________________________________

_________________________________________ ________________________________

_________________________________________ ________________________________

_________________________________________ ________________________________

By: ___________________________________

Title: ___________________________________

Date: ___________________________________


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CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION FOR FEDERAL AID

CONTRACTS (Compliance with 49CFR, Section 29.510)

It is certified that neither the below identified firm nor its principals are presently suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency.

Name of Consultant: ____________________________________________________________ By: ____________________________________________Date:_________________________

Authorized Signature Title: _____________________________________________________________

Instruction for Certification 1. By signing and submitting this certification with the proposal, the prospective lower tier participant is providing thecertification set out below.2. The certification in this clause is a material representation of fact upon which reliance was placed when this transactionwas entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneouscertification, in addition to other remedies available to the Federal Government, the TPOs may pursue availableremedies, including suspension and/or debarment.3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal issubmitted. If at any time the prospective lower tier participant learns that its certification was erroneous whensubmitted or has become erroneous by reason of changed circumstances.4. The terms ‘covered transaction’, ‘debarred’, ‘suspended’, ‘ineligible’, ‘lower tier covered transaction’, ‘participant’,‘person’, ‘primary covered transaction’, ‘principal’, ‘proposal’, and ‘voluntarily excluded’, as used in this clause, havethe meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. Youmay contact the person to which this proposal is being submitted for assistance in obtaining a copy of those regulations.5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transactionbe entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred,suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorizedby the department or agency with which this transaction originated.6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled'Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower TierCovered Transaction-, without modification, in all lower tier covered transactions and in all solicitations for lower tiercovered transactions.7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier coveredtransaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless itknows that the certification is erroneous. A participant may decide the method and frequency by which it determinesthe eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to renderin good faith the certification required by this clause. The knowledge and information of a participant is not required toexceed that which is normally possessed by a prudent person in the ordinary course of business dealings.9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transactionknowingly enter into a lower tier covered transaction with a person who is suspended, debarred, ineligible, orvoluntarily excluded from participation in this transaction, in addition to other remedies available to the FederalGovernment, the TPOs may pursue available remedies, including suspension and/or debarment.


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CERTIFICATION FOR DISCLOSURE OF LOBBYING ACTIVITIES ON FEDERAL-AID CONTRACTS

(Compliance with 49CFR, Section 20.100 (b)) The prospective participant certifies, by signing this certification, that to the best of his or her knowledge and belief:

(1) No federal appropriated funds have been paid or will be paid, by or on behalf of theundersigned, to any person for influencing or attempting to influence an officer oremployee of any federal agency, a Member of Congress, an officer of employee ofCongress, or an employee of a member of Congress in connection with the awardingof any federal contract, the making of any federal grant, the making of any federalloan, the entering into of any cooperative agreement, and the extension, continuation,renewal, amendment, or modification of any federal contract, grant, loan, orcooperative agreement.

(2) If any funds other than federal appropriated funds have been paid or will be paid toany person for influencing or attempting to influence an officer or employee of anyfederal agency, a Member of Congress, an officer or employee of Congress, or anemployee of a Member of Congress in connection with this federal contract, grant,loan, or cooperative agreement, the undersigned shall complete and submit StandardForm-LLL, “Disclosure of Lobbying Activities”, in accordance with its instructions.(Standard Form-LLL can be obtained from the Florida Department ofTransportation’s Professional Services Administrator or Contractual Services Office.)

This certification is a material representation of fact upon which reliance was placedwhen this transaction was made or entered into. Submission of this certification is aprerequisite for making or entering into this transaction imposed by Section 1352,Title 31, U.S. Code. Any person who fails to file the required certification shall besubject to a civil penalty of not less than $10,000 and not more than $100,000 foreach such failure.

The prospective participant also agrees by submitting his or her proposal that he orshe shall require that the language of this certification be included in all lower tiersubcontracts, which exceed $100,000 and that all such sub recipients shall certify anddisclose accordingly.

Name of Consultant: __________________________________________________________

By: __________________________________________Date: _________________________ Authorized Signature

Title: _______________________________________________________________________

TRUTH-IN-NEGOTIATIONS CERTIFICATE


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For any lump-sum or cost-plus-a-fixed-fee professional services agreement over $60,000 the Transportation Planning Organizations require the Consultant to execute this certificate and include it with the submittal of the Technical Proposal.

The Consultant hereby certifies, covenants and warrants that wage rates and other factual unit costs supporting the compensation for this project’s agreement will be accurate, complete, and current at the time of contracting.

The Consultant further agrees that the original agreement price and any additions thereto shall be adjusted to exclude any significant sums by which the Department determines the agreement price was increased due to inaccurate, incomplete, or noncurrent wage rates and other factual unit costs. All such agreement adjustments shall be made within one (1) year following the end of the agreement. For purpose of this certificate, the end of the agreement shall be deemed to be the date of final billing or acceptance of the work by the Department, whichever is later.

Name of Consultant: ____________________________________________________________

By: __________________________________________________________________________ Authorized Signature Date

Title: _________________________________________________________________________

Attest: ________________________________________________________________________ (SEAL)

If Individual, furnish two witnesses:

______________________________________ ______________________________ Witness (1) Witness (2)


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ENCLOSURE F


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ENCLOSURE F ALL COMMITTEES

SUBJECT: Florida-Alabama TPO FY 2020-2024 Project Priorities

ORIGIN OF SUBJECT: 23 Code of Federal Regulations Section 134(j), Chapter 339.175 (8)(b) Florida Statutes, Florida–Alabama TPO Unified Planning Work Program (UPWP) Task C.1


BACKGROUND: Annually, the TPO reviews and adopts transportation project priorities in September for submittal to FDOT by October 1st. This document is part of the Transportation Improvement Program (TIP) development process. It’s purpose is to ensure that transportation projects programmed by FDOT in the Five-Year Work Program are consistent with local needs and plans for the TPO planning area.

As stated in the TPO Public Participation Process Plan dated April 2016, the Project Priorities result from the Long Range Transportation Plan’s Cost Feasible Plan and are reviewed with the public and the TPO’s advisory committees. Once approved by the TPO, the priorities are given to FDOT for creation of the Five-Year Work Program. From the Five-Year Work Program, the TPO develops the Transportation Improvement Program (TIP) which contains all transportation programs and projects scheduled during the next five years. The TIP is revised annually in June and is available, in interactive format, on the TPO’s web site.

The Project Priorities and TIP must be developed by the TPO in consultation with all interested parties and, at a minimum, describe explicit procedures, strategies, and desired outcomes for the following, as outlined by the Code of Federal Regulation (CFR 450.316) and the MPO Handbook:

• Provide reasonable public access to technical and policy information used;• Provide adequate public notice of public involvement activities and time for public review and comment at

key decisions, such as but not limited to the approval of the TIP/Project Priorities;• Demonstrate explicit consideration and response to public input received during plan development

process;• Make the TIP and Project Priorities drafts and final documents available on the TPO website;• Hold public meetings at convenient times and accessible locations;• Seek out and consider the needs of those traditionally underserved by existing transportation systems,

including but not limited to, low-income and minority households;• Coordinate with the statewide transportation planning public involvement and consultation processes

under 23 C.F.R. Subpart B;• Periodically review the effectiveness of the procedures and strategies contained in the participation plan;• When significant written and oral comments are received on a draft TIP or Project Priorities as a result of

public involvement, a summary, analysis, and report on the disposition of comments shall be made part ofthe final documents;

• If the final Project Priorities/TIP differ significantly from the one made available for public comment orraises new material issues, an additional opportunity for public comment must be made available;

• When the Metropolitan Planning Area (MPA) includes Indian tribal lands, the TPO shall appropriatelyinvolve the Indian tribal government(s); and

• When the MPA includes federal public lands, the TPO shall appropriately involve the federal government.

General methods proven effective in previous Project Priorities and TIP public involvement efforts include:

• Providing the public with a sufficient opportunity to review the draft Project Priorities and TIP documentsonline;

• Promoting development of the Project Priorities and TIP through news releases, social media outlets andemail blasts to TPO and advisory committee members as well as interested parties;


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• Holding at least two public workshops for Project Priorities and TIP across the FL-AL TPO area unless anLRTP update is underway, in which case the Project Priorities and TIP would be discussed in conjunctionwith LRTP presentations;

• Coordinating public outreach to at least two additional community groups (with emphasis on theunderserved) unless an LRTP update is underway, in which case the Project Priorities and TIP would bediscussed in conjunction with LRTP presentations;

• Providing the public with a sufficient opportunity to review the draft Project Priorities and TIP documentsonline;

• Including public input collected at workshops in the draft Project Priorities and TIP;• Including Project Priorities and TIP review in the advertisement of the TPO meeting when the draft Project

Priorities and TIP are to be presented;• Providing public with an opportunity to comment during public forum when the draft Project Priorities and

TIP are presented for review to the TPO and advisory committees;• Including adoption in the advertisement of the TPO meeting when final draft Project Priorities and TIP are

to be presented;• Providing the public with an opportunity to comment during public forum when the draft Project Priorities

and TIP are presented for adoption to the TPO and advisory committees;• Publishing adopted TIP interactive site and final Project Priorities document on web site.

TPO responsibilities require that all modes of transportation be addressed in the Project Priorities. The following categories of projects are included in the Priorities:

1. Long Range Transportation Plan Capacity Projects2. Transportation Systems Management Projects3. Bicycle/Pedestrian Related Projects4. Public Transportation Projects5. Aviation Projects6. Seaport Projects7. Bridge Replacement Projects8. Congestion Mitigation and Air Quality Projects

The draft Project Priorities for FY 2020-2024 project schedule is listed below:

• June 11, 2018 TCC and CAC meetings to present Project Priorities schedule (Completed)• June 13, 2018 TPO meeting to present Project Priorities schedule (Completed)• June 21, 2018 7:00 p.m. to 9:00 p.m. Tunes by Dunes at Navarre Beach Park 8739 Gulf Boulevard

(Completed) See Attachment• June 23, 2018 9:00 a.m. to 2:00 p.m. Palafox Market at Martin Luther King, Jr. on North Palafox Street

between Wright and Garden Streets (Completed) See Attachment• July 11, 2018 9:00 a.m. to 10:00 a.m. Public Workshop at Pensacola City Hall (Completed) No public

comments.• July 11, 2018 10:00 a.m. TPO/TCC/CAC workshop at Pensacola City Hall (Completed) See Attachment• August 6, 2018 TCC and CAC meetings to review draft Project Priorities• August 8, 2018 TPO meeting to review draft Project Priorities• August 20, 2018 10:00 a.m. TPO/TCC/CAC workshop Navarre Visitor’s Center• September 10, 2018 TCC and CAC meetings to recommend approval of draft Project Priorities• September 12, 2018 TPO meeting to approve Project Priorities

The draft Florida-Alabama TPO FY 2020-2024 Project Priorities document that will be presented at the July 11, 2018 public workshop will be accessible at the following link http://www.wfrpc.org/programs/fl-al-tpo/documents.

Attached are the following: • June 21 and 23, 2018 Public Outreach Comments• July 11, 2018 TPO/TCC/CAC Workshop Comments and Responses August 2018

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http://www.wfrpc.org/programs/fl-al-tpo/documents

RECOMMENDED ACTION: This item is for review this month and action in September. If additional information is needed, please contact Mr. Gary Kramer if additional information is needed at (850) 332-7976 Ext. 219 or via email at [email protected]


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June 21 and 23, 2018 Public Outreach Comments

Dump the Pump (Pensacola) Thursday, June 21, 2018 10 a.m. to 2 p.m. Escambia County Area Transit 1515 West Fairfield Drive, Pensacola, FL Staff attended: Caitlin Cerame, Dan Deanda, Brittany Ellers Estimated Reach: 10 Estimated Event Attendance: Comments:

• There are no sidewalks on Olive, from Cornet Drive east and at Olive Road and N. Palafox. There needs tobe sidewalks. (32505)

• Crosswalk sign at Airport Boulevard and Pensacola Boulevard on the side with the Tom Thumb sidedoesn’t work. Buckingham Road needs a bus shelter and street lights, riders are sitting in the hot sun onthe side of a busy road. (32526)

• Bus stop sign on Fairfield and F Street, in front of Renfroe Pecan Co., is down and needs to be fixed.(32501)

• Fairfield and Gulf Beach Highway stop has no bus shelter and needs one. (32507)

Tunes by the Dunes (Navarre) Thursday, June 21, 2018 7 p.m. to 9 p.m. Navarre Beach Park 8739 Gulf Blvd, Navarre, FL 32566 Staff attended: Kristen Barre, Gary Kramer, Brittany Ellers Estimated Reach: 15 Estimated Event Attendance: Comments:

• On Davis Highway, south of Burgess, at Lanier going south Schubert Drive down far right lane markedright turn only, merge left. There is only about 100 feet of warning and it needs to be longer. (32504)

• There are citizens in Navarre that are working toward having a separate Ped/Bike path on White SandsBoulevard in Navarre, parallel to Gulf Highway.

Palafox Market (Pensacola) Saturday, June 23, 2018 9 a.m. to 2 p.m. Martin Luther King Jr. Plaza on N. Palafox St. between Wright St. and Garden St. Staff attended: Rob Mahan, Gary Kramer, Brittany Ellers Estimated Reach: 25 Estimated Event Attendance: Comments:

• Making Pensacola more bike friendly would be quit beneficial and (will) contribute to a more healthylifestyle. (32505)

• Please implement road diet on east and west Cervantes. Too many widening projects in (the) project list.We need more multi-modal solutions, sidewalks, bike lanes, etc. Please address sustainabletransportation issues and the needs of vulnerable populations. We have enough “stroads”! Thank you tothe planners for your efforts. (32501)

• I am interested in bike safety and possible use of roundabouts. (32561)• Johnson Road (in Pensacola) needs sidewalks. (32514)• Connecting trails for eco-tourism and longer biking trails to bring money to here (to the panhandle).

(32563)• A few blocks past Joe Patti’s the roadway gets flooded when it rains heavily, it is dangerous to drive

through. (32564)Florida-Alabama TPO Agenda August 2018

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Facebook Comments: • West Florida Regional Planning Council: Top 3 Projects--

#WestCervantes#CompleteStreets,#ScenicBluffs Rails-With-Trails, and #EastCervantes and#ScenicHighway Complete Streets and #BikePedinfrastructure.

• Please put Pine Forest Rd as top 3 priority.


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https://www.facebook.com/wfrpc/?hc_location=ufi

https://www.facebook.com/hashtag/westcervantes?hc_location=ufi

https://www.facebook.com/hashtag/completestreets?hc_location=ufi

https://www.facebook.com/hashtag/scenicbluffs?hc_location=ufi

https://www.facebook.com/hashtag/eastcervantes?hc_location=ufi

https://www.facebook.com/hashtag/scenichighway?hc_location=ufi

https://www.facebook.com/hashtag/bikeped?hc_location=ufi

TPO/TCC/TPO July 11, 2018 Workshop Comments and Responses

1. Table 1 – Non-SIS. Committed Projects. Where are the construction funded projects for SR 87 and I-10?The construction funded projects in the first three years of the Work Program (FYs 2019,.2020, and 2021) forSR 87 and I-10 are included in Table 3 SIS Committed projects since SR 87 and I-10 are on the SIS.

2. Table 1 – What is the difference between SIS and Non-SIS?Strategic Intermodal System (SIS) are major roadways (such as the interstate (I-10 and I-110) and regionalroadways such as US 29, SR 87, US 98, and connectors to military, airports, and ports. Non-SIS are the otherless traveled state roadways that are not as highly traveled and receive much less funding from FDOTcompared to SIS roadways.

3. Table 2 – Non-SIS. A letter to the TPO may be written to request Priority 1A Regional ITS Projects for$25,000,000 from outside sources be moved to Priority 10 after the box funds for Priorities 1-9 withno mention of funding from outside sources.Comment noted.

4. Table 2 – Non-SIS. Priority 2. Some of the Mobility Management Program Studies are funded in thework program and should be removed from the Priority List.TPO staff recommended these projects stay on the project priority list so staff knows what MobilityManagement Plans to fund in the future. FDOT indicated they will work with Santa Rosa County staff toensure the projects listed are what needs to be recommended for Mobility Management Plans in the futureand suggested a note be added that the priorities have been funded. It was suggested that Escambia CountyStaff include a potential project for Priority 2E.

5. Table 2 – Non-SIS. Priority 3. Remove Priorities 3A and 3B for US 90 and US 98 because these projects have been funded.Priorities 3A and 3B for US 90 and US 98 have been removed.

6. Table 2 – Non-SIS. Priority 5.Change Park Entrance to West State Park Boundary.Change has been made.

7. Table 2 – Non-SIS. Priority 6C. A question was asked about the recent request for projects on WestCervantes Street.The outcome of the feasibility study for West Cervantes Street will determine what improvements are feasible on this corridor. A letter from the TPO to FDOT was also sent recently regarding potential improvements onthis corridor.

8. Table 2 – Non-SIS. Priority 18. If this segment of Pine Forest Road was funded with TransportationRegional Incentive Program funds, would FDOT also consider funding the Design phase?FDOT would also consider funding the Design phase if money is available and it is a high enough priority of the TPO.

9. Table 2 – Non-SIS. Priority 21. Did the completed feasibility study for Bayfront Parkway determine ifthe two lane improvement was feasible?FDOT mentioned an updated study is needed to determine if the two lane improvement is feasible.

10. Table 2 – Non-SIS Priority 22. Project ID 4409041 needs be included for this Main Street Project.Project ID 4409041 has been added to this Main Street project.

11. Table 2 – Non-SIS Priority 27. Sorrento Road. Escambia County may be requesting to move thisproject up higher on the Project Priorities.Comment noted.

12. Table 2 – Non-SIS Priority 31. SR 292 Perdido Key Drive. How is the Design phase money is beingspent on this project.FDOT commented it is being used to complement the other funding sources for the multi-use path on PerdidoKey Drive.


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13. Table 2 – Non-SIS Priority 42. Nine Mile Road. It was mentioned that FDOT will be amending the Nine Mile Road from Mobile Highway to Pine Forest Road Project Development and Environmental Study. Project ID 2186054 has been included in the FDOT Item Segment column for this project with the priority being the Design phase and the next phase to be funded.

14. Table 4 – SIS Priority 2. Is the Beulah Interchange at I-10 a part of the Nine Mile Road improvementwith Navy Federal Credit Union.The Nine Mile Road Corridor Improvement from the vicinity of Beulah Road to east of I-10 is Non-SIS Priority42. The Beulah Interchange at I-10 is SIS Priority 2 and is separate project from the Nine Mile Road CorridorImprovement.

15. Are any improvements from the SIS Action Plan for Airport Boulevard included in the TPO Priorities?No improvements from FDOT’s SIS Action Plan for Airport Boulevard have been received by the TPO forinclusion in the TPO Project Priorities.

16. Table 6 – Committed Transportation Systems Management (TSM) Gulf Beach Highway at PattonDrive and at Sunset Avenue. A representative from the Escambia County Community Redevelopment Agency Warrington Redevelopment District requested details on the design plan for this project.The details on the design plans for these two projects were e-mailed to the representative by FDOT on July 16,2018.

17. Table 7 – Transportation Systems Management (TSM)The TPO staff indicated it received a FDOT Candidate Project for SR 30 (US 98) at Little Creek Lane in Escambia County after the initial project priorities document was created. TPO Staff ranked this project with the TPOapproved criteria and is ranked as priority 3 and initial priorities 3, 4, and 5 will now be priorities 4, 5, and 6.The TPO staff did not want to include the project in the draft project priorities without first discussing at theTPO/TCC/CAC committee workshop. The members attending the workshop did not express opposition to thisrequest. Therefore, this change has been made.

18. Table 7 – Transportation Systems Management (TSM). What does N/A mean in the FDOT ItemSegment column?N/A means a project identification number is Not Available from FDOT for the project requested. The request from the Project Priorities document is for FDOT to fund a project phase. The Project Priorities document is aguide for FDOT to consider when developing their Work Program. Not all of the TPO’s Project Priorities willbe funded in FDOT’s Work Program.

19. Table 7 – Transportation Systems Management (TSM)There was much discussion on lighting requests. It was mentioned that local governments have interlocalagreements with FDOT for the maintenance of street lights on state roads. Any requests for lightingimprovements on roadway facilities should originate with the local government staff. Local governmentsshould thoroughly review the TPO’s Corridor Management Plans to determine if any projects should beconsidered for TSM improvements in the future.

20. Table 9 – Transportation Alternatives Program (TAP) Priority 4. Change Perdido Key State ParkEntrance to West State Park Boundary. Check the necessary mileage as well.Project limits have been changed and the mileage has been changed from 3.86 miles to 4.263 miles.

21. Table 12 – Committed Bicycle and Pedestrian Projects. Remove sidewalks from the projectdescription for Perdido Key Drive.Change has been made.

22. Table 13 – Bicycle and Pedestrian Priority 1. Change Park Entrance to West State Park Boundary.Change has been made.

23. Table 13 – Bicycle and Pedestrian Priority 2. Old Corry Field Road and Priority 3 US 98. Arepresentative from the Escambia County Community Redevelopment Agency WarringtonRedevelopment District requested details on the design plans for these two projects.


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The details on the design plans for these two projects were e-mailed to the representative by FDOT on July 12, 2018.

24. Table 13 – Bicycle and Pedestrian. Can several projects listed out of date be updated to currentconditions.It was mentioned that only a few of the top priorities are chosen to be funded each year from the TPO priorities for Bicycle/Pedestrian by FDOT. The TPO is also updating its Pedestrian Bicycle Plan. Next year’s prioritieswill include projects from the new Pedestrian Bicycle Plan. Therefore, it was decided against updating thecurrent Bicycle Pedestrian priorities for the current conditions.

25. Table 21 – Bridge Replacement Project Quintette Road Bridge. Has the Project Development andEnvironmental (PD&E) Study been funded.The request is for the PD&E phase to be funded. The PD&E phase is not currently funded.


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ENCLOSURE G


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ENCLOSURE G ALL COMMITTEES

SUBJECT: Consideration of Targets for Performance Measures

ORIGIN OF SUBJECT: Federal Transportation Legislation Moving Ahead for Progress in the 21st Century Act (MAP-21) and Fixing America’s Surface Transportation Act (FAST) Federal Highway Administration (FHWA), and Alabama and Florida Departments of Transportation


BACKGROUND: Implementation of Transportation Performance Measures for the Transportation Planning Organizations started to occur in 2018. At the February 14, 2018 TPO Meeting, the TPO set targets for Safety Measures to meet the February 27, 2018 deadline. The deadline for the TPO to sets targets for the System Performance, Pavement, and Bridge Performance Measures is November 16, 2018, 180 days after Departments of Transportation were required to set their targets for Performance, Pavement, and Bridge. The 2-year targets reflect the anticipated performance level at the mid-point of each performance period, while the 4 year targets reflect the end of the performance period. Departments of Transportation have the option to adjust the 4-year targets in their Mid-Performance Period Progress Report, which is due October 1, 2020. Departments of Transportation are required to set 4-year targets only for Non-Interstate National Highway System (NHS) Travel Time Reliability, Percentage of Pavements on the Interstate System in Good Condition, and Percentage of Pavements on Interstate System in Poor Condition. Any updates to the TPO’s Long Range Transportation Plan or Transportation Improvement Program after May 20, 2019 must address Targets for System Performance, Pavement, and Bridge. The 4-year targets for Performance, Pavement, and Bridge must be established again by the TPO by April 1, 2023.

System Performance

System Performance data categories for Interstate and Non-Interstate seek to assess how reliable the NHS Network is by creating a ratio (called Level of Travel Time Reliability or LOTTR) that compares the worst travel times on a road to the travel time that is typically experienced. Road miles with a LOTTR less than 1.5 are considered reliable. Traffic volume and an average vehicle occupancy are factored in to determine the person miles that are reliable, and then converted to a percent of total miles. The System Performance Category for Freight seeks to assess how reliable the Interstate network is for trucks by creating a ratio called Truck Travel Time Reliability (TTTR) that compares the very worst travel times for trucks against the travel time they typically experience.

To establish the System Performance Targets, FDOT conducted a trend analysis of the NHS to the best of their abilities given the erratic nature of the data. Potential performance was extrapolated to 2022 based on 2014-2017 past performance. In addition, the monthly variations were also extrapolated out to 2022. These three extrapolations gave a high, mid, and low range of possible results. FDOT also conducted a “tipping point” analysis to determine the amount of mileage that is close to the reliability threshold of 1.5. The result was the amount of buffer miles which provided how much of the system would need to become unreliable to hit the FDOT potential targets. Given an increasing population, increasing travel demand, as well as the uncertain nature of the data and measure itself, FDOT chose to be very conservative, choosing values either at or worse performing trend based extrapolation.

Per the Federal rule for System Performance, the 2017 Time Travel Data Set was analyzed to calculate the Interstate, Non-Interstate, and Freight Reliability Measures for the State of Alabama. The results of these calculations are ALDOT’s baseline scores which will be included in a report due October 2018. The analysis found that 96.4 percent of all Alabama interstate travel is reliable (where reliable is defined as 80% of travel times being less than 150% of the average travel time). For Non-Interstate travel, 93.8 percent of all Alabama NHS travel is reliable (where reliable is defined as 80% of travel times being less than 150% of the average travel time). The baseline TTTR is 1.19. Across Alabama, the 95th percentile interstate truck travel times are on average 19% greater


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than the 50th percentile (average) travel time. However, since there are no interstates in the Alabama portion of the Florida-Alabama TPO, the following targets are not applicable for the Florida-Alabama TPO (Percent 0f Person Miles Traveled on the Interstate that are Reliable and Truck Travel Time Reliability Index).

Pavement

The pavement data categories are percentage of pavements on the Interstate System in Good Condition, percentage of pavements on the Interstate System in Poor Condition, percentage of pavements on the non-Interstate NHS in Good Condition, and percentage of pavements on non-Interstate System NHS in Poor Condition. Good Condition suggests no major investment is needed. Poor Condition suggests major investment is needed. The FHWA pavement condition performance measures assess pavement conditions based on International Roughness Index (IRI), cracking, rutting (for asphalt pavements) and faulting (for jointed concrete pavements). For asphalt and jointed concrete pavements, a 0.1 mile segment is considered in good condition if all three metrics are rated Good.; if two or more metrics are considered poor, the condition is Poor.

Using the FHWA criteria, data from the last three years of the FDOT Pavement Condition Survey was reviewed and analyzed. The analysis found 63.0 percent of the interstate pavements to be in Good Condition and less than 1.0 percent in Poor condition. For Non-Interstate NHS pavements, at least 45.0 percent of pavements were in Good condition and less than 1.0 percent were in Poor condition.

Currently, ALDOT uses an internal pavement performance measure, Pavement Condition Report, to evaluate pavement conditions. Using this method, the state has 77.0 percent of interstate pavement in good condition and 8.3 percent in marginal condition. However, since there are no interstates in the Alabama portion of the Florida-Alabama TPO, this target is not applicable for the Florida-Alabama TPO. For Non-Interstate NHS pavement, 66.2 percent is in good condition and 12.6 is in marginal condition. Starting in 2018, ALDOT will start collecting pavement data confirm with FHWA final rule (23 CRF 490).

Bridge

The Bridge data categories are percentage of NHS bridges by deck area classified as in Good Condition and percentage of NHS bridges by deck area classified as in Poor Condition. Good Condition suggests no major investment is needed. Poor Condition suggests major investment is needed.

The FHWA bridge condition performance measures for the percent of deck area classified as Good and Poor is determined using National Bridge Inventory (NBI) condition ratings for deck, superstructure, substructure, and culvert. Condition is determined by the lowest rating of these items using a scale of 1 to 9. If the NBI rating is 4 to 1, the bridge is classified as Poor; with a rating of 7 to 9, the bridge is classified as Good. Bridges rated below 7 but above 4 are classified as Fair; however, there is no related FHWA performance measure associated with that rating.

Using the FHWA Criteria, data from the current FDOT 2017 Annual Bridge Inventory Report was reviewed and analyzed. The analysis found 68 percent of the total NHS deck area to be in Good condition and less than 2.0 percent to be in Poor condition.

Considering the differences in criteria, FDOT selected initial 2 and 4-year targets for the percent of NHS bridges classified as in Good condition by deck area of >50 percent. The 4-year target can be adjusted every 4 years and there will be no financial penalty if FDOT does not meet this target measure. For percent of NHS bridges classified as in Poor condition, FDOT elected to go with <10 percent because that is the minimum condition set forth in the rule. Historically, less than 5 percent of bridges statewide area in Poor condition.

Currently, ALDOT has 28.4 percent of its NHS bridge deck area in Good condition and 2.0 percent in Poor condition. After evaluating the state’s data, ALDOT has decided to set the Good condition target as greater than 27 percent and the Poor condition target at less than 3 percent. ALDOT plans on setting the same targets for the 2 and 4-year periods.


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Targets for System Performance, Pavement, and Bridge

Listed below are the FDOT and ALDOT targets for System Performance, Bridge, and Pavement in separate tables. The TPO can either accept these targets, support one or more of the Departments of Transportation targets, or establish their own targets. If the TPO decides to establish their own targets for Bridge and Pavements, the bridge data falls under the protection of the Exempt Documents clause of the Florida Statutes as being sensitive data. Therefore, the form included will need to be completed but the data cannot be shared outside of the TPO.

TPOs that set their own pavement and bridge targets may, but are not required to, have their own pavement and management systems. When setting targets, a TPO may instead rely on data, management system(s), and analysis from other sources such as state DOT and/or local governments.

If there is a desire for the TPO to set targets for System Performance, Bridge, and Pavement which are different from FDOT and ALDOT, please e-mail Gary Kramer, WFRPC staff, by August 14, 2018. However, please keep in mind that the specific data for Bridge and Pavement and cannot be shared with anyone outside of the WFRPC because of the sensitivity of the data. Most TPOs in both states are going with the DOT targets.

SYSTEM PERFORMANCE Entity Percent of Person Miles

Traveled on Interstate System that is Reliable

Percent of Percent of Person Miles Traveled on

Non-Interstate System that is Reliable

Truck Travel Time Reliability Index

2 Year (2019)

4 Year (2021)

2 Year (2019)

4 Year (2021)

2 Year (2019)

4 Year (2021)

FDOT 75 70 Not Required 50 1.75 2.0 ALDOT 96.4 96.4 93.7 93.6 1.20 1.21 TPO for Florida Portion

? ? ? ? ? ?

TPO for Alabama Portion

Not Applicable

Not Applicable

? ? Not Applicable

Not Applicable

PAVEMENT Entity Percent of Interstate

Pavements in Good Condition

Percent of Interstate Pavements in Poor

Condition

Percent of Non-Interstate NHS Pavements in

Good Condition

Percent of Non-Interstate NHS

Pavements in Poor Condition

2 Year (2019)

4 Year (2021)

2 Year (2019)

4 Year (2021)

2 Year (2019)

4 Year (2021)

2 Year (2019)

4 Year (2021)

FDOT Not Required

>60 Not Required

<5 >40 >40 <5 <5

ALDOT Not Required

>50 Not Required

<5 >40 >40 <5 <5

TPO for Florida Portion

? ? ? ? ? ? ? ?

TPO for Alabama Portion

Not Applicable

Not Applicable

Not Applicable

Not Applicable

? ? ? ?


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BRIDGE Entity Percent of NHS Bridges classified as

in Good Condition by Desk Area Percent of NHS Bridges classified as in

Poor Condition by Desk Area 2 Year (2019) 4 Year (2021) 2 Year (2019) 4 Year (2021)

FDOT >50 >50 <10 <10 ALDOT >27 >27 <3 <3 TPO for Florida Portion ? ? ? ? TPO for Alabama Portion

? ? ? ?

Additional information on Performance Measures can be obtained from the following web site https://www.fhwa.dot.gov/tpm/

Attached is the following: • FDOT Confidentiality Agreement

RECOMMENDED ACTION: This item is for information only this month and action at the September 2018 TPO meeting. Please contact Mr. Gary Kramer, WFRPC staff at (850) 332-7976, Extension 219 or via email at [email protected] if additional information is needed.


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https://www.fhwa.dot.gov/tpm/


FDOT Confidentiality Agreement


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ENCLOSURE H


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ENCLOSURE H ALL COMMITTEES

SUBJECT: Congestion Management Process (CMP) Plan Minor Update ORIGIN OF SUBJECT: Unified Planning Work Program (UPWP) Task C.3 Transportation Systems LOCAL GOVERNMENT ACTION NEEDED: None BACKGROUND: The Congestion Management Process (CMP) plan is developed and implemented as an integral part of the transportation planning process in the Florida-Alabama TPO. The CMP is updated annually by utilizing the Florida Department of Transportation Level of Service Handbook and by periodic updating. In addition to the LOS Tables, the minor update also includes updates to the Performance Measure Statistics in order to track how the strategies and performance measures laid out in the CMP are performing. The purpose of the CMP is to identify, monitor and rate the performance of transportation facilities (roadways, bike lanes, sidewalks and transit services) and to suggest strategies for managing demand, encouraging commuting alternatives and low-cost, short-term actions to alleviate congestion, thus enabling the CMP to evaluate the performance of transportation facilities by identifying where the congestion exists. The identified congested corridors/segments/facilities and their recommended mitigation measures are coordinated into the long range planning process, through which they are evaluated and prioritized. This allows the CMPP to be effectively integrated into the TPO’s project prioritization process. The projects that are targeted for implementation in the Long Range Transportation Plan (LRTP) are then moved into project development and added to the Transportation Improvement Program (TIP) for funding. The funded projects are monitored to evaluate the strategies effectiveness. This is a minor update and includes the updated performance measures table, traffic counts using the 2017 annual average daily traffic (AADT 2017), and recalculation of LOS based on FHWA/FDOT standards. Major updates to the CMP will be completed in conjunction with the LRTP, updated every five years in TPO areas that are in attainment for air quality. The updated performance measures table and LOS tables can be found at the following link: http://www.wfrpc.org/programs/fl-al-tpo/documents RECOMMENDED ACTION: This item is for review and comment. Please submit comments and questions by August 21, 2018. Adoption will be requested in September. If more information is needed, please contact Ms. Jill Lavender, WFRPC staff, at (850) 332-7976, ext. 212 or [email protected].


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http://www.wfrpc.org/programs/fl-al-tpo/documents


ENCLOSURE I


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ENCLOSURE I ALL COMMITTEES

SUBJECT: Consideration of Performance Targets for Transit Assets ORIGIN OF SUBJECT: Federal Transportation Legislation Moving Ahead for Progress in the 21st Century Act (MAP 21) and Fixing America’s Surface Transportation (FAST) Act Federal Highway Administration (FHWA), and Alabama and Florida Departments of Transportation LOCAL GOVERNMENT ACTION NEEDED: None BACKGROUND: The Federal Transit Administration issued a final rule on Transit Asset Management (TAM) that became effective on October 1, 2016.This final rule requires public transportation providers to develop and implement a Transit Asset Management plan. The TAM plan must include, at a minimum, an asset inventory, condition assessments of inventoried assets and a prioritized list of investments to improve the state of good repair of their capital assets.

The final rule also establishes state of good repair (SGR) standards and four SGR performance measures. Transit providers are required to set performance targets for their capital assets based on SGR measures and report their targets, as well as information related to the conditions of their capital assets, to the National Transit Database.

ALDOT has set performance targets as follows:

ALDOT Transit Performance Measures

Asset Category Performance Measures

Performance Targets

Comments

Rolling Stock All revenue vehicles

Age- % of revenue vehicles within a particular asset class that have met or exceed their Useful Life Benchmark.

Vans- reduce by 10% of current inventory.

Benchmarks have been set for each class of vehicle based on its current active inventory.

Cutaway Buses- reduce by 10% of current inventory. Body-on-Chassis- reduce by 10% of current inventory. Full size buses- reduce by 10% of current inventory.

Equipment Non-revenue vehicles

Age- % of service vehicles that have met or exceed their Useful Life Benchmark

Overall reduction of the current inventory by 10%.

Equipment is defined as nonexpendable, tangible property, having a useful life of at least one year. ALDOT will inventory only FTA-funded equipment with a value exceeding $50,000

Facilities Condition- % of facilities with a condition rating

No more than 20% of FTA-funded facilities to have a

ALDOT will only rate FTA-funded facilities.


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below 3.0 on the FTA Transit Economic Requirement Modal (TERM) Scale.

rating of below 3.0 (Good) condition

RECOMMENDED ACTION: This item is for information only this month and action at the September 2018 TPO meeting. Please contact Mr. Rob Mahan, WFRPC Staff, at [email protected] or (850) 332-7976, Extension 216, if additional information is needed.


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ENCLOSURE J


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ENCLOSURE J ALL COMMITTEES

SUBJECT: Review of the Draft Public Involvement Plan (PIP) for the Florida-Alabama Transportation Planning Organization (TPO) 2045 Long Range Transportation Plan (LRTP) ORIGIN OF SUBJECT: Fixing America’s Surface Transportation (FAST) Act, Code of Federal Regulation (CFR 450.316) and the Florida MPO Handbook LOCAL GOVERNMENT ACTION NEEDED: None BACKGROUND: As indicated by the Public Participation Plan, a Public Involvement Plan must be developed to ensure the public has every opportunity to participate in the transportation planning process for their community. Comments will be documented, addressed and presented to the Florida-Alabama TPO by WFRPC staff. Please submit comments by September 7, 2018 for consideration to Ms. Brittany Ellers, Public Involvement Coordinator, at (850) 332-7976, Extension 220 or [email protected]. Attached is the following:

• Draft 2045 Long Range Transportation Plan (LRTP) Public Involvement Plan (PIP) RECOMMENDED ACTION: This item is for review and comment. Adoption will be requested in September. Please have ALL final comments submitted no later than September 7, 2018. Please contact Ms. Brittany Ellers, Public Involvement Coordinator, at (850) 332-7976, Extension 220 or [email protected] if additional information is needed.


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FLORIDA-ALABAMA TRANSPORTATION PLANNING ORGANIZATION 2040 LONG RANGE TRANSPORTATION PLAN PUBLIC IVOLVEMENT PLAN

Florida-Alabama Transportation Planning Organization staffed by the West Florida Regional Planning Council 4081 East Olive Road, Suite A Pensacola, Florida 32514

Contact: Ms. Kathy Saldana, Public Involvement Manager [email protected]

This report was prepared as a cooperative effort of the U.S. Department of Transportation (USDOT), Federal Highway Administration (FHWA), Federal Transit Administration (FTA), and the Florida Department of Transportation (FDOT), and local governments, in fulfillment of requirements set forth in (put info here). The contents of this report do not necessarily reflect the official views or policies of the U.S. Department of Transportation)

This document posted online at www.wfrpc.org. DRAFT REVIEW: August 8, 2018


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Why is Public Involvement Important? One of the elements of the Long Range Transportation Plan (LRTP) is public involvement. The more citizens involved in the plan, the better the plan will be for the improvement of the community. Documented public involvement opportunities result in fewer challenges to overcome e in the later portions of the plan. Issues can be identified and rectified during the planning process. The Public Participation Plan (PPP) outlines the development of the Public Involvement Plan (PIP) for the Long Range Transportation Plan.

Long Range Transportation Plan (LRTP) The Long Range Transportation Plan (LRTP) is a federally required plan, updated every five years, that addresses future transportation needs for a minimum of twenty years.

Public involvement strategies for each LRTP update should include a variety of outreach activities designed to solicit feedback in all stages of the process from stakeholders of all ages, communities and interests, and must subscribe to the following explicit procedures, strategies and desired outcomes, as outlined by the Code of Federal Regulation (CFR 450.316) and the MPO Handbook. These strategies are as listed:

• Provide reasonable public access to technical and policy information used in thedevelopment of the LRTP on the web site (www.wfrpc.org) and at the TPO office at WestFlorida Regional Planning Council;

• Provide adequate public notice of public involvement activities and time for public reviewand comment at key decisions, such as but not limited to the approval of the LRTP;

• Demonstrate explicit consideration and response to public input received during plandevelopment process;

• Employ visualization techniques to describe the LRTP;• Make the LRTP and any associated information available on the TPO web site;• Hold public meetings at convenient times and accessible locations;• Seek out and consider the needs of those traditionally underserved by existing

transportation systems, including but not limited to, low-income and minority households;• Coordinate with the statewide transportation planning public involvement and consultation

processes under 23 C.F.R. Subpart B;• Periodically review the effectiveness of the procedures and strategies contained in the

participation plan;• When significant written and oral comments are received on a draft LRTP (including the

financial plan) as a result of public involvement, a summary, analysis, and report on thedisposition of comments shall be made part of the final LRTP; and

• If the final LRTP differs significantly from the one made available for public comment orraises new material issues, an additional opportunity for public comment must be madeavailable.


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http://www.wfrpc.org/

Stakeholders Stakeholders will include identified neighborhood associations, community organization, and major employers in the TPO area. Contact list will be developed with emails, phone numbers, and meeting location addresses and schedules. Entities included in the contact lists will be contacted to promote participation in the LRTP process and provide presentations. These contact list will also be used to help develop a steering committee that will help in reviewing kick-off meeting, Goals and Objectives, Needs Plan, and Cost Feasible Plan.

Citizens Advisory Committee The Citizens Advisory Committee (CAC) is comprised of members of the public who express an interest in transportation planning. Prospective members complete an application process and must be approved by the TPO.

Technical Coordinating Committee The Technical Coordinating Committee (TCC) is made up of local government staff. This committee participates in the planning process by providing technical advice to the TPO on all transportation issues.

Transportation Planning Organization Board The Florida-Alabama Transportation Planning Organization (TPO) Board is made up of local elected officials. This board is the ultimate decision-making body on regional transportation concerns in the Escambia and Santa Rosa counties in Florida, as well as the City of Orange Beach and Lillian in Baldwin County, Alabama.

Other MPO Committees Presentations also will be made to other MPO committees, including the Local Coordinating Board (LCB), the Freight Advisory Working Group, the Northwest Florida Clean Cities Coalition (NWFCCC) and the Bicycle Advisory Working Group, as developed by the Pedestrian/Bicycle Master Plan update process.

Long Range Transportation Plan Study Area The study area encompasses Escambia and Santa Rosa counties in Florida, as well as the City of Orange Beach and Lillian in Baldwin County, Alabama. To ensure that staff is reaching appropriate communities and appropriate coordination with agencies and stakeholders in the region, the Florida-Alabama TPO Community Profile, developed in the Florida-Alabama TPO Title VI Plan, will be updated.

Public Participation Goals The four goals pertaining to the public participation and outreach process for the Florida-Alabama 2045 Long Range Transportation Plan, originally identified below in the Florida-Alabama Public Participation Plan (PPP), are listed below:


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Goal 1: Early and Consistent Involvement Involve the public and stakeholder agencies early in the project by engaging them during each of the key phases of involvement:

• Informational Phase – Inform the public and stakeholder agencies of the project’s purpose, timeline, and major milestones and how they can get involved and stay informed as the project progresses.

• Decision making Phase – Identify specific opportunities for the public and stakeholder agencies to provide input at key decision-making points that will affect the development of project deliverables.

• Review Phase – Allow the public to review and provide input on a draft version of the completed product.

Goal 2: Opportunity Provide citizens and interested stakeholder agency groups with the opportunity to participate in all phases of the public involvement process, with a focus on ensuring that traditionally under-represented or under-served populations are engaged.

Goal 3: Information and Communication Provide citizens and interested stakeholder agency groups with clear, timely, and accurate information relating to the project as it progresses.

Goal 4: Range of Techniques Use a broad-spectrum of techniques to gather input from a diverse population within the project area. To ensure that the above goals are met, a wide range of public involvement and outreach techniques will be proposed for use during the course of the 2045 Long Range Transportation Plan update.

Traditionally Under-Represented & Under-Served Populations Title VI of the Civil Rights Act of 1964 prohibits discrimination on the basis of race, color, and national origin in programs and activities receiving Federal funds. In addition to considering minority and low-income persons as required by Title VI of the Civil Rights Act of 1964, environmental justice (EJ) also considers other groups of traditionally under-represented or under-served populations, such as aging and transit dependent populations, in the transportation decision making processes. The Project Team for the Commitment 2045 Long Range Transportation Plan will integrate the Title VI and EJ planning process being developed and implemented as part of an ongoing project. This effort will be used to identify EJ areas for consideration in the 2045 Long Range Transportation Plan.

Within the county, ZIP codes with higher concentrations of minority, transit-dependent, low-income, older adult, and non-English speaking populations will be identified as EJ areas.

Throughout the project, participants in public outreach activities will be asked to provide their residential ZIP codes. Participation from these ZIP codes will be analyzed periodically by the Project Team to determine participation levels in the EJ areas versus the study area as a whole, to determine if outreach activities have been effective in reaching individuals living in these areas. If participation from


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persons in the EJ areas appears to be disproportionately low, the Project Team will implement a process to improve participation. For example, if there is significantly less participation in a transit-dependent EJ area, smaller community meetings or outreach events within that immediate area may be held so participants will not have to travel as far to be involved. The Project Team will work with the municipalities to identify meeting locations that will assist in improving participation in general from particular priority groups.

Public Participation and Outreach Strategies General methods proven effective in previous efforts by the TPO include:

• Reviewing previous assessments and LRTP activities for successful public outreach endeavors; • Reviewing Community Profiles to understand the diversity of the TPO area and identify

traditionally underserved populations to help guide the TPO’s outreach; • Developing a listing of specific public involvement tasks to include in the draft scope of services.

Strategies used by the TPO may include but are not be limited to:

Outreach • Identification of stakeholders, entities, organizations, traditionally underserved communities,

tribal organizations and media outlets • News releases/articles • Radio/TV interviews • Advertisements • Creation and distribution of surveys • Public open houses, workshops and forums • Presentations to specific groups • Comment cards • Use of GIS maps • Development of a steering committee

Awareness/Education • Newsletters • Email marketing • Social Media • Dedicated section on the TPO website

Documentation • Compilation of survey information and comments • Photos of outreach activities • Oral and written comments to be posted to the web site along with drafts


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Public Meetings 1. Legal line advertisement seven days in advance in printed newspaper of largest circulation of

area* 2. Facebook event and reminder post (www.facebook.com/wfrpc) 3. Tweet/reminder tweet (@wfrpc) 4. News release/reminder release* 5. Event on web site calendar (www.wfrpc.org) 6. Email to TPO/TCC/CAC members and interested parties (Subscribe online at www.wfrpc.org.)

* Includes: Public participation is solicited without regard to race, color, national origin, sex, age, religion, disability or family status. Reasonable accommodations will be made for access in accordance with the Americans with Disabilities Act. Call the TPO public involvement coordinator at 800-226-8914 for details at least 48 hours in advance.

Public Workshops Same steps as public meetings (above) and may also include:

1. Fliers emailed to committees/interested parties and posted on public transit (Subscribe online at www.wfrpc.org.)

2. Postings of event on online community event calendars 3. Email notice to groups and organizations 4. Newsletter article in monthly enewsletter. (Subscribe online at www.wfrpc.org.) 5. Tailored presentations to include flip charts, pens, maps, surveys and/or handouts as needed

Presentations to Groups and Organizations 1. Tailored presentation to include flip charts, pens, maps, surveys and/or handouts as needed 2. Invitations to TPO chair and DOT liaisons 3. Follow up note of thanks and a summary of questions and comments to meeting coordinator

Staff will assess outreach activities to evaluate their effectiveness and make improvements as needed

Public Participation Schedule In order to implement strategies that are more effective, Public Involvement staff will provide a schedule of Public Participation strategies with the 2040 Long Range Transportation Plan Scope of Work. This schedule will compliment the overall LRTP update process and address specific public outreach strategies for the kick-off meeting, Goals and Objectives, Needs Plan, and Cost Feasible Plan.

Assessment of Public Participation Strategies The Florida-Alabama TPO must assess the effectiveness of its public participation strategies to ensure that funds and time invested in public participation activities are achieving their goals. It is standard practice for all projects and initiatives initiated by the TPO to require an evaluation of public outreach activities on a quarterly basis. If the assessment reveals that the public participation goals are not being achieved, the techniques may be modified or changed.


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The Florida-Alabama TPO’s public participation activities can be evaluated through numerous possible methods. Currently the TPO is measuring effectiveness by tracking the following:

• Number and quality of outreach opportunities. • Number of social media posts and post reach. • Number of enewsletter subscribers and enewsletters/eblasts. • Number of news release subscribers (media as well as groups and organizations) and number of

news releases distributed. • Number of attendees at public workshops. • Number of completed surveys.


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ENCLOSURE K


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ENCLOSURE K ALL COMMITTEES

SUBJECT: Review of the Draft Florida‐Alabama Transportation Planning Organization (FL‐AL TPO) Public Participation Plan (PPP) Minor Update

ORIGIN OF SUBJECT: Fixing America’s Surface Transportation (FAST) Act, Moving Ahead for Progress in the 21st Century (MAP‐21), Code of Federal Regulation (CFR 450.316) and the Florida MPO Handbook


BACKGROUND: The Public Participation Plan (PPP) provides guidelines for achieving quality public involvement when developing major planning documents and programs. Effective public participation begins early in the planning process and continues throughout, helping to avoid, minimize and mitigate negative project impacts while providing the best solutions. The primary goals of the PPP are to:

• Inform the PublicInform the public, to the maximum extent possible with available resources, of opportunities to participate inthe transportation decision‐making process.

• Involve the PublicInvolve the public early and often in the transportation planning process.

• Include the PublicReach out to the geographical, organizational and demographic communities that compose the TPOplanning area to increase the opportunity to participate in developing transportation plans and services.

• Improve the PublicParticipation Process Continually identify and implement ways to improve the public participation processes.

The PPP is reviewed as part of the four‐year certification process conducted by the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) during the TPO certification.

The TPO adopted a PPP in April 2016 with the understanding that changes, edits and revisions would be made after an appropriate timeframe. Changes to the PPP require a 45‐day review period, final approval will be requested at the September 2018 TPO meeting.

The draft PPP can be viewed at the following link: http://www.wfrpc.org/wp‐content/uploads/2018/07/PPP‐FL‐AL‐TPO‐DRAFT‐2018‐TRACKED‐CHANGES.pdf

Comments will be documented, addressed and presented to the Florida‐Alabama TPO by WFRPC staff. Submit comments by September 7, 2018 for consideration to Ms. Brittany Ellers, Public Involvement Coordinator, at (850) 332‐7976, Extension 220 or [email protected]

RECOMMENDED ACTION: This item is for review and comment. Adoption will be requested in September. Please have ALL final comments submitted no later than September 7, 2018. Please contact Ms. Brittany Ellers, Public Involvement Coordinator, at (850) 332‐7976, Extension 220 or [email protected] if additional information is needed.


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2016 Public Participation Plan Florida-Alabama Transportation Planning Organization (TPO)

April 13, 2016


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2 | P a g e

Florida-Alabama Transportation Planning Organization

Public Participation Plan

April 13, 2016with renewal in five years

Florida-Alabama Transportation Planning Organization staffed by the West Florida Regional Planning Council

4081 East Olive Road, Suite A Pensacola, Florida 32514

Contact: Ms. Mary Beth Washnock, Transportation Planning Manager [email protected]

This report was prepared as a cooperative effort of the U.S. Department of Transportation (USDOT), Federal Highway Administration (FHWA), Federal Transit Administration (FTA), and the Florida

Department of Transportation (FDOT), and local governments, in fulfillment of requirements set forth in (put info here). The contents of this report do not necessarily reflect the official views or policies of the

U.S. Department of Transportation)

This document posted online at www.wfrpc.org.

Date adopted: April 13, 2016


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3 | P a g e

Table of Contents

Summary .................................................................................................................................... 4

H istory ............................................................................................................................ 4

Citiz ens’ Advisory Committee .......................................................................................... 5

Technical Coordinating Committee ................................................................................. 5

I ntent of the Public Participation Plan ............................................................................. 5

Florida- Alabama TPO Policy on Public Participation ..................................................................... 5

Federal Regulations for Public Participation ................................................................................. 6

Environmental Justice/ Title VI ..................................................................................................... 6

Best Practices for Achieving G ood Public I nvolvement ................................................................. 8

Public Meetings .............................................................................................................. 8

Public Workshops ........................................................................................................... 8

Presentations to G roups and Organiz ations .................................................................... 8

Public Participation G oals and Techniq ues ................................................................................. 9

G oal 1: I nform the Public ................................................................................................ 9

G oal 2: I nvolve the Public ................................................................................................ 9

G oal 3 : I nclude the Public .............................................................................................. 10

G oal 4: I mprove the Public Participation Process ........................................................... 10

Primary Planning Documents and Programs .............................................................................. 11

Long- Range Transportation Plan (LRTP) ....................................................................... 11

Project Priorities and Transportation I mprovement Program (TI P) ............................... 13

Amendments to Adopted Plans (LRTP/ TI P) .................................................................... 15

U nified Planning Work Program (U PWP) ...................................................................... 15

Additional TPO Projects and Plans ................................................................................. 16

Assessment of Public Participation Strategies .......................................................................... 16

G et I nvolved! ............................................................................................................................. 17

List of Acronyms ....................................................................................................................... 18


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Summary

The Florida-Alabama Transportation Planning Organization (FL-AL TPO) created this Public Participation Plan (PPP) to provide guidelines for achieving optimum engagement of the public when developing major planning documents and programs. Quality public participation is solicited before the planning process begins and continues throughout the process, helping to avoid, minimize and mitigate project impacts while providing the best solutions. The primary goals of the FL-AL TPO’s PPP are to:

• Inform the Public Inform the public, to the maximum extent possible with available resources, of opportunities to participate in the transportation decision-making process.

• Involve the Public Involve the public early and often in the transportation planning process.

• Include the Public Reach out to the geographical, organizational and demographic communities that compose theTPO planning area to increase the public’s opportunity to participate in developing transportation plans and services.

• Improve the Public Participation Process Continually identify and implement ways to improve the public participation processes.

The PPP is reviewed as part of the four-year certification process conducted by the Federal Highway Administration (FHWA) and Federal Transit Administration (FTA). This document is available online at www.wfrpc.org or by calling (850) 332-7976.

History

In November of 1976, the Pensacola Metropolitan Planning Organization was created under the authority of Chapter 163 of the Florida Statutes, as a mechanism to conduct a continuing, cooperative and comprehensive planning process for the transportation needs of the Pensacola urbanized area. The MPO was a governing board of elected officials representing Escambia and Santa Rosa counties and the cities of Pensacola, Gulf Breeze and Milton. Following the 2000 Census, the Pensacola MPO was renamed the Florida-Alabama Transportation Planning Organization (TPO) with the inclusion of the unincorporated town of Lillian, Alabama. The 2010 Census brought Orange Beach, Alabama into the TPO area, as well as the addition of an Escambia County Area Transit representative to the TPO. The Florida-Alabama TPO holds joint planning jurisdictional responsibilities with regard to the unincorporated community of Lillian and the city of Orange Beach in Baldwin County, Alabama. Authority is granted under amended 23 USC 134 in Section 1201(a) §134 (F)(2)(a) (Coordination in Multistate Areas). Two advisory committees report to the TPO to ensure citizen participation is included in the planning process.


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Citizens Advisory Committee

The Citizens Advisory Committee (CAC) is comprised of members of the public who express an interest in transportation planning. Prospective members complete an application process and must be approved by the TPO.

Technical Coordinating Committee

The Technical Coordinating Committee (TCC) is made up of of local government staff. This committee participates in the planning process by providing technical advice to the TPO on all transportation issues.

Intent of the Public Participation Plan

The true test of successful public participation is the level of early awareness and the quality of feedback received. A process that involves the public in a project’s beginning stages fosters buy-in and better overall acceptance of the plans.

This PPP is designed to identify strategies to most effectively gather public input for the Florida-Alabama TPO to use throughout the planning process and in the development of transportation plans. Techniques for most effectively reaching the public are subject to ever-changing technologies and trends. This document is to be referenced as a guide and will be reviewed regularly and updated as needed to meet changing requirements in law and/or changes in strategies employed.

The appropriate level of public involvement will vary by product. The minimal requirements for those plans are addressed entirely in this document. The PPP also includes a methodology for assessing effectiveness.

Florida-Alabama TPO Policy on Public Participation

The Code of Federal Regulations and the Florida MPO Handbook outline public involvement requirements for development of the LRTP and the TIP. The FL-AL TPO is committed to providing stakeholders with opportunities to provide input for each transportation plan and program. Likewise, the Federal Highway Administration (FHWA) and Florida Department of Transportation (FDOT) encourage the TPO to solicit public input in all efforts.

It is the policy of the FL-AL TPO to:

• provide complete and easily understood information for all segments of the public, particularly those affected by the outcomes and/or those with special needs;


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• support an early and continuing involvement of the public in the development and implementation of transportation plans and programs; and

• continually identify and implement ways to improve the public participation process.

Federal Requirements for Public Participation

The Fixing America’s Surface Transportation (FAST) Act was signed into law on December 4, 2015. The FAST Act authorizes $305 billion over fiscal year (FY) 2016 through FY 2020 for federal-aid highways, highway and motor vehicle safety, public transportation, motor carrier safety, hazardous materials safety, rail, as well as, research, technology, and statistics programs. The FAST Act; maintains focus on safety (keeping intact the established structure of various highway-related programs), continues efforts to streamline project delivery, and provides a dedicated source of federal funds for freight projects. The FAST Act allows, states and local governments to move forward with critical transportation projects with confidence that they will have a federal partner over the long term. The FAST Act is the first long-term surface transportation authorization enacted in the last ten years that provides long-term funding certainty for surface transportation. Policies and programs of the FAST Act administered by the Federal Highway Administration (FHWA).

The Moving Ahead for Progress in the 21st Century Act (MAP-21), enacted in 2012, included provisions to make federal surface transportation more streamlined, performance-based, multimodal, and to address challenges facing the U.S. transportation system. This includes improving safety, maintaining infrastructure condition, reducing traffic congestion, improving efficiency of the system, freight movement, protecting the environment, and reducing delays in project delivery. The FAST Act builds on the changes made by MAP-21.

Setting the course for transportation investment in highways, the FAST Act:

• Improves mobility on America’s highways • Creates jobs and supports economic growth • Accelerates project delivery and promotes innovation

These changes will improve innovation and efficiency in the development of projects, through the planning and environmental review process, to project delivery.

Moving Ahead for Progress in the 21st Century (MAP-21) was signed into law on July 6, 2012, and contains specific language outlining federal requirements regarding public participation processes and procedures. In general, MAP-21 legislation built upon previous transportation legislation (ISTEA, TEA-21 and SAFETEA-LU) to provide states and metropolitan planning organizations specific direction in conducting and promoting broad-based public participation activities.

MAP-21 legislation (Public Law 112-141) requires metropolitan planning organizations to provide citizens, affected public agencies, representatives of public transportation employees, freight shippers, providers of freight transportation services, private providers of transportation, representatives of users of public

Formatted: Font: (Default) +Body (Calibri), 11 pt


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transportation, representatives of users of pedestrian walkways and bicycle transportation facilities, representatives of the disabled and other interested parties with a reasonable opportunity to comment on the transportation plan.

Environmental Justice/Title VI

Each public involvement process gives staff the opportunity to develop methods to reach traditionally underrepresented populations such as minorities and the economically disadvantaged. These potentially underserved populations may also be youth, persons with disabilities, and seniors.

In 1994, a presidential executive order directed federal agencies to address the effects of all programs, policies and activities on “minority populations and low-income populations.” The TPO’s environmental justice initiatives accomplish this by adhering to three fundamental environmental justice principles:

1. To avoid, minimize or mitigate disproportionately high and adverse health and environmental effects (including social and economic) on minority populations and low-income populations.

2. To ensure the full and fair participation by all potentially affected communities in the transportation decision-making process.

3. To prevent the denial of, reduction in, or significant delay in the receipt of benefits by minority and low-income populations.

Properly implemented, environmental justice principles and procedures improve all levels of transportation decision-making. It enhances the public involvement process, strengthens community-based partnerships and provides minority and low-income populations with opportunities to improve the quality of transportation in their lives. Further, environmental justice assists to avoid disproportionately high and adverse impacts on underserved populations, and mitigates avoidable negative impacts by identifying concerns early in the planning phases.

Any proposed projects entered into the Efficient Transportation Decision Making (ETDM) environmental screening tool allow for the opportunity to incorporate environmental considerations into transportation planning and engage the resource agencies as well, as well as support the environmental policy of FDOT “to help preserve and enhance Florida’s natural, physical, cultural, and social environment as we develop, implement, and maintain transportation facilities and services” (Policy No.: 000- 625-001-l). The ETDM tool provides citizens with the opportunity to direct comments to FDOT agencies and other stakeholders the opportunity for early input and consideration of the environment in transportation planning and will be included in the LRTP process as needed (https://etdmpub.fla-etat.org/est).

Achieving the Best Public Participation

Federal and state laws require the transportation planning process to include proactive public participation that provides complete information, timely public notice and full public access to key


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decisions.

The TPO maintains public participation opportunities for transportation plans and projects for impacted communities through a wide range of methods including but not limited to board and advisory committees, public meetings and workshops, outreach to community organizations, continuous public comment opportunities at TPO meetings, news releases, surveys, email blasts to interested parties, monthly enewsletters and social media. Staff works to maintain good relationships with members of the local media to raise awareness of public involvement opportunities in transportation planning.

The TPO holds meetings at locations easily accessible to the geographically diverse urbanized area of Pensacola, Florida. Currently, meetings alternate between locations in Santa Rosa and Escambia counties. All meetings are legally advertised and promoted through local media. When possible, public meetings and workshops are held at facilities offering free public parking and accessibility to transit. All public meetings and workshops of the TPO and its advisory committees are held in Americans with Disabilities Act (ADA)-compliant venues. Locations must be accessible and meet the Florida Building code Chapter 11 accessibility standards of design, per Florida Statute 286.26. All legal advertising and media promotion provides notice that reasonable accommodations will be made for access in accordance with the Americans with Disabilities Act and lists contact information for those needing assistance.

Additionally, the TPO provides an opportunity for the public to comment at each meeting during public forum. All meetings are held in compliance with Sunshine Law.

The Florida-Alabama TPO recognizes the importance of reaching out to communities through social media tools such as Facebook (/wfrpc) and Twitter (@wfrpc). Often they provide an efficient medium to communicate with the public. Incorporation of these media is determined on a case-by-case basis. It is our policy to delete comments with abusive language or those deemed off topic.

The Florida-Alabama TPO’s Limited English Proficiency (LEP) Plan identifies the limited English proficient populations in our service area and provides guidelines for TPO staff to help ensure that information and services are accessible to LEP persons. Additionally the bylaws of the Citizens Advisory Committee address diversity requirements for minority representation to ensure all members of the public have every opportunity to be involved in the transportation planning process.

With adequate notice, the TPO provides assistance to citizens who are hearing and visually impaired, of limited English proficiency, transportation disadvantaged or having other special needs, at all public meetings and workshops.

Best Practices for Achieving Good Public Involvement

Public Meetings

1. Legal line advertisement seven days in advance in printed newspaper of largest circulation of area*


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2. Facebook event and reminder post (www.facebook.com/wfrpc) 3. Tweet/reminder tweet (@wfrpc) 4. News release/reminder release* 5. Event on web site calendar (www.wfrpc.org) 6. Email to TPO/TCC/CAC members and interested parties (Subscribe online at www.wfrpc.org.)

* Includes: Public participation is solicited without regard to race, color, national origin, sex, age, religion, disability or family status. Reasonable accommodations will be made for access in accordance with the Americans with Disabilities Act. Call the TPO public involvement coordinator at 800-226-8914 for details at least 48 hours in advance.

Public Workshops Same steps as public meetings (above) and may also include:

1. Fliers emailed to committees/interested parties and posted on public transit (Subscribe online at www.wfrpc.org.)

2. Postings of event on online community event calendars 3. Email notice to groups and organizations 4. Newsletter article in monthly enewsletter. (Subscribe online at www.wfrpc.org.) 5. Tailored presentations to include flip charts, pens, maps, surveys and/or handouts as needed

Presentations to Groups and Organizations

1. Tailored presentation to include flip charts, pens, maps, surveys and/or handouts as needed 2. Invitations to TPO chair and DOT liaisons 3. Follow up note of thanks and a summary of questions and comments to meeting coordinator

Staff will assess outreach activities on a quarterly basis to evaluate their effectiveness and make improvements as needed

Public Participation Goals and Techniques

Goal 1: Inform the Public Inform the public, to the maximum extent possible with available resources, of opportunities to participate in the transportation decision-making process.

Techniques:

• Provide meeting agendas to TPO members and advisory committee members.


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• Post meetings and workshops on the TPO web site (www.wfrpc.org) and on social media outlets (Facebook.com/wfrpc and Twitter @wfrpc) with posts to community online calendars as needed for specific events.

• Maintain and grow relationships with local media for coverage of public participation. • Send news releases via email to local media as well as community groups and organizations.

Interested parties may subscribe online at www.wfrpc.org. • Include the web site URL on all TPO advertising and news releases, so that the public can easily

access meeting information. • Include provisions in meeting advertisements for interested persons to respond by phone or by

e-mail. • Set up educational displays at public events, including those in traditionally underserved

communities. • Speak at local organizations, schools, neighborhoods and other interested groups about

transportation planning. • Give interviews on local TV/radio news programs to educate the public regarding transportation

planning issues and the role of residents. • Publish updates in the monthly TPO enewsletters to inform the public of the TPO’s

accomplishments and to request public participation. Post the TPO newsletter online at www.wfrpc.org

• Make all information available at West Florida Regional Planning Council for interested parties with no computer access.

Goal 2: Involve the Public Involve the public early and often in the transportation planning process.

Techniques:

• Maintain active, standing advisory committees so residents have an opportunity to participate in the continuous planning process.

• Review CAC composition to ensure that equitable representation is maintained for the region. • Include a feature on the TPO’s web page allowing the public to e-mail staff with questions or

comments. • Create annual surveys to be administered at TPO meetings, workshops, events, etc. • Respond to all inquiries, providing interim responses while a question is being researched. • Inform TPO members of recommendations from the CAC and TCC. • Allocate time for public input on each committee’s agenda.

Goal 3: Include the Public Reach out to the geographical, organizational and demographic communities of the TPO planning area


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to increase the public’s opportunity to participate in developing transportation plans and services.

Techniques:

• Participate in community outreach events, maintaining a focus to include traditionally underserved communities.

• Take advantage of training opportunities and learn from the experiences of other TPOs. • Learn about the communities that make up the TPO area by attending festivals, special events,

lectures, etc. that highlight the diversity of the area. Continually add interested parties to email database.

• Coordinate with local government redevelopment agencies and non-profit agencies who have already developed community contacts.

• Include in public notices advertised by the TPO that upon request and adequate notice, assistance will be provided to the hearing and visually impaired, those with limited English proficiency, the transportation disadvantaged, and others requiring special assistance.

Goal 4: Improve the Public Participation Process Continually identify and implement ways to improve the public participation processes.

Techniques:

• Look for opportunities to add and create strategies that will reach greater numbers and more diverse populations.

• Conduct quarterly assessments of off-line public participation techniques and discuss with staff. Adjust strategies as needed to improve effectiveness.

• Utilize web-based analytics tools to track the performance of online public outreach strategies. • Continue expansion of regional interagency coordination of public participation activities,

particularly when projects may directly involve residents from adjacent counties.

Primary Planning Documents and Programs

The FL-AL TPO continuously develops and updates several programs and plans. In exercising its authority to guide the expenditure of federal and state transportation funds, it is critical for its PPP to provide complete information, timely public notice and to support continuing involvement of the public in developing plans and programs.

The following information includes public involvement strategies for the primary planning documents developed by the FL-AL TPO:


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Long Range Transportation Plan (LRTP)

The Long Range Transportation Plan (LRTP) is a federally required plan, updated every five years, that addresses future transportation needs for a minimum of twenty years.

Public involvement strategies for each LRTP update should include a variety of outreach activities designed to solicit feedback in all stages of the process from stakeholders of all ages, communities and interests, and must subscribe to the following explicit procedures, strategies and desired outcomes, as outlined by the Code of Federal Regulation (CFR 450.316) and the MPO Handbook. These strategies are as listed:

• Provide reasonable public access to technical and policy information used in the development of the LRTP on the web site (www.wfrpc.org) and at the TPO office at West Florida Regional Planning Council;

• Provide adequate public notice of public involvement activities and time for public review and comment at key decisions, such as but not limited to the approval of the LRTP;

• Demonstrate explicit consideration and response to public input received during plan development process;

• Employ visualization techniques to describe the LRTP; • Make the LRTP and any associated information available on the TPO web site; • Hold public meetings at convenient times and accessible locations; • Seek out and consider the needs of those traditionally underserved by existing

transportation systems, including but not limited to, low-income and minority households; • Coordinate with the statewide transportation planning public involvement and consultation

processes under 23 C.F.R. Subpart B; • Periodically review the effectiveness of the procedures and strategies contained in the

participation plan; • When significant written and oral comments are received on a draft LRTP (including the

financial plan) as a result of public involvement, a summary, analysis, and report on the disposition of comments shall be made part of the final LRTP; and

• If the final LRTP differs significantly from the one made available for public comment or raises new material issues, an additional opportunity for public comment must be made available.

General methods proven effective in previous efforts by the TPO include:

• Reviewing previous assessments and LRTP activities for successful public outreach endeavors; • Reviewing Community Profiles to understand the diversity of the TPO area and identify

traditionally underserved populations to help guide the TPO’s outreach; • Developing a listing of specific public involvement tasks to include in the draft scope of services.

Strategies used by the TPO may include but are not be limited to:

Outreach


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• Identification of stakeholders, entities, organizations, traditionally underserved communities, tribal organizations and media outlets

• News releases/articles • Radio/TV interviews • Advertisements • Creation and distribution of surveys • Public open houses, workshops and forums • Presentations to specific groups • Comment cards • Use of GIS maps

Awareness/Education • Newsletters • Email marketing • Social Media • Dedicated section on the TPO website

Documentation

• Compilation of survey information and comments • Photos of outreach activities • Oral and written comments to be posted to the web site along with

drafts


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Project Priorities and Transportation Improvement Program (TIP)

The Project Priorities result from the LRTP’s Cost Feasible Plan and are reviewed with the public and the TPO’s advisory committees each July. Once approved by the TPO, the priorities are given to FDOT for creation of the Five-Year Work Program. From the Five-Year Work Program, the TPO develops the Transportation Improvement Program (TIP) which contains all transportation programs and projects scheduled during the next five years. The TIP is revised annually in June and is available, in interactive format, on the TPO’s web site.

The Project Priorities and TIP must be developed by the TPO in consultation with all interested parties and, at a minimum, describe explicit procedures, strategies, and desired outcomes for the following, as outlined by the Code of Federal Regulation (CFR 450.316) and the MPO Handbook.

• Provide reasonable public access to technical and policy information used; • Provide adequate public notice of public involvement activities and time for public review and

comment at key decisions, such as but not limited to the approval of the TIP/Project Priorities; • Demonstrate explicit consideration and response to public input received during plan

development process; • Make the TIP and Project Priorities drafts and final documents available on the TPO website; • Hold public meetings at convenient times and accessible locations; • Seek out and consider the needs of those traditionally underserved by existing transportation

systems, including but not limited to, low-income and minority households; • Coordinate with the statewide transportation planning public involvement and consultation

processes under 23 C.F.R. Subpart B; • Periodically review the effectiveness of the procedures and strategies contained in the

participation plan; • When significant written and oral comments are received on a draft TIP or Project Priorities as a

result of public involvement, a summary, analysis, and report on the disposition of comments shall be made part of the final documents;

• If the final Project Priorities/TIP differ significantly from the one made available for public comment or raises new material issues, an additional opportunity for public comment must be made available;

• When the Metropolitan Planning Area (MPA) includes Indian tribal lands, the TPO shall appropriately involve the Indian tribal government(s);

• When the MPA includes federal public lands, the TPO shall appropriately involve the federal government.


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General methods proven effective in previous Project Priorities and TIP public involvement efforts include:

• Providing the public with a sufficient opportunity to review the draft Project Priorities and TIP documents online;

• Promote development of the Project Priorities and TIP through news releases, social media outlets and email blasts to TPO and advisory committee members as well as interested parties;

• Hold at least two public workshops for Project Priorities and TIP across the FL-AL TPO area unless an LRTP update is underway, in which case the Project Priorities and TIP would be discussed in conjunction with LRTP presentations;

• Coordinate public outreach to at least two additional community groups (with emphasis on the underserved) unless an LRTP update is underway, in which case the Project Priorities and TIP would be discussed in conjunction with LRTP presentations;

• Provide the public with a sufficient opportunity to review the draft Project Priorities and TIP documents online;

• Include public input collected at workshops in the draft Project Priorities and TIP; • Include Project Priorities and TIP review in the advertisement of the TPO meeting when the draft

Project Priorities and TIP are to be presented; • Provide public with an opportunity to comment during public forum when the draft Project

Priorities and TIP are presented for review to the TPO and advisory committees; • Include adoption in the advertisement of the TPO meeting when final draft Project Priorities and

TIP are to be presented; • Provide public with an opportunity to comment during public forum when the draft Project

Priorities and TIP are presented for adoption to the TPO and advisory committees; • Publish adopted TIP interactive site and final Project Priorities document on web site.

As previously described with the LRTP, any proposed projects entered into the state’s EDTM environmental screening tool provides stakeholders the opportunity for public comment (https://etdmpub.fla-etat.org/est).


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Amendments to Adopted Plans (LRTP or TIP)

Administrative modifications to the LRTP or TIP are minor revisions and do not require public review but must be included in the advertisement of the TPO meeting when the modification is presented.

An amendment is a major revision to an LRTP or TIP and includes adding or deleting projects to a plan. It also includes major changes to project costs, initiation dates or design concepts. Amendments must be included in the advertisement of the TPO meeting when the draft amendment is presented. The public must be provided with an opportunity to comment during public forum when the draft is presented for adoption to the TPO and advisory committees as follows:

• Provide the public with a sufficient opportunity to review the draft amended document online. • Include adoption in the advertisement of the TPO meeting when amendment is to be presented. • Provide public with an opportunity to comment during public forum when the amendment is

presented for adoption to the TPO and advisory committees. • Publish adopted amended final document on web site.

Unified Planning Work Program (UPWP)

The Unified Planning Work Program (UPWP) is the document that details the tasks assigned to the TPO staff and the projected funding to cover those tasks within the fiscal year. The plan covers a two-year period but is revised annually, in April, to refine task descriptions and reflect changes necessary within the forecasted financial management schedule. Public involvement for this administrative document must be made available to the public, federal agencies and interested parties for comment. Below are some of the steps utilized to update and revise the UPWP.

• Provide the public with a sufficient opportunity to review the draft document online. • Include review in the advertisement of the TPO meeting when draft is to be presented in February. • Provide public with an opportunity to comment during public forum when the draft is presented

in February for review to the TPO and advisory committees. • Include adoption in the advertisement of the TPO meeting when final draft is to be presented in

April. • Provide public with an opportunity to comment during public forum when the final draft is

presented in April for adoption to the TPO and advisory committees. • Publish adopted final document on website.


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Additional TPO Projects and Plans

Public involvement strategies and techniques vary widely depending on the depth and detail of a project or plan. Examples include the Congestion Management Process Plan, Corridor Management Plan, Bicycle-Pedestrian Plan and the Regional Freight Plan. Project specific public involvement elements will be included prior to the planning process. The TPO’s typical public involvement elements may include but are not limited to:

• Providing the public with a sufficient opportunity to review the draft document online. • Including review in the advertisement of the TPO meeting when draft is to be presented. • Providing the public with an opportunity to comment during public forum when the draft is

presented for review to the TPO and advisory committees. • Including adoption in the advertisement of the TPO meeting when final draft is to be presented. • Providing the public with an opportunity to comment during public forum when the draft is

presented for adoption to the TPO and advisory committees. • Publishing adopted final document on web site.

Assessment of Public Participation Strategies

The Florida-Alabama TPO must assess the effectiveness of its public participation strategies to ensure that funds and time invested in public participation activities are achieving their goals. It is standard practice for all projects and initiatives initiated by the TPO to require an evaluation of public outreach activities on a quarterly basis. If the assessment reveals that the public participation goals are not being achieved, the techniques may be modified or changed.

The Florida-Alabama TPO’s public participation activities can be evaluated through numerous possible methods. Currently the TPO is measuring effectiveness by tracking the following:

• Number and quality of outreach opportunities. • Number of social media followers and posts. • Number of enewsletter subscribers and enewsletters/eblasts. • Number of news release subscribers (media as well as groups and organizations) and number of

news releases distributed. • Number of attendees at public workshops. • Number and geographic distribution of CAC members. • Number of unique visitors to the website. • Number of completed surveys.


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Get Involved!

For more information about the Florida-Alabama TPO, to inquire about membership on the Citizens’ Advisory Committee, or to learn about ways to get involved, please contact the Public Involvement Coordinator at (850) 332-7976, follow us on Facebook at Facebook.com/WFRPC and Twitter @WFRPC, visit us online at www.wfrpc.org or write:

Florida-Alabama Transportation Planning Organization c/o West Florida Regional Planning Council 4081 East Olive Road, Suite A Pensacola, Florida 32514

For questions, comments or concerns about civil rights or nondiscrimination; or for special requests under the American with Disabilities Act, contact the Public Involvement Coordinator at (850) 332-7976.


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List of Acronyms

Name/Title Acronym

Americans with Disabilities Act ADA

Citizens Advisory Committee CAC

Efficient Transportation Decision Making ETDM

Environmental Protection Agency EPA

Federal Highway Administration FHWA

Federal Transit Administration FTA

Florida Commission for the Transportation Disadvantaged FCTD

Florida Department of Transportation FDOT

Intermodal Surface Transportation Efficiency Act ISTEA

Language Assistance Program LAP

Limited English Proficiency LEP

Long Range Transportation Plan LRTP

Metropolitan Planning Area MPA

Moving Ahead for Progress in the 21st Century MAP-21

Public Participation Plan PPP

Technical Coordinating Committee TCC

Transportation Alternatives Program TAP

Transportation Disadvantaged TD

Transportation Disadvantaged Service Plan TDSP

Transportation Equity Act for the 21st Century TEA-21

Transportation Improvement Program

TIP

Transportation Management Area TMA

Transportation Planning Organization TPO

Unified Planning Work Program UPWP


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ENCLOSURE L


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ENCLOSURE L ALL COMMITTEES

SUBJECT: Information Items (No Presentation Necessary) ORIGIN OF SUBJECT: West Florida Regional Planning Council (WFRPC) Staff LOCAL GOVERNMENT ACTION NEEDED: None Attached are the following:

• TCC and CAC June Meeting Minutes • FL-AL TPO June Actions Report • CAC Sub Committee Meeting Summary • Freight Meeting Summary • Transportation Improvement Program (TIP) Amendment and Modification Letters • FL-AL TPO Chair Letter to Secretary Gainer on West Cervantes • ITS Annual Progress Report • 2018 FL-AL TPO Schedule

RECOMMENDED ACTION: This item is for information. Please contact Ms. Tiffany Bates, WFRPC staff, at 1-800-226-8914 Extension 217 or [email protected] if additional information is needed.


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FLORIDA,ALABAMA TRANSPORTATION PLANNING ORGANIZATION TECHNICAL COORDINATING COMMITTEE (TCC) MINUTES WEST FLORIDA REGIONAL PLANNING COUNCIL (Designated staff) Pensacola City Hall, 222 West Main Street, Pensacola, Florida 32502 June 11, 2018

Members in Attendance: Bill Johnson Emerald Coast Utilities Authority Griffin Powell City of Orange Beach John Dosh Escambia County Leslie Statler City of Pensacola M Helen Gibson City of Pensacola Max Rogers Escambia County CRA Ryan Novota City of Pensacola Shawn Ward Santa Rosa County Terri V. Malone Escambia County Tonya Ellis Escambia County Transit John Fisher Escambia County Sarah C Hart Baldwin County Members Not in Attendance: Amy Miller Port of Pensacola Andrea Levitt Kvech Pensacola Airport Cassie C Boatwright Purchasing and Auxiliary Services Chip Chism University of West Florida Chris Phillips Santa Rosa County Curt Morse DIB Derrik Owens City of Pensacola Glenn C Griffith Brownfields Coordinator Horace Jones Escambia County Jud Crane Santa Rosa County Morgan Lamb Santa Rosa Bay Bridge Authority Randy Jorgenson City of Milton Rob Doss Escambia County Samantha Abell City of Gulf Breeze Stephen L Furman Santa Rosa County Steve Opalenik Pensacola Naval Air Station Taylor Rider Baldwin County Tony Gomillion Santa Rosa County Vince Jackson Baldwin County Others in Attendance Vince Bebe ALDOT Vince Calametti ALDOT Bryant Paulk FDOT Christy Johnson FDOT Jim DeVries Escambia County John Wimberly HDR


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FLORIDA, ALABAMA TCC MEETING MINUTES June 11, 2018 (Page 2 of 7)

Cory Wilkinson HDR Tina Staff Citizen Ray Clealu Citizen Michael Powell Citizen Mike Warnke Volkert Arthur Hooks Volkert Jon McClain HNTB Buz Eddy City of Gulf Breeze Sean Bullington FL-AL CAC Member Sherri Myers City of Pensacola Glenn Lattanze Hurlburt Field, FL

West Florida Regional Planning Council Staff Mary Beth Washnock Tiffany Bates Jill Lavender Gary Kramer Gabrielle Merritt Jill Krug Kathy Saldana Brittany Ellers Kristen Barre

A. CALL TO ORDER / PLEDGE / PRAYERMr. Ward called the meeting to order.

B. APPROVAL OF AGENDAMs. Hart moved to approve the June 2018 agenda for the FL-AL Technical CoordintingCommittee. Ms. Malone seconded the motion and it was unamiously approved.

C. PUBLIC FORUM

Pensacola City Councilwoman Sherri Myers addressed the committee regarding concerns of absence of street lighting in various locations in Pensacola. She stated that she still is not able to find exactlywho she is suppose to go to in order to get lighting on critical streets. Councilwoman Myers statedthat FDOT would put the lights in if the city would maintain them. Ms. Myers discussed that she hadthat she had posted and sent several letters of concerns to the Mayor of Pensacola with no response.Councilwoman Myers asked what the city needed to do to get street lights at all urbanizedintersections and areas on state roads. Councilwoman Myers stated that if anyone knew a solutionto these issue, please get in contact with her.

Chiarman Ward asked for an update on all FDOT lighting projects during the FDOT update.

Mr. James L Gulley, Westide CRA, discussed the recent hit and run accident that occurred on WestCervantes Street. Mr. Gulley aknowledge that following the accident, Florida’s governor instructedFDOT and Gulf Power to add 72 street lights to West Cervantes.


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Ms. Barbara Mayall, FL-AL CAC member, acknowledge Mr. Paulk’s efforts in resolving the flooding issues on Bayou Blvd. near Burnam Woods.

D. FDOT UPDATE:FDOT: Mr. Bryant Paulk, AICP, or Ms. Christy Johnson, AICP, Florida Department ofTransportation (FDOT) Urban Liaisons

Mr. Paulk stated that last month FDOT partnered with Gulf Power on the installation of lights alongthe West Cervantes Street corridor. Mr. Paulk stated that there are 72 lights being installed andshould be complete by the end of July. Mr. Paulk reported that paving operations for the AirportBoulevard resurfacing project, from Davis Highway to 9th Avenue, are anticipated in the next twoweeks. Mr. Paulk stated that the widening of 1-10 from Avalon Blvd. to the Escambia Bay Bridgeproject is expected to be complete by the first of August. Mr. Paulk stated that the landscapingproject on I-10 from Davis Highway to Scenic Highway will begin in the next couple weeks with acompletion date in September.

ALDOT: Mr. Vincent Beebe, P.E, Alabama Department of Transportation (ALDOT)

Mr. Beebe stated that the SR 180 Canal Road project from the Foley Beach Express to SR 161 iscurrently in the design process. Utilities should be relocated towards the end of the summer, withthe construction phase beginning in summer 2019. Mr. Beebe stated that there is a resurfacing jobon SR 182 from the Perdido Pass Bridge to the state line that is currently under plan development,with a construction phase either at the end of this year or early next year. Mr. Beebe stated that theSR 182 median improvement project is moving forward.

E. CONSENT:1. ALL COMMITTEES- Approval of April 2018 Meeting Minutes

2. ALL COMMITTEES- Consideration of Resolution FL-AL 18-13 to Authorize the TPO Chairmanto Sign the Alabama Department of Transportation’s Performance Measures Agreement forTransportation Planning Organizations

3. ALL COMMITTEES- Consideration of Resolution FL-AL 18-15 Adopting the Berryhill RoadCorridor Management Plan (CMP) Scope of Services to start after July 1, 2018, andAuthorizing Execution of Consultant Task Order

Mr. Ward read consent items 1-3.

Mr. Johnson moved to approve the April meeting minutes and recommend the TPO approveconsent agenda items 1-3. Ms. Statler seconded the motion and it passed unanimously.

F. ACTION1. ENCLOSURE A-ALL COMMITTEES (PUBLIC HEARING AND TPO ROLL CALL VOTE

REQUIRED) Consideration of Resolution FL-AL 18-12 to Amend the Florida-Alabama 2040Long Range Transportation Plan for Two projects: (1) Gulf Coast Intracoastal WaterwayBridge from SR 180 (Canal Road) to Foley Beach Express and (2) Wolf Bay Bridge andConnecting Roads from SR 180 (Canal Road) to CR 20- Mr. Gary Kramer, WFRPC Staff


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Mr. Vince Calametti, ALDOT Southwest Region Engineer, stated that this project was about increasing capacity in the north/south direction in Baldwin County. Mr. Calametti stated that currently ALDOT has control of only one structure over the Intracoastal Waterway that is on SR 59. He explained that on many occasions that location is at gridlock and that ALDOT had discussed an option of improving capacity on 59. That option was cost prohibitive, estimating 228 million dollars. Mr. Calametti discussed the amount of condos in the area of Gulf Shores and Orange Beach. Mr. Calametti stated that in the summer of 2015 there was a study preformed to determine how many cars going down SR 59 were making a left turn towards Orange Beach. The study indicated that most of the traffic coming south across the Intracoastal Waterway are making a left turn headed to the Orange Beach area. Mr. Calametti explained that the Gulf Coast Intracoastal Waterway Bridge project is ALDOT's project to improve capacity on SR 59 and to also give another option for beach evacuation. Mr. Calametti stated that the Gulf Coast Intracoastal Waterway Bridge project is a four lane facility that will go south of CR 8. The first phase is the single bridge and a two lane facility with a trumpet ramp and a roundabout. Mr. Calametti stated that there had been previous discussion about the added traffic on Canal Road and stated that these projects will help facilitate the traffic that already exists today. Mr. Calametti stated that currently there are two lanes eastbound, a center turn lane, and a westbound lane. The additional second westbound lane will be installed and then at the intersection SR 180 and SR 161, there will be free flow movements with the traffic signal. This will allow the traffic to get to the beach road more efficiently.

Mr. Calametti discussed the public involvement in this project. On October 18, 2016, there was a meeting with the City of Gulf Shores. There was a property owners and City Of Gulf Shores meeting on November 15, 2016 and on March 28, 2017 there was a Corp of Engineers meeting. On November 7, 2017 there was a City of Orange Beach meeting and on March 5, 2018, there was a FL-AL TPO publilc workshop. The Corp Of Engineers are currently in the public meeting decison matrix period for the existing permit modification. Mr. Ward asked Mr. Kramer if there needed to be a separate presentation for Enclosure B. Mr. Kramer responded that there did not. Mr. Ward read Enclosure B for informational purposes. ` Ms. Tina Staff stated that her husband attended the April meeting to discuss the same issues. Ms. Staff spoke in opposition to the proposed Gulf Coast Intracoastal Waterway Bridge project and provided the committee with documents that included statements from engineers, mayors, and ALDOT representatives, discussing the project. Ms. Staff stated that her house was adjacent to the road and overpass that were being proposed. Ms. Staff said that she believed the Intracoastal Waterway bridge would worsen traffic problems. Ms. Staff said that she did not understand spending so much money on a bridge that would add more traffic on Canal Road and that she did not see a need for the proposed bridge. Ms. Staff expressed that she believed the project was about politics and not infrastructure and that in 2016, when ALDOT brought plans for the bridge at the proposed location, Orange Beach official said that it would make traffic problems worse. Ms. Staff added that at the last TPO meeting, her husband and the committee were told by ALDOT's representative that there were studies showing a need for this road and bridge, but that the Director admitted there had been none.


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Mr. Michael Powell stated that he lived off CR 8 in the north end of the Gulf Coast Intracoastal Waterways bridge project. Mr. Powell stated that he had already begun to hear traffic noise before he was even aware of the project. Mr. Powell attended a City Council meeting where the mayor said the bridge was going to be built. Mr. Powell explained that he and his wife drove to the ALDOT office in Mobile to get a better understanding of the project and what was happening. Mr. Powell stated that his house was not included in the map that the ALDOT representatives showed them. When Mr. Powell saw the map that included his home, it showed the road being approximately half a mile away. Mr. Powell stated that ALDOT could not give them an answer of the amount of volume that is expected. Mr. Powell stated that if a free bridge is placed next to a toll bridge, no one is going to use the toll and therefore a new traffic pattern will occur. After hearing the public speak on the item, the committee decided to vote on the measure as two separate items. Ms. Hart moved to recommend the TPO authorize the TPO chairman sign Resolution FL-AL 18-12 to amend the Florida-Alabama 2040 Long Range Transportation Plan to include the Gulf Coast Intracoastal Waterway Bridge from SR 180 (Canal Road) to Foley Beach Express project. Mr. Powell seconded the motion. The chairman had the committee vote on include the Gulf Coast Intracoastal Waterway Bridge from SR 180 (Canal Road) to Foley Beach Express project and it failed to pass. The chairman then had the committee vote on the Wolf Bay Bridge and Connecting Roads from SR 180 (Canal Road) to CR 20 project and it passed.

2. ENCLOSURE B- ALL COMMITTEES (TPO ROLL CALL VOTE REQUIRED) Consideration of

Resolution FL-AL 18-05 amending the FY 2018-2022 Transportation Improvement Program to Add Right-of-Way (ROW) Utility Relocation and Construction Phases for the Gulf Coast Intracoastal Waterway Bridge in the Amount of $52,483,000- Mr. Bryant Paulk, FDOT Liaison Ms. Hart moved to recommend the TPO authorize the TPO chairman sign Resolution FL-AL 18-05 amending the FY 2018-2022 Transportation Improvement Program to Add Right-of-Way (ROW) Utility Relocation and Construction Phases for the Gulf Coast Intracoastal Waterway Bridge in the Amount of $52,483,000. Mr. Powell seconded the motion and it it failed to pass.

3. ENCLOSURE C-ALL COMMITTEES (TPO ROLL CALL VOTE REQUIRED) Consideration of

Resolution FL-AL 18-06 Amending the FY 2018-2022 Transportation Improvement Program (TIP) to Add the Wolf Bay Bridge and Connecting Roads from SR 180 (Canal Road) to CR 20 as a Local Project in the Amount of $70,050,000- Mr. Bryant Paulk, FDOT Liaison Not Presented

4. ENCLOSURE D- ALL COMMITTEES (PUBLIC HEARING AND TPO ROLL CALL VOTE REQUIRED) Consideration of Resolution FL-AL 18-11 Adopting the Florida-Alabama TPO FY 2019-2023 Transportation Improvement Program (TIP) and Authorizing the TPO to Administratively Amend the FY 2019-2023 TIP to Include the Projects in FDOT's Variance Report- Mr. Gary Kramer, WFRPC Staff Mr. Kramer presented.


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Ms. Hart moved to recommend the TPO authorize the TPO chairman sign Resolution FL-AL 18-11 adopting the Florida-Alabama TPO FY 2019-2023 Transportation Improvement Program (TIP) and authorizing the TPO to administratively amend the FY 2019-2023 TIP to include the Projects in FDOT's Variance Report. Ms. Malone seconded the motion and it was unanimously approved.

5. ENCLOSURE E-ALL COMMITTEES Election of Chairs and Vice Chairs for Fiscal Year (FY) 2019 (July 1, 2018 through June 30, 2019) PLEASE NOTE: NOMINATING COMMITTEES ARE TO MEET 15 MINUTES PRIOR TO REGULAR MEETING TIME- Ms. Tiffany Bates, WFRPC Staff Ms. Bates stated that the nominating committee met prior to the meeting and nominated Mr. Griffin Powell to serve as chairman and Ms. Samantha Abel to serve as vice chair. Mr. Rogers moved to recommend the TPO appoint Mr. Griffin Powell as chair and Ms. Samantha abel as vice chair of the FL-AL Technical Coordinating Committee. Ms. Hart seconded the motion and it was unanimously approved.

6. ENCLOSURE F-TPO AND CAC ONLY- Consideration to Update the Citizens’ Advisory

Committee (CAC) Recruiting Process- Ms. Brittany Ellers, WFRPC Staff G. WEST FLORIDA REGIONAL PLANNING COUNCIL EXECUTIVE DIRECTOR’S REPORT- TPO

ONLY- Mr. Austin Mount, WFRPC Executive Director

Ms. Bates introduced the new Bike/Ped Planner, Kristen Barre. H. PRESENTATIONS

1. ENCLOSURE G-ALL COMMITTEES Florida-Alabama TPO FY 2020-2024 Project Priorities - Mr. Gary Kramer, WFRPC Staff Mr. Kramer presented the item and outlined the outreach for the Project Priorities. Mr. Kramer stated that this item would be for review in August and approval would be requested in September.

2. ENCLOSURE H-ALL COMMITTEES Santa Rosa County and Florida Department of Transportation Feasibility Study for Navarre Community Access Road, Financial Project Identification Number: 436902-1-24-01- Mr. Arthur V Hooks IV, PE, Volkert, Inc. Mr. Arthur Hooks presented the item and discussed the needs of the project. Mr. Hooks stated that the project would improve the overall safety conditions and mobility and multi-modal access for all forms of surface transportation. The project would also improve traffic operations and hurricane evacuation efficiency. Mr. Hooks stated that Shawn Ward was the point of contact at the countyfor this project.

3. ENCLOSURE I- ALL COMMITTEES Review of State Road 173 (Blue Angel Parkway) Design-

Mr. Jon McClain, P.E., HNTB


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Mr. McClain introduced project engineer Mr. John Wimberly. Mr. Wimberly presented the project briefing and stated that the public meeting will be held on July 10, 2018.

4. ENCLOSURE J- CAC ONLY Orientation Overview- Ms. Tiffany Bates, WFRPC Staff

I. INFORMATION ITEMS 1. ENCLOSURE K- ALL COMMITTEES

• TCC and CAC April Meeting Minutes • FL-AL TPO April Actions Report • Transportation Improvement Program (TIP) Amendment Letters • General Planning Consultant (GPC) Selection Process Memo • Bay Area Resource Council (BARC) Letter to TPO • Quarterly Air Quality Report • Updated 2018 FL-AL TPO Schedule

J. OTHER BUISNESS- The next Florida-Alabama TPO meeting will be Wednesday, August 8, 2018 at

9:00 a.m. at the West Florida Regional Library, 239 North Spring Street, Pensacola, Florida. Advisory committee meetings will be held at Pensacola City Hall, 222 West Main Street, Pensacola, Florida 32502 on Monday, August 6, 2018. The TCC will meet at 8:30 a.m. and the CAC will meet at 10:30 a.m.

K. ADJOURNMENT The meeting was adjourned at 10:15 AM


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FLORIDA-ALABAMA TRANSPORTATION PLANNING ORGANIZATION CITIZENS’ ADVISORY COMMITTEE MEETING (CAC) MINUTES WEST FLORIDA REGIONAL PLANNING COUNCIL (Designated staff) Pensacola City Hall, 222 West Main Street, Pensacola, Florida 32502 June 11, 2018

Members in Attendance: Anne B Bennett Vernon Compton Barbara Mayall Kurt Larson Jim Roberts Lisa Walsh Bill Jeffries Victor L Jordan Sean Bullington Patrick M Mcclellan Members Not in Attendance Sandy Boyd Robin Edwards Jim Hunt Mike Kilmer Terry Miller Thomas M Steinberg Others in Attendance Vince Bebe ALDOT Vince Calametti ALDOT Bryant Paulk FDOT Christy Johnson FDOT Jim DeVries Escambia County John Wimberly HDR Cory Wilkinson HDR Tina Staff Citizen Ray Clealu Citizen Michael Powell Citizen Mike Warnke Volkert Arthur Hooks Volkert Jon McClain HNTB Buz Eddy City of Gulf Breeze Sherri Myers City of Pensacola Glenn Lattanze Hurlburt Field, FL James L. Gulley Westside CRA


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FLORIDA-ALABAMA CAC MEETING MINUTES June 11, 2018 (Page 2 of 7) West Florida Regional Planning Council Staff Mary Beth Washnock Tiffany Bates Jill Lavender Gary Kramer Gabrielle Merritt Jill Krug Kathy Saldana Brittany Ellers Kristen Barre

A. CALL TO ORDER / PLEDGE / PRAYER Chairman Compton called the meeting to order.

B. APPROVAL OF AGENDA Mr. Jordan moved to approve the June 2018 agenda for the FL-AL Citizens’ Advisory Committee meeting. Mr. Roberts seconded the motion and it was unamiously approved.

C. PUBLIC FORUM

Mr. James L Gulley, Westside CRA, discussed the recent hit and run accident that occurred on West Cervantes Street. Mr. Gulley awknowledged that following the accident, FDOT and Gulf Power have begun adding 72 street lights to West Cervantes. Pensacola City Councilwoman Sherri Myers addressed the committee regarding concerns of absence of street lighting in various locations in Pensacola. Ms. Myers stated that most of the roads in district two are state roads. Ms. Myers stated that within the city limits part of the state roads, there is street lighting, but none in county and commercial areas. Ms. Myers discussed the lack of street lights near Bayou Blvd. and 9th Avenue. Ms. Myers stated that she had posted and sent several letters of concerns to the Mayor of Pensacola with no response. Ms. Myers asked that when the committee considers projects, that the need for lighting be included.

Ms. Barbara Mayall asked that more public workshops be held in the northern parts of Escambia County.

D. FDOT UPDATE: FDOT: Mr. Bryant Paulk, AICP, or Ms. Christy Johnson, AICP, Florida Department of Transportation (FDOT) Urban Liaisons Mr. Paulk stated that last month FDOT partnered with Gulf Power for the installation of lights along the West Cervantes Street corridor. Mr. Paulk stated that there are 72 lights being installed and should be complete by the end of July. Mr. Paulk reported that paving operations for the Airport Boulevard resurfacing project, from Davis Highway to 9th Avenue, are anticipated in the next two weeks. Mr. Paulk stated that the widening of 1-10 from Avalon Blvd. to the Escambia Bay Bridge project is expected to be complete by the first of August. Mr. Paulk stated that the landscaping project on I-10 from Davis Highway to Scenic Highway will begin in the next couple weeks with a completion date in September. Ms. Mayall commended Mr. Paulk for his efforts to solve the flooding issues on Bayou Blvd. near Burnam Woods.


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FLORIDA-ALABAMA CAC MEETING MINUTES June 11, 2018 (Page 3 of 7)

ALDOT: Mr. Vincent Beebe, P.E, Alabama Department of Transportation (ALDOT) Mr. Beebe stated that the SR 180 Canal Road project from the Foley Beach Express to SR 161 is currently in the design process. Utilities should be relocated towards the end of the summer, with the construction phase beginning in summer 2019. Mr. Beebe stated that there is a resurfacing job on SR 182 from the Perdido Pass Bridge to the state line that is currently under plan development, with a construction phase either at the end of this year or early next year. Mr. Beebe stated that the SR 182 median improvement project is moving forward.

E. CONSENT:

1. ALL COMMITTEES- Approval of April 2018 Meeting Minutes

2. ALL COMMITTEES- Consideration of Resolution FL-AL 18-13 to Authorize the TPO Chairman to Sign the Alabama Department of Transportation’s Performance Measures Agreement for Transportation Planning Organizations

3. ALL COMMITTEES- Consideration of Resolution FL-AL 18-15 Adopting the Berryhill Road

Corridor Management Plan (CMP) Scope of Services to start after July 1, 2018, and Authorizing Execution of Consultant Task Order

4. TPO ONLY: Consideration of Resolution FL-AL 18-14 to Authorize Filing of the

Transportation Disadvantaged Trust Fund Planning Grant Agreement with the Commission for Transportation Disadvantaged

5. TPO ONLY- Consideration of the Membership Certification for the Escambia County and

Santa Rosa County Transportation Disadvantaged Coordinating Boards

6. TPO AND CAC ONLY- Review of Citizens’ Advisory Committee (CAC) Membership and Attendance

Chairman Compton read items 1-3 and 6 under the Consent Agenda. Ms. Bennett moved to approve the April 2018 meeting minutes and to recommend the TPO approve consent items 1-3 and 6. Mr. Jordan seconded the motion and it passed unanimously.

F. ACTION

1. ENCLOSURE A-ALL COMMITTEES (PUBLIC HEARING AND TPO ROLL CALL VOTE REQUIRED) Consideration of Resolution FL-AL 18-12 to Amend the Florida-Alabama 2040 Long Range Transportation Plan for Two projects: (1) Gulf Coast Intracoastal Waterway Bridge from SR 180 (Canal Road) to Foley Beach Express and (2) Wolf Bay Bridge and Connecting Roads from SR 180 (Canal Road) to CR 20- Mr. Gary Kramer, WFRPC Staff Mr. Vince Calametti stated that this project was about increasing capacity in the north south direction in Baldwin County. Mr. Calametti stated that currently ALDOT has control of only one structure over the Intracoastal Waterway that is on SR 59. He explained that there are many occasions that location is at gridlock and that ALDOT had discussed an option of improving


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capacity of 59. That option was cost prohibitive, estimating 228 million dollars. Mr. Calametti discussed the amount of condos in the area of Gulf Shores and Orange Beach and how many condos were located on the beach. Mr. Calametti stated that in the summer of 2015 there was a study preformed to determine how many cars going down SR 59 were making a left turn towards Orange Beach. The study indicated that a lot of the traffic coming south across the inter coastal canal are making a left turn headed to the Orange Beach area. Mr. Calametti explained that the Gulf Coast Intracoastal Waterway Bridge project is ALDOT's project to improve capacity on SR 59 and to also give another option for beach evacuation. Mr. Calametti stated that the Gulf Coast Intracoastal Waterway Bridge project is a four lane facility that will go south of CR 8. The first phase is the single bridge and a two lane facility with a trumpet ramp and a roundabout. Mr. Calametti stated that there had been previous discussion about dumping the traffic on Canal Road and stated that these projects will help facilitate the traffic that already exists today. Mr. Calametti stated that currently there are two lanes eastbound, a center turn lane, and a westbound lane. The additional second westbound lane will be installed and then at the intersection SR 180 and SR 161 there will be free flow movements with the traffic signal. This will allow the traffic to get to the beach road more efficiently.

Mr. Bullington asked what the life expectancy of the Hwy. 59 bridge over the Intracoastal Waterway is. Mr. Calametti stated that the bridge is still in very good shape and there is no limited life span that is noted currently, but that it has a pin and rocker barring system that makes them hard to widen. Mr. Jordan asked Mr. Beebe if ALDOT was able to provide the environmental studies on the project or the bridge justification study. Mr. Beebe stated for the environmental documents, ALDOT is working with the Core of Engineers who are in the process right now.

Ms. Tina Staff spoke in opposition to the proposed Gulf Coast Intracoastal Waterway Bridge project. Ms. Staff stated that her husband Bill Staff spoke on the same matter at the April meeting. Ms. Staff stated that she would appreciate a meeting with the Core of Engineers so that the public could hear what they have to say about the environmental study on this project. Ms. Staff said that she did not understand spending so much money on a bridge that would add more traffic on Canal Road. Ms. Staff explained that her house was adjacent to the road and overpass that were being proposed for the potential Gulf Coast Intracoastal Waterways bridge. Ms. Staff provided the committee with documents that included statements from engineers, mayors, and ALDOT representatives, discussing the project.

Mr. Michael Powell stated that he lived off CR 8 in the north end of the Gulf Coast Intracoastal Waterways bridge project. Mr. Powell stated that he had already began to hear traffic noise before he was even aware of the project. Mr. Powell attended a City Council meeting where the mayor said the bridge was going to be built. Mr. Powell explained that he and his wife drove to the ALDOT office in Mobile to get a better understanding of the project and what was happening. Mr. Powell stated that his house was not included in the map that the ALDOT representatives showed them. When Mr. Powell saw the map that included his home, it showed the road being approximately half a mile away. Mr. Powell stated that ALDOT could not give them an answer of the amount of volume that is expected. Mr. Powell stated that if a free bridge is placed next to a toll bridge, no one is going to use the toll and therefore a new traffic pattern will occur.


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There was discussion about how the Wolf Bay Bridge is more of an economic development opportunity rather than a bridge to solve traffic problems. Mr. Jordan moved to recommend the TPO authorize the TPO chairman sign Resolution FL-AL 18-12 to amend the Florida-Alabama 2040 Long Range Transportation Plan to include the Wolf Bay Bridge and Connecting Roads from SR 180 (Canal Road) to CR 20 project but to not include the Gulf Coast Intracoastal Waterway Bridge from SR 180 (Canal Road) to Foley Beach Express project. Ms. Mayall seconded the motion and it was unanimously approved.

2. ENCLOSURE B- ALL COMMITTEES (TPO ROLL CALL VOTE REQUIRED) Consideration of

Resolution FL-AL 18-05 amending the FY 2018-2022 Transportation Improvement Program to Add Right-of-Way (ROW) Utility Relocation and Construction Phases for the Gulf Coast Intracoastal Waterway Bridge in the Amount of $52,483,000- Mr. Bryant Paulk, FDOT Liaison Not Presented

3. ENCLOSURE C-ALL COMMITTEES (TPO ROLL CALL VOTE REQUIRED) Consideration of

Resolution FL-AL 18-06 Amending the FY 2018-2022 Transportation Improvement Program (TIP) to Add the Wolf Bay Bridge and Connecting Roads from SR 180 (Canal Road) to CR 20 as a Local Project in the Amount of $70,050,000- Mr. Bryant Paulk, FDOT Liaison Not Presented

4. ENCLOSURE D- ALL COMMITTEES (PUBLIC HEARING AND TPO ROLL CALL VOTE REQUIRED) Consideration of Resolution FL-AL 18-11 Adopting the Florida-Alabama TPO FY 2019-2023 Transportation Improvement Program (TIP) and Authorizing the TPO to Administratively Amend the FY 2019-2023 TIP to Include the Projects in FDOT's Variance Report- Mr. Gary Kramer, WFRPC Staff

Mr. Kramer presented and stated that the TCC recommended approval.

Mr. Jordan moved to recommend the TPO authorize the TPO chairman sign Resolution FL-AL 18-11 Adopting the Florida-Alabama TPO FY 2019-2023 Transportation Improvement Program (TIP) and authorizing the TPO to administratively amend the FY 2019-2023 TIP to include the Projects in FDOT's Variance Report. Mr. Roberts seconded the motion and it was unanimously approved.

5. ENCLOSURE E-ALL COMMITTEES Election of Chairs and Vice Chairs for Fiscal Year (FY) 2019 (July 1, 2018 through June 30, 2019) PLEASE NOTE: NOMINATING COMMITTEES ARE TO MEET 15 MINUTES PRIOR TO REGULAR MEETING TIME- Ms. Tiffany Bates, WFRPC Staff Ms. Bates stated that the nominating committee made up of Mr. Victor Jordan, Mr. Jim Roberts, and Mr. Patrick McClellan nominated Mr. Vernon Compton as chair and Mr. Victor Jordan to serve as vice chair. Mr. Larson moved to recommend the TPO appoint Mr. Vernon Compton as chair and Mr. Victor Jordan as vice chair of the FL-AL Citizens’ Advisory Committee. Ms. Mayall seconded the motion and it was unanimously approved.


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6. ENCLOSURE F-TPO AND CAC ONLY- Consideration to Update the Citizens’ Advisory Committee (CAC) Recruiting Process- Ms. Brittany Ellers, WFRPC Staff Ms. Ellers stated that a sub committee will be appointed to discuss recruiting processes. Ms. Walsh stated that the sub committee will review the current composition and some of the best practices that other MPOs use around the state. A recommendation will be brought back at the next CAC meeting. Mr. Vernon Compton, Ms. Anne Bennet, and Mr. Victor Jordan were appointed to serve on the committee and Ms. Lisa Walsh will chair the committee and lead the discussion. Ms. Ellers added that the committee will meet sometime in July. Mr. Larson moved to recommend that the TPO approve a CAC sub committee comprised of Ms. Lisa Walsh, Mr. Vernon Compton, Ms. Anne Bennette, Mr. Victor Jordan, and Mr. Patrick McClellan (alternate). Mr. Roberts seconded the motion and it was unanimously approved.

G. WEST FLORIDA REGIONAL PLANNING COUNCIL EXECUTIVE DIRECTOR’S REPORT- TPO

ONLY- Mr. Austin Mount, WFRPC Executive Director

Ms. Bate acknowledged that CAC member Warren Jernigan had passed away. Ms. Bates stated that he was a very valuable and long serving member. Ms. Bates stated that there is a letter prepared of condolence to his widow for TPO chairman Williamson to sign.

Ms. Bates introduced the new Bike/Ped Planner, Kristen Barre.

H. PRESENTATIONS

1. ENCLOSURE G-ALL COMMITTEES Florida-Alabama TPO FY 2020-2024 Project Priorities - Mr. Gary Kramer, WFRPC Staff Mr. Kramer presented the item and outlined the outreach for the Project Priorities. Mr. Kramer stated that this item would be for review in August and approval would be requested in September.

2. ENCLOSURE H-ALL COMMITTEES Santa Rosa County and Florida Department of Transportation Feasibility Study for Navarre Community Access Road, Financial Project Identification Number: 436902-1-24-01- Mr. Arthur V Hooks IV, PE, Volkert, Inc. Mr. Arthur Hooks presented the item and discussed the needs of the project. Mr. Hooks stated that the project would improve the overall safety conditions and mobility and multi-modal access for all forms of surface transportation. The project would also improve traffic operations and hurricane evacuation efficiency. Mr. Hooks stated that Shawn Ward was the point of contact at the countyfor this project.

3. ENCLOSURE I- ALL COMMITTEES Review of State Road 173 (Blue Angel Parkway) Design-

Mr. Jon McClain, P.E., HNTB Mr. McClain introduced project engineer Mr. John Wimberly. Mr. Wimberly presented the project briefing and stated that the public meeting will be held on July 10, 2018.


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4. ENCLOSURE J- CAC ONLY Orientation Overview- Ms. Tiffany Bates, WFRPC Staff Ms. Bates presented the overview of the orientation packet that is given to new members. Ms. Bates stated that this presentation will be given periodically as a refresher of the general processes of the TPO.

I. INFORMATION ITEMS

1. ENCLOSURE K- ALL COMMITTEES • TCC and CAC April Meeting Minutes • FL-AL TPO April Actions Report • Transportation Improvement Program (TIP) Amendment Letters • General Planning Consultant (GPC) Selection Process Memo • Bay Area Resource Council (BARC) Letter to TPO • Quarterly Air Quality Report • Updated 2018 FL-AL TPO Schedule

J. OTHER BUISNESS- The next Florida-Alabama TPO meeting will be Wednesday, August 8, 2018 at

9:00 a.m. at the West Florida Regional Library, 239 North Spring Street, Pensacola, Florida. Advisory committee meetings will be held at Pensacola City Hall, 222 West Main Street, Pensacola, Florida 32502 on Monday, August 6, 2018. The TCC will meet at 8:30 a.m. and the CAC will meet at 10:30 a.m.

K. ADJOURNMENT The meeting was adjourned at 12:15 PM


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Staff to TPO “…planning for the future transportation needs of the Pensacola FL-AL Urbanized Area…”

Rob WilliamsonChairman

Jeff BergoshVice Chairman

P.O. Box 11399 • 32524-1399 Pensacola, FL • Street Address: 4081 E. Olive Road-Suite A • 32514P: 850.332.7976 • 1.800.226.8914 • F: 850.637.1923 • www.wfrpc.org

MEMORANDUM

DATE: June 18, 2018

TO: Mr. Bryant Paulk, AICP, FDOT Urban Liaison Ms. Christy Johnson, AICP, FDOT Urban Liaison Mr. Vincent Beebe, P.E., ALDOT

COPIES TO: TPO, TCC, and CAC Members

FROM: Tiffany Bates, Transportation Program Coordinator

RE: TPO Actions Report – June 2018

The following items were discussed and acted upon by the Florida-Alabama Transportation Planning Organization (TPO) at the June 13, 2018 meeting. The TPO requests the Florida Department of Transportation (FDOT) and the Alabama Department of Transportation (ALDOT) to share this report with the appropriate department directors and to take action if requested by the TPO. Copies are sent to local government representatives for coordination with local plans.

LONG RANGE TRANSPORTATION PLAN The TPO unanimously approved by roll call vote Resolution FL-AL 18-12 to amend the Florida-Alabama TPO 2040 Long Range Transportation Plan for two projects: (1) Gulf Coast Intracoastal Waterway Bridge from SR 180 (Canal Road) to Foley Beach Express and (2) Wolf Bay Bridge and Connecting Roads from SR 180 (Canal Road) to CR 20. This action was recommended to expedite funding for these projects.

TRANSPORTATION IMPROVEMENT PROGRAMThe TPO unanimously approved by roll call vote Resolution FL-AL 18-11 adopting the Florida-Alabama TPO FY 2019-2023 Transportation Improvement Program (TIP) and authorizing the TPO to administratively amend the FY 2019-2023 Florida Alabama TPO TIP to include the projects in FDOT's variance report. This alternative was recommended because the TIP has been developed in coordination with ALDOT, FDOT and local governments and is consistent with the Florida-Alabama TPO’s FY 2019-2023 Project Priorities.

The TPO unanimously approved by roll call vote Resolution FL-AL 18-05 amending the Florida Alabama TPO FY 2018-2022 TIP to add Right-of-Way (ROW) utility relocation and construction phases for the Gulf Coast Intracoastal Waterway Bridge in the amount of $52,483,000. This action was recommended to ensure ALDOT can authorize funding for this project.

The TPO unanimously approved by roll call vote resolution FL-AL 18-06 amending the Florida-Alabama TPO FY 2018-2022 TIP to add Project Development and Environmental study, preliminary engineering, right of way and constructions for the Wolf Bay Bridge and connecting roads from SR 180 (Canal Road) to CR 20 as a local project in the amount of $70,050,000. This action was recommended to ensure project consistency with the TPO.


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FL-AL TPOActions Report – June 2018 Page 2

Staff to TPO “…planning for the future transportation needs of the Pensacola FL-AL Urbanized Area…”

PERFORMANCE MEASURESThe TPO approved under consent Resolution FL-AL 18-13 to authorize the TPO chairman to sign the Alabama Department of Transportation’s Performance Measures agreement for Transportation Planning Organizations. This action was recommended to comply with May 27, 2018 deadline to remain in compliance with the federal and state regulations for transportation planning.

CORRIDOR MANAGEMENTThe TPO approved under consent Resolution FL-AL 18-15 adopting the Berryhill Road Corridor Management Plan (CMP) Scope of Services to start after July 1, 2018, and authorizing execution of consultant task order. This action was recommended to provide an outline of tasks for completion of the CMP.

TPO ADMINISTRATION

The TPO voted to adopt a community petition asking for increased safety measures on West Cervantes Street in Escambia county.

The TPO voted in the FY 2019 Florida-Alabama TPO and advisory committee leadership. Elected to serve are the following:

Florida-Alabama TPO: Escambia County Commissioner Jeff Bergosh, FL-AL TPO Chairman and Santa Rosa County Commissioner Sam Parker as the Vice Chairman.

Technical Coordinating Committee (CAC): Mr. Griffin Powell, City of Orange Beach, as Chairman and Ms. Samantha Abell, City of Gulf Breeze, as Vice Chairperson.

Citizens’ Advisory Committee (CAC): Mr. Vernon Compton as Chairman and Mr. Victor Jordan as Vice Chairman.

The TPO approved a CAC subcommittee to look at ways to increase diversity on the committee. Selected to serve were Lisa Walsh, Anne Bennett, Victor Jordan and Vernon Compton.

The TPO approved the membership certification for the Escambia County and Santa Rosa County Transportation Disadvantaged Coordinating Boards. This action was recommended to maintain the function of the Transportation Disadvantaged Coordinating Boards in Escambia County and Santa Rosa County.


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FLORIDA-ALABAMA TRANSPORTATION PLANNING ORGANIZATION (TPO) July 16, 2018, SUB COMMITTEE SUMMARY NOTES

West Florida Regional Planning Council (WFRPC) (Designated Staff)

West Florida Regional Planning Council – Large Conference Room 4801 East Olive Road, Suite A

Pensacola, Florida

Members attending: Lisa Walsh Anne Bennett Victor Jordan Vernon Compton Staff attending: Mary Beth Washnock Tiffany Bates Brittany Ellers Kathy Saldana

A. Call to Order Ms. Lisa Walsh called the meeting to order at 9:06 a.m., introducing herself as the facilitator of the meeting called to address the lack of diversity on the CAC. Ms. Walsh asked attendees to introduce themselves and give their understanding of what a successful meeting would be like to each. Ms. Walsh stated that the objective of the meeting was to fevelope suggested strategies to establish proper demographic representation on the CAC, determin the criteria to define that, and possibly move forward with action planning, should that objective be achieved.

B. Public Comment

No public comment was made.

C. Discussion The committee agreed that there are current wins to celebrate, including the well-balanced representation of both gender and geography. Ms. Walsh led the group to successfully define the ultimate demographic mix of the CAC, including criteria (or “must haves): representation of race/ethnicities reflective of area according to Census; and possible other considerations: gender, age, and transportation disadvantaged. The sub-committee agreed that the current limit of 30 seats remains appropriate and that the design criteria for the CAC make-up is in direct alignment with the census data. Membership data would be 23 Caucasian, 5 African-American, 1 Hispanic, 1 Asian. The subcommittee reviewed current recruitment processes and agreed that recruitment has been successful, but proper demographic representation has not been achieved and membership retention efforts have not been successful. The subcommittee discussed the following possible actions: Reconsidering time of meeting; creating vehicles of invitation, including letters; continuation of current outreach efforts; creation of easy-to-understand print collaterals


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regarding CAC; advertising; FaceBook posts; a targeted and coordinated PR campaign; determining what should be asked of elected officials to assist; and improving the onboarding process and CAC experience as a whole.

D. Next Steps

The subcommittee agreed that members will create their own target lists of potential audiences for a targeted campaign, while Ms. Walsh and staff will work on the components of the campaign materials, including the exploration of actions for creating a CAC meeting that is more accessible and welcoming to future members. Additionally, the subcommittee determined that these assignments and the above ideas will be visited at the next subcommittee meeting in October, exact date to be determined.

E. Final Recommendation to TPO There is no recommendation at this time. This subcommittee intends to continue working on solutions in October and will report any subsequent progress with hopes of launching a targeted campaign in coordination with an improved CAC meeting experience after a December approval.

F. Adjournment There was no further discussion and the meeting was adjourned at 11:20 a.m.


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www.wfrpc.org • Post Office Box 11399 • Pensacola, Florida 32524-1399 • P: 850.332.7976 • 1.800.226.8914 F: 850.637.1923

Kasey Cuchens, ChairDick Rynearson, Vice-Chair

Austin Mount, Executive Director

FL-AL TPO Freight Advisory Working Group Minutes Tuesday, June 26, 2018 @ 10:00 AM Goldring Gulf Distributing, 8245 Opportunity Drive, Milton, FL In Attendance: Holly Munroe Cohen FDOT AICP Lauren Davenport Atkins (FDOT District 3 Planning) Tiffany Bates WFRPC Kristen Barre WFRPC Caitlin Cerame WFRPC J.R.Ebbitt Gulf Distributing Holdings, L.L.C.

Public Comment There were no speakers from the public.

Ms. Cerame gave a brief background on the FL-AL TPO Freight Advisory Working Group. Ms. Cerame stated that currently the region does not have a Regional Freight Plan, but that it will be discussed in the future. Ms. Cerame discussed that FDOT has funding opportunities for freight projects. Ms. Cerame explained that currently this group is only established as an advisoryworking group, but that it could be formalized into an actual advisory committee.

Ms. Barre showed a video of the public outreach that WFRPC has done regarding Celebrate Freight, which is the campaign to get more private and public stakeholders involved with freight projects. Ms. Monroe gave a brief overview of the Florida Freight Committee. There was general discussion about different regional freight needs.

Goldring Gulf Distributing gave a brief presentation. There was a Goldring Gulf Distributing facility tour following the meeting. Proposed next quarterly meeting: Tuesday, September 25, 2018. Location TBD.


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Regional Intelligent Transportation Systems Plan 2018 Progress Report on Implementation

Introduction The Florida-Alabama, Okaloosa-Walton, and Bay County Transportation Planning Organizations worked as partners to complete the Regional Intelligent Transportation Systems (ITS) Plan. The Regional ITS Plan was adopted in September of 2010 by each of the three TPOs. The purpose of this report is to outline how each partner has strived to implement the recommendations outlined in the Regional ITS Plan. The vision outlined in the Regional ITS Plan is a looped system that benefits the region. ITS is a program aimed at using computers and communications to make travel smarter, faster, safer, and more convenient. ITS helps reduce the cost of moving goods and services to the marketplace. The Regional ITS Plan includes a list of ITS system needs for each TPO. Existing ITS networks in each TPO are identified and evaluated in the Regional ITS Plan. Moreover, future needs are evaluated and additional staffing needs for operation and maintenance of future ITS improvements and the implementation of a regional ITS network to benefit all three TPOs is included. The following is a progress report of what each TPO has employed or is planning to employ to implement the recommendations outlined in the Regional ITS Plan. Regional ITS Network Sharing transportation information with transportation system users is a key characteristic of ITS applications. As transportation systems become more complex and interconnected, there is a need to share information with others in order to maximize the efficiency of the transportation network. In the Regional ITS Plan, a regional ITS network is recommended to connect all ITS components for all stakeholders in the region. Fiber optic cable is proposed along US 98 throughout the region. A fiber optic ring could be created with the proposed fiber running along US 98 to US 231 in Bay County, north to I-10, west on I-10 to I-110 in Escambia County, and south on I-110 to US 98. Figure 1 illustrates the existing and future needed fiber optic cable for a looped ITS network. A preliminary cost for the additional fiber optic cable is $3,291,740 (2010 Dollars). Cameras, Dynamic Message Signs (DMS), Microwave Vehicle Detection Systems (MVDS), and a weather station exist along I-10 and I-110 to help with incident detection and motorist information.


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Figure 1- ITS Regional Master Plan Map


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Florida-Alabama TPO On September 8, 2010, through Resolution FL-AL 10-37, the Florida-Alabama TPO approved the Regional ITS Plan which includes the Florida-Alabama TPO, Okaloosa-Walton TPO, and Bay County TPO regions. The Florida-Alabama TPO has ranked the Escambia-Santa Rosa Regional ITS Project as number two (2) priority in the 2018 Transportation Improvement Program (TIP). An ITS Technical Working Group has been created to oversee the ITS implementation efforts in the Escambia and Santa Rosa Counties. The Escambia-Santa Rosa ITS Working Group meets monthly and is made up of representatives from Escambia and Santa Rosa Counties, the City of Milton, the City of Gulf Breeze, the City of Pensacola, West Florida Regional Council, and the FDOT. The group works together to ensure the ITS system is comprehensive, and includes a funding plan for the implementation and operation of a regional Advance Traffic Management System (ATMS) and a regional Traffic Management Center (TMC) and related infrastructure. Escambia County and Santa Rosa County Since adoption the Regional ITS Plan, the following ITS projects have been deployed in the Escambia and Santa Rosa Counties:

• In 2013, the FDOT funded a continuing contract for implementation of an Active Arterial Management System on SR 291 (Davis Highway). The system consists of approximately 2.5 miles of arterial roadway from the intersection of Davis Highway at Johnson Avenue to the intersection of Davis Highway at SR 750 (Airport Boulevard) and ends at the Pensacola Regional Transportation Management Center (RTMC). The primary goals of this system are to improve safety, congestion, emergency response, incident management, and traffic flow along Davis Highway. Signalized intersections which are integrated in the Davis Highway System include Johnson Avenue, Klinger Street, University Parkway, Olive Road, Northcross Lane, I-10 WB Ramp, I-10 EB Ramp, Bloodworth Lane, Creighton, and Burgess Road. In 2016, two additional signalized intersection were added to the Davis Highway Active Arterial Management System at Longley Avenue and Airport Blvd.

• In 2013, FDOT awarded a design-build contract for implementation of the ATMS Phase I

on Brent Lane/Bayou Blvd from North Palafox Street to North 12th Avenue, on North Palafox from Brent Lane to East Fairfield Drive, and on East Fairfield Drive from North Palafox Street to North 12th Avenue. The system includes integration of 18 signalized intersections along these corridors. This project included design, construction and integration of ITS infrastructure, including ten (10) cameras, approximately 6.7 miles of fiber optic cable, an Ethernet communication network, center to center communication, Closed Circuit Television (CCTV), and modification of existing closed loop systems. The project was completed in 2015 and accepted in January 2016.

• In 2015, Escambia County entered into a continuing professional services contract with DRMP, Inc. to provide general traffic engineering operation and management services including signal retiming, transportation engineering, planning and other support services


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for Escambia and Santa Rosa Counties. In general, the consultant is functioning as an extension of staff for traffic engineering related services.

• In 2015, the Florida Department of Transportation and City of Pensacola initiated

development of the Escambia-Santa Rosa Regional ATMS Feasibility Study and Implementation Plan project. The feasibility study will define a comprehensive plan to update and modernize traffic management tools and capabilities to prepare and assist the local agencies to meet their increasingly complex future transportation challenges. The Implementation Plan will be a blueprint for the modernization of the Escambia County and Santa Rosa County signal systems. A hardline communication link will be provided throughout the region with the deployment of 144-count single-mode fiber optic cable along key highways and arterials. More than 150 miles of fiber will be deployed either through proposed underground conduit or via the utilization of existing aerial spans, creating a direct link between all devices and TMC. Isolated signals or remote corridors will be brought onto the grid with the use of wireless network communication in the interest of cost savings. The regional ATMS will be implemented in two phases (phase II and phase III) at an approximate cost of $42,000,0000. The proposed work for phase II carries an estimated cost of $25,000,000 and for phase III an estimated $17,000,000. A copy of the Escambia-Santa Rosa Regional ATMS map is shown below. The Escambia-Santa Rosa Regional ATMS Feasibility Study and Implementation Plan was completed in Spring 2017.

• In 2016, Escambia and Santa Rosa Counties, the City of Milton, the City of Gulf Breeze, the City of Pensacola passed resolutions expressing support for the construction and operation of a unified ATMS and a regional TMC.

• In 2017, the ITS Technical Working Group developed an interim plan for continuous improvement of signal operations and maintenance throughout the Escambia and Santa Rosa Counties until such a time the Regional ATMS is funded and constructed including:

o Signal retiming and coordination o Controller upgrade o Video detection upgrade o Interconnect signals by using wireless communication devices o Continue active arterial management programs on major corridors o Consider Cybersecurity activities o Develop standard operating procedures (SOP) for the Regional ATMS o Develop draft memorandum of understanding (MOU) for operations and

maintenance of ATMS and regional TMC

Lillian, Alabama Installation of fiber optic cables is recommended along the US 98 corridor or CCTVs at the signalized intersections in the unincorporated community of Lillian in Southwest Baldwin County, Alabama. A recommendation in the Regional ITS Plan is that these signals can be monitored by a small TMC. The total estimated 2010 capital costs are $647,031 for 56,321 feet of fiber optic cable and conduit and five CCTVs in Lillian, Alabama.


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Escambia-Santa Rosa Regional ATMS Map


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Okaloosa-Walton TPO Okaloosa County Okaloosa County has an extensive ITS system already in place according to the Regional ITS Plan adopted by the Okaloosa-Walton TPO on September 16, 2010, through Resolution O-W 10-27. According to the Regional ITS Plan, Okaloosa County would benefit from additional fiber optic cable, CCTVs, and DMSs. The crossing of the Mid-Bay Bridge with fiber, as recommended in the Regional ITS Plan is complete and will enhance the county’s traffic control communication system that allows for redundancy to the Destin and Niceville/Bluewater Bay intersections. Wireless communication installations have been maintained to intersections to the system along the western portion of US 98 including Hurlburt Field and west to the county line. In 2018 the County and FDOT formed an agreement to install fiber in the western portion of US 98 to replace the wireless communications making the existing links more reliable. The use of additional technologies are underway to link the remaining off system signalized intersections to on the system in the remote location of: SR 4 Baker, US 90 Milligan and US 90 at Antioch Rd. Okaloosa County directed FDOT consultant to perform two major signal retiming projects for the US 98 arterial in Destin (2016) and Beal and Mary Esther in 2017. In 2018 the County and FDOT has been conducting timing studies for SR 85 in in the Crestview area. A study was performed for the portion of SR 85 south of US 90 for the weekday periods in late 2017 with ongoing studies for the weekends on the south portion and remain northern portion in 2018. The County and FDOT entered into a Joint Participation Agreement in 2016 for the planning, design and construction of a Traffic Management Center with location to be finalized in the year 2018. The next phase will include the design with construction to follow. The plan is estimated to be completed within five years. Table 1 shows the progress of ITS system implementation in Okaloosa County. Table 1 - Existing Inventory, Future ITS Needs, and 2018 Progress for Okaloosa County

*Currently a temporary TMC resides at Okaloosa County Traffic signal Operations Office. Future needs are identified to add a TMC in the next few years.

Okaloosa County- Incorporated and Unincorporated Item Unit Existing (2010) Complete (2018) Future

Signalized Intersections On System / Off

Each 141 132 / 3 3 / 0

Wireless Communication

Number of Intersections 8 13** 3

Cameras Each 19 75 20 DMS Each 1 1 3 TMC Each 1 1* 1*


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**Five new signals were installed in summer of 2015 in Destin for pedestrian crossings. These signals were planned to be put on the fiber optic network, but it was determined by the County to use wireless technology as a cost savings benefit.

The County’s goal is to have monitoring capabilities at nearly all signalized intersections. Currently, 75 CCTVs exists throughout Okaloosa County at intersections in the following areas:

• South County - Fort Walton Beach, Shalimar, Mary Esther Urbanized Area (excluding Destin) - 35 CCTVs

• Destin Area - 13 CCTVs • Niceville/Bluewater - 14 CCTVs • Crestview Area - 13 CCTVs

Walton County Fiber optic cable along with CCTV cameras and DMS are also recommended in Walton County. Fiber optic cable is not proposed to extend from DeFuniak Springs to US 98. Development is sparse on US 331 and connecting cable is not cost feasible. A TMC is also not feasible in this county. However, small control rooms in existing offices will allow existing staff to monitor ITS systems in each maintaining agency. Walton County has entered into a JPA with FDOT in the amount of $100,000. The JPA has allowed procurement of a traffic engineer to facilitate ITS deployment in Walton County. The new traffic engineer, funded through the JPA, will maximize the capabilities and optimization of the existing system of traffic signals within the county, and perform other valuable traffic operations and engineering duties throughout the region. After covering salary expenses, the budget for this project will fund resources to support the traffic engineer’s work. Table 2 shows the progress of ITS implementation in Walton County and the City of DeFuniak Springs.

Table 2 - Existing Inventory, Future ITS Needs, and 2018 Progress for Walton County and City of DeFuniak Springs

Walton County Item Unit Existing

(2010) Future Projected Cost

(2010) Complete

(2018) Signalized Intersections Each 22 * N/A 28

Fiber Optic Cable and Conduit

Linear Feet None 190,363 $2,093,993 None

Cameras Each None 10 $55,000 None DMS Each None 4 $640,000 None TMC Small Office Each None 1 $10,575 None City of DeFuniak Springs Signalized Intersections Each 9 * N/A N/A


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*No future needs are identified in the Regional ITS Plan.

Bay County TPO According to the Regional ITS Plan, Bay County has numerous signalized intersections and roadway corridors that could benefit from ITS expansion, particularly in the City of Panama City Beach. Growth of the beach area continues, and the signals on the beach need to be coordinated with the TMC. In addition, extending the ITS network on US 231 would benefit this major corridor. Adding CCTVs and additional fiber cable for coordination of signals can be controlled by the existing TMC. Many of the ITS future needs recommended in the Regional ITS Plan have been funded since 2010 to include installation of over 450,000 linear feet of fiber optic cable and conduit. In addition, two Remote Weather Information Systems have been installed. See Table 3 for a progress of ITS system implementation in Bay County.

Table 3 - Existing Inventory, Future ITS Needs, and 2018 Progress for Bay County

*No future needs are identified in the Regional ITS Plan.

Summary The goal of this progress report on TPO implementation of the recommendations outlined in the Regional ITS Plan that was adopted in September 2010, is to remind the TPO partners in the region that the vision is to create a looped ITS system that integrates the ITS systems built in each TPO area and provides a compatible and seamless ITS link. If there is a break in the link, other ends of the looped system can communicate, providing information for movement of freight, emergency vehicles and the traveling public. There is a clear economic benefit to looping the systems. The


Linear Feet None 24,592 $270,512 None

Cameras Each None 6 $33,000 None TMC small office Each None 1 $10,575 None

Bay County- Incorporated and Unincorporated Item Unit Existing

(2010) Future Projected Cost

(2010) Complete

(2018) Signalized Intersections Each 178 * N/A 187


Linear Feet 250,679 359,499 $3,954,489 459,613

Cameras Each 43 25 $137,500 95 DMS Each 4 5 $800,000 5 TMC Each 1 * N/A 1 Weather Station Each 1 * N/A 2


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first priority is to build reliable and compatible systems within each TPO area and to work with the FDOT on creating a seamless ITS network.


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Below are the scheduled meeting locations, dates, and times for the Florida-Alabama Transportation Planning Organization (TPO), the Technical Coordinating Committee (TCC), and the Citizens’ Advisory Committee (CAC).

2018 Schedule Florida-Alabama

Transportation Planning Organization

The FL-AL TPO is sta�ed by the West Florida Regional Planning Council (WFRPC), a multi-purpose regional entity providing professional planning, coordinating, and advisory services to local governments, state and federal agencies, and the public to preserve and enhance quality of life in northwest Florida. Public participation is solicited without regard to race, color, national origin, sex, age, religion, disability, or family status. Reasonable accommodation will be made for access in accordance with the Americans with Disabilities Act. Contact Brittany Ellers, 850-332-7976, ext. 220 or [email protected]. Por favor a la Sr. Dan Deanda, de los requistos de acceso o el idioma en el 850-332-7976 ext. 227 o 800-995-8771 para TTY-Florida al menos 48 horas de antelacion.

AprilTCC and CAC: April 9Pensacola City Hall8:30 and 10:30 a.m. respectivelyTPO: April 11 Guy Thompsom Community Center5629 Byrum Street, Milton9 a.m.

JuneTCC and CAC: June 11Pensacola City Hall8:30 and 10:30 a.m. respectively

TPO: June 13 Tiger Point Community Center, 1370 Tiger Park Lane, Gulf Breeze9 a.m.

August TCC and CAC: Aug. 6Pensacola City Hall8:30 and 10:30 a.m. respectivelyTPO: Aug. 8W. Florida Regional Library 239 N. Spring Street, Pensacola9 a.m.

SeptemberTCC and CAC: Sept. 10

Pensacola City Hall8:30 and 10:30 a.m. respectively

TPO: Sept. 12 W. Florida Regional Library

239 N. Spring Street, Pensacola 9 a.m.

DecemberTCC and CAC: Dec. 10

Pensacola City Hall8:30 and 10:30 a.m. respectively

TPO: Dec. 12 Tiger Point Community Center

1370 Tiger Park Lane, Gulf Breeze9 a.m.

Meeting schedule and locations are subject to change.

For updates and agendas, please visit www.wfrpc.org or email ti�[email protected]


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