Township of Woolwich Committee of the Whole Revised Agenda€¦ · 01-08-2017 · Ontario, Lake Huron and Georgian Bay via other major regional trails in line with the Ontario Trail

Township of WoolwichCommittee of the Whole

Revised Agenda

Tuesday, August 1, 20177:00 p.m.

Council Chambers, 2nd Floor24 Church Street West, Elmira

Chair: Councillor Scott Hahn

Pages

1. Disclosures of Pecuniary Interest

2. Delegations - 10 Minute Time Limit

2.1 Grand River Trails Project Presentation 1

2.1.1 Anne Crowe

2.2 Use of Parkette beside Waterloo Central Railway for Hogwarts Event 28

2.2.1 Randy Bird, CEO of Waterloo Central Railway

2.2.2 Minto Schnieder, Waterloo Marketing Tourism Corporation

2.3 Bolender Park Landfill: Methane Issues

2.3.1 Alan Marshall, Citizens Public Advisory Committee (CPAC)

2.4 Drainage Issue on Kennedy Road, Breslau 29

2.4.1 David Kochut

3. Unfinished Business

4. Consent Items

Items listed under the Consent Agenda are considered routine, and are enactedin one motion in order to expedite the meeting. However, any Council membermay request one or more items to be removed from the Consent Agenda forseparate discussion and/or action.

4.1 Items for Information

4.1.1 Downtown Elmira BIA Minutes: May 17, 2017 31

4.1.2 Downtown Elmira BIA Minutes: June 14, 2017 35

4.1.3 Technical Advisory Group (TAG) Minutes: May 18, 2017 38

5. Staff Reports and Memos

5.1 After Action Report: Flooding in West Montrose, June 23, 2017 52

6. Other Business

7. Outstanding Activity List, as of July 28, 2017 67

8. Public Notice

9. Notice of Closed Meetings

10. Notice of Motion

11. Adjournment

All decisions made at a Committee of the Whole Meeting are subject toratification at the following Council Meeting.

If you have any questions about the content or outcome of this meeting, pleasecontact Adelina Corpodean at 519-669-6004 or [email protected].

mailto:[email protected]

Connecting Communities through a Network of Intertwining Land & Water Trails

Woolwich Township

August 1, 2017

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The Grand Trails project

will connect people and communities through

heritage, cultural and outdoor experiences in the

Grand River watershed.

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To create a network of connected trails following the Grand River and its tributaries

From the source in Dundalk Highlands to the mouth at Lake Erie

To include existing and new, land and water trails, to form a truly unique recreational experience.

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To include appropriately accessible and serviced destination and experiential trails

To connect communities, places of interest and activities.

To provide connections to Lake Ontario, Lake Huron and Georgian Bay via other major regional trails in line with the Ontario Trail strategy.

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LEGEND

Existing Multi-Use Trails

Potential Grand River Trail Route

Grand Valley Trail

Bruce Trail

Waterfront Trail

G2G Rail Trail /

Kissing Bridge

Trail

Cambridge to

Brantford Rail Trail

Walter Bean Trail &

Grand Trunk Trail

Brantford to

Hamilton Rail Trail

Elora to Cataract

Trailway

CP Trail (Dundalk to

Owen Sound)

T.H. & B. Rail Trail

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Develop the Grand River Watershed as a living storybook of adventure by partnering with all stakeholders to re-connect people and communities with the Grand River and each other, through intertwining trails on and off the river.

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Encourage community-focused cultural, heritage, educational, athletic and spiritual events on and around the river, acknowledging Indigenous connections with the river.

Be inclusive of everyone and accessible to people of all ages, interests and abilities in all seasons.

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Encourage people to live in harmony with the environment by allowing people to interact with nature and educating them about the ecological diversity of the watershed.

Encourage research into the heritage and ecology of the watershed

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Improve public health

Reduce environmental footprint—encouraging active transportation as opposed to use of cars

Increase social capital

Improve recreational opportunities

Create tourism opportunities

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Municipalities will be in charge of their own infrastructure and make decisions regarding investments

Project will attract provincial and federal infrastructure investment and sponsorships to fill gaps

Signage and way finding Webpage and mapping apps Access points and amenities Trails decrease crime and increase property

values

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Niagara Region

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Brant County Brantford Haldimand City of Cambridge City of Waterloo City of Kitchener Region of Waterloo Six Nations of the Grand Grand Valley Trail Association

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We respectfully request Council’s approval in principle for the Grand Trail Project concept. In addition, we would very much appreciate regional staff support to work with us to make the Grand Trail a reality and a letter of support for future funding applications.

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Questions? 23

GRAND TRAILS PROJECT PROPOSAL

BACKGROUND

Throughout the Grand River watershed the level of interest for trails and trail development has continued to grow for

municipal governments and their citizens alike. For many years there have been localized conversations regarding the

potential to develop a trail network along the Grand River. In February 2015 representatives from various trail

groups, biking clubs, Regional Tourism Offices, tourism operators, municipal staff and staff from the Grand River

Conservation Authority met to explore the possibility of advancing this idea further. The concept presented was that

of an inter-connected, multi-use pathway that would follow the Grand River from the source near Dundalk to the

mouth at Port Maitland. The trail would connect municipalities while showcasing the natural environment and

cultural heritage features of the watershed. Fundamental to the concept was the potential to extend the trail north

of Dundalk to Georgian Bay and to link this major north-south trail route with other major regional trail systems such

as the Waterfront Trail, the Trans-Canada Trail, the Guelph to Goderich Rail Trail, and the Brantford to Hamilton Rail

Trail. Equally important was the opportunity to link the trail to local commuter and recreational trails.

The Grand Trail concept resonated with all attendees and the enthusiasm grew as the discussion continued. There

was significant interest to further explore what could be done. On May 5, 2015 a Visioning Session was held with

approximately 30 attendees, many of whom attended the first meeting. A large variety of exciting ideas and visions

were shared. A list of organizations that have been involved to date is attached.

VISION AND VALUES STATEMENT

A small working group was formed to take the information generated from the Visioning Session and draft a vision,

values statement and project description.

Vision Statement

The Grand Trails project will connect people and communities through heritage, cultural

and outdoor experiences in the Grand River watershed.

Values Statements

• Develop the Grand River Watershed as a living storybook of adventure by partnering with all stakeholders to re-connect people and communities with the Grand River and each other, through intertwining trails on and off the river.

• Be inclusive of everyone and accessible to people of all ages, interests and abilities in all seasons.

• Encourage community-focused cultural, heritage, educational, athletic and spiritual events on and around the river, acknowledging Indigenous connections with the river.

• Encourage people to live in harmony with the environment by allowing people to interact with nature and educating them about the ecological diversity of the watershed.

• Encourage research into the heritage and ecology of the watershed.

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Project Description

The Grand Trails project will form a network of connected trails following the Grand River and its

tributaries – a designated Canadian Heritage River - from the source in the Dundalk Highlands to

the mouth of the river at Lake Erie. The network will include existing and new, land and water

trails, to form a truly unique recreational experience. It will include appropriately accessible and

serviced destination and experiential trails which will connect communities, places of interest and

activities. The network will also provide connections to Lake Ontario, Lake Huron and Georgian

Bay via other major regional trails in line with the Ontario Trail strategy.

MOVING FORWARD

At this time there is no formal structure for this organization. A number of potential models have been considered

including:

Trust – a non-profit, charitable organization similar to the structure used by the Waterfront Regeneration

Trust (“Waterfront Trail”);

Conservancy – a non-profit organization that serves as an umbrella organization for local trail clubs similar to

the Bruce Trail Conservancy; or

Association – an association of member municipalities with a common goal and objectives. The structuring

organization could be a Foundation similar to the Walter Bean Grand River Trail project.

Regardless of the eventual organization structure it is recognized that the fulfilment of the Grand Trail dream can

only be accomplished through the participation and partnership of the local and regional municipalities. The Steering

Committee recognized it would be valuable to have additional input from senior municipal staff regarding the draft

concept paper and possible next steps to move the project forward. A meeting was held on October 8th with

representatives from the main municipalities covering the northern, central and southern Grand River watershed.

PROPOSAL

The response from senior municipal staff members was extremely positive. The group was unanimous in their

recommendation that the next step should be to approach local municipalities to explain the project and to seek

approval in principle of the trail concept and to authorize their staff to participate in further discussions.

The Grand Trail would travel through at least 17 upper and lower tier municipalities. If a trail loop along the Speed

River were also included the number of municipalities grows to at least 20. Not all municipalities are at the same

stage in the development of their trail infrastructure. In some cases virtually all of the trail system is in place while in

others minimal trail development has occurred. The strength of the Grand Trail concept however lies in

municipalities working together to create a benefit for all.

Completing this project means overcoming the unique challenges found in various areas of the watershed. In order

to be successful this project should involve as many municipalities as possible.

We respectfully request Council’s approval in principle for the Grand Trail Project concept. In addition, we would

very much appreciate municipal staff support to work with us to make the Grand Trail a reality and a letter of

support for future funding applications.

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APPENDIX I – Organizations that were consulted regarding a potential trail:

Brant County

Brant County Trails

Brant Waterways

Brantford, City of

Centre-Wellington, Township of

Grand Experiences

Grand River Conservation Authority

Grand River Fisheries Committee

Grand Valley Trails Association

Guelph Hiking Club

Haldimand County

Ontario Tourism

Regional Tourism Office 1



Six Nations Tourism

Waterloo, City of

Waterloo Region Tourism Marketing Corp.

Woolwich, Township of

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APPENDIX I – Organizations that have endorsed the concept of the Grand Trails Project

Brant County

City of Brantford

City of Cambridge

City of Kitchener

City of Waterloo

Haldimand County

Region of Waterloo

Six Nations of the Grand

Grand Valley Trail Association

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Waterloo Central Railway Map of Event

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29

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1

Downtown Elmira BIA Meeting Minutes Wednesday, May 17, 2017 6:00 p.m. Dodie Hummel Boardroom, 2nd Floor 24 Church Street West, Elmira Board Members Present: Jon Clay, Councillor Scott Hahn, Steve Pond, Christine Aberle and Jacqueline Hanley (left at 7:15 p.m.) Regrets: Juliane Shantz General Members: None Chair: Steve Pond Recording Secretary: Lisa Schaefer

Call Board Meeting to Order

The meeting was called to order at 6:06 p.m.

New Business

Promotion & Advertising

No updates for this meeting.

Sidewalk Sale Days

A brief discussion took place regarding sidewalk sale days. Items of discussion included the car show, food vendors, and general support and advertising of the downtown businesses for shopping.

The Board agreed that while most citizens that attend enjoy the car show, it does not encourage downtown shopping which is the main purpose of this event.

The Board agreed that advertising the sidewalk sale days with businesses would assist downtown more and be less costly to the BIA.

The Board also agreed that if there was no car show, it was not necessary to close the streets.

Lisa to contact the Record and Observer regarding advertising options for this event and report back to the Board.

The following motion was made:

MOVED by Scott Hahn SECONDED by Jon Clay That the BIA would continue with sidewalk sale days on Thursday, August 10 to Saturday, August 12, 2017 with no events or road closures.

…CARRIED

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2

Beautification

After a brief discussion, it was agreed that moving forward, one of the main goals of the BIA would be beautification.

Concerns were raised about weeds. It was agreed that a general email would be sent out to BIA members regarding the maintenance of their property which includes keeping it weed free and tidy. Lisa to draft a communication and once approved, send out to members.

KAIN Group Request for Beautification Support

The Board reviewed the request for financial support for beautification.

Lisa to discuss with Raj Sian of the Township regarding the RED grant and eligibility.

Scott to contact KAIN group and update them that while no action can be taken now as it is private property, the Board is reviewing options.

Administration/Membership

No updates for this meeting.

Membership Survey

The Board reviewed the responses that were received.

Given the low response rate, it was agreed that members of the Board would hand deliver surveys to downtown businesses. Steve to organize this.

Scott will contact one survey responder to address concerns expressed in survey.

General Member Meeting

After a brief discussion, the Board agreed to tentatively book September 20 as a potential date for a General Members Meeting. This will be discussed in more detail at the June BIA Meeting. Lisa to book resources.

Scott will discuss with Juliane with the thought that Scott will lead the discussion on the levy and Juliane the boundary.

Township Updates

State of the Township Event

The Board was advised by Lisa that everyone is invited to attend the Mayor’s State of the Town Breakfast Event.

New Businesses/Business Celebrations

No updates for this meeting

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3

Other Business

Jon advised that he is waiting on a sample for the umbrellas. He also indicated that the cost will be higher than originally approved. The Board agreed to increase the budget for this project.

The Board agreed that if Jon is comfortable with the look and quality of the sample, he should proceed with ordering the umbrellas.

The following motion was made:

MOVED by Jon Clay SECONDED by Christine Aberle That the BIA will increase the budget for the umbrella project from $700 to $850.

CARRIED

Budget Update

The Board reviewed the budget.

Christine will inquire with the bank regarding bank fees.

Christine to consider GIC options and then report back to the Board.

Approval of Meeting Minutes

March 22, 2017 and May 3, 2017

March 22, 2017

MOVED by Scott Hahn SECONDED by Jon Clay THAT the March 22, 2017 Meeting Minutes be adopted.

…CARRIED

May 3

MOVED by Jon Clay SECONDED by Christine Aberle THAT the May 3, 2017 Meeting Minutes be adopted.

…CARRIED

Business Arising from the Minutes

None

Waterloo Region Tourism Partnership Discussion

The Board agreed to not move forward with this partnership.

Lisa to advise Waterloo Region Tourism of this decision.

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4

Lisa talk to Raj Sian about working with the Woolwich summer student on the BIA google map.

Mornington Communication Advertising Request

The Board agreed that the BIA would not advertise their products to general members. They are not a BIA member and advertising for all requests received is not feasible.

Lisa to communicate this decision to Mornington Communications.

Next Meeting

The next BIA meeting will be held on June 14, 2017 at 6PM.

Other Items Discussed

Lisa will draft a general members email that discusses:

o Weed removal and general tidiness/cleanliness of store fronts o The decision to not have a car show this year at the sidewalk sale days o The decision to move forward with beautification and general advertising for

downtown shopping as the direction of the BIA o A reminder of the survey with it attached to complete

Lisa will ask Elmeda for advertising materials on the Wagon Rides and post on social media.

Meeting Adjournment

The meeting adjourned at 8:00 PM

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ELMIRA BIA, JUNE 14, 2017 MEETING MINUTES 1

Downtown Elmira BIA Meeting Minutes Wednesday, June 14, 2017 6:00 p.m. Dodie Hummel Boardroom, 2nd Floor 24 Church Street West, Elmira Board Members Present: Councillor Scott Hahn, Steve Pond, Christine Aberle and Juliane Shantz Regrets: Jon Clay and Jacqueline Hanley General Members: None Chair: Steve Pond Recording Secretary: Lisa Schaefer Call Board Meeting to Order The meeting was called to order at 6:03 p.m. Delegations None New Business Promotion & Advertising

Sidewalk Sale Days

• The Board reviewed the cost of advertising in the Observer and the Record.

• The Board agreed to spend the budget assigned to the sidewalk sale days fully on advertising. The current budget is $4700.

• Lisa will post the sidewalk sale days on the Record online event website page. This is a free service.

• The Board agreed to look at other advertising options besides the paper option. Lisa to research radio and mail out options and report findings at the next meeting.

• The Board reviewed the current special event permit and agreed to change the permit to include all three days (August 10, 11 and 12) with a start time of 8AM and an end time of 9PM. Lisa will contact Linzey at the Township to update the permit.

Beautification

Canada Day 150

• The Board reviewed the Township programs and events for Canada 150. They agreed to sponsor the Cake and Ice Cream portion of the event for a cost of $100.

• Lisa will contact the Township to arrange this. MOVED by Scott Hahn SECONDED by Juliane Shantz

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THAT the Elmira BIA sponsor the Canada 150 Cake and Ice Cream portion of the event for a total cost of $100.

…CARRIED

Administration/Membership

Survey Results

• The Board briefly discussed the results that were submitted since the May meeting. Overall, the feedback was positive. Responses were supportive of a levy increase and increasing the boundaries. More discussion will take place in July when more survey results have been collected.

• Juliane, Steve and Jacqueline to summarize survey responses collected for review and discussion at the next meeting.

General Member Meeting

• The Board agreed to move forward with a General Members Meeting. The two main topics of discussion will be a possible levy increase and boundary expansion. The meeting will take place on September 20, 2017. Doors will open at 6:30PM and the meeting will start at 7PM.

• Scott to continue to work on the budget and forecasting to discuss at the July meeting in preparation to present at the General Members Meeting.

• Lisa to send out a ‘save the date’ to members. MOVED by Scott Hahn SECONDED by Christine Aberle THAT a General Members will be held on September 20, 2017 to discuss a levy increase and boundary expansion. The meeting will take place at 7PM.

…CARRIED Township Updates

• The co-op student who was going to assist with the Google Map project has resigned. Lisa will meet with Jon to discuss next steps. If a new student is hired, there may be the potential for assistance.

• There are no updates on the RED Grant application at this time. New Businesses/Business Celebrations

• 5 Church St E is for sale. This is the current location of Martin Lewis Confectionary. At this point in time, the business owner is not sure how the sale will impact the store.

• Home Hardware will be moving their store around to add building materials. Other Business BIA Facebook Page

• Lisa presented on various options for adding to the Facebook page including: o posting regular posts on BIA meetings dates and when minutes are available for

reviewing o posting shop local, shop Downtown Elmira pics

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o posting highlights on local businesses.

• For local business highlights to take place, Lisa will draft an email to members and outline what is required (information on business and pictures/logos). Lisa will draft the email as well as a sample business highlight and then send to the Board for review. Once approved, it will go out to members. Steve will send details on his business for Lisa to use as the sample in the email and first post.

BIA Outstanding Activity List

• The Board reviewed the draft Outstanding Activity List drafted by Lisa. Approved with no changes or additions.

10 Church St.

• Scott advised that the owners of 10 Church St are selling their building. He reported that the outside will be finished but the new owners will have to finish the inside.

Budget Update

• Christine reported that there were no significant changes since the last meeting.

• She will continue to reach out to the bank as they have not followed up with her regarding fees and a GIC.

Approval of Meeting Minutes May 17, 2017 MOVED by Scott Hahn SECONDED by Julianne Shantz THAT the May 17, 2017 Meeting Minutes be adopted.

…CARRIED Business Arising from the Minutes

• Steve will work with other Board members to deliver the umbrellas which have arrived.

• Lisa to send out a change of date for the August 9 meeting to August 2.

• The next meeting will determine advertising for sidewalk sale days. Next Meeting - July 12, 2017, 6 PM Meeting Adjournment Meeting adjourned at 6:57 Recorder: L Schaefer

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TAG Meeting Minutes, May 18, 2017 Page 1

Township of Woolwich

TECHNICAL ADVISORY GROUP (TAG) Thursday, May 18, 2017

Administrative Building, 24 Church St. W, Elmira

6:30 p.m. Public Meeting

Present from TAG: Tiffany Svensson, Chair; Bill Barr, Voting Member; Susan Bryant, Voting Member; Joe Kelly, Voting Member; David Hofbauer, Voting Member; Sebastian Siebel-Achenbach, Voting Member, Linda Dickson, Voting Member

Present from Staff: Lisa Schaefer, Committee Support Specialist

Guests: Neil Thomson Regrets: Pat McLean, Voting Member

Disclosures of Pecuniary Interest

No pecuniary interests were declared.

Approval of Previous Minutes

MOVED by David Hofbauer SECONDED by Joe Kelly THAT the April 20, 2017 Meeting Minutes be adopted.

…CARRIED

New Business

Written Submissions Review

None

Other Business

CSM Discussion - Dr. Neil Thomson

Dr. Thomson attended the TAG meeting to answer questions related to the CSM. TAG had the following feedback and request for clarification:

• Clarification on the Upper Aquifer gradients discussed at the bottom of page 2 and top of page 3 as it relates to the creek.

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• The widely ranging hydraulic conductivities of the Upper Aquitard. TAG assumes that this has broad implications when it comes to contaminant transport and potential total contaminant mass.

• Clarification on the area of the historical existence of mass in the off-site Upper Aquifer. TAG did not see a reference to any work done to confirm that the Upper Aquifer off-site does not have any residual mass. While TAG understands that the characterization work done to date has primarily focused on the Municipal Aquifer because the hydrostratigraphy beneath the site indicates a connection between the Upper Aquifer and the Municipal Aquifer, they question whether historically all the mass would have been discharged to the creek and as a result that there was no contaminant mass lost to the Upper Aquifer off-site. Some comment on this would be warranted.

Dr. Thomson stated that the CSM addresses off-site, not on-site. In regards to the on-site, his understanding was that they split it up into two areas: historical and current. Historical is before the on-site containment system was in place (before 1997). The Upper Aquifer on-site on the west side above the dam has a higher hydraulic head than the aquifer. The stream recharged the aquifer and was an outward flow. From the dam to the Shirk Factory Creek (still on west side) the flow was towards the creek. From the Shirk Factory Creek to the Waste Water Treatment Plant the historical flow was from the Upper Aquifer to the creek. On the east side, the Upper Aquifer was very thin and pinches out on the edges. In the spring time when it was still wet, the flow was above the dam and the dam to the Upper Aquifer outwards and around the dam. On the south side if there was enough hydraulic head the flow was from the aquifer to the creek. In the summer when it was dry on the east side there was very little flow. Dr. Thomson noted that the containment system contained from the Shirk Factory Creek to the Waste Water Plant. The zone of capture by the system captured water from the creek and upward into the Upper Aquifer. It reached across and towards the banks on the east side. Containment was needed as the flow was from the left side of the creek and in between the left side of the creek south of the Shirk Factory was highly contaminated. To stop it from going to the creek, wells were installed. The Upper Aquifer is an unconfined aquifer and responds to rain fall, snow, etc. It is also a shallow aquifer and the flow is from off-site to on-site. Dr. Thomson stated that the best way to understand the current flow conditions near the Creek under the current pumping regime is to refer to the Annual Report which describes this in detail. Historically, on the east side the flow was from the Upper Aquifer to the Creek. The current gradients are from off-site to on-site. As a result, Dr. Thomson said there is currently very little mass in the Upper Aquifer off-site. In regards to the hydraulic conductivities of the Upper Aquitard, Dr. Thomson stated that the range runs from an aquitard all the way to a sand. It is a broad range and it requires more scrutiny. The sandier range implies that if there were a single well test that area would be highly fractured. That may occur on-site but as you go off-site the Upper Aquitard becomes thicker.

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Dr. Thomson said the CSM data was provided from GHD. Every item requested was shared. He trusts the individuals in the firm he worked with and has complete trust in that what they believe they are sharing is correct. He will not speculate on possible other sources of contamination.

He said to send him feedback on any statements that are not clear or viewed as not clear or could use substantiation. He reminded everyone that the point of the CSM is to agree on the facts as we now understanding them. He noted that there are a number of areas where there is not enough data. These data gaps will be addressed in the next step of the process.

Chair Svensson stated that the Draft CSM was a good read with good summations of

information. She stated that there is a general acceptance of the CSM with a few additions or

editorial comments. Chair Svensson thanked Dr. Thomson for coming to speak with TAG.

TAG members will send comments to Chair Svensson. She will provide a summary to LANXESS.

TAG Dashboard

TAG briefly discussed the Dashboard and confirmed acceptance of the current Dashboard and the area that has been identified for each member to champion.

Recommendations to RAC

In regards to the Creek Testing Workplan, the following motions were made:

MOVED by Sebastian Siebel-Achenbach SECONDED by Bill Barr THAT the Workplan add an additional proposed surficial soil sample location (0 to 15 cm) and a proposed shallow sediment sampling location (0 to 10 cm) of the area immediately downstream from GP-2 and GP-3, just beyond the input of Martin’s Creek.

…CARRIED

MOVED by Linda Dickson SECONDED by Susan Bryant THAT TAG and RAC are provided with the methodology and rational behind sampling locations for any current and subsequent sampling workplans.

…CARRIED

Susan Bryant will draft a memorandum based on the above recommendations to provide to

LANXESS and copy the MOECC prior to the next RAC meeting.

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Correspondence and Documents received since last TAG meeting

Preliminary Discussions of GHD/Chemtura Revised Off-Site Investigation Work Plan

and Letter of response to MOECC comments regarding the Work Plan

Chair Svensson presented on the GHD/Chemtura Revised Off-Site Investigation Work Plan and

the letter response by the MOECC. Refer to Appendix A for a copy of the power point

presentation.

TAG noted the following questions in regards to the revised Work Plan:

• With the sampling continuing down the east side and then along the south property boundary area, are any samples within 30 m of the creek?

• What basis is there for selecting fine/medium versus coarse soil texture? Would this not depend on the sample location chosen and particle size distribution? An inferred fine/medium based on PSD of onsite sampling may be invalid when moving to the agriculturally tilled field on the east side.

• Why is there no plan for a well to be located along the “gap” to examine potential water contamination from GP1 and GP2?

• Composite samples are being taken from a large area and combined to make a representative sample. Since the composite areas appear to be larger than the averaging rule used by the MOECC (2 m) for RSC sampling, does the composite sampling strategy then lead to additional work should the lab detect anything at all in the composites?

TAG also noted again that more samples in the south east corner, referred to traditionally as the “gap” where GP-1 and GP-2 almost meet were necessary. TAG believes that the infrequency of sampling in this area in the current work plan does not contribute to the changing nature of the landscape over the past decades when contaminants may have moved and deposited along this pathway. David Hofbauer will draft a memorandum based on the above to provide to LANXESS and copy

the MOECC prior to the next RAC meeting.

The following motion was made: MOVED by David Hofbauer SECONDED by Joe Kelly THAT moving forward that all sampling locations and monitoring locations identified on a map be tabulated with a rational for each location and parameter being tested , this includes the current work plans before TAG now.

…CARRIED

TAG members also discussed the 1991 Control Order and whether it stated that Chemtura accepted ownership for all chemical contamination in the Upper and Municipal Aquifer, not just what was found on site. This will be confirmed by Sebastian Siebel-Achenbach.

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Note: A copy of the presentation has been retained in the Clerk’s Office.

Next Meeting

TAG reviewed the summer meeting date schedule and agreed that they would meet in July but not August given vacation schedules.

The next TAG meeting is on July 20, 2017, at 6:30 PM.

Remaining 2017 Meeting Dates RAC – June 15, September 7 and December 7 TAG- July 20, October 19 and November 16

Adjournment

MOVED by Linda Dickson SECONDED by Susan Bryant THAT the May 18, 2017 TAG meeting be adjourned

…CARRIED Meeting Adjourned at 8:34pm Recorder: L. Schaefer

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www.blumetric.ca

Revised Off-Site Investigative Work Plan

• April 28, 2017 Revised Off-Site Investigative

Work Plan

• April 28, 2017 Response to MOECC comments

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www.blumetric.ca

For discussion…

• Revised Off-Site Investigation Work Plan

(April 28)

• Objective: Pursuant to the 2015 East Side

Investigation and the 2016 Supplemental

Investigation, the objective of this investigation is

to evaluate the shallow groundwater quality and

surficial soil quality on the off-Site property

bordering the eastern Site boundary.

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www.blumetric.ca

For discussion…


(April 28)

• Soil COC:

• dioxins and furans, DDT and its metabolites

• Groundwater COC:

• NDMA, semi-volatile organic compounds (SVOCs),

volatile organic compounds (VOCs), pesticides and

herbicides

• Subsurface soil samples collected to either

characterize the source of groundwater contamination

or to delineate it will be analyzed for the same

parameters as groundwater

45

www.blumetric.ca

For discussion… con’t


(April 28)

• Need to clarify: “Subsurface soil quality data collected in

conjunction with the test pits installed prior to monitoring

well installations will be screened against the Soil

Leaching Component of Table 2 Full Depth Site

Conditions for Agricultural Property Use for fine to

medium grained soil (S-GW1) for the purpose of

interpreting the potential for soil contamination to impact

groundwater quality”

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www.blumetric.ca



(April 28)

• Surficial Soil Investigation:

• “GHD will collect composite samples at an interval aligned with

location SS10-15 along two transects, again spaced 3 metres

and 9 metres east of the Site boundary. This sample interval will

be less than 100 m as it is bound by the forest to the north and

the off-Site property's boundary to the south.”

• “GHD will collect composite samples along two intervals evenly

spaced between sample locations SS09-15 and SS10-15, within

the wooded area on-Site where samples were not collected in

2015. GHD will collect the samples from ~1m west of the Site

boundary, consistent with the 2015 investigation”

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www.blumetric.cawww.blumetric.ca

48

www.blumetric.ca



(April 28)

• Groundwater Investigation:

• Two phases

• “The intent is to not install wells in impacted fill, but

rather to determine if groundwater potentially

migrating from the Site is impacted.”

• “The objective of installing off-site monitoring wells

will be to delineate the impact to off-Site

groundwater, if any, from contaminated fill observed

on-Site”

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www.blumetric.ca

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www.blumetric.ca

For discussion…

• Response to MOECC Comments (April 28)• Hold time for dioxins and furans – 1 year vs indefinite

• Means you can always go back to reanalyze a sample however if

your hold time for the lab exceeds their recommendation the result

is flagged.

• Composite samples between SS09-15 and SS10-15

• Phased approach?

• Collecting soil samples in borehole where monitoring wells are installed

is standard practice on contaminated sites however it depends what the

objective of the investigation is

• What is the purpose of the offsite contamination?

• Issue of timing of sampling the monitoring well?

• Important as soil contamination in this area is likely not

heterogeneous (i.e. the same everywhere)

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After Action

Report Severe Weather/Flash Flood

Event

June 23, 2017

Council Report

52

Severe Weather/Flash Flood Event June 23,2017 After Action Report Page 2

EXECUTIVE SUMMARY ................................................................................................................. 3

FLOOD RESPONSE & DEBRIEF PARTICIPANTS ............................................................................. 4

DATA ANALYSIS COMPLETED BY GRCA ....................................................................................... 5

MAJOR STRENGTHS FROM DEBRIEFS .......................................................................................... 6

SUMMARY OF LESSONS LEARNED ............................................................................................... 6

SUMMARY OF NEXT STEPS - WOOLWICH TOWNSHIP .............................................................. 10

Theme 1: Development of a Flood Response Plan .................................................................................................. 10

Theme 2: Development of an Information Plan (Media Plan) ................................................................................. 11

Theme 3: Community Engagement ......................................................................................................................... 12

Theme 4: Creation of New Emergency Related By-laws .......................................................................................... 12

Theme 5: Internal Notifications Protocol................................................................................................................. 12

SUMMARY OF NEXT STEPS - WRPS ........................................................................................... 13

Theme 1: Emergency Response ............................................................................................................................... 13

SUMMARY OF NEXT STEPS - GRCA ............................................................................................ 13

Theme 1: Notifications to the Public ....................................................................................................................... 13

Theme 2: Notifications to Responding Personnel ................................................................................................... 13

Theme 3: Further Definition of Roles & Responsibilities ......................................................................................... 14

Theme 4: GRCA Operations ..................................................................................................................................... 14

Theme 5: Public Information Session ...................................................................................................................... 14

CONCLUSIONS ............................................................................................................................ 15

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EXECUTIVE SUMMARY

As a result of an unprecedented volume of rainfall received in a short duration of time on June 23, 2017 throughout the northern part of the Grand River Watershed, the Township of Woolwich experienced extensive flooding in several residential areas including but not limited to West Montrose, Conestogo, St. Jacobs and Elmira. After a review was completed by the Grand River Conservation Authority (GRCA), they have noted the following list of contributing factors for the flooding:

An excess of 100mm of rain fell within the span of three hours, from 3:00 a.m. to 6:00 a.m., across a wide section of the northern portion of the watershed

Rain gauges at Luther Marsh indicated that this was the highest recorded one-day total rainfall for that area since recordkeeping began in 1950

This is an unprecedented volume of rainfall at any time of the year, let alone in such a condensed time period, over a relatively large area during the summer

The Irvine River had a double peak that was not forecast or expected

The second peak from the Irvine River combined with the discharge from Shand Dam to increase flows and resulted in higher than originally expected flows through West Montrose

Flows from the ungauged Carroll Creek (joins the Grand River at Inverhaugh, above West Montrose) also contributed to flooding of West Montrose during this event

The extent of rainfall that occurred during this event was not identified in any forecasts in advance of the event. Environment Canada did identify a chance of localized, severe thunderstorms in a message put out shortly before midnight on June 22, 2017, but there was no indication that any of those storms would contain a rainfall event of this magnitude over such a widespread area

The original forecast on the afternoon of June 22, 2017 was for 5 to 10 mm of rainfall over areas of the watershed on June 23, 2017

This report has been created to share the details around the flooding event that took place on June 23, 2017, and is reflective of the feedback received from stakeholders, who were involved in the response to the flood, through a formal debrief session that was held on the morning of June 29, 2017. The feedback was then reviewed, synthesized, analyzed and recommendations were formulated into themes, based on the interpretation of the feedback. This report focusses on lessons learned and opportunities for improvement or next steps that the Township of Woolwich, Waterloo Regional Police Service (WRPS) and GRCA can take to ensure we are preventing/mitigating risk during future flood events. In addition, individual agencies involved such as GRCA and WRPS may create separate after action reports to focus on organization-specific issues.

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FLOOD RESPONSE & DEBRIEF PARTICIPANTS

The response to the flood encompassed first responders on site responding to aspects associated with the flooding event that occurred on June 23, 2017. All partners/agencies involved in the response along with Township of Woolwich staff who responded were invited to attend a debrief meeting on the morning of June 29th, 2017. The following is a list of the participants and their associated agency:

Township Woolwich

Name Job Title

David Brenneman Chief Administrative Officer

Dale Martin Fire Chief

Ann McArthur Director of Recreation & Facility Services

Barry Baldasaro Public Works Superintendent

Avril Tanner Community Emergency Management Coordinator

Waterloo Regional Police Service (WRPS)

Name Job Title

Pat Smola Staff Sergeant, Major Events & Emergency Planning

Ray Ward Acting Inspector, Rural Division

Kelly Gibson Sergeant, Rural Division

Grand River Conversation Authority (GRCA)

Name Job Title

Dwight Boyd Director of Engineering

Scott Robertson Senior Water Resources Engineer

Cameron Linwood Communications and Development Co-ordinator

George Sousa Manager of Information Systems and Technology

Mark McKinnon IT Architect/Supervisor of IT Operations

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DATA ANALYSIS COMPLETED BY GRCA

As a follow-up to the flooding that occurred on June 23, 2017, GRCA has compiled information

from a range of sources to help document this flooding event further. These sources, include

monitoring sites at GRCA dams, Maitland Valley Conservation Authority monitoring sites, private

land owners, Community Collaborative Rain, Hail and Snow Network (CoCoRaHS) and

Environment Canada.

The following are considered potential contributing factors for the flooding that took place on June 23rd:

Over a two-day period, total rainfall exceeding 100 mm was received, and in some cases 130 mm was exceeded

Some sites noted rain gauges overflowed, therefore total may be under what was estimated by some observers

The majority of this rainfall occurred between 2:00 am and 6:00 am based on recording rain gauge data from Luther Dam, Woolwich Dam and Arthur

In addition, these rainfall totals were over a large area

West Montrose

The inflow at Shand Dam rose from around 5 m3/s at 1:00 am to 400 m3/s by 11:00 am.

Reservoir storage was used to reduce and delay the downstream flood peak. Delaying

the discharge from Shand Dam is intended to allow time for flow from the Irvine River

downstream of Elora to peak

On June 23rd, the Irvine River had a double peak that was not forecast or expected

The second peak from the Irvine River combined with the discharge from Shand Dam to

increase flows resulted in higher than originally expected flows through West Montrose

Flows peaked through West Montrose at 500 m3/s. This resulted in the highest flow levels

since 1974 (674 m3/s), 1972 (634 m3/s)

The last time flows exceeded 500 m3/s was May 1974

West Montrose is also subject to ice jam flooding. Some previous ice jams flood levels

may have exceeded those experienced this past week

Several of the other events in the past have benefited by regulation provided by Shand

Dam

Flows from the ungauged Carroll Creek which joins the Grand River at Inverhaugh

(upstream of West Montrose) also contributed to flooding in West Montrose during this

event

Drainage areas downstream of Shand Dam (i.e., with no reservoir control) accounted for

about 40% of the peak flow through West Montrose

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Arthur Street North Flooding – Canagagigue Creek

Inflows to Woolwich Dam peaked at 120 m3/s at 08:00 am. This was the highest observed

inflow on record

Discharge was increased at 10:14 am to 75 m3/s to stabilize reservoirs to maintain dam

safety

This resulted in the highest observed flow at Below Elmira gauge, gauge record dates

back to 1958

High flow at Below Elmira gauge will need to be confirmed

Anticipated flooding Bolender Park, did not anticipate flooding of Arthur Street North

This knowledge will be added to critical levels information maintained by GRCA

GRCA is completing Dam break mapping updates in 2017, flooding of more frequent flows

will be mapped (Inundation/Flood Level Mapping) along Canagagigue Creek through

Elmira

MAJOR STRENGTHS FROM DEBRIEFS

Based on the information received from GRCA, and considering the quickly changing nature of the flash flood event as well as the number of staff we had responding, staff excelled in the following areas of the response:

Protection of citizens was at the forefront of everyone’s mind while involved in the response (i.e., road closures, evacuation requests)

Staff were generally able to quickly and appropriately respond to the constantly changing structure and pace of the response

Staff were generally able to quickly and efficiently deal with a number of demanding road closures all taking place within a quick timeframe

SUMMARY OF LESSONS LEARNED

The following list of lessons learned were identified through a debrief meeting held on the morning of June 29, 2017 with the Township of Woolwich staff and partnering agencies who responded to the flooding on June 23rd.

1. Notifications to Public:

Early Notification will be important for any future event that moves this quickly (this was mentioned by all agencies involved in the debrief meeting)

The GRCA will continue to be the source of flood forecasting/modelling, but the Township will use the information only as a guide and provide early notifications with appropriate messaging and warnings

With the development of improved inundation mapping information by the GRCA, in the future it would be beneficial to use the Aizan system to notify the residents in

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the floodplain areas even though the flooding levels experienced in some areas of the Township during the severe weather event had never materialized before

We will need to strike a good balance between providing early notification to public, but not having them become complacent and potentially develop tendencies to ignore messaging because they receive them too often

Any messaging to the public, both written and graphic, must be very clear and easy to understand

Environment Canada has access to the Alert Ready System to warn residents of significant severe weather events, and had this been activated we could have potentially utilized this system for this rain event if we had received such a warning from Environment Canada

Mapping of various river flows can be placed over the properties in floodplain areas to determine different levels for notification to the public - GRCA will consider creating this mapping for the flood areas affected

2. Notifications to Responding Personnel:

Additional staff from the Township need to receive the information included in the Flood Messaging from GRCA to the Flood Co-ordinator, and we should look to:

Either include those members on GRCA’s notification system; or

Develop an internal communications protocol

Need to explore whether there is a way to leverage technology to provide Flood Messaging information to emergency responders at a quicker pace

3. Refine the Roles & Responsibilities of Agencies during an Emergency:

Need to consider moving away from the practice of Township Emergency Management acting based solely on notifications from GRCA, and refine the role & responsibility of Township Emergency Management and the role & responsibility of GRCA

Identify & clarify the role & responsibility of the Region (example - Public Works for road closures)

Consideration should be given to the development of an Emergency Flood Response Plan outlining these roles & responsibilities. It should also include a complete and comprehensive list of all outside partners/agencies involved in a flood response making sure to include Waterloo North Hydro

Ensure we have all partner’s roles & responsibilities listed (create a checklist?)

Consideration based on flooding levels should be given with respect to when to activate/notify partners throughout the plan

4. We did not have enough signage for all the road closures that were required, so we should

look to increase our immediately available inventory and compile a list of companies/resources that we can call to obtain additional signage should it be required.

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5. We experienced flooding in new areas, which had not been subjected to flooding before such as:

Arthur Street North (vicinity of Woolwich Observer and Elmira Pet Products)

Golf Course Road (bend in road adjacent to Conestogo Golf Course)

Hemlock Hill Drive (near Three Bridges)

Heritage House – Long-term Care Facility GRCA will note these areas in operating procedures and develop safer levels for the dam as well as develop updated mapping for these locations

6. Flooding as a result of a severe weather event/flash flood occurs at a quicker pace than

spring flooding or ice jams in the watershed, and we were fortunate that we did not experience more issues during the flooding event. Due to insufficient time related to this type of event, sand bagging is not viewed as being feasible. The Assininboine River system is not the same as the Grand River watershed, in that there is sufficient advance time to carry out sandbagging operations.

7. Community Safety:

There are citizens who will not want to leave when asked to evacuate or who will decide to go back for personal items, and this can cause added strain on resources and result in additional cost to the Township/WRPS should they need to respond to an emergency evacuation later. May need to review existing Township By-laws to see if any changes or new By-laws are required.

Several citizens were swimming in the flood water/flooded areas despite the related dangers

Citizens were driving around barricades or road closed areas despite safety concerns

Citizens were accessing the watershed for leisure when it was unsafe to do so, and there were a few very costly rescues that took place throughout the whole watershed

“Flood Tourists” became a problem, and WRPS finds this hard to manage from a resource perspective as it takes Police resources away from the response of the main emergency

Need to consider developing temporary “No parking/stopping” signage and get messaging out through media releases. We could look to include some pre-developed templates that would help get the message out quick to the public during an emergency event

We should investigate how to deal most effectively early on with the vulnerable population during a flooding event

We need to consider how we can leverage media releases, information to the public and social media to deal with the community safety related items. We will need to have a dedicated media person during a flooding event of this size, and we should look to have a dedicated media resource within the Emergency Flood Plan

Community safety information could potentially be released on GRCA’s website in the future

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8. Emergency Response:

Once it was clear in the early afternoon that a much more significant flooding event was evolving it would have been beneficial to set up an Incident Command Post for Township Fire/Police, and criteria should be developed for when we activate an Incident Command Post

WRPS were using significant resources from their Traffic Division, which might not have been available to us if they had needed to respond to a major accident elsewhere in the region

If a similar severe weather system/flash flood event occurs, it may be beneficial to activate even a partial Emergency Operations Centre (EOC) group early on to determine prioritized actionable items to be completed as a part of the emergency response considering the quick and evolving nature of a flash flood situation - criteria should be developed for when we want to call in either the partial EOC or the full EOC related to this type of emergency

There is a need to work with Community partners within the floodplain to ensure that evacuation/emergency plans are in place

There was an issue with safely closing Hemlock Hills as a result of running out of appropriate road closure signs, WRPS was concerned that this would potentially lead to public safety problems – we will need to ensure that we have a backup supply of road closure signage

Consideration should be given to completing a Flood Exercise to help develop processes for an Emergency Flood Plan

9. GRCA Operations:

GRCA operates a delicate balance for water levels from both flood mitigation and flow augmentation perspectives throughout the year. If they had been advised by Environment Canada of the potential for a severe weather event they may have considered release of water from the dams to compensate for the water being expected by rainfall, as was the case in the May 2017 event

Need to develop and implement flood inundation mapping for the Village of West Montrose similar to that in place for the Town of New Hamburg, Village of Ayr and Town of Drayton. The inundation mapping needs to include both those residents who need to be warned and those who need to be evacuated

A public brochure needs to accompany inundation mapping to explain mapping and

flood zones in plain language

Need to review how forecast flows can be shared in real-time with municipal staff and public to reduce the time needed to communicate information from GRCA

There are currently no monitoring/gauges of water flows along the Carroll Creek. Since it is felt that this also contributed to the West Montrose flooding, GRCA will investigate the potential for how this can be monitored in the future

GRCA hosted a public meeting on July 24th to share the details around the flood event, obtain feedback from the community and hopefully to also obtain support

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from them for a new process whereby the residents can develop a sense of understanding and ownership of flooding information available to them

GRCA is considering options on how they can provide community members in West Montrose access and other parts of Woolwich, access to real time flooding information through a webpage and flood mapping that would include a 5-hour forecast. A preliminary version of this mock website was made available at the public meeting. This information could then be utilized by the citizens to make their own appropriate decisions on how to respond.

SUMMARY OF NEXT STEPS - WOOLWICH TOWNSHIP

Feedback was collected from participants through the debrief meeting, was reviewed, synthesized, and analyzed, with recommendations formulated into themes, based on the interpretation of the feedback. Throughout the flooding event, several opportunities for improvement in the ability to respond to an incident of this nature were identified. The primary next steps are listed below:

Theme 1: Development of a Flood Response Plan

a. Develop a Flood Response Plan; that is complementary to our Emergency Management Plan, which can be activated as soon as we receive Flood Warning Messages from the GRCA. The Plan will include the following items:

Inundation/Flood Warning Level Mapping from the GRCA

Notifications Protocol, Process & Templates based on the Inundation/Flood Warning Level Mapping from the GRCA, and an assessment of the actual flooding events that took place on June 23rd

A process to deal with the evacuation of vulnerable populations during a flooding event

References use of a new Information Plan (Media Plan) that includes assignment of a dedicated media person for use during an emergency (Emergency Information Officer)

Criteria for when to activate an Incident Command Post in the field (i.e., at which flood warning level should it be activated?)

Criteria for when to activate a Partial or Full EOC (i.e., at which flood warning level should it be activated?)

Criteria for when to request support and assistance from specific Township and Region staff/partners/agencies

Outline role and responsibilities of lower & upper tier municipalities.

List of response staff/partners/agencies including their contact information and a list of their specific responsibilities during a flooding response

Contact information for those community members living in the floodplain area (Community Alert Network) & Backup paper copies

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List of any resources required (i.e. road closure signs etc.) and the contact information to obtain them

Process for notifying residents when it is safe to return to their homes

Recovery Processes that include the following in addition to other items:

templates and information about the Disaster Recovery Assistance Program for Ontarians

the process for the affected residents to contact us about making a claim

a written process to be followed for accessing the provincial funding programs and a public education program for the residents affected

Theme 2: Development of an Information Plan (Media Plan)

a. In consultation with the GRCA and WRPS, develop an Information Plan (Media Plan) that is complementary to our Emergency Plan, to be utilized during any event, that includes processes and templates to be used during a flooding event such as:

Assignment of an Emergency Information Officer and alternate designated resources for any emergency event that may take place

Templates to notify public/media of flood messages, expectations of residents to avoid closed areas, “flood tourists” messaging etc.

Website & Social Media information templates

Templates for public education purposes during a flood event

Once the Flood Response Plan and the Information Plan (Media Plan) are

created and approved we will train response staff in the procedures included

within the plans. We will then test the plans through a table top exercise with

response staff and update the plans based on feedback received from the

participants.

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Theme 3: Community Engagement

a. Potentially work with community partners within the floodplain to enhance/develop evacuation/emergency plans

b. Development of a Public Education Program for those living in the floodplain areas, and more specifically those residents in the Flood Warning Level mapped areas, as provided by GRCA. The program should include such things as:

Understanding what it means to be living in a floodplain

Tips for protecting your home and property

Information on sandbagging and how to complete the task of sandbagging if advised, based on the type of flooding emergency

Tips for being flood prepared (i.e., Emergency kit/plan, sign up for community alert network)

Tips for evacuating & returning

c. Investigate utilization of funding through the National Disaster Mitigation Program to create a region wide public education program for those members living within a floodplain in the Region of Waterloo.

Theme 4: Creation of New Emergency Related By-laws

a. Review existing Township By-laws to see if any changes or new By-laws are

required that may be beneficial to have in place during a flood emergency.

Theme 5: Internal Notifications Protocol

a. Review and determine either an internal (Township) notification protocol and process, or

add other Township staff to the GRCA’s notification process for Flood Warning Messages

to ensure all those who require information are updated with details included in the flood

messages.

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SUMMARY OF NEXT STEPS - WRPS

Theme 1: Emergency Response

a. Investigate further how WRPS would resource a flooding response of this size in the

future, as it was noted that they were utilizing resources from the Traffic Division that might

not have been available if there was a large-scale traffic accident elsewhere in the Region.

b. Work with Township staff to develop a list of roles and responsibilities for WRPS that can

be included within a Flood Response Plan and Information/Media Plan for the Township.

SUMMARY OF NEXT STEPS - GRCA

Theme 1: Notifications to the Public

a. Create Inundation/Flood Warning Level Mapping for commonly flooded areas within the

Township to be used by the Township, GRCA, Region, and WRPS – this will be added to

the Flood Response Plan and will be used to help determine levels of notification when

experiencing a flooding event. The inundation mapping needs to include both those

residents that need to be warned and those that need to be evacuated.

b. A brochure needs to accompany inundation mapping to explain mapping and flood zones

in plain language.

c. Mock up a webpage to demonstrate how forecast information can be shared in real-time.

d. Delay in flood messages automatically sent out to GRCA website news release

subscribers, processing is being reviewed.

e. Follow up with Environment Canada regarding potential use of the Alert Ready System

should we receive a significant rainfall warning of the same scale in the future.

Theme 2: Notifications to Responding Personnel

a. Investigate options to leverage technology to provide Flood Warning Messaging

information to emergency responders at a quicker pace.

b. Once determined, add requested Township personnel to their Flood Messaging

Notification system.

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Theme 3: Further Definition of Roles & Responsibilities

a. Work with Township staff to develop a list of roles and responsibilities for the GRCA that

can be included within a Flood Response Plan & Information/Media Plan for the Township.

Theme 4: GRCA Operations

a. Update flood mapping, in light of the following new areas that experienced flooding during this severe weather event/flash flood:

Arthur Street North (between Woolwich Observer and Elmira Pet Products

Golf Course Road (immediately adjacent to the Conestogo Golf Course)

St. Jacob’s Meadows – Long-term Care Facility

b. Review the details of the severe weather/flash flood event along the watershed and

assess the impact that the saturated nature of the soil had on the flooding and how it

should affect dam operations in the future.

c. Investigate possibility of gauges/metering water flow along Carrol Creek as it is felt that

this also contributed to the flooding in West Montrose

d. Consider creation of a webpage for the West Montrose area that allows residents in this

location access to real time flooding information, flood mapping and a 5-hour forecast so

that the information can be utilized by community members to make appropriate decisions

on how to respond.

Theme 5: Public Information Session

a. A public meeting has been scheduled & hosted by GRCA with community members in

West Montrose that includes WRPS and Township staff to share flooding information and

obtain feedback on next steps.

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CONCLUSIONS

The debrief meeting with staff and responding partners/agencies has allowed us to develop a

solid plan for prevention/mitigation of a future flooding event. Any items that obtain final

approval will then be included within an Implementation Project Plan with timelines for the action

items to be achieved.

In addition, any items not completed by the end of 2017 will be added to the Township’s

Corporate Business Plan for the coming years.

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COUNCIL’S OUTSTANDING ACTIVITY LIST As of July 28th, 2017

Discussion Date Title/Action Required Assigned To

Projected Date of Completion

Updates/Notes

O – Original Date CAO – Chief Administrative Officer EPS – Engineering and Planning Services R – Review CIS – Council and Information Services RFS – Recreation and Facilities Services Fin – Finance Fire – Fire Services #23005-v1-Council's_Outstanding_Activity_List

O – December 8, 2015 R – November 29, 2016 R – March 28, 2017 R – July 4, 2017

Settlement Boundary Rationalization Process

EPS Dependent on Regional Approval

Having reported back to Council on March 21st, 2017, staff is on track with the process. Final reports for Breslau and remaining settlements will be brought back to Council by the end of 2017.

O – October 20, 2015 R - May 29, 2017

GRT Working Group CAO Second Quarter 2017

The Region is hoping to have a meeting scheduled at some point in July with the Township. On December 19 Council directed:

That the Township of Woolwich support the implementation of Grand River Transit service improvements to Route 21 commencing September 2017 with no annual cost increase to the Regional tax levy of the Township of Woolwich.

That the Township of Woolwich request a review of the methodology related to the allocation of costs and revenue to the Township.

The Township of Woolwich continues to work with the Region on the development of a Breslau GRT Bus Route.

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Updates/Notes


A Township internal working group met with GRT staff on Friday, January 13, 2017. A follow-up meeting to review GRT analysis will occur in April/May 2017.

O - January 12, 2016 R – March 28, 2017

Investigations of Glasgow Street Traffic Options

EPS Fourth Quarter 2017

Load limit review has been completed (Quarter 1). Traffic study scheduled for Quarter 2 will need to be reconsidered due to the reconstruction on Sawmill Road. Public Meeting/report to Council will also need to be rescheduled.

O – January 18, 2016 R – March 28, 2017 R – May 30, 2017

Benjamin Road Pedestrian Crossing

EPS Timing is dependent on

discussions with Regional Staff

Consultant has updated the traffic study (Quarter 1) and the Township has received the report. Internal meeting will occur, followed by external meeting with the Region. Staff to report back to Council before end of second quarter.

O - January 28, 2016 R – March 28, 2017

Cost Analysis - resurfacing of Snyder’s Flats Road and Bloomingdale community centre parking lot

EPS Timing is dependent on cost sharing discussions with developer and those discussions being reflected in the Development

Geotechnical investigations in Quarter 2.

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Updates/Notes


Charge Amendment

O – May 31, 2016 R – December 13, 2016

Additional Street Lighting in Bloomingdale

EPS See Updates/Notes Survey in Quarter 1 and Report in Quarter 2. If Council’s direction is to proceed, include for consideration in 2018 budget. In the meantime EPS will still look at purchasing additional fixtures in conjunction with the Regional LEP Retrofit Program. Discussion will occur at September 19th, 2017 Council meeting.

O – June 28, 2016 Former Riverside School Site CAO Completion depends on Public Boards review of

alternative uses for site

The Public School Board has advised that they are presently exploring potential alternative uses.

O – March 28, 2017 Site Plan Guideline Revisions EPS End of 2017 Staff will be revising site plan guidelines to address the issue of tree planting and water infiltration in large commercial parking lots.

O - January 26, 2017 R – July 4, 2017

Investigate Options for Library at Existing Breslau Community Centre

RFS Will come forward as part of the report

to Council for Breslau Task Force

in May

Ann has received correspondence from the Region regarding space requirements.

O – May 16, 2017 R – July 4, 2017

Taxation of Old Order Mennonite Churches

CAO Completion depends on

discussion with AMO

A meeting with the Ministry of Municipal Affairs and Housing has been requested at the AMO Conference.

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Updates/Notes


O- June 27, 2017 West Montrose Flooding CAO August 1st, 2017 (Committee of the Whole Meeting)

Township staff, Regional Police and the GRCA met on June 29th to discuss the recent flooding events which affected parts of West Montrose. A Report will be prepared by staff and is scheduled to go to Committee on August 1st, 2017.

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