Township of Havelock Belmont Methuen Regular …calendar.hbmtwp.ca/council/Detail/2017-10-16-1800-Regular...Minutes – October 16, 2017 Regular Council Meeting Page 3 of 24 Mr. Tighe

Township of Havelock-Belmont-Methuen Regular Council Meeting

Council Chamber October 16, 2017

Minutes

A Regular Meeting of the Council of the Corporation of the Township of Havelock-Belmont-Methuen was held on October 16, 2017 at 6:00 p.m. in the Township of Havelock-Belmont-Methuen Council Chamber with Mayor Gerow presiding. Mayor Gerow called the Regular meeting to order at 6:00 p.m. Mayor Gerow requested that everyone rise and observe a moment of silence in memory of Jamie Scriver, Township Facilities Manager, and Hector MacMillan, Mayor of Trent Hills. Mayor Gerow reminded Council of the requirement to disclose any pecuniary interest and the general nature thereof if the occasion arises.

Members in Attendance: Council: Ron Gerow, Mayor

Jim Martin, Deputy Mayor David Gerow, Councillor Barry Pomeroy, Councillor Hart Webb, Councillor

Staff: Pat Kemp, CAO

Bob Angione, Clerk Brian Grattan, Economic Development Officer/Deputy Clerk John Smallwood, CBO Brian McMillan, Director of Public Works Wendelin McConnell, Treasurer

Planning Consultant: Darryl Tighe President, Landmark Associates Limited Regrets: Jake Taylor, Planning Assistant

Minutes:

R-648-17 Moved by Councillor Pomeroy Seconded by Councillor Webb

Minutes – October 16, 2017 Regular Council Meeting

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That the minutes of the Regular Council Meeting held on October 2, 2017 and the minutes of the two Special Council Meetings held on October 5, 2017 be approved and adopted as presented.

Carried

Public Meeting for Zoning By-law Amendments:

Mayor Gerow introduced the Township’s Planning Consultant, Darryl Tighe from Landmark Associates Limited, to the Public Meeting. Zoning By-law Amendment – Holly Richards-Conley (Applicant)

Mark Landry (Owner) The Township of Havelock-Belmont-Methuen is in receipt of an application for a Zoning By-law Amendment to change the zoning of certain lands being described as Part Lot 23, Concession 3, being Lot 48 and Part of Block N of Registered Plan No.35 – in the Methuen Ward (Methuen Lake), identified by Roll No. 1531-010-007-09700 and having municipal address of 69 Fire Route 83c Upper.

The purpose of this application is to rezone the subject property while also introducing certain site specific regulations to permit the redevelopment of the lot. As proposed the redevelopment will consist of the replacement of an existing cottage with a new single detached vacation dwelling together with attached decks/porches, and construction of a new detached garage.

Mr. Tighe presented the planning report to the meeting. Mr. Tighe advised that this Public Meeting was held under Section 34 of the Planning Act. A notice of the public meeting was given by prepaid first class mail to every owner of land within 120 metres of the area to which the application applies. A notice was also clearly posted on the property to which the application applies. Notice was also provided to the prescribed ministries and agencies. Comments regarding the proposed zoning by-law amendment were received. Peterborough Public Health (October 2, 2017) provided written comments and expressed no objection to the application, provided that the owners are approved for an existing sewage system application prior to issuance of a building permit. Crowe Valley Conservation Authority (CVCA) provided written comments on October 3, 2017 expressing no concern with the application. It was also noted by CVCA that a new permit will need to be issued by their office in order to proceed with the proposed development associated with this zoning by-law amendment. Enbridge provided written comments on October 2, 2017 expressing no concern with the application. Written comments were also received from Donald A. Reid in support of the zoning by-law amendment. Mr. Tighe reviewed the planning report regarding the application.


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Mr. Tighe summarized that the subject application conforms to the Growth Plan, County of Peterborough Official Plan, Township of Havelock-Belmont- Methuen Official Plan and is consistent with the Provincial Policy Statement. Mr. Tighe recommended that the draft by-law be passed by Council. It was noted for the record that the applicant, Holly Richards-Conley, was in attendance. Mayor Gerow invited comments in favour of the application. Dave Retzer, the immediate neighbour to the applicant, rose in favour of the application. Mayor Gerow invited comments in opposition of the application three times with no response. Mayor Gerow invited questions and comments from Council with no response. Zoning By-law Amendment – William and Robin Pepper (Owner and Applicant) The Township of Havelock-Belmont-Methuen is in receipt of an application for a Zoning By-law Amendment to change the zoning of certain lands being described as Part Lot 26, Concession 10, being Part Lot 16 of Registered Plan 12 – in the Methuen Ward (Jack Lake, Sharpe Bay), identified by Roll Numbers 1531-010-007-61000 and 1531-010-007-61100 and having municipal addresses of 260 and 268 Fire Route 89C. Consent applications B-13-17 and B-22-17 were recommended for approval by Council on April 18, 2017 and were subsequently approved by the Peterborough County Land Division Committee. The purpose of application B-13-17 was to sever a parcel of land from 260 FR 89C to serve as a lot addition to 268 FR 89C. The purpose of application B-22-17 was to request that a right-of-way be granted over 268 FR 89C, to be accessed by 260 FR 89C. A condition of consent application B-13-17 was that each of the severed and retained parcels be rezoned. No new development is proposed on either the severed or retained lands, however each require a rezoning in order to recognize changes to lot area and lot frontage; as well as to maintain a uniform zoning on the lands benefiting from the lot addition. The purpose of this application to amend the zoning by-law, will serve to satisfy the condition of consent for application B-13-17 as previously approved. Mr. Tighe presented the planning report to the meeting. Mr. Tighe advised that this Public Meeting was held under Section 34 of the Planning Act. A notice of the public meeting was given by prepaid first class mail to every owner of land within 120 metres of the area to which the application applies. A notice was also clearly posted on the property to which the application applies. Notice was also provided to the prescribed ministries and agencies.


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Comments regarding the proposed zoning by-law amendment were received. Peterborough Public Health, as well as Enbridge, provided written comments dated October 2, 2017; each expressed no objection to the application. Comments from Crowe Valley Conservation Authority (CVCA) are not required due to the properties being located on Jack Lake. Mr. Tighe reviewed the planning report regarding the application. Mr. Tighe summarized that the subject application conforms to upper tier planning policy, together with the Township of Havelock-Belmont-Methuen Official Plan and Comprehensive Zoning By-law 1995-42, as amended. Mr. Tighe recommended that the draft by-law be passed by Council. It was noted for the record that the owner and applicant, William Pepper, was in attendance. Mayor Gerow invited comments in favour of the application three times with no response. Mayor Gerow invited comments in opposition of the application three times with no response. Mayor Gerow invited questions and comments from Council with no response. R-649-17 Moved by Councillor Webb Seconded by Deputy Mayor Martin That the Public Meeting held pursuant to the Planning Act, R.S.O. 1990, c.P.13. adjourn at 6:15 p.m. and the Regular Council Meeting resume.

Carried

Resumption of Regular Council Meeting: The Zoning By-law Amendments were considered at this time.

1. A by-law to amend the Comprehensive Zoning By-law in order to change the

zoning of certain lands being located in Part Lot 23, Concession 3, being Lot 48 and Part of Block N of Registered Plan No.35 in the Methuen Ward, and having a municipal address of 69 Fire Route 83c Upper pursuant to an application by Holly Richards-Conley on behalf of property owner Mark Landry.

R-650-17 Moved by Councillor Gerow Seconded by Councillor Webb


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That By-law 2017-095, being by-law to amend the Comprehensive Zoning By-law in order to change the zoning of certain lands being located in Part Lot 23, Concession 3, being Lot 48 and Part of Block N of Registered Plan No.35 in the Methuen Ward, and having a municipal address of 69 Fire Route 83c Upper pursuant to an application by Holly Richards-Conley on behalf of property owner Mark Landry, be read a first, second and third time and finally passed in Open Council this 16th day of October, 2017.

Carried

2. A by-law to amend the Comprehensive Zoning By-law in order to change the zoning of certain lands being located in Part Lot 26, Concession 10, being Part Lot 16 of Registered Plan 12, and having municipal addresses 260 and 268 Fire Route 89C in the Methuen Ward pursuant to an application by property owners William and Robin Pepper.

R-651-17 Moved by Councillor Pomeroy Seconded by Deputy Mayor Martin

That By-law 2017-096, being a by-law to amend the Comprehensive Zoning By-law in order to change the zoning of certain lands being located in Part Lot 26, Concession 10, being Part Lot 16 of Registered Plan 12, and having municipal addresses 260 and 268 Fire Route 89C in the Methuen Ward pursuant to an application by property owners William and Robin Pepper, be read a first, second and third time and finally passed in Open Council this 16th day of October, 2017.

Carried

R-652-17 Moved by Councillor Webb Seconded by Councillor Gerow That the Regular Council Meeting be suspended in favour of a public meeting of the Committee of Adjustment at 6:17 p.m. with Deputy Mayor Martin in the Chair.

Carried

Public Meeting for Committee of Adjustment:

Deputy Mayor Martin reminded members of the Committee of the requirement to disclose any pecuniary interest and the general nature thereof if the occasion arises.

Minor Variance Applications: A-21/17, Minor Variance, Sandra and Randy Dale, Part Lot 15, Concession 8, with municipal address 59 Fire Route 36 – Belmont Ward (Round Lake) The purpose of this minor variance application is to seek relief from Section 4.10 B (a) (ii) in order to permit the construction of a 60 square foot deck addition to the existing front/lakeside deck, which will have the effect of reducing the minimum required water


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yard setback from 100 feet as per Section 4.35 to 58.3 feet (58.3 feet existing) and reducing the minimum front yard setback from 70 feet as per Section 11.2.1(c) to 58.3 feet (58.3 feet existing). The Clerk advised that notice of the Public Meeting had been given by prepaid first class mail to every owner of land within 60 metres of the area to which the application applies and a notice was clearly posted on the property. Notice was also provided to the prescribed Ministries and agencies. Crowe Valley Conservation Authority (CVCA) provided written comment expressing no concern with the application. It was also noted by CVCA that an existing permit (No.139/17) issued by their office would need to be amended to reflect the setbacks submitted with the application. Comments were also received by Peterborough Public Health stating no objection to the application. Planning Consultant Darryl Tighe presented the Planning Report to the meeting. The owner/applicant Sandra Dale was in attendance. Deputy Mayor Martin invited anyone present to speak in opposition to the minor variance application three times with no response. Deputy Mayor Martin invited anyone present to speak in favour of the minor variance application. Sandra Dale spoke in favour of the application but requested relief from approval condition number five (survey) as identified in the Planning Report siting the cost. Darryl Tighe noted that this particular condition has been in effect for many applications. Mr. Tighe explained that with past applications a letter from the Ontario Land Surveyor confirming location of the construction and survey markers has been sufficient to meet the requirements of the minor variance. A Land Survey Technician may be dispatched by the Surveyor to measure the location of construction and identify the survey pins. A full or new survey is not required. Deputy Mayor Martin invited questions and comments from the committee members. Councillor Gerow noted that he is moving the motion for approval on condition that the owner/applicant clearly understands that a new survey is not required to satisfy condition number five as written in the report of the Planning Consultant. R-653-17 Moved by Councillor Gerow

Seconded by Councillor Webb

That Minor Variance Application A-21/17 for constructing an attached front/water side deck addition, and having a reduced water yard setback of 58.3 feet (17.8 metres) and a reduced front yard setback of 58.3 feet (17.8 metres) from the high water mark of Round Lake be approved with the following conditions:


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That the proposed deck addition be permitted with the setbacks as noted above and be located as illustrated on the drawing labelled Schedule ‘A’ in the report of the Planning Consultant;

That any requisite approval be received by the applicable approval authorities prior to the building permit being issued;

o Crowe Valley Conservation Authority

That a 20-day appeal period lapse prior to the issuance of a building permit;

That a building permit be issued within 12 months of the approval of this application and upon submission to the building department of the appropriate application, fees and supporting information as required by the Chief Building Official;

That the structure and the required setbacks be staked by an Ontario Land Surveyor prior to the commencement of any site alterations or construction; and any requisite measurements from the high water mark or edge of water shall be taken from the same locations relied upon at the time the application was submitted; and

That the balance of the information in the Planning Report be received. Carried

A-22/17, Minor Variance and Application for Permission, William and Lisa Fischer, Part Lot 28, Concession 8, with municipal address 8 Fire Route 85g – Methuen Ward (Jack Lake – Callahan Bay) The purpose of this minor variance application is to seek relief from Section 4.10 A (Legal Non-conforming Buildings, Structures and Uses) and Section 4.10 B (a) (ii), and to seek approval for an application for permission which would permit the following:

1. Construct a 168 ft2 addition to the east side of the existing cottage, having the following effect:

i. reducing the minimum required water and front yard setbacks from 100

feet as per Section 4.35 and 70 feet as per Section 11.2.1(c), respectively to 19 feet (10 feet existing); and

2. Construct a replacement septic system on approximately the same footprint as

the existing septic system, which will have the effect of reducing the minimum required water yard setback from 100 feet as per Section 4.35 to 49.2 feet (approximately 49.2 feet existing).


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The Clerk advised that notice of the Public Meeting had been given by prepaid first class mail to every owner of land within 60 metres of the area to which the application applies and a notice was clearly posted on the property. Notice was also provided to the prescribed Ministries and agencies. Comments have been received by Peterborough Public Health (October 2, 2017), which has advised that a permit to construct a sewage system will be required prior to issuance of any building permits. Comments will not be required from the Crowe Valley Conservation Authority, as the property is located on Jack Lake. Planning Consultant Darryl Tighe presented the Planning Report to the meeting. The applicant, Dave Tucker, was in attendance. Deputy Mayor Martin invited anyone present to speak in opposition to the minor variance application three times with no response. Deputy Mayor Martin invited anyone present to speak in favour of the minor variance application with no response. Deputy Mayor Martin invited questions and comments from the committee members.

R-654-17 Moved by Councillor Webb

Seconded by Mayor Gerow

That Minor Variance Application A-22/17 for constructing a 168 ft2 (15.6 m2) cottage addition with a reduced water and front yard setback of 19 feet (5.8 metres); together with constructing a replacement septic system with a reduced water yard setback of 49.2 feet (15 metres) from the high water mark of Jack Lake be approved with the following conditions:

That notwithstanding the current zoning of the property as ‘Open Space (OS) Zone’, that all provisions as they apply to the ‘Seasonal Residential (SR) Zone’ of By-law No. 1995-42, as amended, shall apply to the subject property identified by property roll number 1531-010-007-40600;

That the proposed addition and septic system be permitted with the setbacks as noted above and be located as illustrated on the drawing as labelled Schedule ‘A’ in the report of the Planning Consultant;


o Peterborough Public Health


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That the addition and the required setbacks be staked by an Ontario Land Surveyor prior to the commencement of any site alterations or construction; and any requisite measurements from the high water mark or edge of water shall be taken from the same locations relied upon at the time the application was submitted; and


A-23/17, Minor Variance, Blake and Lydia Little, Part Lot 29, Concession 8, Block J of Plan 228, Parts 1 and 2 of Plan 45R12936, Jack Lake, Methuen Ward The purpose of this application is to seek minor variance approval to construct a detached garage having the effect of increasing the maximum allowable height from 14.76 feet as per Section 4.1(c) to 16.5 feet (0 feet existing).

The Clerk advised that notice of the Public Meeting had been given by prepaid first class mail to every owner of land within 60 metres of the area to which the application applies and a notice was clearly posted on the property. Notice was also provided to the prescribed Ministries and agencies. No comments were received at the time of report preparation. Due to the nature of the proposal comments are not required from Peterborough Public Health. Additionally, comments will not be required from the Crowe Valley Conservation Authority, as the property is located on Jack Lake. Planning Consultant Darryl Tighe presented the Planning Report to the meeting. The owners and applicants, Blake and Lydia Little, were in attendance. Deputy Mayor Martin invited anyone present to speak in opposition to the minor variance application three times with no response. Deputy Mayor Martin invited anyone present to speak in favour of the minor variance application with no response. Deputy Mayor Martin invited questions and comments from the committee members.


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R-655-17 Moved by Mayor Gerow Seconded by Councillor Pomeroy

That Minor Variance Application A-23/17 for constructing a detached garage being 624 ft2 (190.2 m2) with an increased height of 16.5 feet (5.03 metres) be approved, with the following conditions:

That the proposed detached garage be permitted with a minimum water yard setback of 110 feet and at the location as illustrated on the drawing as attached and labelled Schedule ‘A’ in the report of the Planning Consultant;

That the detached garage is permitted to include a second-storey for the purpose of storage type uses only; and being subordinate and accessory to the main or principle dwelling shall not contain any habitable space, sanitary, plumbing or cooking facilities;



That the detached garage and the required setbacks be staked by an Ontario Land Surveyor prior to the commencement of any site alterations or construction; and


A-24/17, Minor Variance, David and Theresa Ball, Part Lot 15, Concession 6, with municipal address 645 Kasshabog Lake-Island 38 – Methuen Ward (Kasshabog Lake) The purpose of this minor variance application is to seek relief from Section 4.10 B (a) (ii) in order to permit the construct of a 400 square foot addition to the existing cottage, which will have the effect of reducing the minimum required water yard setback from 100 feet as per Section 4.35 to 95.9 feet (81.1 feet existing); together with increasing the maximum allowable lot coverage from 4% as per Section 12.2.1(g) to 4.5% (3.3% existing).

The Clerk advised that notice of the Public Meeting had been given by prepaid first class mail to every owner of land within 60 metres of the area to which the application applies and a notice was clearly posted on the property. Notice was also provided to the prescribed Ministries and agencies. Peterborough Public Health (dated October 2, 2017) provided written comments and expressed no objection to the application,


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provided that the owners are approved for an existing sewage system application prior to issuance of a building permit. Crowe Valley Conservation Authority (CVCA) provided written comments on October 3, 2017 expressing no concern with the application. Planning Consultant Darryl Tighe presented the Planning Report to the meeting. The applicant, Trevor Day, was in attendance. Deputy Mayor Martin invited anyone present to speak in opposition to the minor variance application three times with no response. Deputy Mayor Martin invited anyone present to speak in favour of the minor variance application with no response. Deputy Mayor Martin invited questions and comments from the committee members. R-656-17 Moved by Councillor Pomeroy


That Minor Variance Application A-24/17 for constructing a cottage addition, and having a reduced water yard setback of 95.9 feet (29.2 metres); together with an increase in maximum lot coverage to 4.5% on Kasshabog Lake be approved with the following conditions:

That the proposed cottage addition be permitted with the setback as noted above and be located as illustrated on the drawing as attached and labelled Schedule ‘A’ in the report of the Planning Consultant;


o Crowe Valley Conservation Authority o Peterborough Public Health



That the cottage addition and the required setback be staked by an Ontario Land Surveyor prior to the commencement of any site alterations or construction; and


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any requisite measurements from the high water mark or edge of water shall be taken from the same locations relied upon at the time the application was submitted; and


A-25/17, Minor Variance, Jeffery and Debbie Souter, Part Lot 3, Concession 10, Part 1 of Plan 45R7088 – Long Lake, Methuen The purpose of this application is to seek minor variance approval for relief from Section 4.10 B (a) (ii) as follows:

1. to construct an addition on the footprint of an existing deck, which will have the effect of reducing the minimum required water yard setback from 100 feet as per Section 4.35 to 78.8 feet (78 feet existing);

2. to construct a new deck together with reconstructing a portion of an existing deck

which will have the effect of reducing the minimum required water yard setback from 100 feet as per Section 4.35 to 78 feet (70 feet existing); and

3. to construct an attached waterfront landing and stairs on the footprint of an

existing deck, which will have the effect of reducing the minimum required water yard setback from 100 feet as per Section 4.35 to 74.6 feet (70 feet existing).

The Clerk advised that notice of the Public Meeting had been given by prepaid first class mail to every owner of land within 60 metres of the area to which the application applies and a notice was clearly posted on the property. Notice was also provided to the prescribed Ministries and agencies. No comments were received at the time of report preparation. Peterborough Public Health provided written comments (dated October 2, 2017) and expressed no objection to the application, provided that the owners are approved for an existing sewage system application prior to issuance of a building permit. Crowe Valley Conservation Authority (CVCA) provided written comment on October 3, 2017 expressing no concern with the application. It was also noted by CVCA that a permit will need to be issued by their office in order to proceed with the proposed development. Planning Consultant Darryl Tighe presented the Planning Report to the meeting. The owner and applicant, Debbie Souter was in attendance. Deputy Mayor Martin invited anyone present to speak in opposition to the minor variance application three times with no response.


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Deputy Mayor Martin invited anyone present to speak in favour of the minor variance application with no response. Deputy Mayor Martin invited questions and comments from the committee members. R-657-17 Moved by Mayor Gerow

Seconded by Councillor Gerow That Minor Variance Application A-25/17 for constructing an addition to the existing dwelling having a ground floor area of 448 ft2 (41.6 m2) with a reduced water yard setback of 78.8 feet (24 metres); together with constructing an attached deck and waterfront landing having floor areas of 794 ft2 (73.8 m2) and 64 ft2 (6 m2), respectively and each having reduced water yard setbacks of 78 feet (23.8 metres) and 74.6 feet (22.7 metres) from the high water mark of Long Lake be approved with the following conditions:

That construction of the cottage addition and each of the deck and proposed landings be permitted as submitted in the drawings attached and labeled Schedule ‘A’ in the report of the Planning Consultant;


o Crowe Valley Conservation Authority o Peterborough Public Health



That the buildings/structures and the required setbacks be staked by an Ontario Land Surveyor prior to the commencement of any site alterations or construction; and any requisite measurements from the high water mark or edge of water shall be taken from the same locations relied upon at the time the application was submitted; and


R-658-17 Moved by Councillor Gerow



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That the Committee of Adjustment Meeting adjourn at 6:40 p.m. and the Regular Council Meeting resume with Mayor Gerow presiding.

Carried

Regular Meeting Resumes:

Planning Consultant Reports:

1. Darryl Tighe, Planning Consultant Re: Housekeeping Amendment – Draft By-law .



That staff is hereby authorized to proceed with the giving of notice for a statutory public meeting to consider the proposed Housekeeping Amendment to the Comprehensive Zoning By-law.

Carried

2. Darryl Tighe, Planning Consultant Re: An Agricultural System – Greater Golden Horseshoe.

R-660-17 Moved by Deputy Mayor Martin Seconded by Councillor Gerow

That the report from the Township Planning Consultant regarding an Agricultural System – Greater Golden Horseshoe (GGH) be received for information

Carried

3. Darryl Tighe, Planning Consultant Re: Crown Shoreline Reserve Acquisition Request - Armstrong.

R-661-17 Moved by Councillor Webb Seconded by Councillor Pomeroy

That Staff is hereby authorized to advise the property owner, Ms. Leanne Armstrong, and the Ministry of Natural Resources and Forestry (MNRF) that the Township has no concerns with, or objections to, the proposed acquisition by Ms. Leanne Armstrong, of the 66-foot Shoreline Crown Reserve adjacent to her property located at 540 Griggs Island and identified as Part Lot 25, Concession 9, Part 1 of Registered Plan 45R1302, Methuen Ward, Jack Lake and having Property Roll No. 1531-010-007-51500.

Carried

4. Darryl Tighe, Planning Consultant Re: Consent Application B-89-17 – Hitchon/Inglis (Belmont Ward).


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R-662-17 Moved by Councillor Gerow Seconded by Deputy Mayor Martin

That Consent Application B-89-17 be recommended for denial to the Peterborough County Land Division Committee.

Carried

5. Darryl Tighe, Planning Consultant Re: Consent Application B-92-17 – Drain (Belmont Ward).

R-663-17 Moved by Deputy Mayor Martin Seconded by Councillor Pomeroy

That Consent Application B-92-17 be recommended for approval to the Peterborough County Land Division; and

That the severed parcel be rezoned to the satisfaction of the Municipality; and That the severed parcel be merged on title with the adjacent property and having Roll No. 15-31-010-001-09900.

Carried

6. Darryl Tighe, Planning Consultant Re: Consent Application B-94-17 – Bassakyros (Belmont Ward).

R-664-17 Moved by Councillor Gerow Seconded by Councillor Webb

That application B-94-17 be recommended for approval to the Peterborough County Land Division; and

That a Minor Variance, if required, be obtained for the retained parcel to the satisfaction of the Municipality; and

That $1000.00 Cash-in-lieu of parkland be paid to the Municipality for the new lot being created by approval of application B-94-17.

Carried

Delegations and Presentations: 1. Roger Clarke

Re: Future Development in Havelock R-665-17 Moved by Councillor Gerow



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That the delegation from Roger Clarke regarding economic development in the Township and seeking an explanation of the regulations pertaining to the construction of a secondary building without a primary structure be received for information.

Carried

2. Ritch Smith, President – Crowe Lake Waterway Association

Re: Blairton Terrace Development

R-666-17 Moved by Deputy Mayor Martin Seconded by Councillor Gerow That the delegation from Ritch Smith regarding the proposed Blairton Terrace Development be received for information. Carried The Planning Consultant was excused from the meeting at 7:42 p.m. 3. Melissa Buelow, Area Manager - Highway Engineering

Quinn Mieske, Contract Services Administrator Ministry of Transportation Re: Highway 7 – Construction Update and MTO Design Approach

R-667-17 Moved by Councillor Gerow Seconded by Councillor Webb That the delegation from Melissa Buelow and Quinn Mieske of the Ministry of Transportation regarding construction along Highway 7 be received for information. Carried 4. Rhonda Keenan, President and CEO

Tom Robinson, Board Chair Peterborough and the Kawarthas Economic Development (PKED) Re: PKED Update

R-668-17 Moved by Councillor Gerow Seconded by Deputy Mayor Martin That the delegation from Rhonda Keenan and Tom Robinson of Peterborough and the Kawarthas Economic Development providing an economic development update be received for information. Carried 5. Tracie Bertrand, Director of Tourism and Communications - PKED

Peter Neilsen, Manager of Technical Services – County of Peterborough Re: Tourism Wayfinding Project


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R-669-17 Moved by Councillor Webb Seconded by Councillor Gerow Whereas the objectives of Tourism Wayfinding are to increase the number of visitors to key attractions and tourism businesses throughout the region, enhance the overall image of Peterborough and the Kawarthas as a destination, and provide improved opportunities for navigation throughout the region;

Be it resolved that Council endorses in principal the Tourism Wayfinding Signage Toolkit and directs the Technical Advisory Committee to finalize the requirements of the toolkit and report back with next steps for the proposed development of a regional tourism wayfinding signage program for further consideration by council.

Carried

Staff Reports: 1. Brian McMillan, Director of Public Works

Re: Keating Road Bridge Removal Tender PW-04-2017

R-670-17 Moved by Councillor Pomeroy Seconded by Deputy Mayor Martin That Tender PW-04-2017 for the Keating Road Bridge Removal be awarded to Fidelity Engineering & Construction Inc. in the amount of $106,804. 99 excluding taxes, as the lowest-cost submission meeting all tender specifications.

Carried

2. Pat Kemp, CAO Brian McMillan, Director of Public Works Re: Connecting Link Funding 2018-2019

R-671-17 Moved by Deputy Mayor Martin Seconded by Councillor Pomeroy Whereas a comprehensive Asset Management Plan including the connecting link has been completed and publically posted; and Whereas the Township will assure compliance with the conditions that apply to designated connecting links under the Highway Traffic Act to ensure the safe and efficient movement of provincial traffic; Be It Resolved That staff are hereby authorized to submit an application for funding through the Connecting Links Program for the Connecting Link (Highway 7) project; and


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That staff are hereby authorized to ensure that the submitted application meets the requirements of the Ministry of Transportation’s (MTO’s) Connecting Links Program as described in the Program Guide; and That the Council of the Corporation of the Township of Havelock-Belmont-Methuen hereby certifies that the information contained in the application is factually accurate; and That, upon the Township receiving notification from MTO of a successful application, That the Mayor and Clerk are hereby authorized to enter into an agreement on behalf of the Township with the Province of Ontario for funding under the Connecting Links Program in order to receive monies to be expended for the Connecting Link (Highway 7) project.

Carried

3. Wendelin McConnell, Treasurer Re: Benefit Renewal

R-672-17 Moved by Deputy Mayor Martin Seconded by Councillor Pomeroy

That staff is hereby authorized to renew the benefits package with Manulife as detailed in the quotation received from Mosey and Mosey and outlined in the report of the Treasurer.

Carried

4. Wendelin McConnell, Treasurer Re: Municipal GHG Challenge Fund – Arena

R-673-17 Moved by Councillor Pomeroy


That staff is hereby authorized to apply for a Municipal GHG Challenge Fund Grant in order to replace the Arena brine chiller.

Carried

5. Wendelin McConnell, Treasurer Re: Municipal GHG Challenge Fund – Library, Recreation Centre, and Fire Hall


Seconded by Councillor Gerow

That staff is hereby authorized to apply for a Municipal GHG Challenge Fund Grant in order to replace the furnace and HVAC systems at the Cordova Library, the Cordova Recreation Centre, and at the Cordova Fire Hall.

Carried


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6. Wendelin McConnell, Treasurer

Re: Insurance Renewal

R-675-17 Moved by Councillor Webb Seconded by Deputy Mayor Martin

That staff is hereby authorized to renew the insurance policy with Jardine Lloyd Thompson in the amount of $116,658 plus applicable taxes as outlined in the report of the Treasurer.

Carried

7. John Smallwood, CBO Re: Removal of Holding Symbol – Jack Lake Estates Unit 6



That staff is hereby authorized to proceed with the removal of the Holding Symbol on Unit 6, Jack Lake Estates, having Property Roll Number 15-31-010-007-66406-0000 and that the requisite by-law be passed in the by-law section of this meeting.

Carried

8. John Smallwood, CBO Re: Travel Trailer Request


Seconded by Deputy Mayor Martin

That approval is hereby granted to Steve Talbot and Darlene Simmons for the use of a travel trailer on their property at 2569 County Rd 48 during construction of their new residential dwelling; and That the requisite by-law authorizing the agreement be passed in the by-law section of this meeting.

Carried

9. John Smallwood, CBO Re: Building Department Activity Reports March to July 2017


Seconded by Councillor Pomeroy

That the report of the CBO outlining Building Department activity from March to July 2017 be received for information.

Carried


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10. Bob Angione, Clerk Re: By-law Enforcement Report for September 2017

R-679-17 Moved by Deputy Mayor Martin

Seconded by Councillor Gerow

That the By-law Enforcement Report for September 2017 as presented by the Clerk be received for information.

Carried

Correspondence: #159-17A Ambrose Moran requests resolution regarding Official Plan update.

R-680-17 Moved by Councillor Gerow Seconded by Councillor Pomeroy

That correspondence from Ambrose Moran requesting a resolution regarding the County of Peterborough Official Plan update be received for information.

Carried

#160-17A Kim Russell requests relief from Township fees.

R-681-17 Moved by Councillor Gerow Seconded by Deputy Mayor Martin

That the Chief Building Official is hereby directed to request from Kim Russell specific details with respect to future plans for the subject property at 107 Concession Street that may pertain to possible future severance and rezoning applications; and further That the Chief Building Official is hereby directed to request specific details regarding any relief from associated municipal fees that may be applicable to any future severance or rezoning of the subject property; and further The CAO is hereby directed to review and provide a summary of the legal costs incurred by the Township due to previous matters associated with the subject property.

Carried

#161-17 Hydro One provides Forestry Maintenance notification.

#162-17 Ministry of Citizenship and Immigration provides notification of June Callwood Outstanding Achievement Award for Volunteerism.

R-682-17 Moved by Councillor Webb Seconded by Deputy Mayor Martin


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That the balance of the correspondence be received for information. Carried

Committee Liaison Reports:

Deputy Mayor Martin had nothing to report.

Councillor Pomeroy reported that he will be attending a Library Board Meeting later this week.

Councillor Gerow had nothing to report.

Councillor Webb had nothing to report.

Mayor Gerow had nothing to report.

R-683-17 Moved by Councillor Webb Seconded by Councillor Gerow That the Committee Liaison Reports be received for information. Carried

Written Notice of Motion or Discussion:

There were no Written Notices of Motion presented at this meeting.

Oral Notice of Motion: 1. Hart Webb, Councillor

Re: MNRF Enforcement

That a representative of the Ministry of Natural Resources and Forestry (MNRF) enforcement division be invited to attend a Regular Council Meeting in order to address the enforcement concerns pertaining to irresponsible campers on crown land throughout the Township of Havelock-Belmont-Methuen.

R-684-17 Moved by Councillor Webb Seconded by Deputy Mayor Martin That staff is hereby directed to invite a representative of the Ministry of Natural Resources and Forestry (MNRF) enforcement division to attend a Regular Council Meeting in order to address the enforcement concerns pertaining to irresponsible campers on crown land throughout the Township of Havelock-Belmont-Methuen.

Carried


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New Business:

None.

By-Laws:

3. A by-law to amend the Comprehensive Zoning By-law in order to remove a holding provision (H) on certain lands described as PVLCP 73, Level 1, Unit 6 (4 Bear Run) in the geographic Township of Havelock-Belmont-Methuen, Methuen Ward (Jack Lake)

R-685-17 Moved by Councillor Webb Seconded by Councillor Gerow

That By-law 2017-097, being a by-law to amend the Comprehensive Zoning By-law in order to remove a holding provision (H) on certain lands described as PVLCP 73, Level 1, Unit 6 (4 Bear Run) in the geographic Township of Havelock-Belmont-Methuen, Methuen Ward (Jack Lake), be read a first, second and third time and finally passed in Open Council this 16th day of October, 2017.

Carried

4. A by-law to authorize the Mayor and Clerk to enter into an Agreement with Steven Christopher Talbot and Darlene Karen Simmons for the use of a trailer during the construction of the new dwelling on property identified by Roll No. 1531-010-003-09410 and located at 2569 County Road 48.

R-686-17 Moved by Councillor Pomeroy Seconded by Deputy Mayor Martin

That By-law 2017-098, being a by-law to authorize the Mayor and Clerk to enter into an Agreement with Steven Christopher Talbot and Darlene Karen Simmons for the use of a trailer during the construction of the new dwelling on property identified by Roll No. 1531-010-003-09410 and located at 2569 County Road 48, be read a first, second and third time and finally passed in Open Council this 16th day of October, 2017.

Carried

Closed Session: The CAO added one item to the Closed Session agenda pursuant to Section 239 (2)(b) of the Municipal Act, 2001, S.O. 2001, c. 25 for a personal matter about an identifiable individual, including municipal or local board employees. R-687-17 Moved by Councillor Webb Seconded by Councillor Pomeroy


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That the meeting move into Closed Session at 9:36 p.m. under authority of Section 239 (2)(b) of the Municipal Act, 2001, S.O. 2001, c. 25 for a personal matter about an identifiable individual, including municipal or local board employees; and

Section 239 (2) (c) for a proposed or pending acquisition or disposition of land by the municipality or local board; and Section 239 (2) (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board

Carried

R-688-17 Moved by Councillor Webb Seconded by Councillor Gerow That the meeting rise from Closed Session at 10:50 p.m.

Carried

Business Arising from Closed Session: The following items were dealt with in the Closed Session Council Meeting.

1. A personal matter about an identifiable individual, including municipal or local board employees (2 items).

2. A proposed or pending acquisition or disposition of land by the municipality or local board (1 item).

3. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (1 item).

The following items of direction were confirmed in Open Session: 1. Pat Kemp, CAO

Re: Request for Proposals – Residential Development R-689-17 Moved by: Councillor Gerow

Seconded by: Councillor Webb That Request for Proposals No. 2017-02 for the residential development of seven (7) free-hold building lots with frontage on a public street to be built by the Township on the Long-Term Care property identified as Part of Lot 6, Concession 9, Havelock Ward be awarded to JDM Designworks Inc. for a total amount of $210,000.00 as the highest bidder meeting all the terms and conditions of the Request for Proposal.

Carried

2. Pat Kemp, CAO Re: Arena Staff (Verbal Report)


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R-690-17 Moved by: Councillor Gerow Seconded by: Deputy Mayor Martin

That the CAO is hereby appointed as the Interim Arena Manager until a full-time Arena Manager is hired; and further That the CAO is authorized to hire Doug Hart on a temporary, part-time basis to assist at the Arena when required.

Carried

Confirmation By-Law: R-691-17 Moved by Councillor Webb Seconded by Councillor Pomeroy

That By-law 2017-099, being a By-law to confirm the proceedings of the meeting of the Council of the Corporation of the Township of Havelock-Belmont-Methuen held on the 16th day of October, 2017, be read a first, second and third time and finally passed in Open Council this 16th day of October, 2017.

Carried

Adjournment: R-692-17 Moved by Councillor Pomeroy Seconded by Councillor Gerow

That this meeting adjourn at 10:50 p.m. Carried

Ron Gerow, Mayor Robert V. Angione, Clerk

Documents

Township of Havelock Belmont Methuen Regular …calendar.hbmtwp.ca/council/Detail/2017-10-16-1800-Regular...Minutes – October 16, 2017 Regular Council Meeting Page 3 of 24 Mr. Tighe