Township of Central Frontenac Regular Council - 12 May 2015 · 2018-12-20 · That Council receive the April 2015 Construction Details report for information 12 - 13 b) BUILDING 55-2015

Township of Central Frontenac Regular Council May 12, 2015 – 4:00 PM

1107 Garrett Street, Sharbot Lake, On

AGENDA Page 1. Call to Order 2. Approval of Agenda a) Agenda

That the Agenda for the Council meeting dated May 12, 2015 be approved as circulated.

3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes 5 - 9 a) April 28, 2015

That the Council Meeting minutes dated April 28, 2015 be approved as presented (amended).

5. Mayor's Remarks 6. Deferred Items

7. Staff Reports/Departmental Updates 10 - 11 a) BUILDING

54-2015 Building Report for April, 2015 That Council receive the April 2015 Construction Details report for information

12 - 13 b) BUILDING 55-2015 Voluntary Septic Re-inspection Program 2015 That Council direct staff to offer the 2015 voluntary septic re-inspection program for Big Clear Lake and Silver Lake at a cost of $6,000 under the approved budget line item 01-2601-50420.

14 - 15 c) PUBLIC WORKS

Page 1 of 53

2015 Purchase of one Tandem Snow Plow Truck THAT Council for the Township of Central Frontenac approve the purchase of one Tandem Snow Plow Truck (International 2015 7600) from Oakes Truck Sales, valued at $ 222,650.88 (net cost) using the approved budget of $ 225,000. AND; THAT Council approve the purchase of screens from Oakes Truck Sales, valued at $ 3,052.80 (net cost) using the remaining budget of $ 2,349.12. AND; THAT Council fund the remaining $ 703.68 using the Materials / Supplies / Repair budget of $ 3,200. AND THEREFORE the CAO / Public Works Manager be authorized to issue a purchase order to Oakes Truck Sales

16 - 17 d) PUBLIC WORKS 57-2015 Speed Limit Reduction Zone Road 38 That the existing speed limit of 80 km/h be left in place; and Further that the Township perform minor brushing on the inside of the curve to further enhance the line of sight.

8. Committee/Other Reports/Minutes 18 - 31 a) District #3 Recreation minutes, Eastern Ontario Trails Alliance Draft

Board Minutes, RVCA Minutes RVCA Water Briefs That the District #3 Recreation minutes, Eastern Ontario Trails Alliance Draft Board Minutes, RVCA Minutes RVCA Water Briefs be accepted for information.

9. Delegations/Presentations a) David Townsend - In accordance with update on Southern Frontenac

County Services That Council receive the presentation from David Townsend for information.

32 - 33 b) Randy McCullough - Contacting RVCA regarding clearing felled trees and dumping of snow in the Parham Fairgrounds. That Council receive the presentation from Randy McCullough for information.

c) Karen Lahey - Placement of signs in the hamlet of Crow Lake That Council receive the presentation from Karen Lahey for information.

34 - 41 d) Rob Hitchcock - Solar Ground Mount Project

Page 2 of 53

Page

That Council receive the presentation from Rob Hitchcock regarding solar ground mount project and further that staff bring back a report with a recommendation.

10. Communications/Correspondence 42 - 52 a) Correspondence

That the following correspondence be received for information: 1. Septic Re-Inspection Committee Report 2. The Corporation of the Township of Hornepayne regarding Hydro One Rate Increases. 3. Ministry of Citizenship, Immigration and International Trade – Ontario Medal of Good Citizenship. 4. Treasurers Information on Christine Black and Robert Scrymgeour regarding Roll Number 10-39-010-030-07920, 07940, 07945, 07951, & 07960-0000

11. Public Meetings 12. By-laws/Agreements 13. Notice of Motions 14. Giving Notice of Motion 15. New/Other Business 16. Closed Session a) Move into Closed Session

That Council move into Closed Session to discuss matters about: i)) Personal matters about an identified individual, including municipal or local board employee; Municipal Act 239 (2) (b). ii) Personal matters about an identified individual, including municipal or local board employee; Municipal Act 239 (2) (b).

b) Rise from Closed Session That Council rise from Closed Session and provide direction to staff regarding; i) Personal matters about an identifiable individual, including municipal or local board employees; Municipal Act 239 (2) (b) ii) Personal matters about an identifiable individual, including municipal or local board employees; Municipal Act 239 (2) (b)

17. Adjournment

Page 3 of 53

a) Adjourment

Page 4 of 53

TOWNSHIP OF CENTRAL FRONTENAC MINUTES OF THE REGULAR MEETING OF COUNCIL

April 28, 2015

A regular meeting of the Council of the Township of Central Frontenac was held at the Soldiers Memorial Hall, 1107 Garrett Street, Sharbot Lake on Tuesday April 28, 2015 Present: Mayor Frances Smith, Deputy Mayor Jamie Riddell, Councillors Brent Cameron,

Victor Heese, Bill MacDonald, Sherry Whan, Tom Dewey, and Cindy Kelsey. Regrets: Councillor Phillip Smith Staff in Attendance: Clerk Cathy MacMunn, CAO/Public Works Manager James Zimmerman,

Executive Assistant Donna Longmire, Treasurer Michael McGovern, Chief Building Official Jeremy Neven.

1. Call to Order Mayor Frances Smith called the meeting to order at 4:00p.m. 2. Approval of Agenda Motion #156-2015

Moved by Brent Cameron Seconded by Jamie Riddell That the agenda for the Council meeting April 28, 2015 be approved as circulated.

CARRIED

3. Disclosure of Pecuniary Interest and General Nature Thereof - NIL 4. Approval of Minutes Motion #157-2015

Moved by Jamie Riddell Seconded by Brent Cameron That the minutes dated April 14, 2015 be approved as presented.

CARRIED

5. Mayor's Remarks

Mayor Frances Smith will be attending the Perth and Smiths Falls District Hospital’s Health Care symposium. Deputy Mayor Jamie Riddell announced that there will be Business over Breakfast held on May 12, 2015 at 8 am at the Maples restaurant in Sharbot Lake.

6. Deferred Items - NIL 7. Staff Reports/Departmental Updates a) BUILDING - MOU Kennebec Shores

Jeremy Neven, CBO presented the Memorandum of Understanding between Kennebec Shores and the municipality as it relates to a small sales building and privy to be located on municipal property at the entrance to the Kennebec Shores Subdivision on Nordic Road in Kennebec District.

Motion #158-2015 Moved by Brent Cameron Seconded by Victor Heese

That Council of the Township of Central Frontenac authorize the Mayor and CAO to

sign the attached Memorandum of Understanding between Kennebec Shores and The

Township of Central Frontenac.

CARRIED

b) FINANCE – Accounts Payable Michael McGovern, Treasurer presented a number of reports to council.

Motion #159-2015 Moved by Victor Heese Seconded by Brent Cameron That Council approve the Accounts Payable reports dated February 26, March 13, 20, 30 & April 10, 2015 and visa entries totalling $1,979,606.19 as prepared by the Treasurer.

CARRIED

AGENDA ITEM #a)

April 28, 2015 Page 5 of 53

c) FINANCE - Apportionments

Motion #160-2015 Moved by Tom Dewey Seconded by Sherry Whan That Council approve the following apportionments of assessment as recommended by MPAC for the years 2012, 2013, 2014 & 2015 as applicable for the following roll numbers: 10-39-040-010-11100-0000; 10-39-040-010-11110-0000;

10-39-040-060-16100-0000; 10-39-040-060-16200-0000; 10-39-080-040-02310-0000; 10-39-080-040-02313-0000; 10-39-060-010-05700-0000; & 10-39-060-010-05705-0000.

CARRIED d) FINANCE - Section 357/358 Motion #161-2015 Moved by Bill MacDonald Seconded by Tom Dewey

That Council for the Township of Central Frontenac approve the following reduction of Assessments pursuant to the Municipal Act. Roll Number 10-39-020-010-14810-0000 Ladd, Katie, for the period of January to December 31, 2014 as reported by MPAC. Reason – Gross or manifest clerical/factual error – (357) (1) (f) Roll Number 10-39-040-060-07600 Shand, Dennis & Rebecca for the period of April 17 to December 31, 2014 as reported by MPAC. Reason – Razed by fire, demolition or otherwise – 357(1) (d) (i) And further that Council approve an adjustment of taxes to be calculated by the tax department for the related period.

CARRIED e) FINANCE - Revenue and Expenditures

Motion #162-2015 Moved by Tom Dewey Seconded by Bill MacDonald That the Council accept the Treasurers' Report entitled Revenue and Expenditure

budget to actual variances for the period ending March 31, 2015 for information.

CARRIED

f) FINANCE - Budget Pressure

Jim Zimmerman, CAO presented the budget pressure report to council along with Michael McGovern, Treasurer. Motion #163-2015 Moved by Sherry Whan Seconded by Tom Dewey THAT Council for the Township of Central Frontenac recognize a budget pressure of $ 255,000, and support administration’s proposed potential management / cost savings path of $ 255,000, and FURTHER that administration provide a monthly status update concerning this matter for the remaining period of 2015.

CARRIED

Mayor Frances Smith asked for Council’s permission to move the two delegations up on the agenda, Council approved.

8. Delegations/Presentations

a) Frontenac CFDC - Anne Prichard, Executive Director and Sue Theriault, Office Manager and EODP Coordinator.

Anne Prichard, Executive Director for Frontenac CFDC thanked council and staff for their past support and to ask that they continue to actively refer individuals and businesses to them as they may benefit from their programs and services. Motion #164-2015 Moved by Victor Heese Seconded by Jamie Riddell That Council receive the presentation from Frontenac CFDC for information

CARRIED

AGENDA ITEM #a)


b) Robert Scrymgeour - Assessment and Tax concerns Robert Scrymgeour made a presentation to council with his concerns about Assessment and Taxes on his properties and was asking for a six month waiver on proceeding with the tax sale process. Council informed Mr. Scrymgeour that he needs to speak with MPAC and have requested staff to bring back a report. Motion #165-2015 Moved by Victor Heese Seconded by Jamie Riddell That Council receive the presentation from Robert Scrymgeour regarding Assessment and Tax concerns for information

CARRIED 9. Committee/Other Reports/Minutes a) District #1 Recreation minutes, March 16, 2015

District #2 Recreation minutes, April 1, 2015 District #4 Recreation minutes, April 7, 2015 Mississippi Valley Conservation Authority minutes, March 18, 2015

Motion #166-2015 Moved by Victor Heese Seconded by Jamie Riddell That the minutes from District #1, District #2, and District #4 Recreation Committee and the minutes from Mississippi Valley Conservation Authority be received for information.

CARRIED b) Frontenac County Shared Services

Motion #167-2015 Moved by Jamie Riddell Seconded by Victor Heese That council receive the letter and by-law from Frontenac County regarding Shared

Planning Services Operating Model which reflects Option “B” for information.

CARRIED c) Eastern Ontario Trails Alliance (EOTA)

Councillor Dewey, our representative on the EOTA spoke on the Licence of Occupation Agreement which requires signing by Central Frontenac for the trail that passes through our municipality. Councillor Dewey mentioned that there are a number of changes and suggest that those be completed prior to us signing the final document. There was a question on whether or not we have a deed for our portion of the trail. Councillor Dewey will contact Cindy Cassidy regarding the changes to the document and to see if she has further information.

Motion #168-2015 Moved by Jamie Riddell Seconded by Victor Heese That Council of the Township of Central Frontenac authorize the Mayor and Clerk to

sign the Licence Agreement with the Eastern Ontario Trails Alliance provided all

recommended changes have been incorporated into the final document.

CARRIED

10. Communications/Correspondence

Motion #169-2015 Moved by Jamie Riddell Seconded by Victor Heese That the correspondence dated April 28, 2015 be received for information.

CARRIED 11. Public Meetings - nil 12. Notice of Motions

AGENDA ITEM #a)


a) NOTICE OF MOTION: SHARBOT LAKE COMMUNITY IMPROVEMENT PLAN

Deputy Mayor Riddell spoke on the merits of widening the boundaries of the Community Improvement Plan (CIP) to include other communities within the municipality. Motion #170-2015 Moved by Jamie Riddell Seconded by Victor Heese The Sharbot Lake Community Improvement Plan (CIP) by-law was adopted on August 14, 2012 (By-law 2012-25), and, that Schedule A be amended to widen the boundaries of the CIP to include other communities within the township, and further, that staff be directed to review the CIP and in accordance with the planning act and hold a public information centre session to present recommendations to widen Schedule A and clarify document language.

CARRIED 13. Giving Notice of Motion - nil 14. New/Other Business a) Frontenac CAO's Shared Services Report Jim Zimmerman CAO, spoke on the CAO’s Shared Services Report.

Motion #171 Moved by Bill MacDonald Seconded by Sherry Whan That the Council of the Township of Central Frontenac has determined that shared services can be an efficient and effective manner to deliver services to citizens and; That Council hereby endorses in principle the shared services report prepared by the Frontenac CAO's and; FURTHER THAT the CAO’s continue to work on the development of the priority areas for consideration with a report back to each Council in the fall of 2015.

CARRIED 15. Closed Session a) Move into Closed Session

Motion #172-2015 Moved by Sherry Whan Seconded by Bill MacDonald That Council move into Closed Session to discuss matters about: i. Personal matters about an identifiable individual, including municipal or local

board employee; Municipal Act 239 (2) (b).

ii. Personal matters about an identifiable individual, including municipal or local board employee; Municipal Act 239 (2) (b).

iii. A proposed or pending acquisition or disposition of land by the municipality local board; Municipal Act 239 (2) (c).

CARRIED

b) Rise from Closed Session

Motion #173-2015 Moved by Tom Dewey Seconded by Sherry Whan That Council rise from Closed Session and that Council provide direction to staff regarding; i. A personal matter about an identifiable individual, including municipal or local

board employees;

ii. A personal matter about an identifiable individual, including municipal or local board employees;

iii. Municipal Act (2) (b), and a proposed or pending acquisition or disposition of land by the Municipality or local board; Municipal Act (2) (c)

CARRIED

AGENDA ITEM #a)


Regular Council meeting resumed at 6:20 p.m. Motion #174-2015 Moved by Jamie Riddell Seconded by Victor Heese That the Chief Building Official’s salary grid be in the range of $65,685. To $71,966. CARRIED 16. By-laws/Agreements a) 2015-16 Shared Building Department Services By-law

Motion #175-2015 Moved by Bill MacDonald Seconded by Sherry Whan That By-law 2015-16 being a by-law to authorize the execution of an agreement between the Corporation of the Township of North Frontenac and the Corporation of the Township of Central Frontenac for shared Building Department Services be read a first, second and third time and passed this 28th day of April, 2015.

CARRIED b) 2015-17 MacPherson Zoning Amendment By-law

Motion #176-2015 Moved by Jamie Riddell Seconded by Victor Heese That By-law 2015-17 being a by-law to amend By-law 2011-52 (Zoning By-law) as amended be read a first, second and third time and passed this 28th day of April, 2015.

CARRIED 17. Adjournment Motion #177-2015 Moved by Tom Dewey Seconded by Bill MacDonald

That By-law 2015-18 being a by-law to confirm the proceedings of Council on the 28th day of April, 2015 be read a first, second and third time and finally passed and further, that this meeting be adjourned until 4:00p.m. Tuesday May 12th, 2015 at the Soldiers Memorial Hall, Sharbot Lake.

CARRIED

Meeting Adjourned at 6:30 p.m. _____________________________ _____________________________ Mayor Frances Smith Clerk Cathy MacMunn

AGENDA ITEM #a)


THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL

Report # 54-2015 Date: May 12, 2015 From: Jeremy Neven

Re: Construction Details- April2015

A. RECOMMENDATION(S) That Council receive the April 2015 Construciton Details report for information

B. BACKGROUND/DISCUSSION/ACTIVITIES/UPDATE/OPTIONS

Construction Value

Construction Value, Year to Date

Permit Fees

Permit Fees, Year to Date

Number of Permits in

Total, Year to Date

New Residential Units

New Residential Units, Year to Date

New Seasonal Units

New Seasonal Units, Year to Date

New Com/lnds/lnst Units

New Com/lnds/lnst Units, Year to Date

$2,000,000

$1,SOO,OOO

$1,600,000

$1,400,000

$1,200,000

$1,000,000

$800,000

$600,000

$400,000

$200,000

$0 Construction Value

Apr-15 Apr-14

$647,000 $81,500

$1,762,071 $344,150

$9,230 $1,028

$24,851 $4,468

12 3

24 15

2 0

5 0

0 0

0 0

0 0

0 0

Construction Value, Year to Date

Apr-13

$1,293,000

$1,746,300

$12,450

$18,511

11

27

1

3

0

0

0

0

• Apr-15

• Apr-14

• Apr-13

AGENDA ITEM #a)

BUILDING 54-2015 Building Report for April, 2015 Page 10 of 53

Number of Permits in

C. FINANCIAL IMPLICATIONS: N/A

D. ATTACHEMENTS Nil

Department Head

Tresurer (if Applicable)

• Apr-15

• Apr-14

• Apr-13

Total, Year to Date

.1Jh-J

THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRO~TENAC

REPORT TO COUNCIL

Report # 55-2015

Date: May 12,2015

From: Jeremy Neven, CBO

Re: Voluntary Septic re-inspection Program 2015

A. RECOMMENDATION(S)

"THAT council direct staff to offer the 2015 voluntary septic re-inspection program for Big Clear Lake and Silver Lake at a cost of$ 6,000 under the approved budget line item 01-2601-50420."

B. BACKGROUND/DISCUSSION/ACTIVITIESIUPDATE/OPTIONS

As in previous years. council has approved the implementation of a voluntary septic re-inspection program. Past programs have been directed to at capacity lakes and lakes where lake associations have indicated an interest in having the program offered to their members. It has been implemented by the Mississipi Rideau Septic System Office in all previous years and the MRSSO is prepared to implement it again in 2015.

Currently there have been no groups or associations that have sought out the opportunity to have the voluntary re-inspection program offered to their members.

The areas and Lakes that have had the programed offered in the past are as follows:

Sharbot Lake West Basin Eagle Lake Sharbot Lake Village and surrounding area Kennebec Lake

As with Sharbot Lake West Basin and Eagle Lake, Silver Lake is an at capacity lake and is more sensitive to pollutants. Big Clear Lake has a higher density of structures and use which can place greater pressures on the lake. Identifying these 2 lakes would allow the MRSSO to keep to a relativel y smaller geographic area and maximize the funding available to offer the program to as many land owners as possible.

Other highly populated lakes include Chippego Lake, Long Lake, Horseshoe Lake and Bull Lake. The only other At Capacity Lake that has not been offered the program as yet is Crow Lake.

4tW'hi‘?E_ V ..".‘.‘N?_‘.—";.L,'~:7 w.,nw "WW

‘UR?’ ®T.7(L4~;‘N('3UL E

5 312,,

7‘:».~mj é J9; amy wag; ER???

S

rlir swims‘? xvJ00 u mi-7::‘In

11 :1 am‘? mi? Amcy?zw the WZ..§ ”~rTrMJ.v’éMj"pm>gm' g: :52!"Mk’: am’.A:mg:-nnwi bud gun,i.lIfP\192:I“=11Aii?fm

we

' ‘r1I‘H,Iw..w.‘ff£’J5/; ma‘

Q-'4‘?-‘aim.«-'19.’. u nw:Qw»o.:'a\g/1 agM.'~:t*

(mum: umaD=viv§vnn€zqpn:¢..qw mg?pltmtw‘

'

5.‘ v’

mmw.‘ »

Q‘!!! ”'7\&-“W.4: «,4»-1 L; am ‘a’

’

7%..‘

AGENDA ITEM #b)

BUILDING 55-2015 Voluntary Septic Re-inspection Program 2015 Page 12 of 53

C. FINANCIAL IMPLICATIONS

$6,000 approved in the 20 I 5 municipal budget.

D. ATTACHMENTS

Nil

Department Head

Treasurer (if Applicable)

'

, 3‘i_‘€AN£‘.

11;

5x‘3.f3


REPORT TO COMMITTEE

Report # Date:

56-2015 May 12, 2015

From: Jim Zimmerman, P. Eng., CAO I PW Manager

Re: Purchase of one Tandem Snow Plow Truck

A. RECOMMENDATION(S)

" THAT Council for the Township of Central Frontenac approve the purchase of one Tandem Snow Plow Truck (International 2015 7600) from Oakes Truck Sales, valued at$ 222,650.88 (net cost) using the approved budget of$ 225,000. AND; THAT Council approve the purchase of screens from Oakes Truck Sales, valued at$ 3,052.80 (net cost) using the remaining budget of$ 2,349.12. AND; T HAT Council fund the remaining$ 703.68 using the Materials I Supplies I Repair budget of $3,200. AND THEREFORE the CAO I Public Works Manager be a uthorized to issue a purchase order to Oakes Truck Sales."

B. BACKGROUND/DISCUSSION/ ACTIVITIES/UPDATE/OPTIONS

We received three proposals from the following two vendors Oakes Truck Sales (2) and Surgenor Truck Group. Only two proposal (Oakes Truck Sales and Surgenor Truck Group) met RFP # 20 15-07 specifications and requirements.

The bids included a Viking one-way and hydraulic wing plow package with an all season dump dual spreader body with Dickey-john electronic spreader controls. Delivery date estimated to be the middle of November to early December.

The truck purchased will replace truck #4 (Highway Truck) (2000 Ford Sterling Tri-Axel) that is past its useful life and is having and has had very high maintenance cost.

C. FINANCIAL IMPLICATIONS

The bid prices were as follows:

SUPPLIER COST NET COST (EXCLUDING TAX) (INCLUDES 1.76 % TAX)

Oakes Truck Sales (Bid # 1) $ 2 18,800.00 $ 222,650.88 Oakes Truck Sales (Bid # 2) $ 218,732.20 $ 222,581.87

Surgenor Truck Group $ 253,768.10 $ 258,234.42

Oakes Truck Sales (Bid # 2) was disqualified for not meet the specifications identified in RFP # 20 15-07.

l'.'ErLC‘!*é}‘’?‘‘>(f['l'lL‘7=17! ‘7 5’,-‘W TEL all’ I «jg; “E:/fry swvam‘ ,2-

T "EU(Cii?ai. i‘W.'."l“Eml

. ‘rm!

D. ATTACHMENTS

Nil

Treasurer (if Applicable)

AGENDA ITEM #c)

PUBLIC WORKS 56-2015 Purchase of one Tandem Snow Plow Truck Page 15 of 53

THE CORPORATION OF T HE TOWNSHIP OF CENTRAL FRONTENAC

REPORT TO COUNCIL Report # Date:

57-2015 May 12, 2015

From: Jim Zimmerman, P. Eng., CAO I PW Manager

Re: Speed Limit Reduction Zone Road 38

A. RECOMMENDATION

"THAT the existing speed limit of 80 km/h be left in place. AND "FURTHER THAT the Township perform minor brushing on the inside of the curve to further enhance the line of sight."

B. BACKGROUND/ INFORMATION

Council instructed staff to investigate the feasibility on enacting a speed limit of 60km/h along that segment of Road #38 that extends between the southern entrances to Evergreen Road to a point I 00 meters north of the Hydro One Transmission facility at Hinchinbrooke.

Hydro one has proper advisory signs in place warning motorist of trucks turning both south and north of the faci lity. The corner is marked prior to entering it both southerly and northerly directions with curve advisory signs indicating an intersection which is Evergreen rd.

The corner also has chevrons indicating the curve to south bound traffic. Road 38 was originally designed and constructed by the Ministry of Transportation and all 80km/h speed zones would have been designed to accommodate I OOkm/h speeds.

While investigating the sight line to the northerly intersection of Evergreen road travelling south bound it was noted that there was over 220 meters of clear sight line to the north of the intersection in the southbound lane, the Township can further increase this with some minor brushing.

According to the Ontario Traffic Manual (Book 6), recommended minimum stopping sight distance for SCHOOL BUS STOP AHEAD sign on an 80kmlh roadway is 185 meters. In other words anyth ing less than 185 meters should have a SCHOOL BUS STOP AHEAD sign.

Administration suggests that even though the sight line is fine, that if the residents still would like SCHOOL BUS STOP AHEAD sign and in accordance with our the Township's Resolution # 62 (Feb 15, 1999) they can be purchased for $100.00 dollars each which includes installation.

C. FINANCIAL IMPLICATIONS N/A

I/‘]\

CR Us(i4z'f1ITP€f‘ZI«-E

-

‘W

‘‘,7'lUR''‘‘J[F‘ ; ";-l"Aj_" ‘ms’ (W? M‘ V r Am‘ Lf.L.f_m.)'Th.~m~‘w; my (.79 imdje*6t; e,vmr'm fa} fmctlw-*raw.-TbsI, 6:1‘;9 Lin».

D. ATTACHMENTS

Nil

~OAO=z&n=A~ De artment Head

Treasurer (if Applicable) \' ‘Wm

AGENDA ITEM #d)

PUBLIC WORKS 57-2015 Speed Limit Reduction Zone Road 38 Page 17 of 53

Oso Recreation Committee

Meeting

March 3, 2015

5:00 PM

Meeting Facilitator: Cathy MacMunn

I. Call to order 5:05pm

II. Attendance: Nikki Greenstreet, Charlene Godfrey, Sherri Whan, Cathy MacMunn,

Kim Gould, Robyn Flaro, Rudy Hollywood, Beth Sproule, Art Holloway, Karen

McGregor

III. Approval of minutes from last meeting: None to approve

Cathy noted the increase in membership and added Office Elections to the Agenda

as this is the 1st meeting of 2015.

a. Motion to have Dave Willis remain as the Committee Chair by Niki

Greenstreet, seconded by Charlene Godfrey

b. Motion to have Robyn Flaro as the Committee Secretary by Cathy

MacMunn, seconded by Beth Sproule

c. Motion to have Cathy MacMunn remains as the Committee Treasurer by

Charlene Godfrey, seconded by Kim Gould.

IV. Open issues

a. Sharbot Lake Snow Drag Races Feb. 2015

2015 Snow Drags raised $1,440.13 leaving a balance of funds of $3,560.07.

If the OSO Rec Committee decides to go ahead with the 2016 Snow Drags

we will start out with $3,560.07.

Unfortunately there was last minute confusion around the food vendor;

therefore the vendor came from Kingston rather than being a local

organization. However we hope to have that improved next year if we go

ahead with the Snow Drags. The fundraising committee for the GREC

Parent Council offered to do the food concession from the bottom of the

medical centre as the Lion’s Club opted out this year. However, the Snow

AGENDA ITEM #a)

District #3 Recreation minutes, Eastern Ontario Trails Allia... Page 18 of 53

Drag committee decided last minute they wanted the food vendor on the ice,

resulting in the change of vendors.

Charlene Godfrey informed the OSO Rec committee that the Snow Drag

committee meetings, preparation, and day of event is a huge amount of

work and she would need to step down if she did not have some assistance.

Kim Gould and Robyn Flaro have offered to step in and help with the

organization of the event.

Some suggestions were made for the committee to consider helping with

improvements.

- Suggestion to advertise for volunteer positions available, with

time frame required, etc.

- Suggestion to have level of sponsorships

- Suggestion to have pre-registrations and Karen McGregor

mentioned that St. Lawrence offers Work Trials for 2 months

that we might be able to take advantage of to assist with pre-

registrations, etc.

b. The Heritage Run/Walk Event Feb. 2015

There was more participation at this year’s event. Money raised will go

towards the Adult Exercise Equipment for the trails.

c. Adult Exercise Equipment fund and plan

Rudy Hollywood informed the committee that the money required for the

equipment on the trails is $20,000 to $50,000 installed.

There has been $1,205 already raised and Rudy will look into possible

funding from Frontenc County.

d. Viability of an OSO Ice Rink and a Location and Plan

The former Snowmobile Club donated $10,000 to the OSO Rec Committee

for a rink to be made in the township. Boards have been purchased. Monies

to be raised for the concrete and a location to be decided upon. Suggestions

made for the ball field and also to look into working with the school board.

Action Item: Dave Willis to meet with Jeremy and Crystal.

e. Sharbot Lake Ball Park – Playground Fund and Plan

AGENDA ITEM #a)


$2,500 has been raised by committee and $10,000 has been allocated by the

Township.

It was decided to hold over this item for further discussion.

f. Snow Shoe Trails

Rudy Hollywood informed the committee that a number of residents have

been working at creating Snow Shoeing Trails on Crown Land. There have

been 10km already completed. The group meets Wednesday afternoons to

work on the trails starting at Rudy’s property through to the access points

on the Crown Land only. They are following the guideline of no cutting

anything larger than a wrist.

g. Polar Bear Plunge – Art Holloway asked to speak to Committee

Art Holloway asked to meet with the OSO Rec Committee to discuss the

possibility of him taking over the Polar Bear Plunge with assistance from

the Recreation Committee as it is a large undertaking. Apparently there has

been some mention that Mark Montagano (the current organizer) would like

to step down.

It was noted the event raised $8,500 for local organizations; however some

improvements could be made to improve awareness and financial

transparency for where the funds are going. Suggestions from our

committee are;

- Recognition for sponsors to be given before the event rather than

after (afterwards it may be forgotten)

- Announcement of funds raised and who the recipients are for the

given year

- Recommended that the Organizations must submit an

application to be considered as recipient of donations. Karen

McGregor offered to draft an application.

- Organization receiving the donations should be responsible for

getting volunteers for the event.

Action Item: Art to gather the following information and bring back the

OSO Rec Committee by contacting Mark Montagano and the Heritage

Festival Committee

- Will the Heritage Festival continue for 2016?

AGENDA ITEM #a)


- Will the HF Committee continue to hold it on Family Day

weekend or move it to another date?

- How popular are the Heritage Festival events?

- What are the expenses of the event?

V. New business

a. Canada Day

The grant deadline was missed, therefore we do not have $3,000 that we did

for 2014. However, will look into possibly receiving funding from the

County.

i. Events

1. Entertainment (Band Shell) – Tim Greencorn (budget)

Tim Greencorn entertainment organizer had requested to

have an increase to the funds available for 2015. Committee

has agreed to increase the budget to $2,500.

2. Kids Crafts – Face Painting – Held over

3. Cake (Canada Day) – Held over

4. Duct Tape boat race Regular & Fireman’s Challenge

Due to poor participation, it was suggested to review/change

the rules and to invite other organizations/public

5. Parade (Silly Sally, Lilly the Fairy) – Held over

6. Boat Tours – Held over

7. Fireworks – Held over

ii. Volunteers – Held over

iii. BBQ – Mason’s & Lion’s – Held over

b. Spring Fling – OSO Rec run bar and keep 100% proceeds – April 11th One

Busted Ego (Band) to play

AGENDA ITEM #a)


Lesley Smith has booked the hall for a Spring Fling and has suggested the

OSO Rec Committee run the bar and keeps 100% of proceeds.

Dave Willis had offered to be one of the bartenders. Email will be sent to

committee for a vote.

Smart Serve certification is required to bartend. St. Lawrence College

Employment Services offer the Smart Serve certification and the Township

will reimburse committee members.

c. Future Plans / events / directions – Held over

VI. Adjournment – 6:45pm

AGENDA ITEM #a)


AGENDA ITEM #a)


1

RIDEAU VALLEY CONSERVATION AUTHORITY Box 599, 3889 Rideau Valley Drive

Manotick, Ontario, K4M 1A5 (613) 692-3571, 1-800-267-3504

APPROVED MINUTES

Board of Directors 2/15 March 26, 2015 Present: Jeff Banks Anne Barr Pat Barr Judy Brown Gerry Boyce Vince Carroll Barclay Cormack Erin Greco Victor Heese Andy Jozefowicz Pieter Leenhouts Dale McLenaghan Sharon Mousseau Lyle Pederson Ralph Pentland Gerald Schwinghamer Ray Scissons Tom Scott Staff: Sommer Casgrain-Robertson Dan Cooper Martin Czarski Chris Czerwinski Scott Danford Terry Davidson Diane Downey Rudy Dyck Kristy Giles Ewan Hardie Jennifer Lamoureux Andrea Klymko Don Maciver Sarah MacLeod Shelley Macpherson Derek Matheson Michelle Paton

Regrets: Brian Campbell Joe Gallipeau Ed Hand Scott Moffatt

1.0 Agenda Review 2.0 Adoption of Agenda

Motion 1-150326 Moved by: Sharon Mousseau Seconded by: Pieter Leenhouts That the RVCA Board of Directors adopt the Agenda as circulated. Motion Carried

3.0 Declaration of Interest No declarations of interest were declared.

AGENDA ITEM #a)


2

4.0 Consent Agenda

Lyle Pederson proposed that full consideration be given to all agenda items and recommended discontinuing the use of the consent agenda at upcoming meetings.

5.0 Approval of Minutes of February 26, 2015

Lyle Pederson noted that Motion 17-150226 did not identify a mover and seconder. Mr. Pederson recommended that the motion be deleted from the minutes of February 26, 2015 and dealt with under Business Arising from the Minutes. Motion 2-150326 Moved by: Judy Brown Seconded by: Andy Jozefowicz That the RVCA Board of Directors approves the Minutes of the Board of Directors Meeting #1/15, February, 2015 as amended. Motion Carried

6.0 Business Arising from the Minutes

Motion 3-150326 Moved by: Erin Greco Seconded by: Barclay Cormack

That the Rideau Valley Conservation Authority Board of Directors receive

the report on Public Open Houses for Flood and Regulation Mapping for the Ottawa River and Cardinal Creek, presented on February 26, 2015, for information purposes.

Motion Carried 7.0 City Stream Watch 2014/2015 Program Update

Jennifer Lamoureux, Aquatic & Fish Habitat Biologist, confirmed that local schools are contacted once stream projects are identified and advised of the opportunity for students to accumulate community volunteer hours through the City Stream Watch Program.

8.0 Jock River Fish Habitat Embayment Creation Project Conservation Award

Members congratulated Jennifer Lamoureux and partners on winning the

2014 Canadian Fishing Industry Conservation Project of the Year Award.

AGENDA ITEM #a)


3

Lyle Pederson emphasized the importance of the Jock River Fish Habitat Embayment Project which falls within the RVCA mandate and demonstrates the importance of partnerships.

Motion 4-150326 Moved by: Andy Jozefowicz

Seconded by: Sharon Mousseau That the Rideau Valley Conservation Authority Board of Directors

recognize the Jock River Fish Habitat Embayment Project as a Project of Excellence.

Motion Carried 9.0 Ottawa Septic System Office – 2015 Fee Schedule Terry Davidson confirmed that the Septic System program operates on a

cost-recovery basis but added that the goal is to achieve a one-year reserve as recommended by the Ministry of Municipal Affairs and Housing.

Motion 5-150326 Moved by: Ray Scissons Seconded by: Pieter Leenhouts That the Rideau Valley Conservation Authority Board of Directors approves the attached Ottawa Septic System Office Proposed 2015 Fee Schedule as per the requirements of the Building Code Act, S.O. 1992, c.23 as amended by S.O. 2010, c.19, schedule 2, section 7.(1)(c), and section 7.(6) BCA; and That the Proposed 2015 Fee Schedule take effect April 6, 2015. Motion Carried

10.0 Water Quality Monitoring

Jennifer Lamoureux presented an overview of the RVCA’s Stream Characterization Program (attached). Sarah MacLeod-Neilson spoke to the RVCA Surface Water Quality Monitoring Programs, PWQMN, RVCA Baseline, and Watershed Watch (attached). Staff responded to questions relating to the monitoring programs.

11.0 Land Classification Chris Czerwinski, GIS Technician, presented an overview of the land

classification program (attached).

AGENDA ITEM #a)


4

Staff confirmed that one full cycle of monitoring has been completed on the six subwatersheds which will be used to compare future monitoring and assessments. The current data is used to produce Subwatershed Reports and Catchment Reports which are shared with municipalities. The data is also being fed back to the Ministry of Natural Resources and Forestry.

12.0 Rideau Lakes Subwatershed Report, 2014 Martin Czarski, Watershed Ecologist, presented the Rideau Lakes

Subwatershed Report, 2014. Mr. Czarski’s attached presentation highlighted some of the report’s findings. Mr. Czarski responded to questions from the Board.

Motion 4-150326 Moved by: Sharon Mousseau

Seconded by: Pat Barr That the Rideau Valley Conservation Authority Board of Directors receive the Rideau Lakes Subwatershed Report, 2014: A Report on the Environmental Health of the Rideau Lakes and direct staff to distribute it to member municipalities, government agencies, non-government organizations and the public. Motion Carried

13.0 Stewardship Programs Derek Matheson, Scott Danford, Rudy Dyck, and Andrea Klymko

presented the RVCA’s Stewardship programs (attached). Derek Matheson, Rural Clean Water Program Manager, responded to

questions regarding the Rideau Valley Rural Clean Water Program, the Ottawa Rural Clean Water Grants Program, and the Ontario Drinking Water Stewardship Program. In response to a comment from a Member, Mr. Matheson advised that there are no additional funding sources available for septic repair/replacement and added that the City of Ottawa removed septic systems from their list of eligible projects.

Scott Danford, Forestry Program Manager, reviewed the RVCA’s tree

planting history. Mr. Danford advised that the RVCA will plant its 5 millionth tree this spring.

Rudy Dyck, Director of Stewardship Services, updated the Board on the

Beaver Management program and the Butternut Recovery program. Andrea Klymko, Lake Planning/Shoreline Stewardship Program Manager,

reviewed the Shoreline Naturalization Program.

AGENDA ITEM #a)


5

14.0 Annual Report

The Board was presented with copies of the Annual Report and Municipal Information Sheets for distribution to their respective councils and municipal offices. Sommer Casgrain-Robertson noted that the pie charts in the report use unaudited financial numbers and do not account for amortization. Ms. Casgrain-Robertson advised that most conservation authorities produce Annual Reports even though they are not legislatively required. Typically annual reports are distributed to municipalities, other conservation authorities, politicians and other interested parties.

15.0 Meetings

Upcoming a) Conservation Ontario Council Meeting: March 30, 2015 (Toronto)

Lyle Pederson and Sommer Casgrain-Robertson will represent the RVCA at the Conservation Ontario Annual General Meeting.

b) RVC Foundation Annual General Meeting: April 20, 2015 c) RVCA Board of Directors Meeting: Thurs, April 23, 2015 (7pm, Manotick)

16.0 Member Inquiries None

17.0 New Business None

18.0 Adjournment

The Chair adjourned the meeting at 9:55 p.m. This was moved by Gerry Boyce and seconded by Andy Jozefowicz.

_________________________ ________________________ Lyle Pederson Michelle Paton Chair Recording Secretary

AGENDA ITEM #a)


2015 Board of Directors

Andy Jozefowicz Athens

Dale McLenaghan Augusta

Sharon Mousseau Beckwith

Victor Heese Central Frontenac

No appointment Clarence-Rockland

Ray Scissons Drummond/North Elmsley

Lyle Pederson Elizabethtown-Kitley

Anne Barr Merrickville-Wolford

Vince Carroll Montague

Gerry Boyce North Dundas

Barclay Cormack North Grenville

Erin Greco Ottawa

Ed Hand Ottawa

Pieter Leenhouts Ottawa

Scott Moffatt Ottawa

Ralph Pentland Ottawa

Tom Scott Ottawa

Judy Brown Perth

Jeff Banks Rideau Lakes

Joe Gallipeau Smiths Falls

Pat Barr South Frontenac

Brian Campbell Tay Valley

Gerald Schwinghamer Westport

A n e w s l e t t e r f o r m u n i c i p a l c o u n c i l l o r sMay 2015

ENVIRONMENTAL EXPERTISE • WATERSHED EXPERIENCE • MUNICIPAL INTEGRITY •ADVICE AND SERVICE MUNICIPALITIES CAN COUNT ON!

Septic Services and Your Conservation AuthorityProfessional, Competent, Qualified, Responsive, Consistent Service

Since January 1998, municipalities have been responsible for the delivery of private septic systeminspection, approval and re-inspection services. Conservation Authorities in Eastern Ontario haveprovided these services since 1995. RVCA offers professional, experienced delivery options byadministering all or part of Ontario Building Code Part 8 services on behalf of your municipality.

Fast, Cost-Effective, Professional, Experienced One-Window Service

Talk to any contractor or homeowner and they are looking for fast, cost-effective, professionalservice — we offer just that. RVCA septic system services provide:• fast turnaround and processing of approvals

(five day approval window)• cost-effective delivery on a cost-recovery, not-

for-profit basis• one point-of-contact for program management

and delivery• long-standing, experienced staff with local

knowledge • consolidated and consistent delivery that

minimizes municipal exposure to risk and liability

• professional staff — senior staff and inspectors are professional engineers or

technicians and all are certified Part 8 OBC Onsite Sewage System Inspectors

• central offices accessible to rural contractors servicing township-wide clients; drop-in service from 8:30 a.m. to 4:30 p.m.

• online information and other educational toolsfor municipal residents

• also teach courses at Ontario Rural Wastewater Centre (ORWC) including advanced design, evaluation of treatment systems and “septic 101” for real estate agents

AGENDA ITEM #a)


RIDEAU VALLEYCONSERVATION AUTHORITY

Box 5993889 Rideau Valley Dr. Manotick ON K4M 1A5

613 692 3571 800 267 3504

613 692 0831

[email protected]

www.rvca.ca

www.facebook.com

www.twitter.com

May 2015

ENVIRONMENTAL EXPERTISE • WATERSHED EXPERIENCE • MUNICIPAL INTEGRITY •ADVICE AND SERVICE MUNICIPALITIES CAN COUNT ON!

Upcoming Board of Director’s Meeting —Thursday, May 28, 20157:00 p.m. at the RVCA in Manotick

Your ConservationAuthority:

• environmental expertise• watershed experience

• municipal integrity• advice and service

municipalities can count on

Value-Added Features

Our service provides valuable access to conservation professionals and programs, including:• inspectors who are also trained as Provincial

Offences Officers under Section 28 ofthe Conservation Authorities Act

• a Chief Building Official under the OntarioBuilding Code

• qualified environmental staff including groundwater scientists, engineers, biologists,ecologists, etc.

• founding member of the Ontario OnsiteWastewater Association

• connection to local stewardship services andgrant programs available to support propertyowners/landowner activities

• principal contact with the ORWC — includingOttawa’s Demonstration Facility to promotealternative technologies

• staff who deliver Part 8 Training Courses forthose preparing for provincial examinations

• link to Part 8 Sub-Committee of theGolden Triangle Building Official Association

Extra Benefits

Our experience and staff bring many extra benefits to your municipality, including:• exceptional turn-around times to meet the

needs of homeowners and contractors• full or partial services tailored to suit the

needs of participating municipalities• access to a re-inspection protocol developed

and tested by the Conservation Authority• a solid working relationship with municipal

staff, including building officials• established relationships with septic

professionals (designers, installers and haulers)

• a solid working relationship with provincial (particularly MMAH) and federal staff

• an emphasis on public information and education (information sessions, webpage, printed materials, training for real estate professionals and other interest groups)

Our Current Service

We are currently doing this work for your neighbouring communities:

Let Us Serve You

The Part 8 Septic Program results in no cost to municipalities. It is offered on a not-for-profit, cost-recovery basis. Services and their costs have been refined over the years to represent their truevalue and cost to the end-user. Efficiencies come with more watershed-wide service delivery. Tolearn more about how we can serve you, contact Terry Davidson ([email protected] ext. 1107).

Full Service Septic Approvals

• City of Ottawa (since 1995) • Tay Valley Township (since 2004)

Re-inspection Services

• Tay Valley Township • North Frontenac• Drummond/North Elmsley • Central Frontenac• Rideau Lakes Township

AGENDA ITEM #a)


From: McCullough Randy Sent: April 21, 2015 10:18 AM To: cmacmunn Subject:Presentation to Council May 12 Good Morning Cathy, Further to our phone conversation this morning I am authoring this email to outline my business I wish to discuss with council. Item 1: CONTACTING RIDEAU VALLEY CONSERVATION AUTHORITY IN REGARD TO CLEARING FELLED TREES ACROSS FISH CREEK FROM WAGARVILLE ROAD BRIDGE TO HIGHWAY 38. First a little bit of history. Prior to amalgamation of the townships, the former clerk of Hinchinbrooke Township Mrs Howes, applied for and received a grant from the government with the intent of having Fish Creek dredged as necessary to increase the water flow given the buildup of silt over the years. All land owners adjacent to creek had signed off all necessary permission forms for the work to be completed. After this was all put in place but before any tenders were put out the Rideau Conservation Authority showed up at a council meeting stating given they had better resources to deal with sort of issue the township should let them deal with the project....council turned over the funding....and nothing was completed! After amalgamation and the ice storm Mr. Peters was the sitting councillor on the Rideau Conservation Authority representing Central Frontenac. I approached him and he intern through council or is own representation at the conservation authority meetings managed to convince the authority that they needed to send resources and remove the trees that had fallen across the creek over the years and more recently from the ice storm. They sent a work crew of several men/equipment and all trees were removed over a number of days. On a second occasion in the fall of the year I discovered a very large tree across the creek very close to the village (not on my property) that would be impossible for me to remove. The tree was causing a major backup of water on my property given it created a natural dam. Again I approached Mr. Peters and again the authority came up with large equipment and removed the tree. As a rule I remove a majority of the smaller trees that fall across the creek and utilize it for firewood. However at the present there are numerous large trees that I do not have the capability of removing. The water in some spots is up to my shoulder. In the fall when the leaves fall these trees create a natural dam again backing water up on my property. Secondary to this the water rushing under the tree and coming up on the other side created very deep silt deposit downstream. There are a few areas now that I can almost walk across because of the buildup. I am asking council contact the conservation authority and request they send the necessary resources to remove these fallen trees. I do not think that asking them once every 15 years or so is an unreasonable request. Item 2: THE DUMPING OF SNOW REMOVED IN THE FAIR GROUNDS IN PARHAM

AGENDA ITEM #b)

Randy McCullough - Contacting RVCA regarding clearing felled... Page 32 of 53

I am very concerned with the snow being dumped in the fair grounds. Initially I did not think much of this issue but over the last few years I find that my hay field across the road has been dying off. Initially I replanted every third year or so but now I am finding there is an increasingly larger area that I am having to plant almost yearly. The runoff from the fairgrounds drains directly into my fields and in fact with the new road construction a culvert was placed there that was not before and this spring there was a little river running across my property in the height of the melt. I cannot say whether salt from the runoff is causing the destruction of the field but I have to wonder. This did not occur prior to the snow being dumped in the fairgrounds. At one time the snow was dumped over the side of the Wagarville Road where there were large drop offs. Secondary to the field issue I am concerned about salt getting into the water table in that area. On another note, and this is just an observation, I was wondering if there are any intentions of removing part of the rock out crop on the Wagarville road across from Jack York’s former residence. A majority of it was removed and a nice drainage ditch created except in the middle adjacent to a hydro pole. This spring when the ditch filled with water, the water was once again was running out and along the hard top of the road. The old road bed could never be kept in good condition in this spot because of this same drainage issue. I would hate to see the new road return to the same condition prior to construction. Thank you Cathy and please place me on the agenda for May 12. I will not take up much time. Randy McCullough

AGENDA ITEM #b)

Randy McCullough - Contacting RVCA regarding clearing felled... Page 33 of 53

IDABUNDANT

Sahr snug: lrm

é/

acy Zheng

8

From:

AGENDA ITEM #d)

Rob Hitchcock - Solar Ground Mount Project Page 34 of 53

Schedule A - Project # 82 - PIN: 36153-0064

«a

Sea?zh?y?lockEnhanced epo Ge:1 uwatetsouse Store

In Iiun - PIN 361530064

AGENDA ITEM #d)


...... ..

3» ..#..-L3......._. .

,.

.,u »..x.:T

a.L.

, ...._LA . Uswri > p: y 3%. . .1 H. n Ah: 3

. .u.s. x

D_»2>D>r}.zU z

E Junuhznanh Sydenham

AGENDA ITEM #d)


«Iso.analMalaI1mi‘Mn!:01.)mm!milmaulauli33-!allN3-3ml?nil!

~:

AGENDA ITEM #d)


AGENDA ITEM #d)


Page mu Apr2015 IESOMRD/f

Township of Central Frontenac

FEED IN TARIFPROGRAM

Independent Elec no tySystemOperator

AGENDA ITEM #d)


Correspondence/Information, May 12, 2015

Receive and File

1. Septic Re-Inspection Committee Report 2. The Corporation of the Township of Hornepayne regarding Hydro

One Rate Increases.

3. Ministry of Citizenship, Immigration and International Trade – Ontario Medal of Good Citizenship.

4. Treasurers Information on Christine Black and Robert Scrymgeour regarding Roll Number 10-39-010-030-07920, 07940, 07945, 07951,

& 07960-0000

AGENDA ITEM #a)

Correspondence Page 42 of 53

1

SEPTIC RE-INSPECTION COMMITTEE

REPORT TO COUNCIL - April 30, 2015

1.0 INTRODUCTION: Policy and Program Context

On March 10, 2015, Council unanimously agreed to reconstitute a Committee struck by

the previous municipal Council in September of 2013 to investigate and report on

whether and how a septic re-inspection program should be implemented by Central

Frontenac Township (CF). Council noted broad agreement among professionals that the

proper care of septic systems reduces the risk of negative health and environmental

impacts, and can significantly increase the lifespan of those systems. The previous

Council had expected a mandatory program to be an extension of the voluntary program

then in place.

Council’s reappointment of committee members, added to by the appointment of

Councillor Victor Heese, was followed by meetings on March 18 and April 8, 2015, at

which time your Committee agreed on a new direction. We are confident that our new

direction, summarized in this report, remains consistent with – even strengthens – what

the previous Council and the public had expected.

The Committee reaffirmed that the time is right for Council to champion a septic system

identification and inspection program in some form. A number of other municipalities in

the province have already launched re-inspection programs, and we forecast that the

province may oblige all municipalities to follow suit in due course. Examples of where

some form of septic system re-inspection program has been formally implemented

include townships bordering on Lake Simcoe, Tay Valley Township, the Township of

Tiny, South Bruce, and Leeds/1000 Islands. The long-term goal in most cases is a regular

physical re-inspection of all septic systems. The approaches vary with regard to timelines,

order of re-inspections (by designated area or by priority based upon risk), and allocation

of costs (property owner and/or public funding).

In all cases the adequacy of available data (system type, location and age) has been a

problem, and costs – especially if the program was to require physically re-inspecting all

systems within a short period of time – could be very high. For us it became a point of

particular interest to note that, in all the cases we reviewed, the incidence of discovered

systems that required major repairs or replacement was in the order of 2% to 4% of all

properties inspected. These findings correspond well with what CF learned through

implementation of previous Council’s voluntary re-inspection approach.

2.0 BACKGROUND

In response to the Walkerton disaster (2000) that involved direct e-coli contamination of

a public water supply, the Province enacted legislation to help identify and address

various point sources of pollution. The new legislation was sweeping with both public

health and environmental implications.

AGENDA ITEM #a)


2

Although public health was the impetus behind the legislation, it was recognized that

faulty on-site sewage systems can also adversely impact the natural environment.

In addition to the creation of Source Water Protection plans (related to public drinking

water sources), changes to the Building Code Act and Ont. Reg. 315/10 authorized:

(a) "mandatory" septic re-inspection jurisdictions zones – e.g. townships

bordering Lake Simcoe; and,

(b) for non-designated municipalities elsewhere in the Province, the authority to

implement at their discretion a mandatory septic re-inspection program.

The question of a septic system re-inspection program was initially raised with Council in

a proposal from the Kennebec Lake Association in 2009. The submission was received

by Council and referred to staff for study and response. A staff report was brought back

to Council supporting such a program in principle through a system maintenance

approach, and highlighting a number of issues that would need to be considered,

particularly the question of costs.

In the spring of 2013, a group of eight of the larger township lake associations formed a

coalition to work together to develop a framework for a re-inspection program for CF. In

communicating with Council, the group indicated their belief in the need for a program

and committed to working with Council and staff in its development. In response to a

request for staff participation, Jeremy Neven (CBO) was appointed as a member of the

working group.

In addition to Mr. Neven the working group included representatives from each of the

associations from Big Clear Lake, Eagle Lake, Elbow Lake, Greater Bobs and Crow

Lakes, Kennebec Lake, Long Lake, and Sharbot Lake. The association from

Horseshoe/Crotch Lakes chose not to name a representative to the group, but indicated

their support for the initiative.

In September of 2013, the working group met with Council to present an interim report

and recommended that Council formally endorse a program of septic system re-

inspection in principle and that a Council Committee be formed to develop the specifics

of such a program.

Council indicated support in principle and authorized the formation of a Committee to

include Councillors, staff and community representatives. Following a communication to

the public inviting volunteers to apply, Larry Arpaia, John DuChene, Art Dunham, Terry

Kennedy and Rem Westland were named to the committee as community representatives,

joining then-Councillors Wayne Millar and Jeff Matson, and Jeremy Neven from staff. In

its work the committee subsequently involved representatives from the KFL&A Public

Health Unit, the principal agency responsible for township septic system programs.

AGENDA ITEM #a)


3

In June 2014 the Septic Re-Inspection Committee provided an interim report to Council.

The report was received and members of Council provided comments and suggestions to

provide guidance to the Committee as it moved ahead with a more technical report. In

discussion among them, however, Councillors worried that a mandatory re-inspection

program could be seen as unnecessarily invasive especially by property owners who are

already maintaining their septic systems adequately.

The Committee's objective remains what it has always been: to identify septic systems

that are performing poorly (faulty) or are nonexistent. The escape of untreated septic

effluent is linked to both serious health and environmental concerns.

3.0 PROGRAM HIGHLIGHTS: A New Direction

3.1 Overview

Rather than launch a blanket mandatory re-inspection system which will be hamstrung

from the beginning by inadequate data, the Committee believes a focus on obtaining

better information about existing septic systems (including grey water and systems

receiving greater than 10,000 litres per day) in the Township can set the stage for targeted

re-inspections only in those cases where there is a high likelihood that action is

warranted. A blanket mandatory approach of an estimated 4,000 systems with as many as

400 inspections per year would take at least 10 years to yield an overall result and would

have included the re-inspection of hundreds of properties where owners are either doing

proper maintenance or have contracts in place (tertiary, or Class 4, systems) where annual

or semi-annual inspections are already mandatory.

The proposed new direction envisions the Township engaging existing service providers,

specifically sewage pumpers and haulers, to help build and maintain accurate and up-to-

date information on all septic and grey water systems in CF.

We recommend that the Township enact a new bylaw under the Municipal Act to license

pumpers and haulers to operate in CF. A condition of their licence would require them to

submit septic condition reports to the Township as part of their routine pump-out

procedure and include observations related to existing grey water systems. A simple

reporting system of this kind would confirm within five years (the normal pump-out

cycle for most septic tanks) which of the 4000+ septic systems in CF are most likely to

need closer investigation. Non-reporting properties would become identified for a

physical re-inspection, this time mandated by a bylaw passed under the Building Code

Act. The Ontario Building Code now stipulates requirements for the proper installation of

sewage systems and establishes the authority to undertake re-inspections.

A legal opinion prepared for the Township at your Committee’s request has confirmed

that the Municipal bylaw we envision falls within the authority of the Township.

Such licensing is specifically contemplated by the Municipal Act, 2001, s.11 (spheres of

jurisdiction).

AGENDA ITEM #a)


4

The Act notes “septic tank business” as a matter falling under the sphere of Business

Licensing, and the jurisdiction is noted as being “non-inclusive” (meaning it can be

carried out by either an Upper or Lower tier municipality). For the purpose of s.11 the

Act defines “septic tank business” as meaning persons who carry on the business of

providing septic tank cleaning and pumping services.

The legal opinion further confirms that as a condition of licence the Township can require

pumper/haulers to be qualified (includes stipulating minimum qualifications) and to make

the reports contemplated above. An integrated electronic reporting and data management

approach, perhaps using electronic tablets issued along with licences for both efficiency

and effectiveness reasons, will be investigated by the Committee if Council accepts the

recommendations outlined later in the report.

3.2 Considerations

1. Most CF residents will be aware that, for both human safety and environmental protection reasons, oil furnace storage tanks have long been subject to required re-

inspection. To license pumpers/haulers and require standard reports following

pump-outs will not be without established – and a directly relevant – precedent.

2. Information on the proper performance of septic systems is already becoming a standard requirement during the sale and purchase of homes and cottages in CF.

Buyers, and lawyers/realtors on their behalf, want to know that properties on the

market are compliant with all applicable codes for reasons of health and safety,

and re-sale value.

3. Many property owners are aware that septic tanks require regular pump-outs to maintain operations and to avoid expensive system repairs. Service providers (the

pumpers/haulers and installers) typically advise their clients that three to five

years represents the most appropriate cycle for system maintenance (five-year

pump-outs are now mandated by the Province in designated areas, e.g., adjacent

Lake Simcoe). Tertiary (Class 4) systems require manufacturers of treatment

equipment to submit annual or bi-annual reports to Public Health, but the

inspection of associated storage/treatment tanks is not usually covered and would

therefore be included in the CF data-gathering approach that the Committee

envisions. Grey water systems do not require pump-outs. Such systems should

generally be discouraged but will in any event become identifiable for the purpose

of Township inspections where properties have not reported during the

recommended five-year reporting window.

4. All pumpers/haulers are currently licensed or certified by both Ministry of Environment (MOE) and Ministry of Municipal Affairs and Housing (MMAH).

This is an annual requirement that requires ongoing accreditation with associated

fees and charges. If the proposed program direction outlined in this report is

approved by Council, the Committee recommends that CF follow a similar annual

licensing requirement. In stating this, the CF licensing process should be simple

and implemented at minimal cost to the pumpers/haulers. It is estimated that four

or five companies currently operate in CF.

AGENDA ITEM #a)


5

5. In parallel with a new licensing requirement for pumpers/haulers, CF could request Public Health initiate the testing for E. coli in water drawn from wells in

higher density areas to help detect leaks and the risk of contamination. It was

noted that the last major across-the-board upgrade in septic systems in the village

of Sharbot Lake happened over thirty years ago.

6. Because both the Township and Public Health will want the cooperation of pumpers/haulers under the proposed program, a simple and straightforward

licensing and reporting process (and related paperwork) will need to be

established with input from all parties.

7. There are a number of inexpensive ways to ensure adherence to a municipal licensing bylaw and prevent unlicensed service providers operating in CF.

Vehicle numbering, for example, is one option. Advice to residents as part of the

Township’s annual tax notice could inform property owners that pump-outs by

unlicensed service providers will mean that their property will not appear on

Township records. Once the licensing regime has been up and running, random

audits done by appointed bylaw enforcement officials is an option as well.

8. At relatively little cost, CF can provide public education opportunities that inform residents about its approach to improve septic system records and the reasons for

doing this. This would be a good time to explain how regular maintenance and

related inspection of a septic system by a qualified service provider are good for a

variety of reasons — health, protection of the lakes and rivers of the area — and

that in the long term, inspections/pump-outs have proven to save owners money

by extending the life of the system.

9. In its education initiative the Township could inform residents on the full range of other actions it has taken to address factors which impact negatively upon surface

and groundwater resources. Setback provisions for septic system installation (30

metres from most water bodies and 100 metres from designated sensitive lakes)

are an example of a preventative measure under the existing provisions of the

Planning Act. References in the Official Plan to environmental protection also

align well with increasing septic design standards such as the use of phosphorus-

retaining granular materials when septic beds are installed.

10. Five years after the reporting requirement has been implemented the Township will know which property owners have not had their systems pumped/inspected.

Notices could then be sent annually thereafter to non-reporting property owners.

In other townships such notices resulted in approximately 80% compliance within

12 months.

11. After five years the municipality will have ample cause to begin investigating cases where pump-out records have not been submitted.

12. It was agreed that the situation of properties producing more than 10,000 litres of effluent per day merit further consideration. For such systems there is an overlap

of provincial and municipal jurisdictions. The Committee believes these

properties (a list should be made available to Public Health by MOE) should fall

within the Township’s reporting requirement, but physical re-inspection of such

properties would remain the jurisdiction of MOE and Public Health officials.

Further investigation and discussion will be required to implement procedures

related to these larger scale operations.

AGENDA ITEM #a)


6

13. The situation of properties with holding tanks that are pumped out many times a year is also unique. The condition of holding tanks will be included in the

program, but to require pumpers/haulers to submit full reports on each occasion

would be information overkill.

4.0 COSTS

The Committee foresees some costs and revenues associated with the proposed set of

initiatives with costs being reasonably accommodated in the regular budget cycle.

The following funding categories and estimated orders of magnitude are:

Ongoing and annual cost to Township to launch and maintain education/communications in support of the re-inspection program: $2,000

Cost to Township to support record-keeping, including possible issue of electronic tablets to facilitate reporting by licensed service providers (to be

determined): $3,000

Annual cost to pumpers/haulers to participate in training programs to comply with the new bylaw: max. $200 each operator

Annual cost to the Township to update or re-stock licences: less than $500

Annual revenue to the Township from licenses: $1000

Annual cost for Public Health to participate in the licensing program: $1000

Additional cost to the property owner associated with having information collected by the pumper/hauler is believed to be low or minimal and these costs

will be determined through discussion with the pumpers/haulers.

Regarding potential major costs to property owners, the Committee will research

currently available grant and loan programs to help those in need of assistance where

significant system repairs or replacement is necessary. Other townships have

experimented with loans repayable through the municipal property tax system, an option

which will also be explored. We expect that the additional cost to property owners as a

result of additional pumper/hauler expenses will be low, but the return, in terms of system

condition and lifespan, will be great.

Program assistance may also be available through the County of Frontenac "Support for

Smaller Scale Community Sustainability" program. This will require submission of an

annual application and may not be available on an ongoing basis.

AGENDA ITEM #a)


7

5.0 RECOMMENDATIONS

The Septic System Re-inspection Committee recommends that Council receive this report

and adopt the following recommendations:

1. That the Township of Central Frontenac authorize the preparation of a draft licensing bylaw with associated schedules under the Municipal Act to license

septic waste pumpers and haulers operating in CF. This bylaw will require

operators to routinely submit completed inspection reports to the municipality

(see Sample requirement -Appendix A).

A draft bylaw will be developed by the Committee and Township staff with

technical input obtained from the pumpers/haulers who currently operate in

our area.

2. As part of the licensing initiative, that the Township ensure appropriate ongoing pumper/hauler training and qualifications are in place (see Considerations,

paragraph #4). In discussion with Township staff and service providers, the

Committee will develop proposed reporting formats (hard copy and/or electronic)

and will consider the merit of issuing tablets to service providers when they are

licensed.

3. That the Township prepare and launch a communications plan to cover the highlights of this report. The Committee would be pleased to work with Township

staff, property owners’ associations, and pumpers/haulers to develop content for

such a plan.

4. That the Township enact (when required) a bylaw under the Building Code Act to authorize mandatory inspection of septic and grey water systems on properties

which have not reported pump-outs or servicing within five years of promulgation

of the bylaw proposed in recommendation #1 above. (This bylaw will not be

required at the outset of the program).

With receipt of this report and acceptance of the four outlined recommendations, the

Septic Re-Inspection Committee will be pleased to initiate next steps in development of a

draft bylaw for Council's consideration, including policies and procedures for

implementation of the proposed program.

AGENDA ITEM #a)


I The Corporation of the Township of Hornepayne $V:‘SH!pO68 Front Street, PO Box 370 ,__ 0,“

Hornepayne, Ontario A’POM1zo

COUNCILRESOLUTION?0RNE?P~““e

MOVED BY: NO. 13177signat re

JSECONDEDBY: . ~39

signatureDATE:APR29 2015

NOW THEREFOREBE IT RESOLVED that the Council of the Township ofHornepayne support the resolution enacted by the Corporation of the Township ofMadawaskaValley which calls, on Premier Wynne and the Province of Ontario totake immediateaction to prevent hydro rate increasesfrom being implemented:AND FURTHERBE IT RESOLVEDthat Premier Wynne and the Province ofOntario be encouraged to do something to bring the Hydro One rates down to areasonable level and to do so as quickly as possible;

AND FURTHERBE IT RESOLVEDthat this motion be circulated to all OntarioMunicipalitiesfor support.

signature of presiding of?cer

___Carried _Defeated _Deferred

RECORDED VOTE: YES NOCouncillor Ginger LatoskiCouncillorWillyLiebigtCouncillor Drago StafanicCouncillorPaul StewartMayor MorleyForster

Disclosure of pecuniagg interest and the general nature thereof.

(Name) (Name)

llllllllll

Disclosed the pecuniary interest and the general nature thereof and abstained from thediscussion, vote and influence.

__I_JuliP -

AGENDA ITEM #a)


Ministry ofcltizensltlp, Minlstém des /tfialras civiquas,immigration and International do Ptmmtgratlonet du Commerce 21%;Trade international ’ "'\

Minister , Minislre

‘

6'"Floor 6' élage ' 3”‘?400 UniversityAvenue‘ 400.avenueUniversity M“ °

Toronto ON M7A2R9 TorontoON M7A2R9Tet: (416) 3255200 TM: (416) 3255200Fax: (416) 32543195 Tetéc: (416) 325-6195

April 2015

Dear Friends,

It is my pleasure to send you this call fornominationsfor theOntario Mount for GoodCitizcnsltlp.

Established in 1973, the Ontario Medal for Good CitizenshiphunoursOntnrinns who, tixrnughexceptional, long-term efforts,have made outstandingcontributionsto community life.

Recipientswill be presented with their mcclnlby the Lieutenant Governor of Ontario at n spt-eiulceremony at Queen’5Park in the Fall oi'2t)l.‘3.

Here is whnt you need to do to sulrmit rt nominntlonfor this mcdnl program:a) Visit ontar’o.cn/nttrsnndatgt? andclickon the Ontario Medal forGood Citizenship

icon.‘

b) DownloadthenppropriatcPDF tbrnt.,

o) Read the eligibility criteriaand instructionscilrcfully.cl) Fill out the form and submit it nlung with your supporting docutxictits/testixnonirtlsin-t‘nt'c

July I7, 2015. Instructions for submitting your package can be foundon the website.

[fyuu have any questions or wouldlikeadditionalinl'urn1atinn,plcnsecall4 l6 .'il4-7526, tollfree I 877 839-8622or ‘WY 416 327-239i.

I encourage you to take the time to nomintttc it deserving citizen in your community for anOntario Medalfor Good Citizenship.The men and women we honourstandas shiningexamplesto us till.

Thank you for your attention to this importantrcuugnitioxt prngram.

Yourstruly,

lvticlmut(IhzmMinister

AGENDA ITEM #a)



REPORT TO COUNCIL

Date of Meeting: May 12, 2015

From: J. Michael McGovern, Treasurer

Re: Roll Number 10-39-010-030-07920, 07940, 07945,

07951 & 07960-0000

A. BACKGROUND/ INFORMATION

When the above properties/roll numbers were purchased, it was processed under a

power of sale which may have caused some confusion for all parties involved on

what exactly was being purchased. A tax certificate was provided as requested

for roll # 10-39-010-030-07960-0000 only, by the vendor’s lawyer June 18, 2007.

There were two deeds filed, one under Christine Monika Black and one under

Christine Monika Black in trust that may have caused some confusion as well.

The deeds sent to the municipal office were sent to MPAC for confirmation on

clarity of ownership by MPAC’s land parcel unit in April of 2008. Ownership

was changed in mid & late 2008 for 3 roll numbers and 2 in early in 2009 for the

last two roll numbers. Robert & Christine spoke with the Treasurer and Deputy-

Treasurer in 2009 about why they were receiving 5 tax bills with money owing on

the properties. Robert & Christine were advised to talk to their lawyer and

possibly have title insurance pay for the taxes owing on the properties as of the

day they purchased them. The Deputy-Treasurer spoke with Robert in 2010 who

advised the Township that he filed a Request for Reconsideration with MPAC but

had not heard anything. Robert was informed that the only way to get this

corrected was with MPAC. He said the taxes would be paid up by September

2010. A payment of $11,300 was not received until August 30, 2012.

B. FINANCIAL IMPLICATIONS

The Municipal Act, 2001 sections 371 to 389 defines the procedures to follow in

conducting a tax sale. Section 373 specifically states that “Where any part of tax

arrears is owing with respect to land in a municipality on January 1 in the third

year following that in which the real property taxes become owing, the treasurer

of the municipality, unless otherwise directed by the municipality, may prepare

and register a tax arrears certificate against the title to that land. Of the 5

properties, three have approximately 5 years owing and 2 have 11 years owing

therefore I have started the tax sale process which adds approximately $400/ppty

immediately.

C. ATTACHMENTS

n/a

AGENDA ITEM #a)


Central Frontenac By-law No. 2015-19 Confirming By-law May 12, 2015

CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC

BY-LAW #2015-19

BEING A BY-LAW TO CONFIRM THE REGULAR COUNCIL MEETING ON May 12, 2015

The Council of the Corporation of the Township of Central Frontenac enacts as follows:

1. The action of the Council at its meeting held on the 12th of May, 2015 in respect of each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed.

2. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary in that behalf in accordance with the by-laws of Council relating thereto.

READ THREE TIMES AND PASSED this 12th day of May, 2015.

_____________________________ __________________________ Mayor, Frances Smith Clerk, Cathy MacMunn

AGENDA ITEM #a)

Adjourment Page 53 of 53

Agenda79710797827978379784797857972579723797227972479766797707978617. a) 2015-19 Confirm Bylaw.pdf

Documents

Township of Central Frontenac Regular Council - 12 May 2015 · 2018-12-20 · That Council receive the April 2015 Construction Details report for information 12 - 13 b) BUILDING 55-2015