July 21, 2020 Township Council Agenda

TOWNSHIP OF BYRAM SPECIAL COUNCIL MEETING AGENDA, TUESDAY, JULY 21, 2020

EXECUTIVE SESSION– 6:30 P.M. REGULAR SESSION – 7:30 P.M.

PLEASE TAKE NOTICE that the regularly scheduled meeting for July 21, 2020 has been changed. A special meeting starting with an Executive Session at 6:30 p.m. will be held via a conference call. At 7:30 the public meeting will be held, by remote audio connection only, using Zoom. The public may connect using a computer or smart device by clicking on the following link https://us02web.zoom.us/j/81893898849 , or by calling any of the following numbers US: +1 646 558 8656 or 888 788 0099 (Toll Free) or 877 853 5247 (Toll Free) to participate. When prompted, enter the Meeting ID Number: 818 9389 8849 followed by the # sign. Public will have the opportunity to comment at appropriate times during the meeting. Formal action may be taken. The following is the agenda to the extent known:

1. CALL MEETING TO ORDER 2. OPEN PUBLIC MEETING STATEMENT

This meeting is called pursuant to the provisions of the Open Public Meetings Law. This meeting has been electronically sent to the newspapers and uploaded to Byram’s website, https://www.byramtwp.org/index.php/meetings/council not less than 48 hours in advance of the meeting. In addition, a copy of this notice is on file in the office of the Municipal Clerk.

3. ROLL CALL 4. RESOLUTION FOR EXECUTIVE SESSION

a. Attorney Client Privilege Communication - General - Elizabethtown Gas Petition & Ordinance - LES

- Property Maintenance – Block 220 Lot 25 & Block 336 Lot 23 5. RETURN TO OPEN SESSION 6. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENT REFLECTION 7. APPROVAL OF AGENDA 8. REPORTS

A. Township Manager B. Mayor and Council Members C. Township Attorney

9. PUBLIC PARTICIPATION I – Meeting open to the public for comments on matters not on the agenda or items on the agenda for which no public discussion is provided.

10. APPROVAL OF MINUTES • July 6, 2020 Regular and Closed Session Meeting Minutes

11. CONSENT AGENDA: These items are considered to be routine by the Members of the Township Council and will be enacted on by one motion. There will be no separate discussion of these items unless a citizen or Council member so requests in which event the item may be removed from the general order of business and considered in its normal sequence on the agenda.

A. Resolution No. 113-2020 – Resolution Authorizing the Renewal of Liquor License to Lockwood Tavern Liquor License LLC Valid from 7/1/2017 Through 6/30/2018

B. Resolution No. 114-2020 – Resolution Authorizing the Renewal of Liquor License to Lockwood Tavern Liquor License LLC Valid from 7/1/2018 Through 6/30/2019

C. Resolution No. 115-2020 – Resolution Authorizing the Renewal of Liquor License to Lockwood Tavern Liquor License LLC Valid from 7/1/2019 Through 6/30/2020

D. Resolution No. 116-2020 – Resolution Approving a Temporary Special Use Permit to Stonewood Tavern for Relief from Township Ordinances due to Limitations on Business Operations During the COVID-19 Pandemic

E. Resolution No. 117-2020 – Refund State Tax Appeal for 2019 – 3 Adair Street, Block 16 Lot 56 F. Resolution No. 118-2020 – A Resolution Authorizing the Renewal of the Group Life Insurance Policy for Eligible

Employees through The Standard Life Insurance Company G. Resolution No. 119-2020 – Authorization for the Purchase of Recycling Containers for the Daily Operations of the

Township of Byram Department of Public Works – Not to exceed $19,236.09 H. Resolution No. 120-2020 – Appointment of Byram Township Police Officer – Christopher T. Spaldo I. Resolution No. 121-2020 - Appointment of Byram Township Police Officer – Derek J. Kuncken

12. APPROVAL OF JULY 21, 2020 BILL LIST 13. ORDINANCE – 2nd Reading / Public Hearing

• Ordinance No. 006-2020 - An Ordinance Amending Chapter 87 Entitled “Animals” of The Township of Byram Code to Add a New Section 87.20 Entitled “Up to Five (5) Chickens on Single Family Residential Lots” To Allow And Regulate The Keeping of Up to Five (5) Female Chickens on any Single Family Residential Lot

Purpose Statement: This ordinance amends Chapter 87 entitled “Animals” by adding Section 87.20 entitled “Up to Five Chickens on Residential Lots” to allow and regulate the keeping of up to five (5) female chickens on any residential lots in Byram Township.

• Ordinance No. 007-2020 - Ordinance Authorizing the Conveyance of a Bridge Easement to the County of Sussex of Part of Block 331, Tax Lot 2 and Part of Block 331, Tax Lot 6 for the Replacement and Maintenance of County Bridge C-09 Located in the Township of Byram, County of Sussex and State of New Jersey Located on North Shore Road

Purpose Statement: The purpose of this Ordinance is to convey a bridge easement of part of Block 331, Lot 2 and part of Block 331, Lot 6 to the County of Sussex for the replacement and maintenance of County Bridge C-09.

14. ITEMS FOR DISCUSSION - Dog Park Survey - Municipal Building – Approval of Floor Plans - NJLM Conference

15. FUTURE AGENDA DISCUSSION ITEMS 16. PUBLIC PARTICIPATION II 17. EXECUTIVE SESSION – Session II (if necessary) 18. ANY OTHER BUSINESS THE COUNCIL DEEMS NECESSARY 19. ADJOURNMENT

TOWNSHIP OF BYRAM SUSSEX COUNTY, NEW JERSEY RESOLUTION NO. 121 – 2020

APPOINTMENT OF BYRAM TOWNSHIP POLICE OFFICER – DEREK J. KUNCKEN

WHEREAS, the Township of Byram has deemed it necessary to hire a new police officer; and

WHEREAS, Derek J. Kuncken is seeking appointment as a police officer in accordance with New Jersey Civil Service regulations; and

WHEREAS, Section 48-2(D) of the Byram Township code indicates that all applicants for appointment to the Police Department shall be qualified for appointment as required by law, ordinance and civil service rules and regulations. All applicants for appointment shall be residents of the Township of Byram and must maintain continuous residency within the Township of Byram from the announced closing date of the Department of Personnel examination up to and including the date of appointment; and

WHEREAS, the Chief of Police of the Township of Byram has ascertained and certified that Derek J. Kuncken meets the eligibility and qualifications for appointment as a Police Officer; and

WHEREAS, in accordance with Title 40 Section 69A-95 of NJ State Statute, the municipal

manager is responsible for appointments and shall report all appointments at the next meeting thereafter of the municipal council; and

WHEREAS, at the recommendation of the Chief of Police, the Township Manager has offered

Derek J. Kuncken appointment to the position of Police Officer subject to and conditioned upon the regulations of the New Jersey Civil Service Commission and his successful completion of the Morris County Basic Police Course; and

WHEREAS, Derek J. Kuncken’ s start date shall be the first day of the Morris County Basic Police

Course that is presently scheduled to start on July 27, 2020; and WHEREAS, a copy of the candidate’s hiring resolution must be forwarded to the Academy on or

before the first day of class; and NOW, THEREFORE BE IT RESOLVED that the Mayor and Council of the Township of Byram

supports that, Derek J. Kuncken be conditionally appointed to the position of Byram Township Police Officer effective July 27, 2020. BYRAM TOWNSHIP COUNCIL

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Motion2ndYesNoAbstainAbsent ATTEST: I certify that the foregoing resolution was adopted by the Byram Township Council at a meeting held on July 21, 2020. __________________________ Doris Flynn, RMC Township Clerk

INTEROFFICE MEMORANDUM

TO: MAYOR AND COUNCIL

FROM: CHERYL WHITE, PLANNING BOARD SECRETARY

SUBJECT: REVIEW OF THE CHICKEN ORDINANCE

DATE: JULY 17, 2020

At the July 16, 2020 Planning Board meeting the proposed chicken ordinance was discussed. Below is a summary of that discussion.

Frank Gonzalez believes that the ordinance conflicts with Byram’s Master Plan which focuses on the preservation of natural resources, and he believes this ordinance does not control or protect Byram’s Lakes, streams or ponds.

Mr. Gleitz provided the Board with ordinances from surrounding towns and most towns have a greater setback or require more acreage for keeping chickens. He also recommended that these ordinances are reviewed because there are conflicts within the code and some information is vague.

Four members of the public provided comment, two are in favor of the ordinance, and two are opposed to the ordinance. In short, those opposed had concerns about emanating odors, attracting wildlife, and the cleanliness of coops. Lastly, most of the Board would like the Council to consider a greater setback value, or more acreage be required, or a greater distance to the neighboring home. Two Board members support the ordinance as drafted.

July 17, 2020

BYRAM MUNICIPAL REDESIGN FOR DD – PHASE 1B THE NADER GROUP-ASA, LLC

1 OVERVIEW Based on the meeting with Joseph Sabatini, Chief Ken Burke and Phil Crosson, changes were made to the municipal building program as follows and incorporated into the attached plans. This modified program resulted in an overall reduction in gross square footage of approximately 1,595 square feet (see plans). Another change was that the sally port at the Police Station will be open; however, we highly recommend building a foundation at the sally port which will allow it to be enclosed should that ever be desired in the future.

Below is an updated summary of spaces as compared to the Phase IA iteration. Room and area sizes are net (not including walls).

SUMMARY OF SPACES CIVIC BUILDING (NET) FROM PHASE 1A CURRENT ITERATION DEPARTMENT: Square Footage Square Footage Finance & Tax Finance & Tax Office, including:

• CFO • Review Table • Tax Assessor • Tax Clerks (2) • Tax Collector • Cashier • File/Storage • Transaction Counter

735 706

Subtotal 735 706 Construction & Recreation Construction & Recreation Department,

including: • Construction Secretary • Planning & Zoning • Recreation Director • File & Storage • Counter Access

550

See Bullpen Below

Construction& Code Official Office & Review Area

340 See Bullpen Below

Subtotal 890 0 Town Manager, Clerks & Administration Town Manager, including office, small table and

file cabinets 240 246

Administrator, including office and files 160 164 Town Clerk, including office, small table and

required storage 430 218

Administrative Staff Bullpen (Adaptable Space) • Desks

300

950

2 • Files • Counter Access

(Now also includes Construction &

Recreation – Can be reconfigured as

needed)

Subtotal 1,130 1,578 Shared Services Entrance Lobby (Now entrance hall) 176 76 Civic Lobby 280 296 Town Services & Waiting Areas (including

counter) • Cashier • Administration • Construction • Recreation

230 240

Multipurpose Room (Town Meeting Room) 1500 1500 Kitchenette & Storage for Multipurpose Room 204 214 Storage (or additional meeting room)

**Note: There is the potential ability to use part of the attic for overflow storage. Area not included in this table. Stairs are provided for access.

295 208

Mechanical (previously combined with above) 0 84 Large Conference Room/Executive Sessions 330 330 Closet (General) 20 30 Janitor Closet 50 55 Mail/Postage/Copy Area (now flexible area that

can be used as needed as time progresses) 80 168

Break Room 380 300 Subtotal 3,545 3,501 Toilets Toilets(s) 440 450 Subtotal 440 450 Circulation & Interior Walls Approximate Circulation Factor (.14)

(includes hallways, turn arounds & wall partitions)

1100 873

Subtotal 1100 873 TOTAL BUILDING FLOOR AREA 7,840 7108

3

SUMMARY OF SPACES POLICE DEPARTMENT (NET) FROM PHASE 1A CURRENT ITERATION Lobby/Vestibule 64 64 Police Chief Office w/ Small Meeting Table 200 220 Receptionist 145 145 Consult Room Incl. 81 Patrol Room 305 522 Sergeant Offices (3) 300 Incl. Above Lieutenant Office 124 124 Detective Office 124 124 Adult Holding/Interview 80 80 Juvenile Holding/Interview 70 70 Processing Area 100 120 Sally Port (now external to building) 322 0 Crime Lab 105 105 Evidence Room 152 152 Armory 100 100 Central Records Storage 182 105 OEM/Conference Room 166 178 Men's Locker Room, Toilet & Shower 366 368 Women's Locker Room, Toilet & Shower 152 158 Mechanical & Storage 160 60 Break Room 138 142 Public Toilet 80 50 Subtotal 3435 2968 Circulation & Interior Walls Approximate Circulation Factor (.225)

(includes hallways, turn arounds & wall partitions)

1005 668

Subtotal 1005 668 TOTAL BULIDING FLOOR AREA 4,440 3,636 *The above totals do not include exterior walls or patio/walkway areas.

4 OTHER INFORMATION & NEXT STEPS Please note that the attached plans show a furniture layout to help you understand the general space; however, these furniture layouts will be modified as we continue the process and are not considered final. We are looking for the Township to approve this size building and general layout so we can proceed with the Design Development documents(DD). Some areas may be modified during the DD process in order to meet code compliance, mechanical or structural needs. Interior walls are anticipated to be mostly non-load bearing and therefore can be modified if spaces need to be changed in the future.

11

5'-0

"

54'-4"

40'-0"

83'-0"

14'-4"14'-0" 17'-8"

44

'-0"

W.C.

COUNTER

EXISTING PUBLICENTRANCETO REMAIN

EXISTING EXT. WALL

NEW STRUCTURE

14'

23'-8"

12'-6"

19'-10"

12'-5"

13'-8"

52'-4"

27'

CIVICLOBBY

KITCHENETTE11'-4"

FURN.STORAGE

TOWNSERVICE

COUNTERS

W.C.

FINANCEDEPT.

(SECURED)

MAIL/POSTAGECOPY AREAADMIN-

ISTRATORTOWN

MANAGER

CONF.ROOM

ADMINDEPT.

CONSTR./REC DEPT.

CAFETERIA

JANITOR CL.

MEETINGROOM

16'12'18'

13'-8"

15'-8"

10'-3"

71

'-0"

13'-8"

MECHANICAL

12' 22'

CL.

UP

STORAGE

AUXILIARYENTRANCE FORTOWNSHIP SERVICES

CFO

24'-4"

42'-2"

15'PRINTERAREA

TOWNSHIPCLERK &

REQUIREDSTORAGE

NEW INT. WALL

16'-10"

6'-6"

EXIT ONLY

TOWNSHIPEMPLOYEESONLY

5'

46

'-0"

84'-0"

16

'-0"

17'-4" 16'-4" 17'2

6'-6

"

8'

8'15'-2"

10'-4" 7' 20'-4" 10'

5'

11'-8"

6'

8'-2"

13' 13'

15'-4"

15'-4"

SALLYPORTPOUR FOUNDATION FOR FUTURE

ENCLOSUREINSTALL FENCING NOW

EVIDENCE CRIMELAB

PROCESSING

ADULTINTERVIEW

JUVENILEINTERVIEW

ARMORY

MEN'SLOCKER

WOMEN'SLOCKER

POLICECHIEF

BREAKROOM DETECTIVE LIEUTENANT

OEM/CONFERENCE

PATROLBULLPEN

RECEPTION

CONSULTROOM

9'-6" 9'-6"10'-8"

MECHANICAL

10'-6"RECORDS

VESTIBULE

10'

SGT.CUBICLES (3)

PRINTERAREA

PUBLICENTRANCE

EXIT ONLY

7' 10'-4"

14'-10"

9'-10"

SINGLEBATHROOM

CONCEPT FLOORPLAN

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DRW BY: K. WENSCHHOF

SCALE: 1/8"=1'

JOB No. 18.TNG029

SHEET no.

DATE: FEBRUARY 12, 2019

A-01

No. DATE REVISION

CONCEPT - CIVIC BUILDING - FIRST FLOOR PLANA-01

2SCALE: 1/8" = 1'-0"

1A-02

PLANS FOR CONCEPT ONLY. NOTCONSTRUCTION DOCUMENTS

APPROX. BLDG. AREA BREAKDOWN (GROSS)

EXISTING BUILDING (CIVIC) = 3,480 SF

PROPOSED ADDITION (ADMIN) = 4,025 SF (WAS 4,730 SF)

POLICE STATION (NEW) = 3,870 SF NOT INCL. SALLYPORT (WAS 4,760 SF)

CONCEPT - POLICE DEPARTMENT - FIRST FLOORA-01

1SCALE: 1/8" = 1'-0"

2A-02

1 11.4.2019 Rev. as per client

APPROX. FLOOR AREA (GROSS)

CIVIC BUILDING (PROPOSED) = 7,100 SF (WAS 7,840 SF)

POLICE STATION (NEW) = 3.608 SF (WAS 4,440 SF) NOT INCL. SALLYPORT

SALLYPORT = 384 SF

1 7.17.20 Phase 1B-Revised

1 7.10.20 Phase 1B